Email practice

Advertising:

_______________ (opening salutation)

_______________ (introduce yourself and say how you got their contact)

We _____________ to introduce our new cosmetic product range commenced by Eve Beauty
Products Pvt. Ltd.  This latest range is available for both men & women and is launched at
affordable prices.

____________________________(say that there is an attachment, say what type of

attachment) to get an overview regarding insurance our new range and services.

Eve Beauty Products Pvt. Ltd. is offering all products to pamper you from head to toe at a very
low introductory cost. You can invest your money according to your requirement by consulting
our cosmetic specialists.

Hair care, skin, face make up and eye beauty are our different categories in order to facilitate
the customers.  You can consult us online or via telephonic calls at our toll free number.
Furthermore, we offer online and manual shopping options for our worldwide customers
through our online portal www.evebeautyproducts.com

___________________________ (offer help in case of questions).

___________________________ (use a closing sentence)

____________________________ (final salutation)

Emma Watson

Customer Support Numbers: 6859 372 2628

Looking for a job:

_______________ (Opening salutation)

_______________ (Introduce yourself)

_______________ (Say that you are writing because you would like to apply to be a teacher in
their Primary school).

_______________ (Mention what degree you have and briefly explain about your previous
teaching experience).

In addition to my teaching skills, I possess excellent communication and interpersonal abilities,

which enable me to establish strong relationships with students, parents, and colleagues alike. I
am adept at providing constructive feedback and individualized support to students to help
them reach their full potential. Furthermore, I am skilled in conducting formative and
summative assessments to track students' progress and adjust instruction accordingly.

I am particularly drawn to [School Name] due to its outstanding reputation for fostering
academic excellence and nurturing a supportive learning environment. Your school's
commitment to fostering holistic development aligns perfectly with my own educational
philosophy. I am excited about the opportunity to contribute to the school's mission and values.

_______________ (Say that your cv has been attached here).

_______________ (Closing sentence)

_______________ (Closing salutation),

[Your Name]
BUSINESS MEETINGS:

You work for a large company which specializes in manufacturing and supplying high-tec
medical equipment to hospitals and patients in a number of countries.

180 words
Write a letter to the CEO suggesting:
- Increasing the budget for travel
- Suggesting what benefits it would bring the company (for example, for sales personnel
to visit hospitals, take training courses, attend congresses on new technologies and
medical treatments, etc.)
- Suggesting a face-to-face meeting to discuss this

Check useful vocabulary in the pages below.

Read this to find some ideas:
START-UPS

TASK – LETTER – 180 WORDS

You want to open a business and need a loan to finance it. Your idea is to form a partnership
with a large company that can invest in your business:
• In the opening paragraph, introduce yourself or your company and state the purpose of
the letter. Clearly explain that you are seeking financing for your start-up through a
partnership with them and briefly mention the nature of your business.
• Provide a brief overview of your start-up, including its mission, vision, and potential for
growth. Explain the unique value proposition of your business and how it differentiates
from competitors. Highlight any accomplishments, milestones, or industry recognition
to build credibility.
• Clearly state the specific financing request you have for your start-up. Specify the
amount of funding you are seeking and explain how the funds will be used to drive
growth and achieve your business objectives. Be concise and realistic in your financial
expectations.

START-UPS

TASK – EMAIL – 60 WORDS

You are a large company that has received an invitation to invest in a new start-up in exchange
for a convenient partnership. Reply to the sender declining the invitation and specifying that:
- You are honored to have been offered this invitation
- Unfortunately, your company has already invested in other start-ups this year and have
reached the predestined budget
- Wishing the best for their business and hoping they will find another investor interested
in becoming partners with them.

Write a sentence to decline the invitation:

____________________

USE THE TIPS BELOW

Practice creating and translating

Opening salutation:

_______________________

Mi nombre es Francisco Pérez. Le escribo para presentarle una idea interesante de negocio.

_______________________

Me permita presentarme.

_______________________

Quisiera darle seguimiento a nuestra conversación del martes pasado.

_______________________

Le agradecería si pudiera ayudarme con este asunto.

_______________________

Apreciaría mucho si pudiera encargarse de esto.

_______________________

Le pido una disculpa por el inconveniente. Hubo un malendendido.

_______________________

Desafortunadamente la entrega de sus productos tendrá lugar el próximo mes.

_______________________

Por favor, vea el documento en anexo.

_______________________

Quisiera hacer las siguientes recomendaciones.

_______________________

Podemos agendar una junta para el viernes?

_______________________
Me daría mucho gusto poderle ayudar.

_______________________

De antemano, muchas gracias por el interes que mostró en este asunto.

_______________________

Si ocupa recibir más información, por favor, no dude en contactarnos.

_______________________

Saludos cordiales

_______________________
REPORT
Practice building titles for these reports:

You work for a company that needs to advertise a new line of products.
Write a report about the following:
• What advertising media should be used.
• Who the target audience is.
• How much the company can invest in advertising.

You are a sales representative at a company and want to suggest that they allow you to attend
an industry business conference abroad.
Write a report about the following:
• Describe the theme or focus of the conference you should attend and its relevance to
the industry or field.
• Discuss the key objectives and advantages of attending this conference.
• Evaluate the value of the networking opportunities, partnerships, or potential
collaborations and their potential impact on your organization.

A number of staff have recently told you that they are unhappy with the times when they start
and finish work in your company. You have been asked to write a report for the managing
director about this.

 Why staff are unhappy.

 Why it is important to keep staff happy.
 What solutions your company should adopt for the problem.
HOW TO WRITE A FORMAL EMAIL OR LETTER:

STRUCTURE:

1. Schedule, Guest List, Lunch Requests,

Short and accurate subject header. and Meeting Overview for March 12th
Avoid saying too much in the subject header, but
make sure it reflects the content of your email to
a person unfamiliar with you. 

2. Mr. Mrs. Ms. or Dr. Smith, or :

Proper salutation. Dear Sir/Madam, or:
Hello Mr. Mrs. Ms Smith, or:
3. My name is Earl Rivers. I'm contacting
 Introduce yourself in the first paragraph you to apply for the administrative
(if necessary). assistant position listed on
 Include why you're writing. CareerXYZ.com.
 Specify how you found that person's e-
mail address, or the opportunity you're My name is Arlene Rivers. I am writing
writing about.  about the traffic citation I received on
December 31, 2009. I obtained your e-
mail address for the Westchester County
Clerk website.

This is John Smith. I am contacting your

….

4.
Write the actual message.
Be sure to get your point across without
rambling. Try to break up the message into
paragraphs by topic to make your message more
logical and digestible. 

Insert a line break between each paragraph.

5. Looking forward to hearing from you

Closing before signature.
I will be looking into this matter as soon
as I have a chance

I really appreciate your collaboration

I will be waiting for your reply
If you have any questions, please let me
know
If you have any question, please do not
hesitate to contact me

6. Best,
Use the correct form of leave-taking/closing.This or Best regards,
will depend on your level of intimacy with the or Yours sincerely,
recipient. Examples include:  or Yours cordially,
or Respectfully,
John Smith
Sign with your full name.

7.
Proofread your message for content.
Make sure you haven’t omitted any important
details (or repeated yourself). Reading your email
aloud or asking someone to proofread it is a great
way to get a different perspective on what you’ve
written.

USEFUL EXPRESSIONS:

Opening I am writing to you with regards to…

I am writing to follow up on our meeting…
I am writing to inform you that…
I am writing you in reply to your email. Your request has been
submitted…
 
Let me introduce myself. My name is John Smith and the reason
why I am writing to you is to see if there is an opportunity to…
 

Apologizing I am sorry to give you such short notice…

 
I extend an apology for what has happened last week. There was a
misunderstanding…
 
I really apologize on behalf of my company for the delay in the
delivery of the merchandize.

Appreciating I’d be grateful if you could…

I’d appreciate if you would look into this.
I’d be glad to offer my service.
Offering If you like, I’ll call Mr. Smith and ask him..
 
It would give me great pleasure to help you.

Explaining why you I’m afraid I have an urgent meeting…

can’t do something Unfortunately, the next delivery dates…
I’m afraid I’m unable to accept the deal.

Asking Could you please look into this?

I would like you to take care of this.
It would be great if you could…
I was wondering if you could…
 
Would you be so kind as to help me with this issue?

Attaching Please, find here attached a brochure…

Here attached you can find a presentation of…

Suggesting How about scheduling a meeting?

Why don’t we..?
We should..
 
I would like to make the following recommendations..
I would like to suggest/recommend that we open…
I strongly suggest that the branch be closed.
I believe the first thing we should do is call..

Closing I really hope I was able to help you. See you next Friday.
I will give you a call later this afternoon.
Please, let me know asap.
 
I will be waiting for your reply.
Looking forward to your reply.
Looking forward to hearing from you.
Thanks in advance for taking the time to look into this.
Please, let me know and we will arrange a meeting.
If you have any questions, please let me know.
If you have any question, please do not hesitate to contact me.
 
Final salutation Best,
Best regards,
Yours sincerely,
Yours cordially,
Respectfully,
John Smith