Approved General Manager

SHIP OPERATION MANUAL Date 01.04.2014

Chapter 14.1
Revision 1
Page 1 of 8

14 ENVIRONMENTAL PROTECTION

14.1 Marine Pollution Procedure

14.1.1 Ship System for Activities to Prevent Marine Pollution

Activities and training concerning the prevention of marine pollution on board described hereunder shall be
conducted in accordance with this Procedure and the requirements of the MARPOL Convention.

Shipboard system for preventing marine pollution shall consist of the followings except in emergency or specified
circumstances, in particular, by the Master.

Person responsible for

Person responsible for operations Assistant
Activity Person responsible overall
management for operations

Disposal of engine room bilge Master - C/E 1st. Eng Oiler

waste and residues
Disposal of waste oils and Master - C/E 1st. Eng Oiler
sludge
Disposal of sewage Master - C/E 1st. Eng Oiler
Disposal of Garbage Master - C/O Cook - Bosun Steward - AB - oiler
Use Of ODME Master - C/O AB AB

14.1.2 Disposal of Engine Room Bilge Waste and Residues

At sea disposal of oily residues from the engine room must conform to MARPOL, Annex 1, Regulation 15
requirements. (Control of discharge of oil)

Where OWS to be used below items to be followed;

1. Engine room bilge shall be disposed of in accordance with the instructions of the Chief Engineer and
Master permission should be provided in advance. (Oily water separator shall be operated by Chief
engineer or under chief engineer supervision by the 1st Engineer)
2. Overboard discharge valves for bilge shall be open /closed only by the Chief Engineer or First Engineer or
under their direct supervision.
3. Engine room staff to request permission from the Bridge OOW to commence discharge of permitted oily
mixture overside, so as to ensure that discharges only take place in authorized geographical areas.
4. Once discharge operation completed Bridge OOW should be informed.
5. In the case of chemicals (detergent) used for cleaning, procedure for Use of chemicals (Detergent) in
Engine Room should be followed. (OWS not to be used where oily mixture contains detergent)
6. Oil record book should be completed and engineer in charge of the operation should also sign the ORB.
7. Once transfer operation completed, overboard valve should be closed and locked.
(Overboard valves should be locked out with a pad lock to prevent disposal accidentally and keys should
be kept under Chief Engineer control. And tag out ‘DONT OPEN WITHOUT CHIEF ENGINEER
PERMISSION’ should be posted near the valve)

Emergency bilge suction valves shall NOT be locked, the overboard discharge valve has not been opened can be
provided by use of a numbered seal, the number of which can be verified in official documents such as the Engine
Room Log or related ism form. Such a method of sealing must be easily breakable to allow the valve to be opened
in an emergency.If the vessel has an ejector as a substitute for one of the bilge pumps then it may be necessary to
ensure that the suction valves are similarly sealed. the emergency bilge suction clearly identified and, where fitted,
is the emergency overboard discharge valve provided with a notice warning against accidental opening

Any oily waste that cannot be disposed of through the oil water separator must be incinerated or retained on board
and disposed of ashore, including sludges from the bilge and other settling or holding tanks.
 Approved General Manager
SHIP OPERATION MANUAL Date 01.04.2014
Chapter 14.1
Revision 1
Page 2 of 8

Products, such as solvents, available for use in the engine room can produce hazardous wastes. The use of these
products must be carefully controlled and any waste produced from their use must be disposed of properly.
Generally, products that create a hazardous waste will not be used on vessels if an environmentally benign,
effective alternative is available. If a product must be used that creates a hazardous waste, that waste will be
segregated and subject to shore side disposal. Even small amounts of hazardous waste must be carefully
controlled.

14.1.3 Disposal of Waste Oils and Sludge

Waste oil and sludge generated in the engine room shall, in principle, be incinerated but may be delivered to the
shore facility. Materials, which are not allowed to incinerate, shall be landed for disposal in accordance with the
procedures below.

1. Transfer to the dry dock

2. Delivery to contractor for landing. Agent at the port of entry and company should be informed with related
waste disposal form.

A transfer certificate shall be obtained and retained with the Oil Record Book.

When vessel calling European ports;

Vessels obliged to declare residues on board to the Harbour Master via agent.

Harbour Master may give exemption but in the below ports where the vessel reached mentioned quantities fuel oil
sludge, vessel obliged to deliver sludge to the shore facility

Fuel oil sludge quantity;

Barcelona 40% of max capacity

Cartagena max 3 cbm
Santander max 1 cbm

In order to prevent such expenses sludge shall be incinerated where possible. When the vessel calls suitable and
cheaper ports such as Rotterdam, Istanbul or Çanakkale, sludge shall be disposed at port.

Before arriving a port, sludge disposal expenses shall be searched through the local agent. When it is suitable,
sludge shall be disposed at this port.

14.1.4 Disposal of Sewage

Sewage produced on board shall be disposed of in accordance with the procedures below corresponding to Annex
IV of MARPOL.

Sewage produced on board shall be disposed of in the sewage treatment plant.

While a ship is in port, sewage on board shall be kept in a holding tank of the sewage treatment plant and
discharge overboard is prohibited.
Overboard valves should be closed and locked out with a pad lock to prevent disposal accidentally and keys
should be kept under Chief Engineer control.and tag out ‘DONT OPEN WITHOUT CHIEF ENGINEER
PERMISSION’ should be posted near the valve.

14.1.5 Disposal of Garbage

 Approved General Manager
SHIP OPERATION MANUAL Date 01.04.2014
Chapter 14.1
Revision 1
Page 3 of 8

Garbage is grouped into following categories with the codes;

CAT A Plastics
CAT B Food wastes
CAT C Domestic Wastes
CAT D Cooking Oil
CAT E Incinerator ashes
CAT F Operational wastes
CAT G Cargo residues
¶ CAT H Fishing Gear
CAT I E-Waste ¶

The previous categories (cat 1, cat 2, cat 3, cat 4, cat 5) have not been used any more since 01.01.2013

For the purposes of Annex V, the definitions shall be as follows;

a) “Garbage” means all kinds of food wastes, domestic wastes and operational wastes, all plastics, cargo
residues, incinerator ashes, cooking oil, fishing gear, and animal carcasses generated during the normal
operation of the ship and liable to be disposed of continuously or periodically except those substances
which are defined or listed in other Annexes to the present Convention. Garbage does not include fresh fish
and parts thereof generated as a result of fishing activities undertaken during the voyage, or as a result of
aquaculture activities which involve the transport of fish including shellfish for placement in the aquaculture
facility and the transport of harvested fish including shellfish from such facilities to shore for processing.

b) ”Food Wastes” means any spoiled or unspoiled food substances and includes fruits, vegetables, dairy
products, poultry, meat products and food scraps, generated aboard ship.

c) ”Domestic Waste” means all types of wastes not covered by other Annexes that are generated in the
accommodation spaces on board the ship. Domestic wastes does not include grey water.

d) ”Operational Wastes” means all solid wastes (including slurries) not covered by other Annexes that are
collected on board during normal maintenance or operations of a ship, or used for cargo stowage and
handling. Operational wastes also include cleaning agents and additives contained in cargo hold and
external wash water. Operational wastes does not include grey water, bilge water, or other similar
discharges essential to the operation of a ship, taking into account the guidelines developed by the
Organization.    

Oily rags to be collected and stored as operational waste to be eventually delivered in an available port
reception facility. Oily rags are considered as Operational Waste (Category F).

Batteries of any type (wet such as those of lead – sulfuric acid used in the emergency generators or of dry
type as those used in VHFs, electronic equipment) must be collected separately in containers made of
proper material and labeled as Used or Spent Batteries to be delivered to port reception facilities. Batteries
and fluorescents to be considered as Operational Waste (Category F). Entry to be done as Operational
waste to the Garbage record book but in Garbage receipt these items should be written detailed.

e) ”Dishwater” means the residue from the manual or automatic of dishes and cooking utensils which have
been pre-cleaned to the extent that any food particles adhering to them would not normally interfere with
the operation of automatic dishwashers.

f) ”Grey water” means drainage from dishwater, shower, laundry, bath and washbasin drains. It does not
include drainage from toilets, urinals, hospitals and animal spaces, as defined in regulation 1.3 of MARPOL
Annex IV (sewage), and it does not include drainage from cargo spaces. Grey water is not considered
garbage in the context of Annex V.
 Approved General Manager
SHIP OPERATION MANUAL Date 01.04.2014
Chapter 14.1
Revision 1
Page 4 of 8

g) ”Oily Rags” are rags, which have been saturated with oil as controlled in Annex I to the Convention.
Contaminated rags are rags which have been saturated with a substance defined as a harmful substance
in the other Annexes to MARPOL 73/78.

h) ”Cargo Residues” means the remnants of any cargo which are not covered by other Annexes to the
present Convention and which remain on the deck or in holds following loading or unloading, including
loading and unloading excess or spillage, whether in wet or dry condition or entrained in wash water but
does not include cargo dust remaining on the deck after sweeping or dust on the external surfaces of the
ship.

i) ”Plastic” means a solid material which contains as an essential ingredient one or more high molecular
mass polymers and which is formed (shaped) during either manufacture of the polymer or the fabrication
into a finished product by heat and/or pressure. Plastics have material properties ranging from hard and
brittle to soft and elastic. For the purposes of this annex, "all plastics" means all garbage that consists of or
includes plastic in any form, including synthetic ropes, synthetic fishing nets, plastic garbage bags and
incinerator ashes from plastic products. Incineration of plastic is FORBIDDEN.

j) ”Fishing Gear” means any physical device or part thereof or combination of items that may be placed on or
in the water or on the sea-bed with the intended purpose of capturing, or controlling for subsequent capture
or harvesting, marine or freshwater organisms.

k) “Fixed or floating platforms” means fixed or floating structures located at sea which are engaged in the
exploration, exploitation or associated offshore processing of sea-bed mineral resources.

l) “Incinerator ashes” means ash and clinkers resulting from shipboard incinerators used for the incineration
of garbage.

m) “Cooking oil” means any type of edible oil or animal fat used or intended to be used for the preparation or
cooking of food, but does not include the food itself that is prepared using these oils.

n) ¶ “E-waste” means electrical and electronic equipment used for the normal operation of the ship or in the
accommodation spaces, including all components, subassemblies and consumables, which are part of the
equipment at the time of discarding, with the presence of material potentially hazardous to human health
and/or the environment.( e.g. electronic cards, gadgets, instruments, equipment, computers, printer
cartridges, etc) ¶

o) “En route” means that the ship is underway at sea on a course or courses, including deviation from the
shortest direct route, which as far as practicable for navigational purposes, will cause any discharge to be
spread over as great an area of the sea as is reasonable and practicable.

Procedure for Disposing of Garbage;

Limitations on the discharge of garbage from ships as specified in Annex V are summarised on the placards
posted on board. Under certain conditions discharge into the sea of food wastes, animal carcasses, deck and
external surface washwater is permitted.

Although discharge into the sea of limited types of garbage is permitted under Annex V, discharge of garbage to
port reception facilities should be given primary consideration.

Plastic Wastes

The following plastic products are defined as plastic waste.

 Synthetic fibre ropes and their products (net slings etc.)

 Plastic bags and packing materials
 Foam styrene
 Other plastic products
 Approved General Manager
SHIP OPERATION MANUAL Date 01.04.2014
Chapter 14.1
Revision 1
Page 5 of 8

Dumping of plastic waste at sea is prohibited in any form.

Incineration of plastic is not allowed, strictly prohibited on board.

Plastics shall be cut into small pieces and stored on board, and landed for disposal.

Boatswain shall manage materials stored on board.

The Chief Officer shall perform disposal by landing and obtain the signature of the receiving contractor on a
Garbage Note.

Based on Categories, garbage disposal table maybe define with below table;

Category Type of garbage Ships outside special Ships within special

areas areas

A Plastics PROHIBITED PROHIBITED

B Food Waste >12 nm, en route and PROHIBITED

as
far as practicable
B Food Waste (communited or ground) >3 nm, en route and as >12 nm, en route and
far as practicable as
far as practicable
C Domestic Wastes (paper products, PROHIBITED PROHIBITED
rags, glass, metal, bottles, crockery)
D Cooking Oil PROHIBITED PROHIBITED

E Incinerator ashes PROHIBITED PROHIBITED

F Operational wastes PROHIBITED PROHIBITED

G Cargo residues* (not > 12 nm, en route and PROHIBITED

contained in washwater ) as
far as practicable
G Cargo residues* (contained in > 12 nm, en route and > 12 nm, en route and
washwater ) as as
far as practicable far as practicable
(subject
to conditions in
regulation 6.1.2)
H Fishing Gear PROHIBITED PROHIBITED

¶ I E-Waste PROHIBITED PROHIBITED ¶

* These substances must not be harmful to the marine environment. These are not cargo tanks cleaning. Cargo
tanks cleaning subject to marpol annex 1 or 2.

Code color of garbage tins, capacities and locations of garbage tins should be defined according to vessel’s
Garbage Management Manuel.

Paint Thinner: Paint thinner may be ignitable or contaminated with paint that could make it a operational waste.
Used paint thinner should be kept as segregated for shoreside disposal.
 Approved General Manager
SHIP OPERATION MANUAL Date 01.04.2014
Chapter 14.1
Revision 1
Page 6 of 8

Paint and Paint Cans; Metal paint cans with no remaining liquid paint in them can be disposed to the shore as
metal material. Paint cans with liquid paint in them may be required to be disposed of as Operational Waste
(Category F) depending on the composition of the paint and local requirements to the shore. Entry to be done as
Operational waste to the Garbage record book but in Garbage receipt these items should be written detailed.

Disposal of Expired Pyrotechnics

All bridge and lifeboat flares, parachute signals and line throwing apparatus with cartridges shall be renewed at
required intervals. Masters shall see the necessary requisitions are made in ample time. Upon receipt of
replacements try and hand the expired pyrotechnics to the supplier for disposal. Disposal of pyrotechnics at sea
contravenes MARPOL V Regulations.

Under no circumstances are pyrotechnics, expired or otherwise, to be activated and set off for demonstration
purposes.

Disposal of Expired Medicines

Medical waste is considered domestic waste and is recorded within Category C of the Garbage record book. Entry
to be done as Domestic waste to the Garbage record book but in Garbage receipt these items should be written
detailed.

Expired medicines shall be kept separated from the others under safe. Master shall dispose and hand the expired
medicines and equipments to the contractor or authorized shore facility and a signature should be kept for the
records.

Disposal of Cooking Oil

Putting used oil in the oily bilge system means putting it through the oily water filtering unit. This means that oil
specified in MARPOL Annex I is being mixed with Annex V oil. If this is the case , the vessel is running the risk of a
port state control detention. The oily water filtering unit and 15 ppm bilge alarm are not designed to treat used
cooking oil, which may cause a malfunction or misreading of the discharge of oil.

After 1 january 2013, cooking oil will be looked at in detail, since it was raised as a problem area. It is
recommended that it should be kept separate and returned to the shore.

All the records in the MARPOL Annex V Garbage Record Book as Category D for discharge to the shore and
signed receipt should be obtained from authorised shore facility.

14.1.6 Use of ODME

ODME may be used to discharge Annex I Cargo Tank Washing Water onboard complying with Marpol Annex 1
regulation 34 requirements.

As per company policy use of ODME is subject to company permission, ism form 3209 requirements
should be completed and submitted to the office for approval.

- If the slop tanks contain detergent, ODME must not be used.

- ODME may only be used for Annex 1 slops when complying with annex 1 regulation 34.

ODME should be tested at least monthly (max 30days intervals) and test should be entered / recorded in to oil
record book part II.
The monitoring systems must be kept in full working order. In the event of any failure that cannot be repaired on
board, every effort must be made to have repairs carried out at the next port. In the case of any failure of the
ODME system;
1. Company should be informed
2. Flag state / classification society to be informed

Overboard valves should be locked out with a pad lock to prevent disposal accidentally and keys should be kept
under Chief Officer control and also tag out ‘DONT OPEN WITHOUT CHIEF OFFICER PERMISSION’ should be
posted near the valve. ODME line also shall be kept blanked when not in use.
 Approved General Manager
SHIP OPERATION MANUAL Date 01.04.2014
Chapter 14.1
Revision 1
Page 7 of 8

Control of discharge oil shall be carried out according to Marpol annex 1 regulation 34. Only master & chief officer
authorized for use of ODME
Before use of ODME all lines, pipes, pumps shall be totally segregated.

If slop in the slop tanks mixed with detergent, slop shall not be deducted by ODME. Only disposal to the shore
facility is acceptable.
ODME print outs should be readable and retained on board at least 3 years. If ODME print outs in roll, the roll shall
not be cut any time. Print outs shall be kept as rolls.

14.1.7 Monitoring Oil Spills

While at sea, the equipment below shall be monitored regularly for oil leakage ;

 Stern tube oil seal system

 Void spaces
 Machinery on deck (winch, windlass, cargo gear)
 Air vent system of each oil tank

Presence of contamination with oil on the sea surface at the stern shall be checked once a day.

While in port, oil spill monitoring for the following shall be conducted once a day ,

 Sea surfaces at ship side.

 Lubricating oil leakage at machinery and equipment on deck
 Presence of oil in spill tank for air vents of each oil tank.

14.1.8 Special procedures for entering the Black Sea

All Masters must be aware of the fact that there are special procedures to enter the Black Sea through the
Dardanelles /Bosporus channels.
The following steps must be taken prior to the vessel entering the Black Sea:
(i) Sewages are to be discharged into appropriate tanks or ashore. The sewage system must be emptied
and cleaned, and all sewage outlets must be locked to avoid discharge of sewage into the sea.
(ii) Engine room bilges must be discharged prior to entering the Black Sea. If discharged ashore, the
relevant certificate of discharge must be available on board. The Oil Record Book must be correctly filled
and updated. ODME discharge into the Black Sea is prohibited
Prohibitions and restrictions are applicable until the vessel sails back out of Black Sea waters.
Also discharge of sewage (treated or non-treated) is prohibited for all territorial water of Turkey.

14.1.9 Oil Pollution Warning Placards

If the vessel navigating in US Waters, Oil pollution placards shall be posted in a conspicuous location in each
machinery space and at the bilge, ballast pump control station. The Master shall ensure that all personnel involved
with cargo transfer, ballasting, machinery operations and pumping of bilges understand the meaning of these
placards and similar regulations of other port states. The placards must be at least 5” x 8”, made of durable
material and state the following:

The Federal Water Pollution Control Act prohibits the discharge of oil or oily waste into or upon the navigable
waters of the United States, or the waters of the contiguous zone, or which may affect natural resources belonging
to, appertaining to, or under the exclusive management authority of the United States, if such discharge causes a
film or discoloration of the surface of the water or causes a sludge or emulsion below the surface of the water.
Violators are subject to substantial civil penalties and/or criminal sanctions including fines and imprisonment.
 Approved General Manager
SHIP OPERATION MANUAL Date 01.04.2014
Chapter 14.1
Revision 1
Page 8 of 8