Check that funds exist & if I

can purchase internally e.g.

EXERCISE 4 – Drawing Shapes Issue invitation to tender
or request for quote Invoice
IS/Catering etc documents to
matched to
shortlisted/approved or
requesting suppliers PO & paid
Up to £5,000
£5,000 - 10,000 – through ABW
If no internal supply, 10,000 excl 50,000 excl Any proposed
excl vat one purchases in excess
estimate overall value of vat minimum vat minimum
written of £50K excl vat must Evaluate quotes or
requirement for all 2 written 3 written
quotation be reported to the tenders against pre-
external purchases quotations quotations
received defined specifications &
received received Procurement Manager Invoice received
as competitive award criteria
from supplier
Specification tendering is required (unless paid by
(timescale, Select supplier P card
standards quality offering best VTM
etc) prepared based on award
All purchases over £25,000 excl vat as a criteria
one off or in aggregate must be Receive
Am I proposing to extend or advertised on sell2wales. A CAPAPP requirements &
renew an existing contract by YES form will also need to be authorized for
Does your complete goods
more than £50k excl vat equipment or other capital assets valued
supplier want receipt in ABW
over £10k excl vat. (See Financial Mini tender or direct call
No
Procedure section 2.4.1) YES advanced
Value under off from framework.
YES payment
Am I proposing to £20k excl Apply the rules of the (proforma)?
buy equipment or vat? framework to your
other capital assets Follow correct purchase. ARW Purchase
No
worth over £250k Director of procurement route, order created
excl vat? Finance based on value & sent to
No approves Director of No supplier
University Executive, Finance
YES F&SC or Council (as approves
Am I buying
applicable) approves?
consultancy If you are spending WEFO
services?
money contact ADW
No No Procurement first, extra If you are spending WEFO Is the proposed requisition
rules apply money contact contract award / through
Is the value of Procurement first, extra order over £250k workflow
your purchase Return & resubmit rules apply excl vat?
approval
over £5k excl vat or abandon No YES
& only one
supplier can
Can the requirement
quote? No be met from an University Executive,
No existing AU, REPCW F&SC or Council (as Award contract
or similar framework
Am I buying Pro-Vice If you are spending applicable) approves? – raise new
agreement? (ask
construction Chancellor WCTO money contact supplier request
YES
procurement if
related work YES (S&SS) unsure) Procurement first, extra in ABW (as
valued below approves rules apply req’d) & raise
£200k exvat? purchase
requisition
YES
No

Framework call off AU Executive or Council Approval Procurement Involvement All Purchasers Director of Finance Approval PVC (S&SS) Approval ARW Process