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    Procurement Process Flowchart

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    abdullahsaleem91
    This document outlines the procurement process for obtaining goods or services. It involves determining if a preferred supplier agreement exists, obtaining multiple quotations if the value exceeds a threshold, evaluating proposals, appointing a supplier with appropriate approval, receiving and inspecting the delivery, approving the invoice, and arranging payment. The process is designed to ensure compliance with sourcing and spending policies.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Procurement Process Flowchart

    Uploaded by

    abdullahsaleem91
    68 views1 page
    This document outlines the procurement process for obtaining goods or services. It involves determining if a preferred supplier agreement exists, obtaining multiple quotations if the value exceeds a threshold, evaluating proposals, appointing a supplier with appropriate approval, receiving and inspecting the delivery, approving the invoice, and arranging payment. The process is designed to ensure compliance with sourcing and spending policies.

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    Procurement_process_flowchart

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    This document outlines the procurement process for obtaining goods or services. It involves determining if a preferred supplier agreement exists, obtaining multiple quotations if the value exceeds a threshold, evaluating proposals, appointing a supplier with appropriate approval, receiving and inspecting the delivery, approving the invoice, and arranging payment. The process is designed to ensure compliance with sourcing and spending policies.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    68 views1 page

    Procurement Process Flowchart

    Uploaded by

    abdullahsaleem91
    This document outlines the procurement process for obtaining goods or services. It involves determining if a preferred supplier agreement exists, obtaining multiple quotations if the value exceeds a threshold, evaluating proposals, appointing a supplier with appropriate approval, receiving and inspecting the delivery, approving the invoice, and arranging payment. The process is designed to ensure compliance with sourcing and spending policies.

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    © All Rights Reserved
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    Procurement process

    Preferred supplier/ framework


    contract exists?
    No Yes

    Purchase/ contract value >


    Rmb/HK$5,000?

    No
    Yes

    Obtain quotation/ tender from at least


    3 suppliers Obtain quotation

    Selection & Evaluation


    appointment of
    supplier

    Proposal/ quotation not suitable &


    sourcing starts again Proposal/ quotation is satisfactory

    Obtain approval in order to appoint


    supplier
    If the amount is larger than threshold,
    obtain approval from QRM

    Order/ contract can only be signed/ sent


    out after appropriate approval obtained
    (All purchase contracts should further be
    reviewed by the in-house legal counsel or
    Quality and Risk Management before they
    are sent out or signed)

    Count, inspect & check goods & service


    received for quality & correctness

    Check invoice contents to ensure adequacy


    & appropriateness

    Approve invoice Submit payment requisition form/ expense


    reimbursement claims and obtain
    & arrange
    appropriate approval
    payment

    Finance Department arranges payment

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