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TENDER DOCUMENTS
NSDD IT Eqpt
NUTECH / SCM / NSDD IT Eqpt 22-23 / TD-293

NATIONAL UNIVERSITY OF TECHNOLOGY

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TENDER NOTICE
National University of Technology (NUTECH)
NUTECH / SCM / NSDD IT Eqpt 22-23 / TD-293

1. Sealed bids are invited from Government / FBR Registered Firms for the procurement of lab
equipment on FOR Basis. Tender documents (& draft contract) can be downloaded from NUTECH
Website “https://nutech.edu.pk/downloads/procurement/scm-tenders/ w.e.f 09 Feb 2023 and
quotations shall be submitted as per requirement.
2. Bidders will be required to submit Bank Draft/CDR/BC/PO/SDR equal to 5% of quoted value as
Bid Bond in favor of National University of Technology (NUTECH).
3. Detail of bids and submission of tender is provided below: -
Bank Account Tender Completion
Ser Description Processing Fee Submission
Details Opening Days
NUTECH / SCM / HBL, Tendering and
1030 hrs on 1100 hrs on
a. NSDD IT Eqpt Contracts, A/C # Rs 3,000/- 30 Days
24 Feb 2023 24 Feb 2023
22-23 / TD-293 5037-7000210755
Note:- Please attach bank receipt with technical offer. Offers will not be entertained without payment of processing fee.
(Tender fee in shape of CDR/BC/PO/SDR etc. will not be acceptable. Only deposit receipt shall be considered)

Deputy Director (Supply Chain Management)

NATIONAL UNIVERSITY OF TECHNOLOGY, IJPROAD,I-12,ISLAMABAD

Tel: 0092-51-5476768, Ext: 278

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Compliance – Check List

Offer must be quoted and arranged in accordance with below mentioned sequence. Non-
compliance & non-provision of following documents may lead to disqualification.

Documents Attached
Sr. Required Particulars
Yes / No Page #

Please Menti on Page No.

1. Tender Fee Original Receipt (Rs 3,000/-)

2. Technical & Financial Offer separately

Do Yes or No
3. NTN/GST Registration

All Annexures & Special Conditions Compliance

4.
Note: All annexures must be as per given format.

5. OEM Registration / Authorization Certificate (if applicable)

6. OEM Details (if applicable)

7. Copy of Earnest Money (prices hidden)

8. Proforma Invoice (if applicable) (prices hidden)

9. OEM / Equipment brochures & details

10. Non-Blacklisting Certificate

11. Firm’s Complete details (address, contacts & email)

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NATIONAL UNIVERSITY OF TECHNOLOGY

SUPPLY CHAIN MANAGEMENT

INVITATION TO TENDER

Tender submission time: 1030 hours, 24 Feb 2023

1. NUTECH desires to procure the list of item(s) / Store(s) on F O R B a s i s as
per Annexure-A. Interested bidders are requested to send their bids through courier or
deliver at NUTECH under “Single Stage – Two Envelopes” (two envelopes placed together
in third envelope), marked clearly as "Technical Offer" and "Commercial Offer"
respectively to the undersigned, latest by or before above mentioned due date.

2. Conditions Governing Contracts. The contract made as result of this IT will be in

accordance with the draft contract published on NUTECH University website and other
special conditions (Mentioned in this document) that may be added to given contract for the
supply of equipment.

3. Delivery of Tender. The offer is to be submitted as under:-

a. Technical Offer. Technical Offer should contain only Annexure-A, Annexure- A-
1 & Annexure B duly filled in (supported with relevant technical literature / details
/ catalogues etc) and receipt of tender processing fee. Copy of bid bond
WITHOUT MENTIONING PRICE should be attached with technical offer.
Only relevant technical details
i.e literature/brochures) without mentioning the financial aspect of the offer
should be enclosed in an envelope. In technical proposal, all items must have
the brand names, model number, manufacturer’s name, country of origin,
manufacturer’s warranty including parts with complete specs and brochures. Re-
conditioned and re-furbished equipment shall not be acceptable. Following
information will be clearly marked on the envelope:
(1) Technical Offer
(2) Original Performa Invoice (without price)
(3) Tender number
(4) Date/ time of opening

b. Commercial Offer. Commercial Offer will contain Annexure-C and bid bond
(Dully mentioned and placed in separate envelope. The offer indicating the
quoted price FE/Local Currency (in Local Currency for FOR cases & in FE for
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FOB cases) in figures as well as in words would be enclosed in an envelope.

Following information will be clearly marked on the envelope;
(1) Commercial Offer
(2) Original Performa invoice with price
(3) Tender number

c. Both the envelopes i.e. commercial offer and technical offer would be enclosed
in yet another properly sealed envelope that will be marked with address of this
office only. There should be clear indication that this envelope contains tender
documents.
d. The tender duly sealed will be addressed to the following:-

Deputy Director (Supply Chain Management Office) NATIONAL

UNIVERSITYOF TECHNOLOGY (NUTECH) IJ P ROAD, I-12,
ISLAMABAD
Tel: 0092-51-5476768, Ext: 227

4. Date and Time for Receipt of Tender. Sealed bids with detailed specifications should
reach SCM office latest by 1030 hours on 24 Feb 2023. Delay occurring in post shall not be
accepted. Tenders received after the appointed / fixed time will NOT be entertained. The
appointed time will, however, fall on next working day in case of closed / forced holiday.

5. Tender Opening. The offers shall be opened 30 minutes after submission time.
Commercial offers will be opened at later stage if Technical Offer is found acceptable on
examination by technical authorities. Date and time for opening of commercial offer shall
intimate later. Only legitimate / registered representatives of firm will be allowed to attend tender
opening.

6. Validity of Offer. The validity period of quotations must be indicated and should be 90
days from the date of opening of financial offer.
7. Withdrawal of offer If the firm withdraws its offer within validity period the competent
authority may place such firm under embargo for a period, which may be extended up to one
year. Moreover, the Earnest Money of the firm will be confiscated.

8. Documents. Following information / copy of documents must be provided / attached

with offer:-
a. A copy of letter showing firm’s financial capability.
b. NTN/GST number be mentioned on the offer and copy of registration Certificate
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issued by Sales Tax Department, attached.

c. Foreign supplier to provide its Registration Number issued by respective
Department of Commerce authorizing export of subject stores (in FOB cases).
d. Annexes A, A-1, B and C and special conditions must be signed and stamped.
ATTACH ONLY RELEVANT DOCUMENTS.
e. Complete all Annexes as per given format. Do not use your format or letter
head. Offer may be rejected if given format is not followed.
f. OEM/principal agency agreement must be provided.

9. Disqualification. Offers are liable to be rejected if:-

a. Validity of offer is not quoted as required in IT documents.
b. Any deviation from the General/ Special / Technical Instructions.
c. Offers are found conditional or incomplete in any respect.
d. Copy of EM/Bid Bond & Tender processing fee (with tech offer) and original
EM/Bid Bond (with fin offer) are NOT attached.
e. Multiple rates/items are quoted against one item.
f. Manufacturer’s relevant brochures and technical details on major
equipment assemblies are not attached in support of specifications.
g. Offer received later than appointed / fixed date and time.
h. Subject to restriction of export license.
i. Offers (Commercial / technical) containing non-initialed / unauthenticated
amendments / corrections / overwriting. If the validity of the agency agreement
has expired. The commercial offer against FOB / CIF / C&F tender quoted in
local currency.
j. If the offer is found to be based on cartel action in connivance with other
sources/participants of the tender.

10. Earnest Money / Bid Bond. Commercial Offer must be accompanied with a Bid Bond
(CDR/Pay Order/Bank Draft) in agreement of faithful compliance of the conditions of Contract.
This amount will be equivalent to 5% of the total quoted value. The Bid Bond amount
submitted by the successful bidder will however be refunded on effective termination of
Contract. (The Bid Bond will be forfeited in case of default by the bidder from his commitments
made through his offer). Submission of Bid Bond is mandatory; otherwise your offer will be
rejected. Bid Bond will be used as performance guarantee till the delivery of stores, otherwise
separate performance guarantee valued at 5 % of contract will be submitted by successful firm
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till stores are delivered and inspected.

11. Return of Earnest Money/Bid Bond.

a. Bid Bond to the unsuccessful bidders will be returned on finalization of the lowest
evaluated bidder.
b. Bid Bond of the successful bidder/bidders will be returned on submission of
Bank Guarantee/Bid bond against warranty period OR Bid bond retained for the
warranty period as the case may be.

12. Terms of Payment/ LC Charges

(In FOB cases)

a. All categories payment will be made through letter of credit (LC). LC opening
charges in Pakistan are to be borne by NUTECH. Payment will be made
through irrevocable LC in favour of Manufacturer.

In FOR cases
b. 20% advance payment will be made to the Seller on provision of unconditional
Bank Guarantee/ CDR/ DD/ Pay order. Advance BG/CDR/DD/Pay order will be
submitted at the time of signing the contract.

c. Remaining 80% payment will made to the Seller after receipt and confirming
the correctness of ordered specifications, installation, commissioning OR as the
case may be i.e through Inland LC.

13. Warranty:- 1 x Year Warranty will be required from the successful bidders from the
dateof commissioning.

14. Taxes/ Duties/ Custom clearance All taxes /duties /import Licenses Fee as
applicable under government laws in Pakistan as well as country of supplier shall be on
Seller (in FOR Case). NUTECH will provide applicable exemption certificates and documents
(In FOB Cases only).

15. Insurance: - Insurance will be Seller’s Responsibility (in FOR Cases) and NUTECH’s
responsibility through NICL (in FOB Cases).
16. Freight charges /Misc charges: All charges such as packing, forwarding, local
freight, loading and unloading, installation and commissioning, custom clearance,
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orientations, on job training or any other will be part of quoted price. Delivery till NUTECH will
be seller’s responsibility and all associated costs will be part of quotation as well.

17. Delivery Schedule. Store will be delivered within 30 Days from contract signing date.

18. Force Majeure. If non-compliance with the period of delivery or services can be
proved to be due to Force Majeure, such as but not limited to mobilization, war, riot, strike,
lockout, pandemics/epidemics or the occurrence of unforeseen events, the period shall be
reasonably extended.

19. Subletting Suppliers are not allowed to sublet wholly or part of the contract to any
other firm /company without prior permission by NUTECH. Firm found in breach of the clause
will be dealt with as per purchaser’s right and discretion.

20. Arbitration. Will be as under:-

“All Claims ,disputes ,controversies, differences arising out of or in connection with this
contract ,including any question regarding its existence, validity, interpretation performance,
breach or termination ,shall be referred to and shall finally be solved by binding arbitration. An
Arbitration Committee Shall be constituted comprising Rector NUTECH and two Arbitration to be
nominated on mutual agreement by each party. The venue of the Arbitration shall be the place of
issuance of this contract or as Rector NUTECH may determine. In case of any difference, the
clauses of Arbitration Act 1940, Rules and Regulation made thereof for time being enforce shall
prevail. The award shall be final and binding on both parties.

a. Provided that written record of any such arbitration and its award shall be arranged
properly. An award of such arbitration may be confirmed in a court of competent
jurisdiction at Islamabad.
b. Provided further that incase of any other question /dispute not covered under this clause,
the decision of Rector NUTECH shall be final.”
21. Redress Of Grievance. In case of dispute, case shall be reviewed by ‘NUTECH
Redress of grievance committee and decision of NUTECH shall be final and binding on both
parties.

22. Export License/Permit /End User Cert. It shall be the responsibility of the Supplier to
obtain from the Government concerned all permits and export licenses, etc required to
enable each consignment to be shipped immediately as per the delivery schedule. In case
the supplier fails to arrange export license within 30 days of signing the contract the
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purchaser reserves the right to cancel the contract on the risk and expense of the supplier
without prior notice. The purchaser will provide End User Certificate for acquisition of export
license to the supplier (format to be provided by the supplier for respective country within 10
day of signing of the contract).

23. Technical Specification: The supplier will provide OEM certificate, quality certificate
/inspection document to the purchaser confirming the quality of the product being supplied
under this contract .Store must bear the manufacturer’s identification marking /monogram.

24. Inspection /Testing of Store: Inspection testing will be carried out at NUTECH by the
concerned inspection team as detailed by the respective department in accordance with the
laid down Acceptance Criteria. (Acceptance Test Procedure (ATPs)/Drawing /Test standard
and specification). The supplier will provide ATPs with technical offer. Mutually
agreed/approved ATPs will form part of contract to govern the inspection of store
subsequently.

25. Change In Specification /Mfr /Model. No alternation marked/brand and quality of

store will be entertained after the tender have been opened.

26. Checking of Store at Consignee/User End. All stores will be checked at

Consignee’s end in the presence of the supplier’s representative. If for some reason, the
supplier decides not to nominate his representative for such checking, an advance written
notice to this effect will be given by the supplier to the consignee prior to immediately on
shipment of store. In such an event the supplier will clearly undertake that decision of
consignee with regard to quantities and description of consignment will be taken as final and
discrepancy found will be accordingly made up by supplier. In all other cases the consignee
will inform the supplier about arrival of consignment immediately on receipt of store through
registered email/letter and telephone. If no response from the supplier is received within 15
days from initiation letter the consignee will have the right to proceed with the checking
without supplier’s representative. User/Consignee’s report on checking of the stores will be
binding on the seller in such cases.
27. Packing /Marking. The supplier shall be responsible for proper packing of the Store in
standard export packing worthy of transportation by sea /air /road rail so as to ensure their
content being free from lose or damages due to faulty packing on arrival at the ultimate
destination. Packing of stores will be done at the expenses of the supplier. All packing cases,
containers and other packing material shall become the property of the NUTECH on receipt.
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Any loss occurred /demurrage paid due to wrong marking will be made good by the supplier.
28. Original Performa Invoice: Original Performa invoice must have following
components incorporated:-

a. HS Code
b. Incoterm
c. Payment Terms
d. Origin of good
e. Port of shipment
f. Address of OEM
g. Seller acceptance (on Performa Invoice)
h. Invoice Date
i. Latest date of shipment
j. Seller complete bank detail
Note: Performa Invoice in the name of NUTECH in case of FOB cases & in the name of
local partner in case of FOR cases.
29. General Instructions: Following must be noted:-

a. The firm should provide point to point acceptance of each clause of IT and
special instructions attached with IT.
b. Firm will render a certificate with technical offer that firm is neither defaulter nor
blacklisted by any Government / semi Government organization directly or
indirectly. (On Judicial Paper)
c. Rates should be quoted on Free Delivery basis at NUTECH Islamabad.
d. 1 x Year Warranty will be required from the successful bidders from the date of
commissioning as performance bond.
e. The stipulated delivery period should be strictly adhered to. Any anticipated
delay that is beyond the control of Seller will be informed (in writing) well in
advance of the expiry of the due date of the activity along with reasons
thereof, requesting for the grant of extension in delivery period. If the Seller
fails to do so, or the Buyer is not convinced with the rationale provided by the
Seller, Liquidated Damages up to/at 2% per month or part thereof, will be
imposed. However, the maximum limit of the Liquidated Damages will not
exceed 10% of the delayed store value.
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f. If even after applicability of 10% LD, the Seller fails to deliver the required
stores, the Buyer will be at liberty to Cancel the contract, and /or procure the
stores from an alternate source, on the Seller's "Risk & Cost/Expense". In
that case, the Seller will be bound to make payment to the new source
through NUTECH. The purchaser’s decision under this clause shall NOT be
subjected to arbitration.
g. NUTECH reserves the right to cancel the Contract without assigning any
reason whatsoever during its currency / execution / after placement, if the
firm is found to be involved in any dubious activity, litigation, lacking to meet
contractual obligations with the purchaser or is blacklisted with any other
Public procurement agency. No claims / loss /damage of whatsoever nature
shall be entertained and NUTECH's decision in this regard will be final /
binding on the Seller.
h. An appropriate amount may be paid for mobilization against Bank
Guarantee/CDR/Demand Draft/Pay Order.
i. Firms with previous pending/outstanding projects/business and
unsatisfactory performance with NUTECH may not be considered for award
of any further business.
j. Lowest evaluated bidders must send their authorized representatives (with
authorization letter) for signing of the contract within three days of sharing of
the draft contract.
k. For technical opening firm will send a representative who has knowledge
about the quoted items otherwise representative will not be allowed to sit in
tender opening.
l. Stamp duty for Contract will be taken as per Section 22-A of Stamp Act
1899 Pakistan.

Deputy Director
Supply Chain Management Office
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Annex-A
Technical Specifications
NUTECH / SCM / NSDD IT Eqpt 22-23 / TD-293
A/U Qty OEM Bidder
Sr. Items Description Country of origin Auth Req Compliance
(Yes / No) Yes No
1. Product: MacBook Pro 16”
Generation: M1
Processor Type: Apple M1 Max Chip
Processor Speed: 10-core CPU, 32-core GPU
USA
Installed RAM: 32 GB
MacBook Pro 16” Nos 1
Hard drive: 512 GB SSD
Product: Z14V0016F
Operation system: macOS
Condition: Brand New
Warranty: 1 Year Brand Warranty
2. Product: iPad Pro 12.9” Inch
Processor: M1 Chip - Octa Core USA
Storage:128 GB
iPad Pro 12.9” Nos 1
Operating System: IOS
Condition: Brand New
Warranty: 1 Year Brand Warranty
3. Processor: Intel Core i7-12700KF USA
Graphic Card: GeForce RTX 3060 Ti
MSI Aegis RS RAM: 16GB Memory Nos 1
Gaming Desktop PC Hard Drive: 1TB NVMe SSD
Windows: Win11 Home (Brand New)
4. Product: iPhone 14 Pro USA
Storage:256 GB
iPhone 14 Pro Operating system: IOS 16 Condition: New Nos 1
Warranty: 1 Year Brand Warranty
(NON PTA) (Brand New)
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Instl/Assy/Commissioning Req Yes No Contract with OEM/Supplier Yes No

Performance Bond Req Yes No Offer Req for Package Deal Yes No
Note:
(a) Warranty required
1 Year. Warranty Req and Duration Yes No
(b) Should be checked for Quality assurance before receiving. 1 Year

Maint Spare Req Yes No Essentially Running spare req Yes No

Pub/Lit Req Yes No Req of Cert for test data results Yes No

TrgReq Local Foreign Req of Calibration Yes No

Note: Tick Relevant Box

Firm Name:

Signature:

Name:

Designation:
 Page 14 of 33
Annex-B
TECHNICAL OFFER
NUTECH / SCM / NSDD IT Eqpt 22-23 / TD-293

Fill in following essential Parameters: -

1. Validity of Offer: Days (Should not be less than 90 days)
2. Delivery period: Days (After placement of order)
3. Country of Origin:
4. Warranty Period:
General
1. GST Number: (Enclose Copy)
2. NTN / CNIC: (if exempted, provide valid exemption certificate)
Payment Terms (In continuation of IT Document clause 12)
In FOR Cases
20% advance payment against BG/CDR/Pay Order/DD
Remaining 80% payment after delivery, installation / commissioning /user satisfaction certificate

Details of Foreign Principal Information with account details)

1. Name / Title:
2. Address:
OEM Name: Firm Name: Signature:

OEM Focal Person: Firm Focal Person: Official Seal:

OEM Phone Number: Firm Phone Number: Name & CNIC:
OEM Email Id: Firm Email Id: Designation:
 Page 15 of 33

Annex C
FINANCIAL OFFER
NUTECH / SCM / NSDD IT Eqpt 22-23 / TD-293
Unit Price Total Price
Sr. Items Description Countryof A/U Qty PKR PKR
Origin (Including (Including
Tax) Tax)
Product: MacBook Pro 16”
Generation: M1
Processor Type: Apple M1 Max Chip
Processor Speed: 10-core CPU, 32-core GPU
USA
Installed RAM: 32 GB
1. MacBook Pro 16” Nos 1
Hard drive: 512 GB SSD
Product: Z14V0016F
Operation system: macOS
Condition: Brand New
Warranty: 1 Year Brand Warranty
Product: iPad Pro 12.9” Inch
Processor: M1 Chip - Octa Core USA
Storage:128 GB
2. iPad Pro 12.9” Nos 1
Operating System: IOS
Condition: Brand New
Warranty: 1 Year Brand Warranty
Processor: Intel Core i7-12700KF USA
MSI Aegis RS Graphic Card: GeForce RTX 3060 Ti
Gaming Desktop RAM: 16GB Memory Nos 1
3. Hard Drive: 1TB NVMe SSD
PC
Windows: Win11 Home (Brand New)
Product: iPhone 14 Pro USA
Storage:256 GB
iPhone 14 Pro Operating system: IOS 16 Condition: New Nos 1
4. Warranty: 1 Year Brand Warranty
(NON PTA) (Brand New)
 Page 16 of 33
Instl/Assy/Commissioning Req Yes No Contract with OEM/Supplier Yes No

Performance Bond Req Yes No Offer Req for Package Deal Yes No
Note:
(a) Warranty required
1 Year. Warranty req and Duration Yes No
(b) Should be checked for Quality assurance before receiving. 1 Year

Maint Spare Req Yes No Essentially Running spare req Yes No

Pub/Lit Req Yes No Req of Cert for test data results Yes No

TrgReq Local Foreign Req of Calibration Yes No

Note: Tick Relevant Box

Firm Name:

Signature:

Name:

Designation:
 Page 28 of 33

Tender No
Name of the Firm
Firm Address_
Date
Telephone No
E-Mail
To,
DD SCM Office
NUTECH University
I- 2, Main IJP Road,
Islamabad.

Dear Sir
1. l / We hereby offer to supply to the NUTECH University the stores detailed in schedule
to the tender inquiry or such portion thereof as you may specify in the acceptance of
tender at the price offered against the said schedule and further agree that this offer will
remain valid up to 90 days after opening of Financial offer and will not be withdrawn or
altered in terms of rates quoted and the conditions already stated therein or on before this
date. I / we shall be bound by a communication of acceptance to be dispatched within he
prescribed time.
2. I / we have understood the instructions to Tenders and General Conditions Governing
Contract available at NUTECH website and have thoroughly examined the specifications /
drawing and / or patterns quoted in the schedule here to and am/are fully aware of the
nature of the stores required and my/ our offer is to supply stores strictly in accordance
with the requirements.
Yours Faithfully.

(Signature of Tenderer)
Designation
Date:

Individual signing tender and / or other documents connected with a contract must be
signed by principal authorized rep/ OEM rep/ Authorized partner firm rep.
 Page 29 of 33

SPECIMEN FOR "ADVANCE PAYMENT BANK GUARANTEE"

Guarantee No: _ Date Amount:_ Valid upto: _

In Favour of:

National University of Technology (NUTECH), IJP Road, I-12, Islamabad

Subject: Advance Payment Bank Guarantee
Contract No: DATED.

Dear Sir,
1. We [Name of Guarantor] understand that you have entered into contract with M/S [Name of
Firm] (hereinafter called Our Client), for provision of [Name of Stores]. And as per the above
mentioned Contract, you are liable to pay to Our Client an amount of [Amount of Guarantee] in
advance, which shall be released against a Bank Guarantee. 2. Bank & seller firm shall inform
your office regarding termination of the validity of this bank Guarantee one clear month before
the actual expiry date of this Bank Guarantee.

3. Now, we hereby irrevocably undertake to immediately make payment on to your orders,

merely upon receipt of your first written notice, an amount not exceeding [Amount of Guarantee]
that may be claimed by you at your own discretion without it being necessary for you to prove or
even assert to the Bank any default whatsoever of Our Client under the Contract.
4. Claims against this Guarantee shall be lodged on us through written request/s on your
proper Letter Head. Unless claims are not presented on or before the Validity Date, all rights
and benefits under this guarantee shall be forfeited and we shall be released from all claims,
demands or liabilities of any kind whatsoever.
5. This Guarantee shall remain in force up to the above mentioned Validity Date which can
however, be extended upon request of Our Client.
Yours faithfully,
Signature: _

Name: _

Designation: _

Bank Stamp:
 Page 30 of 33

"SPECIMEN FOR BANK GUARANTEE AGAINST PERFORMANCE/WARRANTY

GUARANTEE”
Guarantee No: _ _Date_ _ Amount: Valid upto:_ _

In Favour of: National University of Technology (NUTECH), IJP Road, I-12, Islamabad

Subject: In compliance with terms of Performance/Warranty Guarantee Bank Guarantee

Contract No: dated

Dear Sir,

1. Whereas your good-self have entered into Contract No dated with M/s
[Firm Name] Located at [Firm Address], Herein after referred to as our customer and that
one of the conditions of the Contract is submission of Bank Guarantee by our customer to
your good-self for a sum of [Amount].
2. Incompliance with this stipulation of subj contract, we hereby agree and
undertake as under:-
a. To pay to you unconditionally on demand and / or without any reference
to our Customer an amount not exceeding the sum of [Amount] as would
be mentioned in your written Demand Notice.
b. To keep this Guarantee in force till [Validity Date].
c. That the validity of this Bank guarantee shall be kept two clear year
ahead of the original / extended delivery period or the warrantee of the
stores which so ever is later in duration on receipt of information from
your office. Our liability under this Bank Guarantee shall cease on the
closing of banking hours on the last date of validity of this Bank
Guarantee. Claim received there after shall not been entertained by us
whether you suffer a loss or not. On receipt of payment under this
Guarantee, this documents i.e., Bank Guarantee must be clearly cancelled,
discharged and returned to us.
d. That we shall inform your office regarding termination of the validity of
this bank Guarantee on clear month before the actual expiry date of this
Bank Guarantee.
e. That with the consent of our customer you may amend / alter any term /
cause of the contractor add / delete any term / clause to / from this
contract without making any reference to us. We do not reserve any
right to receive any such amendment / alternation or addition / deletion
 Page 31 of 33

provided such like actions do not increase our monetary liability under
this Bank Guarantee which shall be limited only [Amount].
f. That the bank guarantee herein before given shall not be affected by
any change in the constitution of the Bank or Customer / Supplier or
Vendor.
g. That this is an unconditional Bank guarantee, which shall been cashed
on sight on presentation without any reference to our Customer /
Supplier or Vendor.

Signature

Name

Desig

Bank Stamp

Note: No changes in the above given BG format shall be accepted.

 Page 32 of 33

"SELLER’S WARRANTY CERTIFICATE"

(To be provided on stamp paper)
Contract No: Dated:

Validity 1 x Years Warranty from the date of final acceptance of the Stores.
We hereby guarantee that we are the genuine and original Source of provisioning the Stores to
our Buyer. We also undertake that nothing in the manufacturing of these Stores has been
obtained through unauthorized means.

1. We hereby warrant and undertake that the Stores and all the associated
spares/ accessories supplied under the terms and conditions of the above
Contract, are:

a. brand new, complete in all respects, possessing good quality and

standard workmanship; and

b. liable for replacement/rectification free of charge, if during the

Warranty period the same are found defective before or under normal
use or these do not remain within the limits and tolerances stated
under the specifications or in any way not in accordance with the
terms of this Contract. All expenses incurred in removal, re-
provisioning and reinstallation of such defective Stores or their parts
shall also be borne by us.

2. The Warranty shall remain valid for a period of 1 x Year from the date of
final acceptance of the Stores.

Signature & Stamp

Name & CNIC

Designation:

Date:

**Sellers warranty must be provided by the Seller (firm) on Rs 100 stamp paper along with
bank guarantee/CDR/Pay Order without changing a word. BG with additional clauses will be
rejected.
 Page 33 of 33

CHECK LIST

(This checked list must be attached with your technical offer, duly filled and

Signed by authorized signatory)

Tender No Date

1 Tender Processing a. Tender processing fee ref no

Fee b. Bank
c. Amount
2 EM/ Bid Bond a. EM/ Bid Bond ref no
b. Bank

3 Form Annex A, A-1, B and C signed by Authorized Yes No

Signatory
4 Offering specification of items as per IT Yes No
5 Quoted Currency as per IT Yes No
6 Accounting unit/Qty as per IT Yes No
7 Delivery Schedule as per IT Yes No
8 Country of origin of store
9 Name of OEM:-
10 Original Performa invoice (Mandatory) Yes No
11 Certified that there is no Deviation from IT conditions/ Yes No
there is deviation from IT condition as per fol details
12 Blacklisting certificate. Yes No
13 Verifiable OEM Certificate Yes No
14 Warranty Period as per IT Yes No

15 ATPs provided Yes No

Note: Fill and/or mark Yes/No where required

Signature of Firm Auth Signatory