JOB DESCRIPTION

Role Details
Title Project Planning Lead Department Projects

OU Level JMC Designation Sr. Manager/Manager

Reports to CEO Location HO

Reporting Matrix:
Number of Direct Reports 0-2
Role Location
Project Planning Support (1 or 2 nos) HO

Overall Scope of the role:

The Project Planning Head leads the PMO department and is responsible for designing the framework
within which projects are created, managed and completed. They create methodologies, standards and
dependencies according to which projects are designed.
The planning heads’ responsibilities involve planning, scheduling, budgeting & monitoring the project
in hand. It can involve specific delegation of resources in hand such as man, material & money to
effectively deliver various project outcomes & deadlines. The Planning Head also takes into account
tentative risk factors and prepares contingency plans in advance in case the need arises.
He/She continuously reviews and assesses project progress reports to evaluate the performance of the
team and suggest improvisations if any.
Project planning being an extremely dynamic role critical to the success of the project the ability to think
innovatively, being updated with latest trends & technologies, enthusiastic and positive approach,
critical thinking and ability to handle risks and manage change are extremely important.

Functional Responsibilities
Defines for the Management, the Project Manager and the Finance/CSD department a Contract
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realistic and feasible for execution both time & cost wise.
2 Defines the project breakdown structures.
To develop the overall project schedule in line with SOP / planning guidelines / Contractual
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agreement in order to provide a baseline schedule of project.
Increases Project team members’ awareness of the Project Milestones, major timelines and critical
4
paths.
Monitors and controls the project status, to detect any untoward delay and to propose corrective
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actions.
Makes an estimate of any delays linked with changes (internal/external factors within ECO) and
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claims to prepare the Extension of Time analysis.

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 Makes an estimate of the delays linked with changes (Internal/External on Client End) and claims
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to prepare the Extension of Time analysis.
Regularly improvise scheduling methods and provide input to the project execution team for
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speedy delivery.
Serve as technical referee and manages the project execution team in tandem with the Project
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Head.
Acts as single point of accountability for all planning scheduling activities in tandem with the
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Project Head on any given project.
Highlights areas of concerns and solutions to help achieve a successful and timely completion of
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Projects.
12 Operationally manages the project execution Team.
Provides Project Feedback and Lessons Learned in order to improve the Planning Scheduling
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methods and provide inputs to the Project Department and Management.
Ensuring adherence to best practices (especially in critical scenarios) and quality standards (Lean
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six sigma).
Devising strategies to overcome roadblocks or delays through technical knowledge, innovating
15 short cuts or alternative ways, improvising with available resources, scheduling overtime to meet
the deadline etc.
Issue progress reports, program updates and productivity data on a regular basis and as requested
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by customers and stakeholders.
Living core values of safety and integrity, which means taking responsibility for your own actions
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while caring for your colleagues and the business.

Key Responsibilities
Collaborating with the management, project, finance, purchase & CSD on optimising the terms of
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contract especially pertaining to time & cost.
An efficient Project Breakdown Structure facilitates the quick development of a schedule. It is
essential to identify potential scope risks e.g. if it has a branch that is not well defined. it provides a
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visual of entire scope of the project. Deviation from the PDS provided can cost loss of time &
resources.
To develop the overall project schedule in line with SOP / planning guidelines / Contractual
agreement in order to provide a baseline schedule of project. Increases Project team members’
3
awareness of the Project Milestones, major timelines and critical areas of structural integrity and
rescheduling in collaboration with the project team for improvising the same.
Makes an estimate of any delays linked with changes (internal/external factors within ECO) OR
4 (Internal/External on Client End) and claims to prepare the Extension of Time analysis. Monitor and
control the project status accordingly to propose corrective actions.
Regularly improvise scheduling methods and provide input to the project execution team for
5
speedy delivery. Provides Project Feedback and Lessons Learned in order to improve the Planning

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 Scheduling methods and provide inputs to the Project Department and Management.
Ensuring adherence to best practices (especially in critical scenarios) and quality standards (Lean
6 six sigma) by a continuous process of learning. Prepare educational seminars and webinars on a
regular basis.
Devising strategies to overcome roadblocks or delays through technical knowledge, innovating
7 short cuts or alternative ways, improvising with available resources, scheduling overtime to meet
the deadline etc.

Key Skills
1 Strategic Thinking
2 Business Acumen
3 Critical Thinking
4 Risk Analysis & Crisis Management
5 Resource (Man, Money, Material, Method, Machine) Management
6 Change Management
7 Problem Solving
8 Team Management
9 Time Management
10 Attention to Detail
11 Conflict Resolution
12 Effective & Timely Communication
13 Leadership Ability
14 Fast Learning Attitude
15 People Development Skills

Working Relationships
Key Positions / Agencies Details of Interactions with a Frequency of
Internal
you interact with focus on end result Interaction
CEO Project Update Daily
Project Head Lead to Project Conversion Daily
Project Quality Lead Ensuring Quality Parameters Daily
Project Engineer On-site schedule management Daily
Design & Detailing Team Project Fulfilment Project Basis

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 CSD Costing, Complaint Daily
Management
Purchase Procurement of Material, cost Project Basis
analysis & scheduling.
Finance Cost Analysis Project Basis
Clients Project Execution, Extension of Need Basis
External
Time
Building Contractors Project Planning Daily

Key Competencies
Business Related
Strategic thinking leads to a goal oriented approach to the focuses
Strategic Thinking on analysis of futuristic factors leading to success of
business/projects.
Excellent planning and organising skills to ensure all aspects of
Planning and Organising
project management are fulfilled timely & effectively.
Critical thinking is essential to evaluate the presented facts, analyse
Critical Thinking
the objectives, repercussions etc. and come to a decisive conclusion.
Technical proficiency is a key factor in successful accomplishment of
Technical Proficiency
engineering projects.
The incumbent should be able to take correct and quick decisions in
Change Management a relatively volatile environment to ensure fulfilment of business
objectives.
A planning head should be able to review, analyse and come up with
Innovation & Creativity new and innovative processes and solutions in order to create a
unique brand identity.
People Related
The ability to take all stakeholders to reach consensus on given plans
Leadership Ability
is a strong enabler in reaching timely conclusions.
Conflict can arise anywhere. A good manager must have the ability
Conflict Management
to resolve conflicting issues ensure effective utilisation of manpower.
Ensuring a collaborative environment and enabling good teamwork
Teamwork and Collaboration
are keys to a positive and healthy work culture.
Regularly training and developing team members makes
People Development Skills communication and understanding of directives simpler and
effective.

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 Person Specification Must have Desirable
MBA
Educational Qualifications B Tech/BE (Civil/Mechanical)
Lean Six Sigma
10-12 years of which at least 8-10 years in PEB industry in a handling
Number of years of experience
project planning.
Technical Qualifications B Tech/BE (Civil/Mechanical)
Other Requirements Relevant industry exposure in Project Planning
Language(s) English (Essential), local language (desirable)

Approved by:

HR Head

Business Head

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