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TAKE HOME EXAMINATION

JANUARY / 2023

OUMH 1203

ENGLISH FOR WRITTEN COMMUNICATION

NAME :
MATRICULATION NO. :
IDENTITY CARD NO. :
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PART A
QUESTION 1

A report writing is a formal account of an event or a situation. It is a clear and concise

document with purpose. There are many types of report such as reports on charts and graphs,
reports on activities or event and reports on a condition and services. Reports are closely
related to essay writing, although there are some clear distinctions. Reports typically stick
only to the facts, although they may include some of the author’s interpretation of these facts,
most likely in the conclusion. Moreover, reports are heavily organized, commonly with tables
of contents and copious headings and subheadings. This makes it easier for readers to scan
reports for the information they’re looking for. Now, let we have a glance on the format of
reports writing. A good report writing, should have a title, an introduction, body paragraphs,
a conclusion and also a writer’s name. But, the most important is, we have to understand on
what type of report that we are required to write. After that, only then we can follow some
important steps in writing a good report.
The first thing we need to do when preparing a report is to gather the data and collect
the relevant information on what that we plan or according to the topic of the report. Use all
the suggested points or general ideas. Once we have gathered the data, it needs to be sorted
out and analysed. Choose the relevant data and write down all the results. Note down all the
opinions we have gained and choose the ones that we need. Next, arrange all data in order of
importance and decide which format best suits the purpose.
Basically, a report should be logically organised, concise and easy to read. So,
outlining the report is necessary to helps us to achieve a good report. Three key words when
we draft the report is subject, scope and the purpose. The more detailed in the outline, the
more useful report that we have.With a good outline and illustrations, we are all prepared to
write the draft step by step. Keep writing and let the ideas flow until the final draft.
Next comes the revision stage where it is the very important stage in the final report.
There are three stages of revision. The first stage is we have to check the material, which is
we have to make sure that we have included all the data, statistics, opinions and other
material that we need to get our thoughts across in the report. The second stage is, to check
for organisation, mechanics, and conventions. Make sure that the objective, subject and
methods are clearly stated. And the last stage is check the language. We must use the formal,

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simple language and polite expression. Most importanly is make sure we use the correct
tenses.
There are some more tips and guidelines to help our report reads well. After the draft
is complete we can start to write the report and follow the tips. Tips number one is to make
sure the report have a catchy title to catch the readers attention. Tips number two is to write a
good introduction. It is important to write a good introduction for the report because it is the
first thing that the readers read. Tips number three is about style and length of the report.
Report styles vary but all reports must be clear, direct, and accurate. For example, the length
of introduction depends on how much background we want to give it. Try to restrict it to
between 200 and 300 words, if it is a simple report. If we are introducing new ideas, we
might have to make the introduction several pages long. Tips number four is to arrange the
report systematically from the title, abstract, introduction, methods, results, discussion, and
conclusion. Use the cite references such as double or 1.5 spacing, using the Times New
Romans font 12 and left justify so that will be easier to read.
Reports should be well-organized and easy to follow. To achieve this, following a
structured format will keep us writing on track. Always practice to achieve perfection in
future.

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QUESTION 2

Field Trip Proposal

Music Club SMK Gunung Rapat, Ipoh

Headmistress ,
Puan Zarina Azman,
Smk Gunung Rapat 05 APRIL 2023

This proposal requests permission of a trip to symphony concert in Kuala Lumpur. The
concert will be held at Istana Budaya , Kuala Lumpur. This trip will greatly enhance the
students of Music Club curriculum and will provide new experiences to students.

Brief Overview
Date of Trip : 7.00 am (Thursday , 27th April 2023)
Number of students : 27
Number of chaperones : 3 (2 females, 1 male)
Method of transportation : School bus
Total cost : RM 3140

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Trip Consideration
Content Knowledge
Students will experienced in unique live music performances which are always a great
entertainment. Students will stay inspired with music and feel inspired with variety of
instruments that provides the musicians. They also can hear and experience new music to
love and develop critical listening and analyzing skills, and enhance the enjoyment for music.
They can share their experience with their other friends and attract more student to join
music club.
This trip will help students to develop organizational skills in through creating bands
and managing concerts like orchestra concert. Music is an important element of most
cultures. The opportunity to experience the musical traditions of another culture is an
incredible opportunity for music students, in terms of their overall musical education. It also
can help them in maintaining the progress in their musical skills throughout the academic
years.

Trip Preparation
Students will receive a briefing about the trip. Parents and guardians will receive a
detailed permission. Parents and guardians will receive a detailed permission form, outlining
trip details and cost. Students who have not received written permission or signed a
behavioral contract will not be permitted to attend. Students will receive a list of items they
required to bring along.

Missed classwork
One portion of the student behavioral contract states “I will make sure to catch up in
classes missed while on this field trip. This may involve doing an extra credit project or
report”. I have spoke to the teachers whose classes are potentially affected by this trip and
they are willing to excuse these students. The teacher requesting extra credit projects.

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Meals
Students will be responsible to pack an extra food. Meals will be provided for lunch and tea
time only.

Itinerary
Time Activity
Thursday, April 27th
6.45 am Students arrive at SMK Gunung Rapat, prepared for departure.
Breakfast.
7.00 am Bus departs from SMK Gunung Rapat.
11.00 am Arrival at Istana Budaya, Kuala Lumpur.
11.30 am Review of rules and procedures.
Tour of Istana Budaya.
12.30 pm Own lunch.
1.30 pm Orchestra concert begins.
Students will enjoy the concert.
4.00 pm Photo session.
4.30 pm Tea time.
5.00 pm Departures.
9.00 pm Arrival at SMK Gunung Rapat parking lot.

Cost breakdown
Ticket RM 50 x 30 RM 1500

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Meals RM 25 x30 RM 750
Bus RM 890 RM 890
TOTAL RM 3140

** Bus estimate includes all fuel surcharges, insurance, parking, and driver's expenses

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PART B
QUESTION 1
Have you ever experienced digital learning environment? Digital learning involves
information communication technologies to support the learner interaction with digital
materials designed to help learners reach specific learning outcomes. Digital learning has
completely changed the landscape of education. There are so many ways that high technology
ideas can enhance and contribute to a classroom that the options are endless. But, as an
experienced tutor, i disagree in using this learning method because is more likely to bring
disadvantage to tutors.
First of all, educators may lack the time and knowledge to implement technology
effectively. Using technology without sufficient care can produce poorer learning outcomes
and cause students to miss out on social interaction. The recency of many innovations means
we are still grappling with how best to incorporate technology in schools. While the lightning
pace with which technology operates may seem like a clear benefit, experienced educators
are actually wary of this aspect. Devices and learning apps are able to function faster than the
corresponding learning speed of the human mind. Students may gloss over material, missing
texture and depth along the way.
The second reason of disadvantage of digital learning is technology can be distracting.
Devices such as laptops and tablets in the classroom are bound to become sources of
distraction to students. This is especially true if the software does not prevent access to
applications unrelated to lessons, quizzes and other educational activities. As an educator, I
am sure that some badly behaved students will always try to use technology for fun instead of
the intended purpose. In the U.S, at least 60% of students are provided with laptops by their
schools. The problem comes in when pupils are using these machines for social media.
Individuals take the time to check updates from various social media sites, even during

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classes. So, it’s hard to focus in general. Phones have also become very addictive, and
students rarely spend more than 10 minutes without checking their phones.
Another disadvantage of digital learning is integrating technology is often time
consuming. Technology could make the job of a teacher very easy in the future but we are not
there yet. Devising effective lessons using digital technology rather than traditional methods
can be challenging and time consuming. That is why it is important for educators to share
their insights on how to effectively teach kids when there is technology in the classroom.
Showing up to the class and teaching by talking and interacting with students does not require
special preparation. But when we make extensive use of technology during the lesson, we
normally going to have to prepare for that. Teachers taking advantage of technology have the
same amount of face-to-face instruction time but may need to do more planning, placing an
extra strain on their workload. Educators are finding it challenging to implement
mechanization while teaching. On the other hand, students are good at using technology but
also find trouble learning from it.
Technology sometimes fails. A lot of innovations, especially gadgets, tend to
experience some errors. For example, many servers experience problems and have downtime,
inconveniencing learning. Connection problems are also quite common. These challenges
take time to be fixed. Consequently, learning gets delayed. This will burden the tutor or
educator to replace the delay classes to another class or day.
Technology in the classroom could create medical problems to educator and also the
kids. Eye strain occurs when you look at a computer screen for too long. Symptoms of this
issue include back pain, eye pain, neck pain, feelings of tiredness, blurred vision, and
problems with focus. Continuous heavy computer usage may lead to issues with early
myopia, with a prevalence rate of more than 60% for those older than the age of 12. For some
people, the impact of this health issue is cumulative, which means the time they spend in
front of a phone, tablet, and television can contribute to eye health issues as well.
My last opinion is, digital learning makes cheating easier. Cheating used to be a lot
harder when phones could not be used to access the internet during tests. Students have taken
advantage of new technological advancements to outsmart the system. It has become harder
to detect pupils are cheating, and even proving it becomes more challenging. So, a good
number of students get away with it and acquire their degrees. They go on to become actual
professionals in the fields without being deserving of these positions academically.

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To sum up, digital learning environment has many disadvantage. Technology will
always keep growing, and new inventions will keep being discovered. For the most part,
growing technology is a sign of progress from our society. But enhancements in technology
should not dictate the path of education. Instead, it should improve education while still
upholding the core values associated with learning.

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QUESTION 2

Collaborative writing refers to sharing written documents during the process of

writing. To prepare a report for client, a team should collaborate their writing together.
Collaborative efforts in the workplace can lead to innovative approaches to projects, new
processes to accomplish key tasks and shared ideas on varied responsibilities. Collaboration
involves a mindset that sees the whole as more important than its parts. In other words, when
people decide to collaborate, they are deciding to set aside their individual goals for the good
of the group or company they represent. Collaboration seeks to combine multiple skill sets,
knowledge bases, ideas, and engagement from a number of people for the sole purpose of
accomplishing a goal that benefits all regardless of position or title. A collaborative mindset
is focused on company success more than it is individual success. Collaborative writing in the
Malaysian workplace can brings positive and negative effects. By studying and practicing
collaborative writing in the workplace, we can develop attitudes and skills that will assist us
with later professional writing projects.
One of the advantages of collaborative efforts in the workplace is the way that the
work is divided. When more than one person is involved in accomplishing a certain task,
particularly when it is a large project, it helps for everyone to have a small portion of the
responsibility to ensure things get done versus loading one or two people with too much work
to accomplish the task. Another advantage is, we can get a greater creative input. When we
have different people collaborating on a project,we can get a greater sense of creative input.
We able to tap into the creative combination of several employees in one group. The

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collection of different ideas, approaches to the project and brainstorms can give innovative
results that can in turn raise the visibility and quality of the products or services offered by
your company. Having employees collaborate also has a positive effect on their morale. As
employees work together to accomplish goals, they can celebrate their successes both
individually and as a group, and this can cause them to have a more positive view of their
jobs and team members. In turn, this can also build trust among co-workers as each member
contributes to the team's accomplishments.
The disadvantage of collaborative writing in workplace is, there will be more than one
leader. When there is a collaborative group, it may sometimes end up with too many people
trying to lead the group, and not enough members that are willing to take a backseat and just
do what it takes to get the job done. This will affect the work environment, causing more
tension among the rest of the staff, including those that may not even be involved in the
collaborative effort. The second disadvantage is, there may be a conflict in working style.
When a group of different people join together to collaborate on one project or set of
responsibilities, there may be a conflict in the working styles of the individuals within the
group. This is one of the negative aspects of collaboration because it can hold up progress on
accomplishing the job at hand, while team members instead muddle through conflicts caused
by the different ways team members approach the work. To work effectively, employees on a
team need to trust each other.
Because the work is collaborative, an employee who misses deadlines or does not
complete their assigned work can negatively impact the work of the entire team. This can
lead to frustration and lack of trust within the other employees, reducing the effectiveness of
their work and creating tension in the workplace. Collaborative writing also requires
contributions of skills from every member of the group. Whether the collaborative method
used is a shared one in which various group members or a method that involves for everyone
to work on a separate part of the document and control only one own part a single member
incapability to contribute in time can adversely affect the entire group or team.
Successful collaboration is created by the use of several strategies, including the
ability to establish clear objectives and tasks. Just as with individual writing, team writing
must employ clear objectives. It is imperative for the success of the project that the objective
is clear from the outset. Clear objectives serve as a goal or end result the team aims to
achieve. Each member of the team should know from the start what is expected of them.
Maintaining a sense of ethical responsibility toward the project and team members is not only

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important, but it is imperative for the success of the project. There are various advantages and
disadvantages to collaborative writing. If working with another writer is the best approach to
finishing the project, find someone we can depend on.
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