Engineering Procedure 13 January 2021

SAEP-287
Manifesting Requirements for
Industrial Waste Disposal and Recycling
Document Responsibility: Environmental Protection Standards Committee

Previous Revision: New Next Revision: 13 January 2026

Contact: SHAYQIIA Page 1 of 13
© Saudi Arabian Oil Company, 2021

Saudi Aramco: Company General Use

 Document Responsibility: Environmental Protection Standards Committee SAEP-287
Issue Date: 13 January 2021 Manifesting Requirements for
Next Revision: 13 January 2026 Industrial Waste Disposal and Recycling

Contents
Summary of Changes..................................................................................................... 3

Scope ....................................................................................................................... 4

Conflicts and Deviations ........................................................................................... 4

References ............................................................................................................... 4
Saudi Aramco References ................................................................................. 4
3.2 Saudi Government Documents and Standards .................................................. 4
Terminology ............................................................................................................. 5
Acronyms ........................................................................................................... 5
Definitions........................................................................................................... 5
Roles and Responsibilities ....................................................................................... 6
Waste Generators Responsibilities ..................................................................... 6
5.2 Environmental Protection (EP) Responsibilities ................................................. 7
5.3 Corporate Applications Department Responsibilities .......................................... 8
Appendices .............................................................................................................. 9

Document History ......................................................................................................... 13

© Saudi Arabian Oil Company, 2021 Page 2 of 13

Saudi Aramco: Company General Use

 Document Responsibility: Environmental Protection Standards Committee SAEP-287
Issue Date: 13 January 2021 Manifesting Requirements for
Next Revision: 13 January 2026 Industrial Waste Disposal and Recycling

Summary of Changes

Paragraph Number
Change Type Technical Change(s)
Previous Revision Current Revision (Addition, Modification, Deletion)
(New) 13 January 2021

N/A New N/A N/A

© Saudi Arabian Oil Company, 2021 Page 3 of 13

Saudi Aramco: Company General Use

 Document Responsibility: Environmental Protection Standards Committee SAEP-287
Issue Date: 13 January 2021 Manifesting Requirements for
Next Revision: 13 January 2026 Industrial Waste Disposal and Recycling

Scope
This procedure describes the minimum requirements for manifesting Saudi Aramco
industrial waste, generated by operating facilities, project construction sites, drilling and
workover operations, and service & support organizations, and intended to be managed
in the Kingdom of Saudi Arabia. This procedure also includes manifesting requirements
for Company’s material recycled in and out of the Kingdom of Saudi Arabia.
Conflicts and Deviations
Any conflicts between this document and other applicable Mandatory Saudi Aramco
Engineering Requirements (MSAERs) shall be addressed to the EK&RD Coordinator.
Any deviation from the requirements herein shall follow internal company procedure
SAEP-302.

References
All referenced specifications, standards, codes, drawings, and similar material are
considered part of this engineering procedure to the extent specified, applying the latest
version, unless otherwise stated.
Saudi Aramco References

Saudi Aramco Policy Statement

CP-23 Environmental Protection Policy

Saudi Aramco General Instruction

GI-2.714 Environmental Protection Policy Implementation
GI-430.001 Implementing the Saudi Aramco Hazardous Waste Code (SAHWC)

Saudi Aramco Engineering Procedures

SAEP-302 Waiver of a Mandatory Saudi Aramco Engineering Requirement

Saudi Government Documents and Standards

General Authority of Meteorology and Environmental Protection (GAMEP)
General Environmental Regulations and Rules for Implementation Environmental
Protection Standards 2001
Material Recovery and Recycling of Waste 2014
Royal Commission Environmental Regulations
Royal Commission Environmental Regulations (RCER) - Volume-I, September 2015

© Saudi Arabian Oil Company, 2021 Page 4 of 13

Saudi Aramco: Company General Use

 Document Responsibility: Environmental Protection Standards Committee SAEP-287
Issue Date: 13 January 2021 Manifesting Requirements for
Next Revision: 13 January 2026 Industrial Waste Disposal and Recycling

Terminology

Acronyms

EP: Environmental Protection

EK&RD: Engineering Knowledge & Resources Division

GAMEP: General Authority of Metrology and Environmental Protection

SAHWC: Saudi Aramco Hazardous Waste Code

RC: Royal Commission

RCER: Royal Commission Environmental Regulations

Definitions
Complete Manifest: Manifest cycle is completed (i.e., the manifest request is either in
confirmed or stored status) with accurate information in the EH&S tracking system, waste
management module which includes uploading the signed and stamped manifest form to
the system (refer to appendix A).

EH&S Tracking System: Company system to track the movement of Industrial waste
and recyclable materials from the generator to a receiving facility.

Hazardous Waste: Waste that is defined in the Saudi Aramco Hazardous Waste Code,
which constitutes a high degree of hazard to the public health and the environment.
These include material, which is flammable, corrosive, reactive, toxic, radioactive,
infectious, carcinogenic, mutagenic or teratogenic.

Industrial Waste: Waste from industrial processes and manufacturing operations; e.g.,
construction, fabrication, light and heavy manufacturing, refineries, chemical plants,
mining, power plants and demolition that is classified as either hazardous or non-
hazardous

Manifest Form: System generated manifest from EH&S tracking system, Waste/Recycle
Management Module.

Proponent: Any organization that generates industrial waste.

Receiving Facility: An EP-qualified waste management facility to manage Company

industrial waste or EP recommended facilities to recycle company discarded materials.

Recyclable Material: Post-use industrial material that can be recycled for their original
purpose or for different purposes.

© Saudi Arabian Oil Company, 2021 Page 5 of 13

Saudi Aramco: Company General Use

 Document Responsibility: Environmental Protection Standards Committee SAEP-287
Issue Date: 13 January 2021 Manifesting Requirements for
Next Revision: 13 January 2026 Industrial Waste Disposal and Recycling

Recycling: The separation and collection of post-use industrial materials for the
subsequent transformation or remanufacture into usable or marketable products or
materials.

Shipment: Load of industrial waste and recyclable materials intended for transportation
to waste management or recycling facility.

Roles and Responsibilities

The following sections address the requirements and responsibilities of proponent (waste
generator), Environmental protection (EP) and Corporate Applications Department in the
process of maintaining the Industrial waste and recyclable material manifesting through
EH&S tracking system, Waste/Recycle Management Module.

Waste Generators Responsibilities

Proponent Manager or his/her delegate shall verify the accuracy of the data
entered in the EH&S tracking system, Waste/Recycle Management Module
and shall ensure that all manifest requests are completed.
Proponent (EH&S Tracking System Users) shall complete the Company’s e-
learning course associated for creating and maintaining waste manifest
requests in the EH&S tracking system, Waste Management Module.
Proponent shall obtain the necessary roles, shown in appendix B, to create
and process manifest requests in EH&S tracking system, Waste/Recycle
Management Module.
Proponent shall complete all manifest requests created in EH&S tracking
system, Waste/Recycle Management Module. The proponent shall create a
separate manifest request for each shipment of industrial waste planned to be
managed through (one manifest for each truck load) any of EP’s qualified
waste management facilities. This requirement also applies to materials
recycling manifest planned to be managed through EP-recommended
materials recycling facilities.
Proponent shall obtain and insert the gate pass number and attach a copy of
the gate pass in the associated EH&S tracking system manifest request. This
requirement is only applicable for facilities with gate house.
Proponent shall print the system-generated manifest Form and sign it
accordingly (appendix C and D are samples of the manifest Forms). Then,
proponent shall provide the transporter with two hard copies of the manifest
form to be signed by the driver acknowledging acceptance of the
waste/recyclable material.
Proponent shall keep one hard copy of the signed manifest form for his
records and keep the other copy with the transporter.
Proponent shall ensure that each shipment is accepted by the receiver facility
through receiving a dated, signed and stamped manifest form.

© Saudi Arabian Oil Company, 2021 Page 6 of 13

Saudi Aramco: Company General Use

 Document Responsibility: Environmental Protection Standards Committee SAEP-287
Issue Date: 13 January 2021 Manifesting Requirements for
Next Revision: 13 January 2026 Industrial Waste Disposal and Recycling

Proponent shall ensure that the inserted information in the system is accurate
reflecting the actual shipment’s information. It is the responsibility of the
proponent’s representative to verify accuracy of data.
Proponent shall investigate, validate, and report any manifest discrepancies
to EP.
Proponent shall only upload signed copy of the manifest form in EH&S
tracking system, Waste/Recycle Management Module.
Proponent shall ensure that the receiver facility return signed and stamped
waste manifest forms to the generator within ten (10) working days from date
of the manifest creation.
Proponent shall maintain copies of all manifests, and discrepancy reports for
a minimum period of five (5) years.
Proponent manager or his/her delegate shall submit semi-annual report
showing total quantity of waste generated and recycled.
Note:

Additional Manifesting Requirements for Saudi Aramco facilities located

within Royal Commission Boundaries
Proponents shall obtain prior approval from RC for transporting industrial
waste or recyclable materials to waste management or recycling facilities
using RC Electronic Waste Tracking System.
Proponents inside RC boundaries shall utilize the RC waste manifest form for
each industrial waste shipment to waste management or recycling facility.
If the proponent has not received a completed manifest from the receiver
facility within thirty (30) days from the pick-up date, the proponent shall contact
the waste management or recycling facility to determine the waste disposition
and to request a copy of the completed manifest.
If the proponent has not received a completed manifest from the waste
management facility within forty-five (45) days of the pickup date, the
proponent shall provide Royal Commission with a copy of the original manifest
and any other pertinent information related to the waste disposition. This shall
not relieve the generator from determining the waste disposition and obtaining
a copy of the completed manifest.
Commentary note:
Only system generated manifest forms, signed and stamped by the
generator, transporter and receiver are accepted as attachments.
Proponent may disregard the partially completed manifest form once the
associated completed form is received.
Environmental Protection (EP) Responsibilities
EP shall support the proponents in maintaining information inserted in EH&S
tracking system.
EP shall initiate enhancements requests to the system as needed.

© Saudi Arabian Oil Company, 2021 Page 7 of 13

Saudi Aramco: Company General Use

 Document Responsibility: Environmental Protection Standards Committee SAEP-287
Issue Date: 13 January 2021 Manifesting Requirements for
Next Revision: 13 January 2026 Industrial Waste Disposal and Recycling

EP shall maintain a list of qualified industrial waste management facilities and

hazardous waste transporters and update the system accordingly.
EP shall technically assess local recycling facilities and provide the
proponents recommendations.
A major Environmental Performance Assessment finding will be assigned to
proponents for non-compliance of proper waste manifesting. Closure of EH&S
tracking system waste/recycling manifest findings require at least one year of
complete system utilization.
Corporate Applications Department Responsibilities
Maintain the EH&S tracking system, Waste/Recycle Management Module.
Support EP in enhancing the system as needed.

© Saudi Arabian Oil Company, 2021 Page 8 of 13

Saudi Aramco: Company General Use

 Document Responsibility: Environmental Protection Standards Committee SAEP-287
Issue Date: 13 January 2021 Manifesting Requirements for
Next Revision: 13 January 2026 Industrial Waste Disposal and Recycling

Appendices
Appendix A – Online Manifesting Cycles

1. Industrial Waste Manifest Cycle

Status Description System Required Fields*

Manifest is only created and Plant, Waste Generator & Generator Order
New
saved No
The Manifest Generator,
Signatory, Transporter type, Purchase
Disposer and Waste information
Order, PO Item, Pickup Date, Delivery
is completed. The Manifest is
Date, Disposer, Disposer Purchase Order,
Data ready ready for entering the Driver and
Disposer PO Item, Waste Material,
Truck information and
Outgoing Quantity, Outgoing Unit of
printing. PRINT button is
Measurement
available in this status.
This is to confirm the waste is
removed from the facility. i.e.,
the truck driver physically Transporter Signatory, License Plate, Driver
Released
received the waste and the Name Disposer Signatory
printed form. PRINT button is
available in this status.
Waste is disposed and the
Quantity Disposed Of and the signed
Confirmed signed manifest is received from
Manifest is scanned and attached.
the driver.
All work has been performed
Stored None
and the manifest is archived.
2. Materials Recycling Manifest Cycle

Status Description System Required Fields*

Basic information about material recycled
Manifest created, partially filled
New (i.e., Department, environmental
out, but not submitted
coordinator, material information)
Signatory, Transporter type, Purchase
Manifest filled completely and Order, PO Item, Delivery Date,
In-Progress submitted to environmental Disposer, Recycler Purchase Order, Waste
coordinator Material, Outgoing Quantity, Outgoing Unit
of Measurement
Manifest printed and shipped to Outgoing quantity, pick-up date, Gate Pass
Released
recycling facility number
Manifest recycled at the facility
and proof of delivery has been Quantity received by recycler, delivery date,
Completed
signed by recycler facility and scanned proof of delivery
scanned as an attachment
* The minimum required information to process materials recycling manifest at each stage.

© Saudi Arabian Oil Company, 2021 Page 9 of 13

Saudi Aramco: Company General Use

 Document Responsibility: Environmental Protection Standards Committee SAEP-287
Issue Date: 13 January 2021 Manifesting Requirements for
Next Revision: 13 January 2026 Industrial Waste Disposal and Recycling

Appendix B – Roles for Online Manifesting System

1. Roles for Online Industrial Waste Manifesting

Industrial Waste Manifest Role Description

Industrial Waste Manifest – initiator, maintainer

EHS:EPD:WST_DSPOL_MAN_MNT:0000
(process and search)

2. Roles for Online Materials Recycling Manifesting

Recycle Manifest roles Description

EHS:EPD:WST_RECY_INITIATE Recycling Manifest – initiator

Environmental Coordinator – process and

EHS:EPD:WST_RECY_COORD
search

© Saudi Arabian Oil Company, 2021 Page 10 of 13

Saudi Aramco: Company General Use

 Document Responsibility: Environmental Protection Standards Committee SAEP-287
Issue Date: 13 January 2021 Manifesting Requirements for
Next Revision: 13 January 2026 Industrial Waste Disposal and Recycling

Appendix C – Sample of the Online Industrial Waste Manifest Form

© Saudi Arabian Oil Company, 2021 Page 11 of 13

Saudi Aramco: Company General Use

 Document Responsibility: Environmental Protection Standards Committee SAEP-287
Issue Date: 13 January 2021 Manifesting Requirements for
Next Revision: 13 January 2026 Industrial Waste Disposal and Recycling

Appendix D – Sample of the Online Material Recycling Manifest Form

© Saudi Arabian Oil Company, 2021 Page 12 of 13

Saudi Aramco: Company General Use

 Document Responsibility: Environmental Protection Standards Committee SAEP-287
Issue Date: 13 January 2021 Manifesting Requirements for
Next Revision: 13 January 2026 Industrial Waste Disposal and Recycling

Document History
13 January 2020: New procedure to describe the minimum requirements for manifesting
Saudi Aramco industrial waste, generated by operating facilities, project
construction sites, drilling and workover operations, and service & support
organizations, and intended to be managed in the Kingdom of Saudi
Arabia. This procedure also includes manifesting requirements for
Company’s material recycled in and out of the Kingdom of Saudi Arabia.

© Saudi Arabian Oil Company, 2021 Page 13 of 13

Saudi Aramco: Company General Use