Terms and Conditions of Your Offer and

Study
Terms and Conditions for Research Degrees

1. Terms and conditions of agreement relating to the offer

1.1 The full terms and conditions of your agreement with the University regarding the Offer
arecontained in the regulations made by the University’s Senate (Senate Regulations) as
updated and amended from time to time.

1.2 The Senate Regulations contain important information about the terms applying to your place
to study the Course at the University, including (but not limited to):

1.2.1 Minimum entry qualifications and language requirements for taught programmes of study
Senate Regulation9);
1.2.2 Admission and registration for taught programmes (Senate Regulation 9);
1.2.3 Fees (Senate Regulation 3) and
1.2.4 Student Conduct and Discipline (Senate Regulation 11 and Appendix 1)

1.3 You should read the Senate Regulations carefully prior to accepting a place at the University,
as the Senate Regulations will govern the terms of your study. If you do not understand
anything in the Senate Regulations, or if you have any questions about them or the terms of
your study at the University, please contact the University at [email protected]
1.4 If you breach the University’s Regulations, particularly with respect to Student Conduct and
Discipline, the University may impose a range of sanctions. These can include suspension of
studies, temporary exclusion or expulsion from the University.

1.5 If you would like a paper copy of the Senate Regulations to be sent to you, please contact
[email protected]

1.6 In addition, the University’s Student Information Privacy Notice contains important
information regarding the use of your data. This includes sharing your data with other
sections of the University and also the Students’ Union before you formally register, to enable
the University to provide you with the best possible service before registration. Please read
the policy carefully before accepting the offer. If you have any concerns or questions about
the use of your data by the University, please contact Information Assurance Services at
[email protected]

1.7 The University is a registered (fee cap) provider with the Office for Students and has the right
to issue its own degrees under UK law. However, University of Leicester qualifications may
not always be recognised outside the UK. If you are intending to use your University of
Leicester qualifications for employment purposes or further study outside the UK, it is very
important that you ensure that the qualification will meet the relevant local requirements for
your chosen career, employer or study goals before commencing your studies. The University
is unable to guarantee that its qualifications will be recognised in all circumstances. For

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 1.8 further information, contact [email protected] University has a duty of care to
safeguard students and staff who attend the University, aswell as to support all students
throughout their time of study at the University. Applicants who are successful in securing an
offer from the University to study undergraduate and postgraduate programmes are required
to disclose any relevant, unspent criminal convictions they hold. Any such convictions that are
declared will be processed in line with the University’s policy for handling applications from
applicants declaring criminal convictions. If it is later found that a relevant, unspent criminal
conviction has not been disclosed or has been withheld by the applicant at the time of
accepting their offer from the University, the University reserves the right to take steps to
review the terms of the offer made, which may include withdrawing the offer of a place. If
you do not wish to accept the University’s offer of a place, then you do not need to make any
disclosure of relevant, unspent criminal convictions.

2. Accepting this offer

2.1 If you wish to accept this offer and have applied through the University of Leicester online
application form, please log on to MyStudentRecord and follow the instructions.

2.2 If you have applied to the University by completing a paper application form, the signing of
the declaration on that paper application form will indicate acceptance of the offer.

2.3 Alternatively please email [email protected]

2.4 Acceptance of the offer through any of the above methods indicates the beginning of your
contract with the University.

3. Cancellation rights before your course starts

3.1 You have a statutory right to cancel your contract with the University for the Course within 14
days of accepting your offer.

3.2 If have applied to the University directly and you wish to exercise this right to cancel within
this 14 day period, you must send written confirmation by email or letter to the address
shown on the cancellation form. You can choose, but do not have, to use the cancellation
form at the end of these terms and conditions when providing us with your written notice of
cancellation.

3.3 If you are applying through UCAS, you can also exercise this right to cancel within 14 days of
accepting the offer by changing your decision on UCAS Track.

3.4 If you wish to cancel your contract with the University after 14 days of accepting your offer
but before the start date of your course you must send written confirmation by email or letter
to the University. The relevant contact details are on the cancellation form at the end of these
terms and conditions.

3.5 The University will reimburse any deposit and/or course fees paid by you or a third party on
your behalf as soon as reasonably possible. The University will make the reimbursement using
the same means of payment used for the initial transaction. If you incur any fees as a result of
the reimbursement, the University accepts no responsibility for any such charges.

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 3.6 For the avoidance of doubt, your deposit and course fees will also be reimbursed in full should
you: (i) fail to satisfy all of the requirements of a conditional offer; (ii) fail to obtain a student
visa; (iii) be prevented from attending the University as a consequence of exceptional
circumstances. You will be responsible for notifying the University in the event of any of the
occurrences set out in this paragraph. Notification must be received no later than 14 days
after you have accepted you offer.

4. Cancellation rights after your course starts

4.1 The University will allow you to cancel your contract with the University for the Course at any
time between the Course Start Date and the expiry of 14 days from the Course Start Date
(Start Date Cancellation Period).

4.2 If you wish to exercise this right to cancel within the Start Date Cancellation Period, you must
send written confirmation by e-mail or letter to the:

4.2.1 PGR Admissions [email protected] (for campus based or distance learning students) if you
have not yet completed registration or
4.2.2 Contract the Doctoral College Office [email protected] if you have already completed
registration).

You can choose to, but do not have to, use the cancellation form at the end of these terms
and conditions when providing us with your written notice of cancellation.

4.3 The University will reimburse any deposit and/or course fees paid by you or a third party on
your behalf as soon as reasonably possible. The University will make the reimbursement using
the same means of payment used for the initial transaction. If you incur any fees as a result of
the reimbursement, the University accepts no responsibility for any such charges.

4.4 Further information on cancellation rights and terms, including withdrawing from the Course
after the Start Date Cancellation Period, are set out in Senate Regulation 3.

4.5 For the avoidance of doubt, your deposit and course fees will also be reimbursed in full should
you: (i) fail to satisfy all of the requirements of a conditional offer; (ii) fail to obtain a student
visa; (iii) be prevented from attending the University as a consequence of exceptional
circumstances. You will be responsible for notifying the University in the event of any of the

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 occurrences set out in this paragraph. Notification must be received no later than 14 days
after the course start date.

5. Variation

5.1 The University endeavours to ensure that the content of its prospectus, programme
specification, website content and all other materials are complete and accurate. The
University regularly reviews its programmes and modules to ensure that they reflect the
current status of the discipline and offer the best learning experience to students. On
occasion it may be necessary to make some alterations to particular aspects of the
degree programme

5.2 The University can amend these terms and conditions including the Senate Regulations and
vary your course of study for the following reasons:

5.2.1 the unavailability of key staff to provide adequate research supervision;

5.2.2 changes in the University’s facilities or availability to the extent that the quality of
research facilities would be affected to the detriment of the students;
5.2.3 changes or developments in knowledge or research methods;
5.2.4 changes required to meet external requirements including but not limited to conditions
imposed by accrediting bodies, changes in legislation or other statutory requirements;
5.2.5 the outcome of internal regulatory or policy review;
5.2.6 in response to feedback from students, external examiners or other stakeholders; or
The way in which assessment, probation/progress review and final examination including viva voice
examinations are carried out.
5.3 Depending on the reason for varying your degree programme, the action that the University
can take following the occurrence of one of the events in clause 5.2 and which will apply to
all offer holders and registered students is:

5.3.1 altering the supervision or training arrangements;

5.3.2 varying the location at which the research is undertaken or the probation/progression review
assessment is carried out;
5.3.3 the way in which assessment is carried out;
5.3.4 the methods of learning, teaching or delivery at module or programme level, or
5.3.5 cancelling or changing a research degree programme or part of the specification more
substantially such as the addition or removal of research training.

The action the University takes under this clause will depend upon the circumstances
prevailing at the time and the reasons for it exercising this power.

5.4 The University shall not be in breach of contract nor liable for delay in performing or failure to
perform any of its obligations if such delay or failure results from events, circumstances or
causes beyond its reasonable control and includes, without limit, fire, flood, industrial action,
global pandemic, change in law, compliance with a law or government order, rule, regulation
or direction and/or any action taken by a government or public authority, the reduction or
removal of government or international funding pursuant or related to Brexit or any other
consequences that arise from of the UK’s departure from the EU. This specifically includes
action such as changes to programme content, delivery and assessment that may be
necessary to respond to the Covid-19 pandemic or other public health
requirements. The University shall use all reasonable endeavours to mitigate the effect of
any such event on the performance of its obligations.

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 5.5 Wherever possible the University will ensure that you have as much notice as possible of the
change to ensure that the disruption to your studies is minimised where it is taking action
under clause 5.3.1, 5.3.2 (where the change in location of the course is still within the grounds
of the University)5.3.3 and 5.3.4.

5.6 The University will contact you as soon as possible and in any event will give you 25 days
written notice before the relevant change is due to take place where it is taking action of
significant changes to core elements of your course under clause 5.3.4 or 5.3.5. Where this
occurs, we will also and in consultation with you, offer you an alternative course or
programme (as appropriate) or the opportunity to cancel your contract with the University
and obtain a refund of any advance payments that you have made for that year of study. In
these circumstances, if the change takes place during your 2nd or subsequent years of
study, the University will be entitled to retain its fees for your previous year or years of
study, as appropriate. The University will also provide support and assistance to you with
finding an alternative course provider where necessary.

6. Updating terms and conditions of your offer

6.1 The University will undertake an annual review of its terms and conditions in line with our
Terms and Conditions Policy.

6.2 Students will be informed of any significant changes to the terms and conditions of their offer
within 14 working days of the changes being formally confirmed.

7. Student complaints

7.1 The University has its own complaints processes to deal with any issues that may arise during
the admission process or during your studies with the University:

7.1.1 The Admissions Complaints Process for applicants and

7.1.2 The Student Complaints Process (Senate Regulation 12), for registered students.

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 Cancellation Form

Returning this form

For campus based students

If you are cancelling your contract before the start of your Research Degree Programme or before full
completion of registration please send to [email protected] :

If you are cancelling your contract after you have fully completed registration for your Research
Degree Programme please send to [email protected] :

To the University of Leicester

I hereby give notice that I cancel my contract for a place to study on the following course:

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Accepted on:

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Name of student:

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Address of student:

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University of Leicester student number:

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Signature of student:

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Date: .....................................................................................................................................................

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