Terms of Reference

Administrative Assistant

National Health Systems Resource Centre (NHSRC) is a technical support institution under the
National Health Mission (NHM), Ministry of Health & Family Welfare (MoHF&W). NHSRC works
closely with the MoHF&W and the States for Health Systems strengthening and supporting the
implementation of interventions under the NHM. Work at the NHSRC is organised around seven
divisions, namely – Community Processes & Comprehensive Primary Care, Healthcare Financing,
Healthcare Technology, Human Resources for Health, Knowledge Management Division, Public
Health Administration, and Quality Patient Safety.

Since its inception in 2006, NHSRC has been a repository of knowledge and a center of excellence for
its agenda. This organization has professional linkages with a plethora of domestic and international
bodies involved in the field of Public Health. There have been a number of personnel who have served
with NHSRC and gained invaluable experience enabling them to graduate to the next rung of the
professional ladder. Vast exposure to the Union Ministry of Health and Family Welfare and its
processes and the State Health Department is a unique feature of NHSRC. If you have a commitment
to health equity and excellence, here is a unique chance to work with a team committed to shaping the
public health landscape in India.

The position offers you an opportunity to participate in the process of strengthening health systems,
improving health service delivery, and enabling positive health outcomes, through hands-on
implementation assistance at the National, State, and District levels. Working with a transdisciplinary
team, you can discover, adapt, co-create and disseminate solutions to multiple challenges related to
service delivery systems, universal primary health care, human resources for health, community
processes, health financing, quality of care, and patient safety, public health planning, and health
promotion. This is an opportunity to support health systems strengthening at scale, learn from district
and sub-district implementation, undertake knowledge translation, and enable the realization of the
vision of universal health coverage.
NHSRC intends to recruit an Administrative Assistant purely on a contractual basis.

Roles & Responsibility:

1. Facilitating meetings with external partners, maintaining meeting schedules, managing
appointments.
2. Drafting letters, notes, agenda. Minutes of meetings, taking dictations, etc.
3. Processing work orders, organizing invoices.
4. Assisting in preparation of SOPs / tender documents, etc.
5. Managing MIS / Trackers / Database / Dashboards.
6. Creating forms and formats as and when required.
7. Managing PAO‘s calendar and setting up meetings as directed.
8. Maintaining electronic and paper records ensuring information is organized and easily
accessed.
 9. Handling and prioritizing all incoming and outgoing correspondence (e-mails, letters, packages,
etc.) and sorting in respective folders.
10. Prioritizing agenda and assisting in planning appointments, board meetings, conference, etc.
11. Assisting in preparing presentations or reports as required.
12. Facilitating travel plans including booking of Air & Rail tickets and accommodation.
13. Any other work as assigned by the PAO, NHSRC.

Qualification and Experience:

Graduate Degree in any of the following and Diploma / Degree in secretarial practices is must
from recognized and renowned institute:
o B.A.
o B.Com
o B.Sc.
o BBA
Minimum 7 years of post-qualification experience as an office secretary/ Administrative Assistant.
Desirable:
1. Certification course in MS Office.
2. Preference will be given to candidates having experience in Government, Quasi
Government departments or Government funded autonomous institutions.

Skills:
1. Good typing speed (35 wpm).
2. Excellent administrative, organizational and planning skills with attention to detail.
3. Computer literate with knowledge and proficiency in MS office, Excel and Power point.
4. Should have some working knowledge of Accounts.
5. Knowledge of Filing, Indexing, and Document Management.
6. Excellent writing and verbal communication skills
7. Proficient in drafting notes and letters in English with focus on spelling, punctuation,
grammar and other language skills

Age Limit: Upto 40 years (as on the date of receiving the application)

Work Location: NHSRC Office, New Delhi

Contract tenure: Till 31st March 2025 and Extendable.

Remuneration Range: Upto 70,000/- per month (consolidated)*

*Fee offered within the band will be commensurate with qualification and experience.
Other Benefits: In addition to the remuneration mentioned above, Consultants of NHSRC are
entitled to Free Accidental insurance, Subsidized Medical insurance, Mobile bills reimbursement,
Laptop reimbursement (As per NHSRC Policy), 30 days Consolidated leave, fully paid Maternity
leave (For Female Consultants) as per Government of India policy, performance linked
increments, TA/ DA and per diem for on-duty visits.
Duration of Contract: Initial Contract till 31st March 2025 (with further extension subject to
satisfactory performance)
Candidates selected in this interview could be considered for other vacant positions at NHSRC
requiring similar skill sets and at an appropriate level.

How to apply: Candidates are requested to fill in the online application correctly which is
available on the NHSRC website (http://nhsrcindia.org). Applications will be accepted in the
prescribed online application format only. The last date for receiving applications is 18th April
2023.
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