Lesson Plan

Technological University of the Philippines
College of Industrial Education

Technical Arts Department
Written Report
Prepared By: Karen P. Fumar Date: May 13, 2022
Yr./Sec.: BSIE - ICT 3D Subject: Technopreneurship
Topic: Implementation Proposal

Learning Objectives
At the end of the topic presentation, the students will be able to.
1. Define Implementation Proposal
2. Understand the importance of Implementation proposal in business
3. To know the benefits and how it can help your business
Task: Essential Questions
1. What is the significance of learning the Implementation Proposal?
2. What effect will this lesson have on your business?
Lesson Proper:
Topic Presentation
What is the purpose of an implementation proposal?

An implementation plan is a document that outlines the steps your team should take to accomplish a shared goal or
initiative. Implementation planning is the counterpart to a strategic plan. If the strategic plan details what strategies
you will use to hit a specific goal, the implementation plan is the step-by-step guide for how those goals will be
achieved.
How to create an implementation plan in 6 steps?

If you want your implementation plan to be comprehensive and beneficial to your project team, you’ll need to follow
specific steps and include the right components. Use the following steps when creating your plan to reduce the risk of
gaps in your strategy.
1. Define goals
The first step in the implementation process is defining your goals. Determine what you hope to accomplish when
your project is complete, like whether you hope to win over a new marketing client or revamp your internal content
strategy. Starting with your project objectives in mind can help flesh out your project plan.
Tips to consider:
 Ask questions: When defining your goals, you and your team may want to ask questions about your project
such as, “What are we trying to achieve with this project? What deliverables do we hope to produce? Who
are the stakeholders we plan to share our project deliverables with?”
 Brainstorm risk scenarios: Although you’ll perform a more in-depth risk assessment later on in your
implementation plan, brainstorming potential risk scenarios early on gives you a more realistic idea of what
you’re able to achieve.
2. Conduct research
Once you have a broad idea of the project goals you want to achieve, you can hone in on these goals by conducting
research such as interviews, surveys, focus groups, or observations. Your research should come from key experts in
your field. These experts may be team members or external stakeholders. Your research outcomes should include a
list of what your project timeline, budget, and personnel may look like.
Tips to consider:
 Collaborate using shared tools: Collaboration is easier when you have the right communication tools in
place to do so. Use a team collaboration tool to share your project goals and get feedback from others,
regardless of their location.
3. Map out risks
You brainstormed risk scenarios in step one of your implementation strategies, and in step three, you’ll map out all
the potential risks you may face in your project. Risks can include anything from paid time off and holidays to budget
constraints and loss of personnel.
Tips to consider:
 Be flexible and proactive: Mapping out risks is more than just a preparation strategy. If you identify
preventable risks during this stage of the implementation plan, you can take action to prevent those risks.
This may mean adjusting your initial project goals.
4. Schedule milestones
Scheduling your project milestones is an important step in the planning process because these checkpoints help you
track your progress during execution. Milestones serve as metrics—they are a way to measure how far you’ve come
in your project and how far you have left to go.
To visualize project milestones and keep your entire team on track, use a Gantt chart. With a Gantt chart, you can
visually lay out your implementation schedule and show how long you think each task will take.
Tips to consider:
 Add wiggle room: Things don’t always go as planned, even if you do everything in your power to a schedule.
By adding wiggle room to your schedule, you can ensure your project stays on track instead of keeping tight
milestones and failing to meet them.
 Clarify dependencies: Dependencies are tasks that rely on the completion of other tasks. Clarifying your
dependencies makes it easier to keep the project on track and hit your milestones.
5. Assign responsibilities and tasks
Every action plan must include a list of responsibilities with team members assigned to each one. By assigning
responsibilities, you can assess the performance of each team member and monitor progress more closely. Using
a RACI chart can be an effective project management tool for clarifying roles and responsibilities.
Tips to consider:
 Communication is key: When you assign roles, responsibilities, or tasks, it’s best to communicate why
you’re choosing one team member over another. Instead of letting team members question why they have
specific roles, you can use this step in the planning process as an opportunity to highlight team member
strengths.
 Track responsibilities in a shared tool: Having a shared tool, like project management software, can give
team members clarity on who's doing what and by when.
6. Allocate resources
Resource allocation is one of the best ways to reduce risk. If you can plan out what resources you need for your
project and ensure those resources will be available, you’ll avoid the risk of running out of resources mid-project. If
you notice that you don’t have enough resources in this step of the implementation process, you can adjust your
project accordingly before it kicks off.
Tips to consider:
Ask yourself the following questions when identifying available resources for your project:
 What is the project’s priority level?

 Who is available to work on this project?
 What budget or tools are available?
 What additional resources do we need?
 Who needs to approve the resource allocation plan?
What to include in an implementation proposal?

Knowing how to create your implementation plan/proposal is crucial, but you also need to know what to include in
your plan. This checklist includes the six most important items you’ll want to consider if you want to move forward
with a successful project.
1. Objectives
You’ll outline your project objectives in step one of the implementation processes. Set your goals and decide what
metrics your team will use to measure to monitor progress. By clearly identifying your project objectives, you and
your team can measure progress and performance as you move forward.
2. Scope statement
You’ll set the scope of your project in step two when conducting research. Your project scope statement should
outline the boundaries you’ve set for your project and broadly define what goals, deadlines, and project outcomes
you’ll be working toward. Defining your project scope in the implementation plan can help prevent scope creep when
you’re farther along in the project.
3. Outline of deliverables
Deliverables are the tangible goals of your project. Outlining the deliverables you hope to create can serve as a
resource when managing time frames, delegating tasks, and allocating resources.
4. Task due dates
Although the project timeline may change as your project progresses, it’s important to clarify your expected due dates
during implementation planning. When you estimate task due dates, you can schedule milestones around these due
dates and plan for project completion. You will commonly see Gantt charts used for strategic planning and
implementation planning. This is because Gantt charts display information in a follows a linear path, similar to a
timeline.
5. Risk assessment
You’ll conduct your risk assessment in step three of the implementation process. Whether you use a risk
register , SWOT analysis, or contingency plan to identify risks, be sure to include these documents in your plan. That
way, others involved in the project can look through your findings and potentially help you prevent these risks.
6. Team member roles and responsibilities
You assigned roles and responsibilities to team members in step five of your plan and keeping a detailed record of
what these are can hold everyone accountable. Whether you use a RACI chart or another tool to clarify team
member roles, there should be a place in your plan for everyone to refer to in case questions arise.
Benefits of having an implementation plan
There are many benefits to implementation planning, with the top benefit being an increased chance of project
success. Implementing a project plan creates a roadmap for executing your project so you can prevent issues from
occurring.
Other benefits to having an implementation plan include:
 Improved communication between team members and key stakeholders

 Better organization and management of resources
 Increased accountability for everyone involved in the project
 More structured project timeline and daily workflow
 Easier collaboration between team members
Closing Statement
Making implementation proposals that work take practice. Create an outstanding implementation proposal
through the help of the samples, tips, and guidelines that you can browse through the internet. Do not forget the
items that we have discussed so you can be well-guided within the entirety of your undertaking in coming up with an
implementation proposal.
References:
Online Links:
 FREE 10+ Implementation Proposal Examples in PDF | Examples

 What Is an Implementation Plan? 6 Steps to Create One • Asana

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Technological University of the Philippines

College of Industrial Education

Prepared By: Karen P. Fumar Date: May 13, 2022

Yr./Sec.: BSIE - ICT 3D Subject: Technopreneurship

Topic: Implementation Proposal

What is the purpose of an implementation proposal?

How to create an implementation plan in 6 steps?

 What is the project’s priority level?

What to include in an implementation proposal?

 Improved communication between team members and key stakeholders

 FREE 10+ Implementation Proposal Examples in PDF | Examples

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