Approved by SED 24-May-2022

Transfer Rules for Teachers in a School

A. Teacher Requirement in Schools

1. For primary schools and primary sections of non-primary schools, the number of teachers
required is given as follows:

Teachers1 Allocation Criteria for Primary Schools / Section

Primary (K to 5) Enrolment Min. Teacher Requirement in Min. Teacher Requirement in
Range School (Transferring-in) School (Transferring-out)
1 – 80 3 2
81 – 120 4 3
121 – 160 5 4
And so on …

2. For schools with elementary classes (6, 7 & 8), the number of teachers (EST/SESE) required is given
as follows:

Teacher Allocation Criteria for Elementary Section (6, 7 & 8)

# of Required Teachers (EST/SESE) based on Subject Group
Sections Computer Arts / English / General Arts / Maths / Science /
Arabic Drawing
(in 6, 7 8)2 Science Oriental / Urdu / Vernacular Science/Maths
3
3 1 1 1 2 1
4 1 1 1 2 2
5 1 1 1 3 2
6 1 1 1 3 3
And so on …

Additionally, for elementary schools, only one teacher will be required for the post of SSE/SST
(School Head).

3. For schools with secondary classes (9 & 10), the number of teachers (SST/SSE) required is given
as follows:

Teacher Allocation Criteria for Secondary Section (9 & 10)

Required Teachers (SST/SSE) based on Subject Groups
# of Sections
Computer Arts / English / Maths / Physics/Maths
(in 9 & 10) Science Chem/Bio
Science Urdu / Science Phy/Maths
24 1 2 1 1
3 1 3 1 1

1
For stand-alone primary schools, this is not restricted to PST/ESE, but includes all teachers and sanctioned posts.
2
Each section will be considered to comprise of 60 students (i.e., for every 61 st student, a new section will be
considered for the purposes of defining teacher requirements).
3
A minimum of three sections will be considered, irrespective of enrolment.
4
A minimum number of two sections will be considered, irrespective of enrolment.

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 Approved by SED 24-May-2022

4 1 3 2 1
5 1 4 2 1
6 1 4 2 2
And so on …

4. For EST/SESE physical education, the number of teachers required is given as follows:

Teacher Allocation Criteria for EST/SESE Physical Education Teachers

Total Enrollment of School Required EST/SESE Physical Education Teachers
0 to 1000 1
More than 1000 2

5. Furthermore, other than the requirement given in the above tables, a minimum number of
teachers must be maintained in all schools, such that,
a. A minimum of 2 teachers must be present in stand-alone primary schools.
b. A minimum of 2 PSTs/ESEs must be present in primary sections of non-primary schools.
c. A minimum of 2 ESTs/SESEs must be present in elementary schools (or elementary
sections of schools).
d. A minimum of 1 SSTs/SSEs must be present in secondary schools (or secondary sections
of schools).
6. The enrolment numbers will be based on benchmark enrolment decided by the department. 5
7. Computer Science teachers (EST/SESE & SST/SSE) will only be required in schools with computer
labs.6
8. In terms of teacher requirements, schools will be divided into three categories (for each subject
group):
a. Category Red: At least one teacher is required7.
a. Category Orange: At least one teacher surplus.8
b. Category Green: The number of teachers is exactly as required.
9. Teachers will always be allowed to transfer out from orange schools.
10. Teachers will always be allowed to transfer in to red schools.
11. Teachers will never be allowed to transfer in to orange or green schools.
12. Teachers will never be allowed to transfer out from red or green schools.

B. Designation-to-Post Inter-Transferability

The following table defines the sanctioned posts (of a school) to which a teacher of a certain designation
is eligible to transfer to:

5
Unless explicitly specified otherwise, the benchmark will be based on the previously conducted school census. For
schools that did not submit this census, the benchmark will be based on the current SIS enrolment.
6
The presence of computer lab will also be considered based on the previously conducted school census (or the
current SIS data, for schools that did not submit the census).
7
For a teacher to be considered required, the teacher must be required within the subject group.
8
For a teacher to be surplus, the teacher must be surplus within the subject group and in line with point-5.

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Approved by SED 24-May-2022

Teacher Designation Eligible Sanctioned Post for Transfer

PST/ESE (any subject) PST/ESE (any subject)
EST/SESE (Agriculture) EST/SESE (Agriculture)
EST/SESE (Arabic) EST/SESE (Arabic)
EST/SESE (Computer Science) EST/SESE (Computer Science)
EST/SESE (Drawing) EST/SESE (Drawing)
EST/SESE (English) EST/SESE (English)
EST (General Arts)
SESE (Arts)
EST (General Arts) EST (General Arts)
EST/SESE (English)
EST/SESE (Urdu)
EST/SESE (Oriental)
EST (Vernacular)
SESE (Arts)
EST/SESE (Home Economics) EST/SESE (Home Economics)
EST/SESE (Maths) EST/SESE (Maths)
EST/SESE (Science) EST/SESE (Science)
SESE (Science/Maths) SESE (Science/Maths)
EST/SESE (Oriental) EST/SESE (Oriental)
EST (General Arts)
EST/SESE (Physical Education) EST/SESE (Physical Education)
EST (Technical) EST (Technical)
EST/SESE (Urdu) EST/SESE (Urdu)
EST (General Arts)
SESE (Arts)
EST (Vernacular) EST (Vernacular)
EST (General Arts)
SESE (Arts) SESE (Arts)
EST/SESE (English)
EST (General Arts)
EST/SESE (Urdu)
DPE DPE
SST/SSE (any subject) SST/SSE (School Head)
SST/SSE (Arts) SST/SSE (Arts)
SSE (English)
SSE (Urdu)
SST/SSE (Computer Science) SST/SSE (Computer Science)
SST (Commerce) SST (Commerce)
SST (Home Economics) SST (Home Economics)
SST/SSE (Science Chem/Bio) SST/SSE (Science Chem/Bio)
SST (Technical) SST (Technical)
SSE (English) SSE (English)
SST/SSE (Arts)

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 Approved by SED 24-May-2022

Teacher Designation Eligible Sanctioned Post for Transfer

SSE (Maths) SSE (Maths)

SSE (Physics/Maths) SSE (Physics/Maths)
SST (Science Phy/Maths) SST (Science Phy/Maths)
SSE (Urdu) SSE (Urdu)
SST/SSE (Arts)
SS (any subject) Dy. Headmaster
Headmaster 9
SS (Arabic) SS (Arabic)
SS (Arts and Crafts) SS (Arts and Crafts)
SS (Biology) SS (Biology)
SS (Chemistry) SS (Chemistry)
SS (Civics) SS (Civics)
SS (Political Science) SS (Political Science)
SS (Commerce) SS (Commerce)
SS (Computer Science) SS (Computer Science)
SS (I.T) SS (I.T)
SS (Economics) SS (Economics)
SS (Education) SS (Education)
SS (English) SS (English)
SS (Fine Arts) SS (Fine Arts)
SS (Geography) SS (Geography)
SS (History) SS (History)
SS (Pak Studies) SS (Pak Studies)
SS (Home Economics) SS (Home Economics)
SS (Islamiat) SS (Islamiat)
SS (Maths) SS (Maths)
SS (Persian) SS (Persian)
SS (Philosophy) SS (Philosophy)
SS (Physical Education) SS (Physical Education)
SS (Physics) SS (Physics)
SS (Psychology) SS (Psychology)
SS (Sociology) SS (Sociology)
SS (Statistics) SS (Statistics)
SS (Urdu) SS (Urdu)
SSS (any subject) Sr. Headmaster
Principal 10
SSS (Arabic) SSS (Arabic)
SSS (Arts and Crafts) SSS (Arts and Crafts)

9
Only allowed (for both, Dy. Headmaster and Headmaster) if years of service as SS is at least 10 (as of the last date
of application submission period), and the grade of the teacher is the same as the grade of the post.
10
For all SSS transfers, the grade of the teacher and the post must be the same.

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 Approved by SED 24-May-2022

Teacher Designation Eligible Sanctioned Post for Transfer

SSS (Biology) SSS (Biology)
SSS (Chemistry) SSS (Chemistry)
SSS (Civics), SSS (Civics),
SSS (Political Science) SSS (Political Science)
SSS (Commerce) SSS (Commerce)
SSS (Computer Science) SSS (Computer Science)
SSS (I.T) SSS (I.T)
SSS (Economics) SSS (Economics)
SSS (Education) SSS (Education)
SSS (English) SSS (English)
SSS (Fine Arts) SSS (Fine Arts)
SSS (Geography) SSS (Geography)
SSS (History), SSS (History),
SSS (Pak Studies) SSS (Pak Studies)
SSS (Home Economics) SSS (Home Economics)
SSS (Islamiat) SSS (Islamiat)
SSS (Maths) SSS (Maths)
SSS (Persian) SSS (Persian)
SSS (Philosophy) SSS (Philosophy)
SSS (Physical Education) SSS (Physical Education)
SSS (Physics) SSS (Physics)
SSS (Psychology) SSS (Psychology)
SSS (Sociology) SSS (Sociology)
SSS (Statistics) SSS (Statistics)
SSS (Urdu) SSS (Urdu)
Dy. Headmaster, Dy. Headmaster,
Headmaster Headmaster11
Sr. Headmaster Sr. Headmaster
Principal Principal12
Qari Qari
Bandmaster Bandmaster

C. Calculating the Score for Application Ranking

1. Scores for applications will be calculated based on the following factors:

Distance 20 Marks
 0.50 marks, for every km after 08 km, for cadre of tehsil.
 0.25 marks, for every km after 16 km, for cadre of district.

11
The grade of the teacher and the post must be the same.
12
The grade of the teacher and the post must be the same.

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Approved by SED 24-May-2022

 0.25 marks, for every km after 24 km, for cadre of province.

 The distance considered will be the road distance between the two schools
(despite not being travelled by any teacher), as determined by Google Maps.
This will be based on the available school coordinates in the system. In case of
unavailability of results from Google Maps, the straight-line distance between
the two schools will be used for the purpose of score calculation. In case of
unavailability of coordinates of any one school, the distance considered will be
zero. Variabilities in the Google Maps results (based on time of checking) is
expected, and will not be taken into account.
 The distance will be rounded down to two decimal places.
 Score will be calculated to two decimal places.
 Distance marks will only be awarded to teachers that are serving in a school at
the time of applying.
 Teachers applying for across district transfer will be awarded score as per
following formula:
( (Tenure + Seniority + Divorce + Disability + Widow + Wedlock) / 80 ) * 20)
Tenure 30 marks
 The start date of the tenure will be the ‘Date of Joining in School’ or ‘Date of
Appointment in Current Designation’, whichever is later.
 No marks will be awarded for the first year.
 Every subsequent year will carry 2 marks.
 Partial marks will be awarded for partial year.
 Score will be calculated to two decimal places.
 Tenure marks will only be awarded to teachers that are serving in a school at the
time of applying.
Seniority 20 marks
 The start date for calculating seniority will be the ‘Date of Appointment in
Current Designation’.
 Every year will carry 2 marks.
 Partial marks will be awarded for partial year.
 Score will be calculated to two decimal places.
Divorce 15 marks
Disability 10 marks
Widow 10 marks
Wedlock 05 marks

2. Applications that are not based on promotions will be ranked based on score (with the highest
score getting preference). Applications based on promotions will be ranked firstly based on the
date of order of promotion (earliest date gets preference) and secondly on the basis of seniority
number of the applicant (smaller number gets preference).
3. In case of a tie, preference will be given:
a. Firstly, on the basis of gender (females will be given priority)
b. Secondly, by the CNIC date of birth (an earlier date will be given priority)
c. Thirdly, on the basis of the personnel number (smaller will be given priority)

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 Approved by SED 24-May-2022

4. The score for distance will not be considered when comparing teachers from within the same
school (to decide on which one(s) of them are to be considered for transferring out, with
reference to section A).

D. Open Merit Applications

1. The teacher must spend at least one year (as of the last date of the application submission period)
in the current school to be eligible to apply.
2. Across-district applications will only be accepted from teachers of BPS 17 and above.

E. Compassionate Applications

1. Compassionate applications will comprise of four categories: Disability, Divorce, Wedlock and
Widow.
2. Out of the four categories, only Wedlock and Disability can be combined within a single
application. Other than this combination, only one category can be opted for in a single
application.
3. A teacher’s transfer application based on,
a. disability, can be actualized only once.
b. wedlock, can be actualized multiple times, but only if the spouse is a government servant
(otherwise, only once based on spouse CNIC).
c. divorce/widow, can be actualized any number of times.
4. The category for Widow and Divorce will only be available for female teachers.
5. All preference of the compassionate application must of the same district. For wedlock, this
should be the district of the spouse.
6. When applying to transfer out from a school on compassionate grounds, the teacher requirement
criteria of the origin school as given in sections A.1, A.2., A.3, and A.4 will be not be applicable.
However, the restriction criteria given in A.5 will continue to remain in effect.
7. For male candidates, applications based on wedlock must necessarily be for a different district
than their current one. Furthermore, male teachers can only avail the wedlock option if their
spouse is also a government servant.
8. For teachers having designations of tehsil and district cadre, across district applications can be
done only on the basis of Divorce, Wedlock or Widow. Using Disability alone, such teachers can
only apply within district and cannot apply across-district.
9. All across-district compassionate applications of EST, SESE, SST and SSE will be subject to the
availability of initial recruitment quota of the designation/subject of the applying teacher, in the
destination district. The rules governing this quota are defined as follows:
a. The following subjects of EST/SESE and SST/SSE will be grouped for quota calculation:
i. EST/SESE (Arabic)
ii. EST (General Arts), EST/SESE (English), EST/SESE (Urdu), SESE (Arts), EST
(Vernacular)
iii. EST/SESE (Maths), EST/SESE (Science), SESE (Science/Maths)
iv. SST/SSE (Arts), SSE (English), SSE (Urdu)

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 Approved by SED 24-May-2022

v. SSE (Maths), SSE (Physics/Maths), SST (Science Phy/Maths)

vi. SST/SSE (Science Chem/Bio)
b. For each subject group, the following two categories of teachers will have a quota:
i. Teachers promoted from within the district (50%)
ii. Teachers initially recruited or transferred in from some other district.13 (50%)
c. The quota for male and female schools will be calculated separately.
d. The quota ratio will be determined by calculating the number of teachers14 by their
subject, and the total number of sanctioned posts of the same subject group (E.9.a) within
the district. For example, for the post of EST/SESE (Arabic) in male schools,
i. Total posts of SESE (Arabic) & EST (Arabic): 120
ii. Posts allocated for promotion: 50% of 120 = 60
iii. Posts allocated for initial recruitment: 50% of 120 = 60
iv. Total Teachers (promoted): 50
v. Total Teachers (on initial recruitment): 40
vi. Posts available for promotion: 60 - 50 = 10
vii. Posts available for recruitment/across district transfer: 60 - 40 = 20

F. Mutual Applications

1. Mutual transfer cannot be done if the remaining service of any one of the two teachers is less
than one year, or if the teacher has applied for a pre-mature retirement.
2. Mutual transfer cannot be done if the teacher has been promoted and that promotion has not
been actualized.
3. Mutual transfer cannot be done if any of the two teachers has served for less than one year (as
of the last date of application submission period) in the current school.
4. Teachers will not be allowed pre-mature retirement within one year of actualizing mutual
transfer. Furthermore, teachers who have less than one year remaining from their retirement will
not be allowed to apply for mutual transfer.
5. Mutual transfer application will only be considered if both teachers apply (i.e., submit their
applications).
6. The designation and sanctioned posts of both the teachers involved in the transfer must comply
with the inter-transferability rules (section B).
7. If a teacher is applying for a mutual transfer, he/she cannot apply at the same time on the basis
of open merit or compassionate grounds.
8. Mutual transfer will only be actualized if both teachers complete the relieving/joining process. If
any one of the two teachers fail to join within the required timeframe, the transfer order will
stand cancelled and both teachers will be moved back to their original schools.

13
To further clarify, teachers who have transferred in from a different district will be counted against the recruitment
quota.
14
The number of teachers will be calculated by considering all the teachers (including the ones active in schools and
the ones marked as surrendered, or as being on admin posts, or as being marked on disposal) of that designation
and subject within the district, except for those who are assigned as the head of an elementary school.

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9. Mutual applications can be done both within and across districts (across district transfer will affect
the recruitment/promotion quota).

G. Promotion Applications

1. Promoted teachers will be allowed to apply in the same school (based on the availability of an
inter-transferrable post, as defined in section B).
2. Teachers promoted from SS-17 to SSS-18 will be eligible to apply to any vacant SSS-18 post in the
same school. If approved, the post subjects will be swapped within the school.
3. Similarly, teachers promoted from SS-18 to SSS-19 will be eligible to apply to any vacant SSS-19
post in the same school. If approved, the post subjects will be swapped within the school.
4. The transfer restrictions given in section A will not be applicable on transfers due to promotions.
5. Teachers promoted to BPS 15 and 16 will be allowed to only apply within their current district;
while teachers promoted to BPS 17 and above can apply to any district.

H. General Rules

1. Applications will be prioritized based on the following order (by category):

a. Teachers applying on promotions
b. Teachers applying on open merit / compassionate grounds.
c. Teachers marked as on disposal / on admin posts / surrendered.

Furthermore, applications from the teachers of the cadre ‘Ex-MCL’ in the schools marked as ‘M.C
Local’ will be given preference over teachers of other cadres, irrespective of the above-mentioned
application categories.

2. A teacher’s application must lie in exactly one of the categories mentioned above.
3. Teachers must have an age less than 60 years (as of the last date of application submission period)
to be eligible to apply.
4. Female PST/ESE teachers can apply to any school; for others teachers, males can only apply to
male schools and females can only apply to female schools.
5. Teachers of cadre ‘Ex-MCL’ will only be allowed to apply to schools marked as ‘M.C Local’.
6. When applying to transfer out from a school, the teacher requirement criteria (given in section
A.2) for EST/SESE/SST/SSE Computer Science, EST/SESE Arabic, EST/SESE Drawing, EST/SESE
Physical Education and SST/SSE (School Head), will be relaxed so that even a single teacher is
allowed to apply.
7. Posts that are marked as blocked by SED, or against which there are pending transfer order
requests from CEO, will not be available for teachers to apply to.
8. During the application submission time-frame, teachers will have the option to modify their
preferences and to re-submit their application multiple times. However, this facility will be locked
six hours before the submission deadline. During the last six hours of the submission phase, new
applications can be submitted, but submitted applications cannot be modified and resubmitted.
9. Applications that are not submitted during the transfer open period will not be entertained
(although, the department may consider a grace period of 10 minutes).

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10. While applying, teachers will be required to give at least one preference (and can optionally enter
multiple preferences). The system will consider transfer options in the order of preference
specified by teacher. Once a transfer is approved by the authority (in the system), the teacher will
be bound to comply with the transfer. Any failure to do so will invoke a disciplinary action
involving PEEDA.
11. During the application verification time-frame, teachers may withdraw their complete
application. Withdrawing or modification of preferences within the application will not be
allowed, the preferences will be considered based on the priority given by the teacher during the
application submission phase.
12. The department may conduct multiple placement rounds during application verification. In each
placement round, merit list will be prepared, and teachers will be selected against applied posts
based on their merit. No applications in any merit-list will be considered after the last placement
round. All selected preferences must be processed by the department before generating the
transfer orders.
13. During verification, department may reset a previously approved/rejected application, if the
verifying authority deems fit to do so. Such applications will be reconsidered for placement in the
next placement round (if conducted).
14. If discrepancies in the teacher application/data are found during verification, rejecting the
application (by the CEO) will result in rejecting all the preferences of that teacher. If discrepancies
in a sanctioned post vacancy are found during verification, blocking the post (by SED, or via a CEO
transfer request) will result in rejecting all the preferences of the applicants for that post.
15. For the approved transfer orders, if the transfer is not actualized via the QR code (i.e., relieved
from the current school and joined to the new school via the SIS tablet application) within the
given time frame, the order will stand cancelled and the teacher will remain in the original school.
16. Once a teacher joins the new school transfer order, the date of joining of the school will be the
date of the scanning of the QR code.
17. Applications that do not comply with any of the above rules will not be considered.

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Appendix-A: Cadres

Designation Cadre
Qari Tehsil
Bandmaster Tehsil
PST Tehsil
ESE Tehsil
EST District
SESE District
SST District
SSE District
D.P.E Province
Dy. Headmaster Province
Headmaster Province
SS Province
Sr. Headmaster Province
SSS Province
Principal Province

Appendix-B: Date Definitions

For the calculation of the marks for seniority and tenure, the following three dates will be considered:

1. Date of Joining in School: This is the date in which the teacher has given joining in any particular
school.
2. Date of Appointment in Current Designation: The date in which the teacher has joined his current
designation (either by promotion, or by recruitment). In case of regularization, the date of
appointment in the contract post will be considered for score calculation.15
3. Date of Joining in Service: This is the date in which the teacher has given joining in SED. By
definition, this date must always be before or on the above two dates.

15
For PST, ESE, SSE and SESE, and any other post for which direct recruitment is done, this date will always be the
same as the date of joining in service.

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Appendix-C: To-Dos Before the Start of a Transfer Round:

Pre-Requisites for every transfer round (to be completed at least 3 days before the start of the application
submission):

1. Dates of the transfer round to be announced on the website.

2. Retired teachers should be removed from the school (by marking them as retired).
3. The data of posts that are currently filled (but are not marked as filled in SIS) should be rectified
by issuing QR-code based orders for those teachers/posts.
4. Any posts that need to be blocked for e-transfer should be marked as blocked (by SED).
5. Any incorrect sanctioned post in any school should be corrected.
6. There should be no pending QR-code based transfer order (i.e., all must either be actualized or
expired).
7. All CEO requests for QR-code based orders must be processed.
8. SED to verify initial recruitment/promotion quota available on SIS dashboard and provide
feedback (if any). In case of no feedback from SED, current data will be considered as correct and
will be used in the transfer round.

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