The Concept Paper as Extended Definition

Concept Paper
- It examines the “what-ness” or nature of something. To accomplish this, you need to explain in
full a simple definition of the term.
- A concept is written to inform, if the topic or concept is unknown to the audience.
- It is a in-depth analysis of idea, situation or practice. It can be anything that you find significant,
it can be:
a feeling (What is self-esteem)
a cultural practice (What is Filipino time?)
a belief (What is “hiya” in the Philippines)
a situation (What is same-sex marriage?)
- It seeks to present an idea for consideration by others, possible for funding or support, hence, a
concept paper also entails a persuasive intent.
- A concept paper is often asked for by an organization prior to the presentation of a full-blown
project proposal.

The Outline of Project Proposal

Project Proposal
- The concept paper is not only an academic paper written to serve as an initial stage in the
process of preparing a project proposal/
- The project concept paper is a summary of a your proposed project and writing it entails not
only information but also persuasion to convince the reader- representative of the funding
agency.

The sections of Project Proposal

1. Project Summary
2. Rationale
3. Objectives
4. Methodology
5. Budgetary
6. Committees
7. Attachment
8. Signatories

Project Proposal
- It is sometimes called an executive summary, provides a concise overview of the proposal itself.
- it is composed of the following:
1. Project title:
2. Theme:
3. Date:
4. Venue:
5. Proponent:
6. Co-proponents:
7. In partnership with:
8. Participants:
 9. Proceeds (for a cause)

Rationale
- It gives an explanation about the issue that is being addressed by the project. It also argues in
favour of implementing the project in the proposed area in the existing conditions. It is very
critical that we give evidence to what we are writing in this section of the proposal. Evidence can
be in form of other research, existing literature or data collected by the organization itself. 

Objectives
- A project objective describes the desired results of a project, which often includes a tangible
item.
- Objectives can be used in project planning for business, government, nonprofit organizations,
and even for personal use. A project may have one objective, many parallel objectives, or
several objectives that must be achieved sequentially. 
- It must always be S.M.A.R.T

Objectives

Methodology
- This enumerates the step/procedures to implement the project.
 - The methodology is where you can clearly outline how you will use the requested funds to
accomplish your project's objectives. It is the component in the proposal narrative where you
bridge the gap between the objectives and the eventual outcome.

Budgetary
- A budget allocation is the amount of funding designated to entire project. As much as possible it
must show the detailed break-down of the budget. Will it be for the refreshment, logistics,
tarpaulin, props or fare?

Committees
- A body of persons delegated to consider, investigate, take action on, or report on some matter
1. Committee on Refreshment
2. Committee on Communications, Invitation and letters
3. Committee on Logistics
4. Committee on Trainings
5. Committee on Finance
6. Committee on Audit
7. Committee on Information and Dissemination
8. Committee on Restoration

Attachments
- These can be the invitation or any letter that will support the proposal.
- This part should also contain the programme or the flow of the event/activity.

Signatories
- These are the people who needs to sign the project proposal.

-Prepare by:

NAME OF THE PERSON WHO MADE THE LETTER

Position

Example:

AGNES B. ABUNIO

Secretary

-Noted by:

NAME OF THE HEAD OF THE ORGANIZATION OR GROUP

Position

Example:

FRANZ BENCENT BILO

English Department Head

-Approved by:

NAME OF THE PERSON WHO NEEDS HAS THE APPROVAL OF DISPPROVAL OF THE PROJECT
PROPOSAL
 Position

Example:

ELMER N. MILAN

Academic Coordinator

Writing Field and Technical Report

Basic Report Writing
Written Report
- Is a clear, objective, and orderly presentation of the details of a research investigation or an
assigned activity.

1. Concise writing
- means efficient writing
- Your text should state an idea with the least number of words without affecting meaning.
- This means editing your report in order to cut unnecessary words and shorten expressions.

From:

All the participants in the study were male who were 30 years old. They were all residents of Brgy.
003, Ermita, Manila. They were interviewed.

To:

The interviewees were 30-year old male residents of Brgy. 003, Ermita, Manila.

2. Clear writing
- Means writing that transmits to the reader the exact idea that you have in mind.
- Ideas are clear if they are expressed in concrete terms. “Concrete” means something that can be
perceived; its opposite is abstract, something that cannot be perceived.

From:

Many of the participants reported being “very satisfied” with the Barangay Health Unit’s service.

To:

Fifty-five percent (55 out of 100) of the participants reported being “very satisfied” with the
Barangay Health Unit’s maternal health service.

3. Objective Writing
- Means writing that is free of emotionally loaded or biased words, so that the report appears
neutral or factual.

From:

Unfortunately, a huge majority of the respondents were “very dissatisfied” with the Barangay Health
Unit’s maternal health service.

To:
Seventy percent of the respondents were “very dissatisfied” with the Barangay Health Unit’s
maternal health service.

Example:

Biased:

The residents of Barangay X hoarded basic goods just before the super typhoon struck.

Neutral:

The residents of Barangay X bought more than the usual quantity of basic goods before the super
typhoon struck.

4. Non-discriminatory Writing
- Refers to writing that treats all people equally and with respect. Be careful to use non-
discriminatory language when referring to the following:
1. Gender - your language should reflect equal treatment of people of different genders.
Example: A student must have his parents sign the waiver.

Revised: Students must have their parents sign the waiver.

Or
Parents must sign the student’s waiver.
2. Age - reporters must state precisely the age of any human participants in a study.
Example: Respondents aged 60-65” instead of “elderly people”

Revised: Boys, girls- for people less than 18 years old.

Or
Men, women- for people 18 and above.
3. Disability - never refer to people through their diseases or disabilities, as in “autistics.” Use
instead “person/s or people with ____,” as in “a person with autism.”

Parts of a Report
1. Prefatory Elements
- These are report sections found before the actual report, such as the:
Title Page
Abstract or Executive Summary
- Formal reports usually require a title page as some sort of cover of “dress up” the lab report.
- But although it may appear as the first section of your report, the title page is prepared last,
along with the other prefatory elements.
Title page contains the following elements:
1.1 Title Report
- a phrase that captures the essence of the report.
- a very easy way to come up with a title is to get keywords from the reporter’s main
purpose or objective statement.
Example:

Report purpose: “This short report, prepared for 41 countries…presents the major
findings from the survey of key informants’ opinions on health system
responsiveness in their country.” (WHO, 2003, p.1)
 report title: ”Health system responsiveness survey results: Equitable, humane,
patient-centered treatment by health systems, or not?” (WHO)
1.2 Name(s) of the person (s) who conducted the experiment
- ” A laboratory report submitted by:
Agnes B. Abunio
Robi Dominggo”
1.3 Name(s) of the person (s) whom the report is submitted to
- ” A laboratory report submitted to:
Elmer N. Milan”

2. Abstract or Executive Summary

- like the title page, an abstract is found in the beginning but is written last.
- this section summarizes your report by reducing it to the most essential ideas,
namely:
1. The purpose/objective of the report
2. The procedure done
3. The results
4. The conclusion