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    What Is Report Writing

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    Sujit Maurya
    This document provides an overview of report writing. It defines a report as a factual description of an issue or problem written for a clear purpose and particular audience. It notes that reports should present necessary information clearly and practically in indirect speech, passive voice, and third person. Reports aim to inform while avoiding fancy language. The document outlines the process of writing a report, which involves analyzing the task, establishing purpose and scope, drafting an outline, conducting research, writing drafts, and revising. It also lists common types of reports and discusses the objectives of office reports in communicating information, facilitating planning, and providing records for future reference.

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    What Is Report Writing

    Uploaded by

    Sujit Maurya
    64 views11 pages
    This document provides an overview of report writing. It defines a report as a factual description of an issue or problem written for a clear purpose and particular audience. It notes that reports should present necessary information clearly and practically in indirect speech, passive voice, and third person. Reports aim to inform while avoiding fancy language. The document outlines the process of writing a report, which involves analyzing the task, establishing purpose and scope, drafting an outline, conducting research, writing drafts, and revising. It also lists common types of reports and discusses the objectives of office reports in communicating information, facilitating planning, and providing records for future reference.

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    What Is Report writing

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    This document provides an overview of report writing. It defines a report as a factual description of an issue or problem written for a clear purpose and particular audience. It notes that reports should present necessary information clearly and practically in indirect speech, passive voice, and third person. Reports aim to inform while avoiding fancy language. The document outlines the process of writing a report, which involves analyzing the task, establishing purpose and scope, drafting an outline, conducting research, writing drafts, and revising. It also lists common types of reports and discusses the objectives of office reports in communicating information, facilitating planning, and providing records for future reference.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    64 views11 pages

    What Is Report Writing

    Uploaded by

    Sujit Maurya
    This document provides an overview of report writing. It defines a report as a factual description of an issue or problem written for a clear purpose and particular audience. It notes that reports should present necessary information clearly and practically in indirect speech, passive voice, and third person. Reports aim to inform while avoiding fancy language. The document outlines the process of writing a report, which involves analyzing the task, establishing purpose and scope, drafting an outline, conducting research, writing drafts, and revising. It also lists common types of reports and discusses the objectives of office reports in communicating information, facilitating planning, and providing records for future reference.

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    of 11

    WHAT IS

    REPORT
    WRITING

    P R E S E N T E D B Y
    S U J E E T K R M A U R Y A
    Table Of Content
    What is Report Writing?
    Points to Remember
    Purpose of Writing a Report
    Types of Reports
    Report Writing Process
    Objectives
    What is Report Writing?
    A report is a factual Description of an issue or a problem. A report
    is written for a clear purpose and for a particular audience. Various
    forms of reports are: newspaper reports, inquiry reports, progress
    or action taken report, a police report, a report of meeting, etc.,
    each having a distinct(vishist) character and format. It is always
    written in past tense.
    Points to Remember
    A good report should present all the necessary information clearly as possible.
    Write in a practical manner.
    2
    Write in indirect Speech and preferably in passive voice.
    Write in third person form and avoid using pronouns like I, me, or you.
    3
    Ornamental launguage (fancy language) is to be avoided. The contents should
    include details like what, when, why, who, how, eye-witness account, action etc.
    The aim of the report and source from where it was obtained should be
    mentioned at the beginning itself.
    It should have a proper heading and simple language, which is easy to grasp
    (understanding), in several small paragraphs.
    Adhere to the word limit to 150-200 words.
    What is the purpose of a
    report?
    Reports are written to present and
    discuss research findings. They
    provide the reader with the
    rationale(tark) for the research, a
    description of the method used to
    conduct the research, the findings,
    results, a logical discussion, and
    conclusions/recommendations. A report
    should provide enough detail to enable
    others to repeat the research.
    What are the types of
    reports?
    1. Science reports usually focus on testing a
    hypothesis (such as in a lab report) or investigating
    research questions (such as in a master thesis).

    2. Business reports investigate a research topic


    or question, with the view to advising clients or
    reporting to others within an organsiation. There are
    different types of reports, for example, feasibility
    studies, informational reports, or analytical reports.

    3. Case studies are a type of report that exemplify


    a particular point. A case study may relate to a
    person, organisation, phenomenon(ghatna), or a
    specific(vishist) event.
    The Process of Writing a Report
    1. Analyse the assignment task
    2. Establish the purpose and scope of the
    report and identify audience
    3. Prepare a draft plan using headings
    4. Investigate prior research
    5. Design and plan your research
    6. Conduct your research
    7. Analyse the results 8. Write first draft
    9. Redraft as many times as needed
    10. Proofread
    11. Submit
    12. Reflect on feedback
    Objectives of Report Writing
    Office report has the following objectives: –

    Objective of office reports is to communicate the information (suchana) to


    those who need it.
    To facilitate planning and co-ordination by presenting factual information.

    To provide the information to shareholders, creditors, investors, customers


    and also general public.
    To facilitate the management to take appropriate(uchit) course of action.

    To provide valuable records of documents to the office which can be used as


    future reference(sandarbh ya vishay )?
    To provide facts and results of an enquiry.

    To give the basis of measuring the performance of executives.


    FAQ Of Report-Writing
    Q.1 What is the purpose of a report in the workplace?
    Ans:~ They usually analyze a situation and recommend certain actions or solutions. They are often informal and
    are written to help managers in the decision-making process. Other reports are written just to provide
    information. Examples of these are status reports or monthly sales reports.

    Q.2 What is the benefits of report writing for students?


    Ans :~ Report gives consolidated & updated information
    A report provides consolidated, factual and an up-to-date information about a particular matter or subject.
    Information in the report is well organized (suvyavasthit) and can be used for future planning and decision
    making.

    Q.3 What is the nature of report writing?


    Ans:~ The nature of a report
    A written report is a document that presents specific information as accurately and as concisely (sankhsep) as
    possible to a particular audience.

    Q.4 What is the purpose of a report answers?


    Ans:~ Answer: Reports communicate information which has been compiled as a result of research and analysis
    of data and of issues. Reports can cover a wide range of topics, but usually focus on transmitting information
    with a clear purpose, to a specific audience.
    Meet With My Self
    Sujeet Kumar Maurya
    10 Dec 2001

    I am a student of MBA in The Sheat College


    of Management. Thanks to all of you

    THANK YOU

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