INDUSTRIAL TRAINING

STUDENT’S HANDBOOK
Second Edition
EFFECTIVE DATE 1st APRIL 2021

Endorsed by Kolej Universiti Poly-Tech MARA (Senate Meeting) on 26 March 2021

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 Table of Contents
Table of Contents ................................................................................................................................................. 2
Abbreviation.......................................................................................................................................................... 3
Background .......................................................................................................................................................... 4
1.0 Introduction .............................................................................................................................................. 5
2.0 Definition .................................................................................................................................................. 5
3.0 Objectives ................................................................................................................................................ 5
4.0 Learning Outcomes ................................................................................................................................. 6
5.0 Scope of Industrial Training .................................................................................................................... 6

5.1 Industrial Training purpose.................................................................................................................. 6

5.2 Pre-requisite for registering industrial training ................................................................................... 6

5.3 Credit value, learning time and duration............................................................................................. 7

5.4 Allowance............................................................................................................................................. 7

5.5 Insurance ............................................................................................................................................. 7

5.6 Attendance, Training Hours and Leave .............................................................................................. 8

5.7 Discipline and Ethics .......................................................................................................................... 8

5.8 Supervision and Site Visit ................................................................................................................... 9

5.9 Assessment ....................................................................................................................................... 10

6.0 Industrial Training Placement ............................................................................................................... 11
7.0 Implementation of Industrial Training ................................................................................................... 12

7.1 Implementation .................................................................................................................................. 12

7.2 Functions and duties of Industrial Training Coordinators ................................................................ 12

7.3 Functions and duties of Academic Supervisor (AS) ........................................................................ 13

7.4 Functions and duties of Industrial Supervisor (IS) ........................................................................... 13

7.5 Students’ Responsibilities ................................................................................................................. 14

8.0 Applicability ............................................................................................................................................ 16
9.0 Appendices ............................................................................................................................................ 17

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Abbreviation

KUPTM : Kolej Universiti Poly-Tech MARA

JKA : Jawatankuasa Akademik
SADAC : Student’s Academic Discipline Committee
e-ITU : Electronic Industrial Training Unit
ITC : Industrial Training Coordinator
AS : Academic Supervisor
IS : Industrial Supervisor

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Background

Kolej Poly-Tech MARA (KPTM), formerly known as Kolej Yayasan Pelajaran MARA (KYPM) was established
as a private higher educational institution under the Private Higher Educational Institutions Act 1996 (Act
555) in September 2003. Managed by Kolej Poly-Tech MARA Sdn. Bhd., a wholly owned subsidiary of Majlis
Amanah Rakyat (MARA), KPTM offers a wide range of educational opportunities in the field of information
technology, computer science, accounting, business management, engineering and health sciences.

KPTM has stridden through another historical milestone in its excellent journey in academia recently when
its Kuala Lumpur branch upgraded to a full university college status. Today, since October 2015, KPTM KL
is proudly known as Kolej Universiti Poly-Tech MARA (KUPTM), offering high quality home-grown degree
programmes in the area of Accountancy, Communication, Human Resources, English and Information
Security. With this progress, KUPTM is ever ready to produce more quality and professional Bumiputera who
are able to function resiliently and effectively at the global stage.

Vision
A Renowned Frontier of Knowledge

Mission
Nurturing Professionalism and Entrepreneurship Through Innovative Education

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1.0 Introduction
Industrial Training is a mandatory course for diploma and degree programmes at Kolej Universiti
Poly-Tech MARA (KUPTM). Industrial training forms an essential requirement prior to students
graduating from KUPTM. It aims to provide students the opportunity to gain professional exposure
and relevant skills that would be a value added towards lifelong learning.

Students will be assigned to private or public organisations that are related to their field of study, thus
enabling them to reap specialised experience and training in a real working environment. Industrial
training hones individual’s potential and character to fulfil the needs of industry. Students may find
themselves contributing ideas and efforts for the development and improvement of relevant aspects
within the organisation training providers.

Each faculty at KUPTM is responsible to plan, coordinate and manage its student placement at
industries. There are three (3) faculties at KUPTM which are Faculty of Computing and Multimedia,
Faculty of Business, Accountancy and Social Sciences and Faculty of Education, Humanities and
Arts.

The effectiveness of industrial placement relies on the support and cooperation of the selected
organisations. KUPTM will use feedback from both organisations and students as guidelines to
continually advance and upgrade industrial training as capstone course and overall curriculum for
our programmes. The respective faculties help in ensuring the quality of KUPTM graduates to acquire
the intended learning outcomes.

2.0 Definition

Industrial Training is a student placement in an industry or outside organization for a certain period
stipulated by the faculty. It is designed for student to practice knowledge gained at the workplace as
part of the fulfilment of the graduation.

3.0 Objectives

In undertaking Industrial Training, students should be able to:

3.1 apply theories learned at the workplace;
3.2 gain experience and fundamental professional skills related to their study;
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 3.3 form and preserve ties with professional individuals or groups in their respective fields;
3.4 comprehend the values of professional ethics in their respective fields; demonstrate their
professional skills to improve their chances of securing work upon graduation.

4.0 Learning Outcomes

At the end of the industrial training, students should be able to:
4.1 apply the theories learnt to the real life working environment;
4.2 identify real life problem-solving situations;
4.3 adopt and adapt good work etiquettes and values;
4.4 gain additional and hands-on knowledge regarding current use of technologies.

5.0 Scope of Industrial Training

The students are placed in industries related to their areas of studies. The students will be given
activities or specific tasks to further broaden their skills and knowledge during the Industrial Training.

5.1 Industrial Training purpose

5.1.1 Exposure to different types of tasks in the industry or organization with work related
to supervision.
5.1.2 Understanding of the organisation’s operation as a whole.
5.1.3 Training in management and administrative activities within a specific scope
involving students in a project team.

5.2 Pre-requisite for registering industrial training

5.2.1 Prior to undergoing Industrial Training, students must register for the course at the
beginning of the semester at which he/she will undergo Industrial Training. Students
must refer to the respective Programme Handbook for the correct course code for
their Industrial Training;
5.2.2 Students must past all subjects with CGPA 2.0 to be eligible for industrial training.
5.2.3 Students must undergo industrial training during the approved dates and period.
5.2.4 Students are not allowed to postpone registering for industrial training once they
have met all the requirements except with the JKA approval.

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5.3 Credit value, learning time and duration

5.3.1 The credit hours and duration of industrial training course for different programmes
vary according to the respective discipline of studies.
5.3.2 The specific credit hours and duration of industrial training course are provided in
the respective Programme Handbook.

5.4 Allowance

Availability of allowance is subjected to the policy and procedure of each of the organisations
providing the industrial training. Students must enquire about the availability and approval
procedures of allowance before making a confirmed placement with the chosen
organisation.

5.5 Insurance

5.5.1 During the period of industrial training, KUPTM student will be covered by the
current KUPTM group insurance policy.
5.5.2 During the continuance of the industrial training, each student shall devote his/her
time and attention in performing and discharging his/her duties and shall not engage
or indulge in any other business or undertake any part time work for any other
organisation.
5.5.3 Should there is any inauspicious incidences that may lead to more serious injuries
or permanent disabilities, a student must:
a. lodge a police report within 24 hours period;
b. request a written report from the training placement;
c. inform and send all related documents to faculty for further actions.

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5.6 Attendance, Training Hours and Leave

5.6.1 Students must report to work on time and be present for industrial training during
the usual business or working hours, except in the case of incapacity through illness,
accident or other unavoidable circumstances in which case he/she shall notify the
Industrial Supervisor, Academic Supervisor and the Human Resource Department
at the organization on the first day that he/she is absent.
5.6.2 In the event that students do not turn up to work due to incapacity or unavoidable
circumstances, student must furnish relevant evidence (e.g. medical certificates and
police reports) and submit copies of the evidences to the appointed Industrial
Supervisor and the Human Resource Department. The original copy of the
evidences must be attached in the Logbook.
5.6.3 Daily activities and tasks must be recorded in the KUPTM Logbook. The Logbook
must be submitted to Industrial Supervisor for verification on regular basis (e.g.
weekly or fortnightly).
5.6.4 Should student fail to attend the industrial training within 48 hours without any notice
to the appointed Industrial Supervisor and Human Resource Department, the
organisation providing the training has the right to terminate the student without
notice.
5.6.5 Students are not allowed to take leave during industrial training, except with official
prior approval from the organisation.

5.7 Discipline and Ethics

5.7.1 Students shall uphold the image of MARA and KUPTM as well as the organisation
at which they are undergoing training.
5.7.2 Students shall be disciplined and courteous at all times to the staff of the
organisation.
5.7.3 Students shall always be well groomed with clean and smart attire.
5.7.4 Students must sign Non-Dislosure Agreement (Appendix 14) and maintain the
confidentiality and not to disclose, directly or indirectly, any information pertaining to
the organisation’s business during and/or after the industrial training

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 5.7.5 Students are not allowed to remove any of the organisation’s property without prior
written consent.
5.7.6 Students shall not wilfully damage or wrongly deal with any property belonging to
the organisation providing the training.
5.7.7 If any student discontinues the training prematurely for any reasons or being
terminated by the organisation providing the training due to misconducts (e.g. poor
attendance or violation of organisation’s regulations), the student shall not be
allowed to continue the training at other organisations except with permission from
The Dean of the Faculty. The student shall be subjected to disciplinary action(s).
Proceeding action following this is described in more details in the KUPTM
Academic Rules and Regulations.
5.7.8 If students commit any breach of the Academic Rules and Regulations or neglects
the duties, or is guilty of any misconduct in the course of the training, then the
student shall be liable for such action and be brought before the SADC for
disciplinary action(s).
5.7.9 KUPTM reserves the rights to terminate any students who fail to comply with the
rules and regulations stated by KUPTM and the organisation involved.

5.8 Supervision and Site Visit

5.8.1 Each student is assigned an Academic Supervisor who will monitor the student’s
industrial training and coordinate supervising activities with the appointed Industrial
Supervisor.
5.8.2 Site visit by an Academic Supervisor to each student is carried out only ONCE (1)
during the industrial training.
5.8.3 For students undergoing training overseas, site visit is not mandatory.
5.8.4 Students shall promptly and faithfully comply with his/her Industrial Supervisor with
regards to the industrial training programme conducted by the approved
organisation training providers.

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5.9 Assessment

5.9.1 Students are assessed based on performance and adaptability throughout the
industrial training period. Assessment is based on the student’s performance and
the ability to prepare both oral and written reports, logbook record as well as the
evaluation by both the Industrial Supervisor and the Academic Supervisor.
5.9.2 Every student must record daily activities and tasks in the KUPTM
Logbook/Teaching Record Book. It must be checked regularly by the Industrial
Supervisor.
5.9.3 This Logbook/Teaching Record Book must be submitted to the Academic
Supervisor for assessment.
5.9.4 All relevant materials must be submitted to Academic Supervisor within ONE (1)
weeks after the industrial training is completed. The report is considered as final
draft until the quality of the content is approved by the Academic Supervisor.
5.9.5 The grade awarded for Industrial Training course is either PASS or FAIL only. In
order to PASS, every student must obtain AT LEAST 50% of the total marks. Any
student who fails the course is required to repeat the training in the next academic
session.
5.9.6 Failure to submit the deliverable materials by the stipulated deadline shall cause the
student to fail the course.
5.9.7 All students must pass this industrial training course in order to earn the required
credits towards graduation.
5.9.8 The assessment are shown in Table 1.1.

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 Programme Assessment Total

Academic Supervisor
60%
Final Report 30%
Industrial
Log Book 10% 100%
Training
Site Visit + Presentation 20%

Industrial Supervisor 40%

1st Teaching Evaluation 20%

School
2nd Teaching Evaluation 20% 50%
Mentor
Co-Curricular 10%
Practicum 100%
Academic Supervisor
50%
Teaching Evaluation 40%
Journal (Report) 10%

Table 1.1: Assessment Component

6.0 Industrial Training Placement

i. Students must undergo industrial training at relevant organisations approved by KUPTM.
ii. Each student is responsible to find his/her own placement for industrial training.
iii. Students must select organisation(s) from the list of approved organisations.
iv. Coordinators at each Faculty will assist students in the process of selecting the organisations
and coordinate all the placement matters.
v. Placement can be made either in the private sector or government sector depending on the
requirements of the programme and industrial training course registered.
vi. In the event that a student fails to obtain an appropriate placement within TEN (10) working
days from the start of the industrial training, he/she shall defer the industrial training course
to the next academic session.
vii. Students are not allowed to change their training placement once confirmation has been
made. Student shall discuss any arising matters with regard to their placement attachment
with the relevant approved organisation providing the training prior to them making
confirmation of acceptance. Any student found to have changed his/her placement without

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 proper approval from Faculty, will be barred from continuing the training and consequently
the student will be required to repeat the industrial training course in the next academic
session.
viii. In unavoidable circumstances whereby a student has to change placement, he/she is
required to pay an administration fee of RM100.00 being made upon approval.
ix. Industrial training dates and period cannot be changed unless with permission from the
Dean. Students who wish to postpone his/her industrial training must write a formal request
letter to the Dean for approval. They will be informed of the decision within TEN (10) working
days.

7.0 Implementation of Industrial Training

7.1 Implementation

7.1.1 KUPTM provides an integrated computer system known as Electronic Industrial

Training Unit (EiTU), which must be used by all faculties to manage their industrial
training program.
7.1.2 All activities related to industrial training are coordinated by the Faculty’s ITC.

7.2 Functions and duties of Industrial Training Coordinators

7.2.1 Organise the selection of industrial training providers and student placement.
7.2.2 Identify suitable organisations for students to undergo industrial training.
7.2.3 Ensure the industrial training terms and conditions set by the Faculty are met.
7.2.4 Provide industrial training providers with Industrial Training Information Sheet, as
well as list of selected students about to undergo industrial training at the
organisation.
7.2.5 Manage and monitor placement by replying the Confirmation Letter (Appendix 1)
or Decline Letter (Appendix 2) for students with the relevant organisation
according to their academic programme requirements.
7.2.6 Conduct briefing to students before they undergo industrial training.
7.2.7 Monitor and advise on the insurance coverage of students undergoing training.
7.2.8 Manage the change of training organisation once it is approved by the Dean.

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 7.2.9 Follow up action in any event that the industrial training activities may affect the
reputation of the country, MARA, KUPTM and/or harmful to students.
7.2.10 Provide advice regarding students’ welfare related to industrial training
7.2.11 Publish the confirmed name list of eligible students for industrial training.
7.2.12 Nominate AS and organise the supervision process.
7.2.13 Coordinate the activities and visitation schedules of AS.
7.2.14 Organise industrial training reports.
7.2.15 Manage the students’ marks and grades.
7.2.16 Present students’ marks to the Faculty.
7.2.17 Report the results of industrial training to the Faculty.

7.3 Functions and duties of Academic Supervisor (AS)

7.3.1 Conduct and supervise approved students.

7.3.2 Communicate with the Industrial Supervisor.
7.3.3 Keep track and report problems (if any) to the ITC once AS are assigned to their
supervisees.
7.3.4 Evaluate the outcome of the industrial training visit. The visit should be done within
ONE MONTH before industrial training ends. Related forms are as below:
7.3.4.1 Site Visit Evaluation Form (Appendix 3)
7.3.4.2 Presentation Evaluation Form (Appendix 4)
7.3.4.3 Teaching Evaluation Form (Appendix 5) for practicum students only
7.3.4.4 Journal Evaluation Form (Appendix 6) for practicum students only
7.3.5 Obtain Industrial Supervisor Evaluation Form from the IS.
7.3.6 Assess and grade student’s written report using Final Report and Logbook
Evaluation Form (Appendix 7).
7.3.7 Submit summary of Industrial training marks and all evaluation forms to the ITC.

7.4 Functions and duties of Industrial Supervisor (IS)

7.4.1 Assign job description to students.

7.4.2 Provide assistance and guidance to students throughout the training period.
7.4.3 Monitor assignments or tasks given to students.
7.4.4 Check and verify the records made by students in the Logbook on regular basis.
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 7.4.5 Provide feedback to respective ITC or AS when required and evaluate the students’
performance.
7.4.6 Report to the AS of any problems involving the student(s) under training of any
activities that deemed unworthy.
7.4.7 Assess and grade student’s performance.
7.4.7.1 Industrial Supervisor Evaluation Form (Appendix 8) or
7.4.7.2 Teaching Evaluation Form (Appendix 5) and
7.4.7.3 Co-curricular/Sport Activity Evaluation Form (Appendix 9) for
practicum students only.
7.4.8 Submit evaluation form to the AS or ITC.

7.5 Students’ Responsibilities

7.5.1 Before undergoing industrial training:

a. Prepare resume and cover letter.
b. Submit Student’s Particulars Form (Appendix 10) for practicum students only
to ITC.
c. MUST obtain prior permission from the Faculty if students wish to undergo
training at organisations located outside of Klang Valley.
d. Prepare copies of relevant academic transcripts and certificates.
e. Attend an Initial Briefing organised by ITC.
f. Collect the official Placement Request Letter (Appendix 11) from ITC.
g. Organize for placement applications and alert with Organisation Reply Form
(Appendix 12) from organisations to ITC.
h. Upon consultation with ITC, make placement confirmation with the chosen
organisation.
i. Attend a Final Briefing organised by ITC.
j. Must register as a returning student in order to activate student status.

(If student fails to comply with 5.2, consent from the Dean must be obtained with
regards to eligibility to undergo industrial training)

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 7.5.2 During the industrial training:
a. Report for duty on the first day of industrial training
b. Submit the Report Duty Notification (Appendix 13) to ITC by Week 1.
c. Record daily activities in the Logbook and get verification from IS.
d. Attend the industrial training without fail.
e. Get prior permission from the Dean to change placement if so required.
f. Comply with all KUPTM rules and procedures.
g. Comply with organisation’s rules (dress code, work discipline, ethics etc.)
h. Maintain good time management, discipline and enthusiasm during training,
and uphold KUPTM image by refraining from any misconducts that shall tarnish
its good name.
i. Be responsible for own expenses, including cost of living, travelling and
accommodation during the training;
j. Report to AS on any problems encountered during the training.
k. Prepare the Final Report and presentation slides.

7.5.3 After the industrial training is completed:

a. Check that the Logbook has been verified by IS.
b. Finalise the Final Report/Journal.
c. Compile both Logbook and Final Report/Journal for submission to AS.

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8.0 Applicability
This handbook is in accordance to the latest KUPTM Industrial Training Handbook and the adaptation
has been made to accommodate KUPTM vision, mission, curriculum and syllabus. It shall be used
to govern the implementation of Industrial Training in KUPTM.

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9.0 Appendices
Appendix 1 Confirmation Letter: LO2
Appendix 2 Decline Letter: LO3
Appendix 3 Site Visit Evaluation Form: KUPTM.PHEA.CAES.LI.01-00
Appendix 4 Presentation Evaluation Form: KUPTM.PHEA.CAES.LI.02-00
Appendix 5 Teaching Evaluation Form: KUPTM.PHEA.CAES.LI.03-00
Appendix 6 Journal Evaluation Form: KUPTM.PHEA.CAES.LI.04-00
Appendix 7 Final Report and Logbook Evaluation Form: KUPTM.PHEA.CAES.LI.05-00
Appendix 8 Industrial Supervisor Evaluation Form: KUPTM.PHEA.CAES.LI.06-00
Appendix 9 Co-curricular/Sport Activity Evaluation Form: KUPTM.PHEA.CAES.LI.07-00
Appendix 10 Student’s Particulars Form: KUPTM.PHEA.CAES.LI.08-00
Appendix 11 Placement Request Letter: LO1
Appendix 12 Organisation Reply Form: KUPTM.PHEA.CAES.LI.09-00
Appendix 13 Report Duty Notification: KUPTM.PHEA.CAES.LI.10-00
Appendix 14 Non-Disclosure Agreement KUPTM.PHEA.CAES.LI.11-00

17
APPENDICES

18
 INDUSTRIAL TRAINING HANDBOOK
Kolej Universiti Poly-Tech MARA Kuala Lumpur © 2017. All Rights Reserved.
Jalan 6/91, Taman Shamelin Perkasa, Cheras, 56100, Kuala Lumpur.
Tel: 03-9206 9700 Fax: 03-9281 5764

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Our Ref. No. : KUPTMKL.SBA.LI.CL.0117(01)
*KUPTMKL . Faculty . Latihan Industri . Confirmation Letter . Session.(No)*
Date : 22nd November 2021 Appendix 1

Attn:

Dear Sir/Madam,

CONFIRMED PLACEMENT

Student Name :
ID / IC Number :
Programme :

The above matter is kindly referred.

2. Thank you very much for the returned Organisation Reply Form (ORF).

3. We would like to confirm that the above mentioned name will undergo training with your organisation from / / >
until / / (XX weeks).

4. Please be informed that on date, our student will hand over the Report Duty Notification (RDN) Form to you.
Please complete the form and return it to us via email or fax by date (the latest).

5. For your information, each student is allocated TWO (2) supervisors, one from Kolej Universiti Poly-Tech
MARA Kuala Lumpur (referred as Academic Supervisor and selected from our lecturers) and the other from
your organisation (referred as Industrial Supervisor). Please provide us the name, designation, contact number and
email of the officer who we may appoint as the Industrial Supervisor. Also, we seek assistance from the Industrial
Supervisor to evaluate our student towards the end of the training period. We will send the Industrial Supervisor
Evaluation Form to the Industrial Supervisor during the first month of the training.

6. Please pass Appendix 1 (Important Dates) to the Industrial Supervisor for his/her perusal.

We would like to thank you for your cooperation. Should there be any enquiry, please do not hesitate to contact us.

Thank you.

Yours sincerely

“BERKHIDMAT UNTUK NEGARA”

'Membandarkan Luar Bandar'

DEAN, FACULTY OF XXXXXXXXXXXXXX

KOLEJ UNIVERSITI POLY-TECH MARA KUALA LUMPUR

Attachment:
1. Appendix 1 (Important Dates)
 Appendix 2
Our Ref. No. : KUPTMKL.SBA.LI.DL.0117(01)
*KUPTMKL . Faculty. Latihan Industri . Decline Letter. Session(No)*
Your Ref. No. :
Date :

Organization Name And Address

Attn: Whom It May Concern

Dear Sir/Madam,

DECLINE LETTER FOR INDUSTRIAL TRAINING

The above matter is kindly referred.

With regard to the Organisation Reply Form that you have returned to us, we would like to
express our highest appreciation for your willingness in accepting our student(s) to undergo
industrial training at your organisation.

However, we are sorry to inform you that the student listed in the previous Application for
Industrial Training Letter, is unable to accept the offer at this time. This is due to unavoidable
circumstances. Any difficulty caused on your part is highly regretted.

Here is the student who applied but is unable to accept your offer:

Student Name :
ID / IC Number :
Programme :

We would like to thank you for your cooperation. Should there be any enquiry, please do not
hesitate to contact us.

Yours sincerely

"BERKHIDMAT UNTUK NEGARA"

'Membandarkan Luar Bandar'

Dean , Faculty of XXXXXXXXXXX

Kolej Universiti Poly-Tech MARA Kuala Lumpur
 Appendix 3
KUPTM.PHEA.CAES.LI.01-00

SITE VISIT EVALUATION FORM

INSTRUCTION
1. This form is applicable for evaluation of students undergoing industry training at approved organisations.
2. It is to be completed either during week 10→14 by the visiting lecturer approved by the Dean.
3. One form is to be used for each student under supervision.
4. With the Dean jurisdiction, site visit can be replaces with a phone call or video conference.
5. This report contributes 10% of the total marks.

Please mark (√) if applicable:

Visit Date: ________________

Met student ( ) Name and Contact Details of Student :

Met Industrial ( ) Name and Contact Details of Industrial Supervisor :

Supervisor

Met other staff at the ( ) Name, Designation and Official Stamp of staff :
organization

Page 1 of 3
Please evaluate according to the scale shown below: (circle ONE only)
1 2 3 4 5
Need Below Average Average Good Excellent
Improvement (Requires (Requires some (Balanced and (Notable
(Fail to meet significant development to consistent achievement
Minimum development to fulfil expectations) performance) beyond normal
requirement) improve expectations)
performance)

A Discipline Scale
1 Attendance 1 2 3 4 5
2 Punctuality 1 2 3 4 5
3 Performed work in specified time 1 2 3 4 5
4 Compliance to orders 1 2 3 4 5
5 Compliance to office rules 1 2 3 4 5
6 Willingness to accept responsibility 1 2 3 4 5
7 Quality of work 1 2 3 4 5
8 Self-appearance 1 2 3 4 5

B Abilities Scale
1 Initiative 1 2 3 4 5
2 Ability to work in team 1 2 3 4 5
3 Ability to work with minimal supervision 1 2 3 4 5
4 Independence 1 2 3 4 5
5 Ability to give ideas/opinions/suggestions 1 2 3 4 5
6 Ability to cope with pressure 1 2 3 4 5

C Skills Scale
1 Verbal communication 1 2 3 4 5
2 Written communication 1 2 3 4 5
3 Knowledge of related tasks 1 2 3 4 5
4 Ability to use related software/tools 1 2 3 4 5
5 Analytical skills 1 2 3 4 5
6 Social relation 1 2 3 4 5

Total marks: ___________ / 100

____________/ 10%

Page 2 of 3
Comments:

__________________________________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

______________________________________________________________
(Signature and Official Stamp of Academic Supervisor)

Page 3 of 3
 Appendix 4
KUPTM.PHEA.CAES.LI.02-00

PRESENTATION EVALUATION FORM

INSTRUCTION:
1. This form is to be completed by Academic Supervisor.
2. Each presentation should last 10 to 15 minutes (inclusive of Question & Answer session).
3. Refer to Table 1 and Table 2 for marks distribution and marking criteria.
4. This report contributes 10% of the total marks.

Student Name
Student ID

MARKS

CATEGORIES AWARDED MAXIMUM

Knowledge of the subject 40

Organisation, language and delivery 20

Critical/ Analytical / Creative skills 20

Question handling 20

100
TOTAL
10%
Comments / Suggestions:

Academic Supervisor:
(Name, Signature & Official Stamp)

Date:

Table 1 MARKS CLASSIFICATION

Classification Marks (Percentage)

Excellent 80 – 100
Very Good 70-79
Good 60-69
Satisfactory 41-59
Weak 0-39
 Table 2: Description of Marks Classification

CATEGORY
Knowledge Organization / Language / Delivery Critical/analytical/creative thinking Question Handling
CLASSIFICATION
skills
Mark Description Mark Description Mark Description Mark Description
- Excellent knowledge of the subject - Very well organised - Excellent ideas / new areas - Answer questions very
36 – and application of the knowledge. 18 – - Very clear objectives 18 – for research 18 – well / very competently /
Excellent - Very clear analysis of the problem - Excellent language - Clearly feasible concisely / clearly
40 20 20 20
- Original / Outstanding project - Very confident delivery
- Very good knowledge of the subject - Well organised - Very good ideas / areas for - Answer questions quite
31 – and application of the knowledge. 15 - - Clear objectives 15 - research 15 - well / competently /
Very Good
35 - Clear analysis of the problem 17 - Very good language 17 - Feasible ideas 17 concisely / clearly
- Very good project - Confident delivery
- Good knowledge of the subject and - Fairly organised - Some fairly good ideas - Answer questions fairly
application of the knowledge. - Fairly clear objectives - Quite feasible well / quite competently /
26 – 10 - 10 - 10 -
Good - Fairly clear analysis of the problem - Good language fairly concisely / clearly
30 14 14 14
- Good project - Fairly confident delivery

- Adequate knowledge of the subject - Lacks good organization - Some ideas for research - Lacks ability to answer
and application of the knowledge. - Some ideas are linked but not original / new questions effectively
16 –
Satisfactory - Fairly clear analysis of some areas of 6–9 - Not very clear objectives 6–9 6–9
25
the problem - Not confident
- Adequate project
- Little / no knowledge of the subject - No organization - No / illogical ideas - Does not understand
and application of the knowledge. - Disjointed / confusing ideas - Unfeasible ideas questions
Weak < 15 - Vague analysis of the problem <5 - Unclear objectives <5 <5 - No ability to handle
- Inadequate project - A nervous wreck questions
 Appendix 5
KUPTM.PHEA.CAES.LI.03-00

TEACHING EVALUATION FORM: 1 / 2

SCHOOL OF HUMANITIES AND SOCIAL SCIENCES
KOLEJ UNIVERSITI POLY-TECH MARA
KUALA LUMPUR

INSTRUCTION
1. This form is used to evaluate students’ performance during class session.
2. It is to be completed by the respective Academic Supervisor/School Mentor.
3. This report contributes:
a. 40% x 1 (class observation) of the total marks. (for Academic Supervisor)
b. 20% x 2 (class observations) of the total marks. (for School Mentor)

Name
KUPTM ID
SCHOOL
Date & Day: Time:
Class: Syllabus:
Focus: Theme:
Topic:
School Mentor/ Academic Supervisor Name:

For each criteria, please rate the student according to the following scale:

1 Poor 2 Weak 3 Average 4 Good 5 Excellent

A. PLANNING SCALE
1. Statement of Objectives.
Teaching objectives are clearly and specifically stated. 1 2 3 4 5
REMARKS:

2. Appropriateness of Objectives.
Teaching objectives are appropriate to the level and ability of the majority of the 1 2 3 4 5
students.
REMARKS:

3. Selection of teaching content.

Teaching content is appropriately adjusted to the objectives, values and abilities to 1 2 3 4 5
students.
REMARKS:
4. Organization of lesson plan.
Lesson plan is complete and neat, and is instructed according to the level and 1 2 3 4 5
sequence of presentation.
REMARKS:

TOTAL A:

B. IMPLEMENTATION SCALE
1. Set Induction
Students’ attention and interest are quickly and effectively directed to the lesson 1 2 3 4 5
with a well-signalled topic
REMARKS:

2. Presentation
Lesson is presented in a clear manner and according to the sequence and use of 1 2 3 4 5
appropriate examples
REMARKS:

3. Pace Of Lesson and Time Management

Lesson is paced according to the students’ level of comprehension ability and 1 2 3 4 5
sufficient activities for the duration of lesson
REMARKS:

4. Command of Subject Matter

Teacher exhibits a good command of subject matter 1 2 3 4 5

REMARKS:

5. Teaching Method and Strategy

Teaching method and strategy are varied and suitable to the objective and topic 1 2 3 4 5

REMARKS:

6. Use of Teaching Aids

The teacher makes systematic and effective use of the board. Teaching aids are 1 2 3 4 5
suitable to the topic and used effectively to reinforce teaching
REMARKS:

7. Speech and Language

Teacher exhibits a well-modulated voice; fluent and proficient in the language 1 2 3 4 5

REMARKS:
8. Class Interaction/Learning Environment
Student-teacher interaction is pleasant. Equal attention is given to all students; 1 2 3 4 5
active students’ participation
REMARKS:

9. Class Management
Class is managed appropriately and efficiently 1 2 3 4 5

REMARKS:

10. Question Technique

Effective question technique; form and style of questioning stimulates students’ 1 2 3 4 5
thinking
REMARKS:

11. Method of Evaluation

Evaluation method, technique and activity are appropriate to ensure that the 1 2 3 4 5
objectives are achieved
REMARKS:

TOTAL B:

C. CLOSURE SCALE
1. Conclusion of Lesson
Teacher concludes the lesson by summarizing and reinforcing facts effectively. 1 2 3 4 5
Follow-up activities are appropriate and related to the objectives.
REMARKS:

2. Achievement of Objective and Inculcation of Moral Values

The lesson covers all objectives. Teacher effectively inculcates moral values 1 2 3 4 5

REMARKS:

3. Overall Effectiveness of Teaching

Overall teaching is effectively carried out 1 2 3 4 5

REMARKS:

TOTAL C:
 D. TEACHER’S CHARACTERISTICS/PERSONALITIES SCALE
1. *Teacher Reflection
Teacher is able to reflect on strengths and weaknesses of the lesson and is 1 2 3 4 5
aware of improvements to be made
REMARKS:

2. Teacher Innovativeness
Teacher exhibits positive, innovative and creative approach to teaching 1 2 3 4 5
REMARKS:

TOTAL D:

TOTAL OF A + B + C +D

( ) X 20
100

*Supervisors/Mentors are required to spend some time with the trainee teacher at the end of every observation to reflect on the strengths and weaknesses
of his/her teaching

___________________________________ ___________________________________
Name of Mentor/ Academic Supervisor Signature & Date
 Appendix 6
KUPTM.PHEA.CAES.LI.04-00

OVERALL JOURNAL EVALUATION

INSTRUCTION
1. This form is used to evaluate students’ performance and involvement in any co-curricular activities.
2. It is to be completed by the Academic supervisor after the practicum is over.
3. This report contributes 10% of the total marks.

Name
KUPTM ID

For each criteria, please rate the student according to the following scale:

1 Poor 2 Weak 3 Average 4 Good 5 Excellent

CRITERIA SCALE

A. Restating of Experience
1 2 3 4 5
Teacher manages to explain in details about each experience encountered

REMARKS:

B. Reflections/ Personal Response

Teacher gives well-responses and reflections. Teacher too provides excellent use of examples 1 2 3 4 5

REMARKS:

C. Development of Idea
Teacher shows excellent use of examples and details to explore and develop ideas and opinions 1 2 3 4 5

REMARKS:
 D. Organization
Teacher organizes the content in a correct order. Contains introduction; development of main idea
(or ideas), and conclusion 1 2 3 4 5

REMARKS:

E. Effort and Mechanics

Teacher portrays detailed effort on writing with neat and legible writing, flawless spelling and 1 2 3 4 5
punctuation

REMARKS:

A+B+C+D+E X 10 =
25

________________________________ _______________

Academic Supervisor Name & Signature Date

 Appendix 7
KUPTM.PHEA.CAES.LI.05-00

FINAL REPORT & LOGBOOK EVALUATION FORM

INSTRUCTION
1. This form is used to evaluate students’ performance in industry training via the Final Report and
Logbook prepared by them.
2. It is to be completed by the Academic Supervisor after the industry training is over.
3. One form is to be used for each student evaluated.
4. This report contributes 40% of the total marks.

STUDENT NAME

STUDENT ID

For each of the criteria, rate the student according to the scale shown:
1 2 3 4 5
Need Below Average Average Good Excellent
Improvement (Requires (Requires some (Balanced and (Notable
(Fail to meet significant development to consistent achievement
minimum development to fulfil expectations) performance) beyond normal
requirement) improve expectations)
performance)

No. Evaluation Criteria Scale Remarks

Abstract
1. • Summary of the training, experience 1 2 3 4 5
gained and acknowledgement
2. Table of Content 1 2 3 4 5

3. Objectives
• Objectives of the report 1 2 3 4 5
• Objectives of the training 1 2 3 4 5

4. Company Profile
• Company background 1 2 3 4 5
• Organisation chart 1 2 3 4 5
• Details of industrial supervisor 1 2 3 4 5

5. Details of Experience
• Describe the duties and various tasks in
detail (details of project completed, estimation, costing 1 2 3 4 5

Page 1 of 2
 and etc.)
• The problems encountered and the approach for 1 2 3 4 5
solving problems
• The professional and ethical issues, health and 1 2 3 4 5
environmental issues that are encountered during the
training
6. Discussion and Conclusion
• Discussion and suggestion of the training 1 2 3 4 5
• Conclusion of the training 1 2 3 4 5
7. References
• The list of references used in preparing 1 2 3 4 5
the report
8. Appendix
• Any other relevant details to support the write up. For
example, design details, copies of letters, project report, 1 2 3 4 5
figures, tables, pictures and etc.
• Each appendix must have a title and being mentioned 1 2 3 4 5
in the report.
9. Preparation of Logbook
• Able to maintain a logbook
systematically 1 2 3 4 5
• The logbook has been signed completely
(at least once a week) 1 2 3 4 5
10. Content of Logbook
• Describe the duties and tasks undertaken
by the student 1 2 3 4 5
• The explanations must follow the
schedule as recorded in log book 1 2 3 4 5
11. Overall format 1 2 3 4 5

Total Marks /100

/40%

_____________________________________________________________
(Signature and Official Stamp of Academic Supervisor)

Page 2 of 2
 Appendix 8
KUPTM.PHEA.CAES.LI.06-00

INDUSTRIAL SUPERVISOR EVALUATION FORM

INSTRUCTION
1. This form is to be completed during the final week of industry training.
2. The appointed staff that supervises the student at the organisation either in parts or completely, is
eligible to evaluate the student using this form. Please print additional reports (if any) on the
organisation’s letter head should they be necessary to accompany this form.
3. One form is to be used for each student under supervision.
4. The report is CONFIDENTIAL so it must be returned to the respective Academic Supervisor or via
registered mail/ email/ facsimile to the Industrial Training Coordinator – address as provided on the
last page of this form.
5. A copy of this report can be made available for the organisation.
6. This report contributes 40% of the total marks.

STUDENT DETAILS

Name

Programme
IC No.
Code

INDUSTRIAL SUPERVISOR DETAILS

Name

Contact
Details

Organisation
Official Stamp

Page 1 of 3
 Student’s Scope of Work (Job Specification):

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

For each of the criteria, rate the student according to the scale shown:
1 2 3 4 5
Need Below Average Average Good Excellent
Improvement (Requires (Requires some (Balanced and (Notable
(Fail to meet significant development to consistent achievement
minimum development to fulfil expectations) performance) beyond normal
requirement) improve expectations)
performance)

(A) Knowledge and skills in the field Scale

i. Knowledge of subject area 1 2 3 4 5
ii. Ability in the relevant skills 1 2 3 4 5
iii. Ability in completing written reports 1 2 3 4 5

(B) Planning and organisation of work

i. Time management 1 2 3 4 5
ii. Problem solving skills 1 2 3 4 5
iii. Ability to apply theoretical knowledge to the practical tasks 1 2 3 4 5

(C) Teamwork
i. Ability to handle challenges 1 2 3 4 5
ii. Ability to adapt to different situation 1 2 3 4 5
iii. Commitment to task/work 1 2 3 4 5
iv. Ability to work effectively as an individual and as a member
1 2 3 4 5
of a team

Page 2 of 3
 (D) Communication
i. Rapport-ability to develop good relationship with others 1 2 3 4 5
ii. Ability to communicate effectively 1 2 3 4 5
iii. Ability to construct coherent written communication 1 2 3 4 5
iv. Present effective verbal communication 1 2 3 4 5

(E) Personality
i. Pleasant character 1 2 3 4 5
ii. Cooperative 1 2 3 4 5
iii. Self-confident 1 2 3 4 5

(F) Discipline
i. Possess good self-discipline 1 2 3 4 5
ii. Compliance to rules 1 2 3 4 5
iii. Punctuality and attendance 1 2 3 4 5

Total marks: ____________ / 100

____________ / 40%
Comments:
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
_____________________________________________________________________________________ ____

Suggestions:
___________________________________________________________________________________________
___________________________________________________________________________________________

___________________
(Official Stamp and Signature of Industrial Supervisor)
Date

Page 3 of 3
 Appendix 9
KUPTM.PHEA.CAES.LI.07-00

CO-CURRICULAR/SPORTS ACTIVITY
INVOLVEMENT
INSTRUCTION
1. This form is used to evaluate students’ performance and involvement in any co-curricular activities.
2. It is to be completed by the Co-curricular Senior Administrative Officer (GPK KO-KU) after the practicum is over.
3. This report contributes 10% of the total marks.

Name ___________________________________________________
Activities Involved (Sports/Club) ___________________________________________________
___________________________________________________
___________________________________________________

Attribute/Skill Rating (Please circle)

For each attribute, please rate the student according to the following scale:

1 Poor 2 Weak 3 Average 4 Good 5 Excellent

ATTRIBUTES SCALE Total

A. ATTENDANCE 1 2 3 4 5

B. PARTICIPATION 1 2 3 4 5

C. LEADERSHIP SKILLS 1 2 3 4 5

D. ACHIEVEMENT 1 2 3 4 5

A+B+C+D X 10 =
20

_________________________________________ _________________________________________
Name of Co-Curricular Senior Admin Officer & Stamp Signature & Date
 Appendix 10
KUPTM.PHEA.CAES.LI.08-00

PHOTO

STUDENT’S PARTICULARS FORM

INSTRUCTION
1. This form is used to get student’s information for practicum purposes.
2. It is to be completed by the student before the practicum starts.
3. This form MUST be submitted to the Industrial Training Coordinator before the practicum starts.

Name of School: _______________________________

PERSONAL DETAILS

Full Name

Gender F/M

IC No. ID No.

Race Religion

Date of Birth Place of Birth

Phone No. (House) Phone No. (Mobile)

Permanent Address

Current Address

Marital Status Health Problem: Yes (Please State if

Yes)

FAMILY DETAILS

Father’s Name

Age

Phone No.

Occupation

Mother’s Name
Age

Phone No.

Occupation

Name of Guardian

Age

Phone No.

Occupation

Address

I hereby declare that the details given are true.

Signature ____________________ Date _______

Name _____________________________________
 Appendix 11

Our Reference: KUPTMKL.SBA.LI.CL.0117(01)

*KUPTMKL . Faculty . Latihan Industri . Placement Request Letter.Session(No)*
To whom it may concern,
Sir/Madam

APPLICATION FOR INDUSTRIAL TRAINING PLACEMENT

The above matter is kindly referred.

Kolej Universiti Poly-Tech MARA Kuala Lumpur is an institution of higher learning that offers
Diploma programmes for students. As part of the graduation requirements students must undergo
Industrial Training.

Kolej Universiti Poly-Tech MARA Kuala Lumpur is inviting companies to participate in our
industrial training programme. The training period is for XX weeks starting from / / to / /.

The student's details are as follows:

Student Name :
ID / IC Number :
Programme :
Enclosed is the Information Sheet about the requirements and details of the industrial training. Any
inquiry please contact our Industrial Training Coordinator XXXX(Tel No.: 03-9281 9700 ext no.
744) or email to [email protected]

We hope to have your cooperation in accepting the above student for industrial training at your
organization. Please complete and return the enclosed Organisational Reply Form to us within
TWO weeks of this letter.

Your kind cooperation and participation are highly appreciated. Thank you.

Sincerely,

"BERKHIDMAT UNTUK NEGARA"

'Membandarkan Luar Bandar'

DEAN, FACULTY OF XXXXXXXXXX

KOLEJ UNIVERSITI POLY-TECH MARA KUALA LUMPUR
 Appendix 12
KUPTM.PHEA.CAES.LI.09-00

ORGANISATION REPLY FORM

Placement for industrial training is offered to:

Student Name KUPTM ID No. Programme Code

Training Date

Organisation Name
and Address

Registration No.

Website Address
Name of Department/
Unit Providing the
Training
Availability of
Allowance / Amount
Name, Position and
Signature of
Organisation
Representative
Telephone No.
Facsimile No.
Email address

Organisation Stamp
and Date

Industrial Training Coordinator

Telephone: 03-92069700 ext:
Facsimile: 03-9283 4346
email: [email protected]

www.kuptm.edu.my
 Appendix 13
KUPTM.PHEA.CAES.LI.10-00

REPORT DUTY NOTIFICATION

INSTRUCTION
1. This form is to be completed by the authorised representative of the organisation once student has reported for duty.
2. Please return this form within FIVE (5) working days to the Industrial Training Coordinator via email/ facsimile.
3. One form is to be used for each student under training.

This is to confirm that the following student has reported for duty in our organisation.
STUDENT DETAILS
Name
Programme
IC No.
Code
Hand phone No.
ID No.
/ email

Report Duty Date

Name and Address of
Department/ Unit that
Student will be Placed
for training

Summary of Training
Plan / Job Scope

Name, Designation,
Contact Details and
Official Stamp of staff
appointed as the
Industrial Supervisor

Name, Designation,
Contact Details, Official
Stamp and Signature of
Authorised
Representative at
Organisation

Organisation Stamp

Industrial Training Coordinator

KOLEJ UNIVERSITI POLY-TECH MARA KUALA LUMPUR
Tel: 03-92069700 ext :
Facsimile: 03-92834346
Email: [email protected]
 Appendix 14
KUPTM.PHEA.CAES.LI.11-00

NON-DISCLOSURE AGREEMENT

Due to your access to confidential information in any organisation, all students enrolled in internships
must sign this agreement. “Confidential information” means any information of a secret or
confidential nature relating to the internship workplace.

Confidential information may include, but is not limited to, the following: trade secrets, proprietary
information, customer information, customer lists, methods, plans, documents, data, drawings,
manuals, notebooks, reports, models, inventions, formulas, processes, software, information systems,
contracts, negotiations, strategic planning, proposals, business alliances, and training materials.

In connection with being enrolled in an internship, I agree to the following:

I have read and understood the above definition of “confidential information.” I agree that I will not
at any time, both during and after my enrollment in an internship, communicate or disclose
confidential information to any person, corporation, or entity.

I further recognize and agree that while in an internship, I may become aware of non-public
information of a personal nature about employees or associates, including, without limitation, actions,
omissions, statements, or personally identifiable medical, family, financial, social, behavioural, or
other personal or private information. I will not disclose any information that I learn during internship
to any other person or entity, unless required by applicable law or Appendix 13
legal process.

______________________________ ______________________________

(Signature) (Date)

______________________________

(Name)