Year End Closing Activities PDF

Year End Closing Activities
SAP S/4HANA Year End Closing
Abdallah OTHMANE LAAMA - SAP Finance Consultant
2022
https://www.linkedin.com/in/abdallah-ol
Year End Activities
Once the Periodic closer activities are perform the business must and Execute year End closing
activities in Financial Account to carry forward Financial accounting Transaction to one fiscal
year to Next to fiscal year
Pre-Requirement :
1. Check Retained Earning account
Retained Earnings Account is used to carry forward the balance from one fiscal year to the next
fiscal year. You can assign a Retained Earning Account to each P&L account in the chart of
accounts (COA).
2. Create Gender ledger Account for Retained Earning Accounts
Provide search text as “MANAGE G/L ACCOUNT MASTER DATA” and click enter
And click on Manage G/L Account Master Data
Click on ‘+’ symbol
Provide new G/L account number
Chart of accounts as “YCOA”
Provide short text and long text
Select account type as “Gender Account (General)” and Account group as “SAKO”
Click Company Code Data
Click ‘+’ symbol
Provide New Company code assignment as “1010”
Account currency as “EUR”
Select the check box for Only balance in Local Currency
Provide the Sort key for “01”
Provide Field Status Group as “YB01”
Click ok
Click Controlling Data
Click on save
Here we see data was saved
3. Define Retained Earnings Account
SPRO→ Financial Accounting(New) → Gender Ledger Accounting(New) → Master Data →

G/l Account → Preparations → Define Retained Earnings Account
Enter the Chart of Accounts
Click on Continue button
Here we see No Retrained Earning Account is not assign
Enter the Retrained Earning A/c
Click on Save button
Click on continue
Here we see changes have been made
4. Copy Document Number Ranges to New Fiscal Year
SPRO → Financial Accounting (New) → Financial Accounting Global Ledger (New) →

Document → Document Number Ranges → Document Entry View →Copy to Fiscal year
(OBH2)
Click to Enter for the Number Ranges
Enter the Company code, From & To Number Range
Enter Current Fiscal year
Enter the To Fiscal Year
Click on Execute
Select to Yes button to confirm
Here we see All Number Ranges copy from one Fiscal to New Fiscal year
5. Checking for Number Ranges for New Fiscal year
SPRO → Financial Accounting (New) → Financial Accounting Global settings (New) →

Document → Document Number Ranges → Document Entry View →Define Document Number
Ranges for Entry View (FBN1)
Enter the Company code
Click on Change Intervals button
Here we see All Number Updated on New fiscal year for 2018
6. Carry forward Account Receivable and Accounts Payable
Accounting → Financial Accounting → Accounts Receivable →Periodic Processing → Closing

→ Carry Forward → Balance Carry Forward (F-07)
Enter the company code
Enter the carry forward fiscal year
Select check box for Carry forward
Select the check box for customer and Vendor
Click to Execute button
Here we see Balance is Success fully carry forward
Scroll down the page and Check the customer Balance
Scroll down the page and Check the vendor Balance
7. Check the Customer Balance for Fiscal year 2018
Double click on Display Customer Balance
Enter the Company code and Fiscal year’
Click on Go button
Here we see year 2018 Customer Balance will update
8. Check the Vendor balance for 2018
Double click on Supplier Balances
Enter the company code and Fiscal year
Click on Go Button
The Balance will update on 2018 fiscal year
9. Execute Year End Closing
Accounting →Financial Accounting → Fixed Assets → Periodic Processing → Year End
Closing →Execute (AJAB)
Enter the Company code and Fiscal year to be closed
Select the Test Run
Click on Execute
Click to continue for Information Message
Click to Yes button
Here see No Error
Come to back arrow
Deselect Test Run
Click on Execute in background Processing
Click on More → Program → Execute in background
Enter the Output Device is: LP01
Click on continue button
Click on Immediate button
Click on Save button
Here we see background job was scheduled for the program RAJABS00
10. View Job Status
Enter the Job Status T-code and click on Enter (sm37)
Enter the Job Name
Click on Execute
Select the Spool Clock button
Here we can see Spool Number
Select the ABAP List button
Check the message is Close carried out is yes
Other Error is NO
11. Carry forward Gender Ledger Balance to Fiscal year 2018
Accounting →Financial Accounting → Gender Ledger → Periodic Processing → Closing →

Carry forward → Balance Carry forward (New)
Enter the Ledger, company code and carry forward to fiscal year
Select the check box for Test Run and Results List
Click on Execute
Here see All balance carry forward fiscal year 2018
Come to back arrow
Deselect the Test Run
Click to Execute
All Gender ledger balance successfully carry forward
12. Checking Gender ledger Balance for Fiscal year 2018
Double click on Display G/L Account Balances
Enter the company code and Enter New fiscal year for 2018
Click as Go
Here see All Gender Ledger Balance Carry Forward to fiscal year 2018
13. Change to New Fiscal Year for 2018
Enter the T-code as: AJRW
Enter the Company code and New Fiscal year
Select check box for Test Run
Click to Execute
Click to yes button
Here see status is Green No Error
Come to back arrow
Deselect Test Run
Click to Execute in background
More menu → Program → Execute in background
Enter the Output Device as: LP01
Click on Continue button
Click on
Click to Save
Here we see background job was scheduled for program as: RAJAWE00
14. View Job Status
Enter the Job Status T-code and click on Enter
Enter the Job Name as: RAJAWE00
Click on Execute
Select the Spool Clock button
Here see Spool Number
Select the ABAP List button
Check the message is Status is Green
15. Display Closed Fiscal year check for 2017
Accounting →Financial Accounting → Fixed Assets → Periodic Processing → Year End

Closing → Year End Closing → Undo → Entire company code
Here see company code fiscal year closed in 2017

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Year End Closing Activities

SAP S/4HANA Year End Closing

Abdallah OTHMANE LAAMA - SAP Finance Consultant

1. Check Retained Earning account

2. Create Gender ledger Account for Retained Earning Accounts

And click on Manage G/L Account Master Data

Provide new G/L account number

Chart of accounts as “YCOA”

Provide short text and long text

Click ‘+’ symbol

Account currency as “EUR”

Select the check box for Only balance in Local Currency

Provide Field Status Group as “YB01”

Click Controlling Data

Here we see data was saved

SPRO→ Financial Accounting(New) → Gender Ledger Accounting(New) → Master Data →

Enter the Chart of Accounts

Here we see No Retrained Earning Account is not assign

Enter the Retrained Earning A/c

SPRO → Financial Accounting (New) → Financial Accounting Global Ledger (New) →

Enter the Company code, From & To Number Range

Enter the To Fiscal Year

Select to Yes button to confirm

SPRO → Financial Accounting (New) → Financial Accounting Global settings (New) →

Enter the Company code

Accounting → Financial Accounting → Accounts Receivable →Periodic Processing → Closing

Enter the carry forward fiscal year

Select check box for Carry forward

Click to Execute button

Scroll down the page and Check the customer Balance

7. Check the Customer Balance for Fiscal year 2018

Double click on Display Customer Balance

8. Check the Vendor balance for 2018

Double click on Supplier Balances

The Balance will update on 2018 fiscal year

Accounting →Financial Accounting → Fixed Assets → Periodic Processing → Year End

Closing →Execute (AJAB)

Click to Yes button

Come to back arrow

Click on Execute in background Processing

Click on More → Program → Execute in background

Click on continue button

Click on Save button

10. View Job Status

Enter the Job Status T-code and click on Enter (sm37)

Here we can see Spool Number

Check the message is Close carried out is yes

Accounting →Financial Accounting → Gender Ledger → Periodic Processing → Closing →

Here see All balance carry forward fiscal year 2018

Deselect the Test Run

All Gender ledger balance successfully carry forward

Double click on Display G/L Account Balances

13. Change to New Fiscal Year for 2018

Enter the T-code as: AJRW

Select check box for Test Run

Click to yes button

Come to back arrow

Deselect Test Run

More menu → Program → Execute in background