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    14 Auditing

    Uploaded by

    LuQmanulhafiz Ramli

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    © All Rights Reserved
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    14 Auditing

    Uploaded by

    LuQmanulhafiz Ramli
    41 views10 pages

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    41 views10 pages

    14 Auditing

    Uploaded by

    LuQmanulhafiz Ramli

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    © All Rights Reserved
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    of 10

    AUDITING

    SAFETY AND HEALTH OFFICER ENRICHMENT PROGRAM (SHEP)

    Copyright@NIOSH 2005/1
    What Is An OSH Audit?

     An OSH audit is a systematic examination


    to determine whether activities and related
    results conform to planned arrangements.

    2 ©2015 NIOSH Malaysia. All Right reserved.


    Auditing Versus Inspection
    Audits are for organisations (not on
    individuals) (long-term plans)
    • Evaluating companywide health and safety controls and
    management system
    Inspection are for things (short - medium-term)
    • Identifying equipment or condition in a workplace for
    corrective and preventive action
    Investigation are for situations (ad hoc)
    • Inquire into a situation or problem in order to discover the
    root cause e.g. of an accident

    3 ©2015 NIOSH Malaysia. All Right reserved.


    Types of Audits

    First party: Auditing own organization


    (internal audit)
    Second party: Auditing a contractor,
    supplier, etc.
    Third party: Independent consultant or
    Certifier audits of an
    organization

    4 ©2015 NIOSH Malaysia. All Right reserved.


    Principles of Auditing
    1. Each audit must have its objective, criteria and
    scope (activities and areas)
    2. Objectivity (only by independent and competent
    auditors)
    3. Professional and ethical conduct of the audit
    (systematic, documented and findings are based
    on verified evidence and predetermined audit
    criteria)
    4. Thoroughness of work to ensure fair presentation
    of audit findings and conclusions
    5. Must end with a written audit report

    5 ©2015 NIOSH Malaysia. All Right reserved.


    Initiating the audit
    Appointing
    audit leader,
    Audit Process
    Audit definition,
    Audit feasibility,
    audit team, On-site audit
    contact activities
    opening meeting,
    Document Review Communication,
    Review documents Roles and the Audit Report
    and records, responsibilities, Prepare,
    Collecting and approve,
    determine distribute
    adequacy verifying
    information,
    audit findings, Audit
    Completion
    Preparing For Audit conclusions,
    Document
    Preparing the audit closing meeting retention,
    plan, finalise audit
    Assigning work to
    the audit team,
    Preparing work Follow -
    documents Up

    6 ©2015 NIOSH Malaysia. All Right reserved.


    Audits Must Be Measured Against A
    Criteria Or Standard

    For auditing:
    1. Industry and professional codes of
    practice and conduct; (Responsible
    Care)
    2. Legislation (CIMAH Regulations 1996,
    EQA 1974)
    3. OSH Management system standards
    (MS1722, or OHSAS 18001 etc.)

    7 ©2015 NIOSH Malaysia. All Right reserved.


    Audit Findings

    The audit team should review all of their


    audit evidence to determine where the MS
    does not conform to the MS audit criteria.
    • Ensure that findings of nonconformity are
    documented in a clear, concise manner and
    supported by audit evidence
    • Review audit findings with the responsible
    auditee manager to obtain
    acknowledgement of the factual basis of all
    findings of nonconformity

    8 ©2015 NIOSH Malaysia. All Right reserved.


    Audit Report

    The content of the final OSH Audit Report


    should be:
    – Clear
    – Precise and
    – Complete
    It should be dated and signed by the
    auditor

    9 ©2015 NIOSH Malaysia. All Right reserved.


    Contents Of Audit Report
    1. Audit objectives and scope
    2. Audit plan
    3. Identification of the auditing team
    4. Auditee representatives
    5. Dates of audit
    6. Identification of the areas subject to audit
    7. The identification of reference documents used
    8. Details of identified non-conformances
    9. Assessment of conformity with standards or
    guidelines
    10. The ability of the OSH-MS to achieve its objectives
    11. Distribution of audit report

    10 ©2015 NIOSH Malaysia. All Right reserved.

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