PROCUREMENT ANNOUNCEMENT

Request for Proposals: Supply of Assorted Office Stationery - Juba office

RE: JUB/SSD0023/0005, JUB/EAF0101/0004, JUB/EAF0102/0014, JUB/SSD0131/0004

ATTENTION ALL INTERESTED SUPPLIERS:

Johanniter International Assistance in South Sudan is seeking to select a vendor as the preferred provider of the items indicated below. A
Framework Agreement (FWA) between JIA and the successful vendor will result from this process. The purpose of the FWA will be to provide a
framework within which goods, services, and/or works can be bought and sold at pre-determined prices for as long as both parties continue to
desire to do so, up to a maximum of 1 year (01.03.2023 - 29.02.2024) . However, the FWA will not compel either party to do business with the
other. If, at any time and for any reason, either party wishes to end its participation under the agreement it may be cancelled without notice. In
such an event JIA will determine whether to award a FWA contract to another vendor which participated in the initial selection process or to
conduct a new competitive tender process to select a new partner as the preferred provider of the respective items.

If you are interested in bidding for this agreement, please provide us a proposal to supply the items indicated below (and in the attached list, if
indicated). Note that the prices quoted in your proposal will be the prices at which items will be purchased from the successful bidder for the
duration of the FWA. No negotiation of prices is permitted in this process.

No. Item Description Part Numbers Qty Unit

(See attached "Item Quote all items
1 Supply of Assorted Office Stationery Various
List") at quantity = 1

PROPOSAL REQUIREMENTS
Ensure that your proposal includes all of the following:
• Quotation with prices for each item requested (If unable to quote for particular items, indicate that clearly.)
• Copy of Legal Company Registration Certificates, Memorandum and Articles of Association clearly showing the company shareholders
• Company profile, if available
• List of at least 5 professioal references, including copies of any rommendations, contracts, purchase orders, etc. (References of work with other
NGOs will be considered highly.)
QUOTATION REQUIREMENTS
Please ensure that your quotation includes all of the folloing:
• All prices in United States Dollars
• For all items in the attached item list indicate UNIT PRICE, MINIMUM ORDER QUANITY (if any), ANY BULK DISCOUNT AVAILABLE and MINIMUM
ORDER QUANTITY TO QUALIFY FOR BULK DISCOUNT.
• Date of quote preparation
• Date of expiry (This is the date the quotation itself expires. Prices quoted by the successful vendor are expected to remain fixed for a 1-year
period.)
• Delivery lead time (Indicate clearly if various items require different delivery lead times)
• Delivery terms
• Payment terms (Must accept standard JIA terms of 100% payment following delivery by cheque or electronic bank transfer.)
• Company payment account details including bank name, name of the account owner, account number, account currency
• Name of primary contact person, including telephone number and email address
• All extra costs such as tax, shipping/delivery, etc.
NOTE: Johanniter is not obligated to select the proposal with the lowest price, nor any proposal at all. If no proposal meets the requirements of the
organization the process may be ended without awarding a contract.
SUBMISSION REQUIREMENTS
Proposals must be submitted to JIA by the following date and time: 22-Feb-23 5:00pm
• Proposals must be delivered to the office of Johanniter Located on Plot 55, Opposite American Embassy, Kololo Road, in Juba before the deadline
indicated above.
• Proposals must arrive in a well-sealed envelope with the item description shown in the table above written on the outside of the envelope.
• Incase of any inquiries, contact [email protected] or [email protected]. (Incomplete packages will not be
considered.)
• After delivering your proposal, sign the receipt register before leaving.

Sincerely yours ,

Procurement Focal Point's Name Boniface Lakony

Procurement Focal Point's Job Title Operations Support Coordinator

NOTE: This document does not represent a commitment to purchase on the part of JIA SS. JIA SS bears no responsibility for
the cost of preparation of proposals.
 ASSORTED OFFICE STATIONERY ITEM LIST

No. Item Description Units Type Quantit

Lot: 1 – General Office Stationery
1 Bic Pen Ball Point - Various Colours (Pack of 50pcs) Box 1
2 Obama Ball Point - Various Colours (Pack of 50pcs) Box 1
3 Permanent Markers - various color (Pack of 12pcs) Box 1
4 Whiteboard Marker - various colors (Pack of 12pcs) Box 1
5 Assorted Colour Highlighters (Pack of 4pcs) Box 1
6 Lead Pencil (Pack of 12pcs) Pcs 1
7 A4 Printing Papers 80gm (Double A) Ream 1
8 Binding card A4 Pcs 1
9 Plastic Binding sheet A4 Pcs 1
10 Shorthand Notebooks (A5) Pcs 1
11 A4 Hardbacked Visitors Book Pcs 1
12 Manuscript A4 Counterbook 2Q) Packet 1
13 Manuscript A4 Counterbook 4Q) Packet 1
180° Plastic Lever Arch File A4 80 mm / Box Files (Black) - Box of 50
14 pcs Box 1
15 A4 Tabbed Index Subject Dividers (File Divider) Pcs 1
16 A4 file Cardboard Divider (File Divider) Pcs 1
17 A4 Lock spring Box File - Plastic Box 1
18 A4 O-Ring Binder Box 1
19 Glue Stick 21GM (Box of 12pcs) Packet 1
20 Glue Stick 36GM (Box of 12pcs) Box 1
21 Rubber Bands 1KG Box 1
22 Paper clips 28MM (Box of 10pkts) Box 1
23 Paper clips 33MM (Box of 10pkts) Box 1
24 Paper clips 50MM (Box of 10pkts) Pcs 1
25 Paper clips 78MM (Box of 10pkts) Pcs 1
26 Scissors Medium Packet 1
27 Scissors Small Size Packet 1
28 Sticky back Note paper yellow 3"x3"(Pack of 12pc) Packet 1
29 Sticky back Note paper yellow 3"x4" (Pack of 12pc) Pcs 1
30 Sticky back Note paper yellow 3"x5" (Pack of 12pc) Pcs 1
31 Whiteboard 3ft x 6ft Pcs 1
32 Notice Board 3ft x 6ft Pcs 1
33 Correction fluid Box 1
34 Eraser (Box of 40pcs) Pcs 1
35 Masking tape 1" Pcs 1
36 Masking tape 2" Pcs 1
37 Stapler small (DS-45) Pcs 1
38 Stapler machine (HP-45) medium 24/6 good quality Box 1
39 Stapler machine H-duty (23S17) Pcs 1
40 Staples various sizes 24/6 (Box of 10pkts) Pcs 1
41 Staple pin remover Pcs 1
42 Hole punch machine 2 Hole (DP-600) Pcs 1
43 Hole punch machine 2 Hole Large (DP-720) Pcs 1
 44 Hole punch machine 2 hole H-duty (HDP-2160) Pcs 1
45 Hole Punch Machine 1 Hole H-Duty Metal Pcs 1
46 Hole Puch Machine 1 Hole Plastic Pcs 1
47 Pencil Sharpener – steel Pcs 1
48 Pencil Sharpener plastic Pcs 1
49 Carbon paper quality Pcs 1
50 Calculator electronic with 12 digits Pcs 1
51 Calculator 14 Digit Pcs 1
52 TT file plastic A4 Pcs 1
53 A4 Pvc Transparent Folders - (Easy Bind) Pcs 1
54 Ink for stamp pad packet 1
55 Binding clip Small 19MM (Pack of 12pcs) packet 1
56 Binding clip Medium 32MM (Pack of 12pcs) Pcs 1
57 Binding clip Big Size 51MM (Pack of 12pcs) Box 1
58 Desk file organiser Box 1
59 Envelope khaki A3 (Packet of 50pcs) Packet 1
60 Envelope khaki A4 (Packet of 50pcs) Packet
61 Envelope khaki A5 (Packet of 50pcs) Packet 1
62 Envelope khaki A6 (Packet of 50pcs) Packet 1
63 A4 Hanging files (Suspension file) Packet 1
64 A4 clear plastic folders (Punch Pocket) Pcs 1
65 A4 My Clear Bags (Packet of 12 Pieces) Box 1
66 A4 Certificate Card Pcs 1
67 HB pencil (Box of 12pcs) Pcs 1
68 Cleaning liquid for white boards Pcs 1
69 Plastic clip board with cover Pcs 1
70 Ruler 30 cm Pcs 1
71 Ruler 100 cm Pcs 1
72 Flip chart stands Reams 1
73 Flip chart pads (sheets of 50) Box 1
74 Pin boards Pcs 1
75 Push pins (box of 100) Box 1
76 Wireless Optical Mouses Pcs 1
77 USB stick 16 Gb (good quality) Pcs 1
78 USB stick 2 Gb (good quality) pcs 1
Lot: 2 – Printer Toners
1 Laser Jet Toner Catridges 415A (Black, Yellow, Maganta and Cyan) Pcs 1
2 for Hpjet
Laser printer
TonerColour Leserjet
Cartridges 305AProMFP
(Black,M479fdn.
Yellow, Maganta and Cyan) Pcs 1
for Hp TK-7205
3 Toner Printer 451 dw-Printer
(1Y2B284) for Kayocera Printer-Taskalfa 3510i Pcs 1
4 Toner TK-7125 For Kyocera Printer-Taskalfa 3212i Pcs 1
5 Toner LaserJet CF217A For the Hp Printer LaserJet Pro MFP M130 Pcs 1
nw
 DECLARATION OF SUPPLIERS

We __________________ [company name] _______________ herewith declare that

a) we do respect basic social rights and working conditions based on

international labour standards and condemn the exploitation of child
labour;
b) we are not bankrupt or being wound up, are not having our affairs
administered by the courts, have not entered into an arrangement with
creditors, have not suspended business activities, are not the subject of
proceedings concerning those matters, and are not in any analogous
situation arising from a similar procedure provided for in national
legislation or regulations;
c) we have not been convicted of an offence concerning our professional
conduct by a judgment which has the force of res judicata;
d) we have not been guilty of grave professional misconduct;
e) we have fulfilled all obligations relating to the payment of social security
contributions or the payment of taxes in accordance with the legal
provisions of the country in which we are established or with the Federal
Republic of Germany or those of the country where the contract is to be
performed;
f) we have not been the subject of a judgment which has the force of res
judicata for fraud, corruption, involvement in a criminal organisation or
any other illegal activity detrimental to Johanniter’s financial interests;
g) following another procurement procedure carried out by Johanniter or
another contracting authority, we have not been declared to be in
serious breach of contract for failure to comply with our contractual
obligations;
h) we are not subject to a conflict of interest with regard to this tender. We
declare that the price on the bid attached is a market competitive offer
from my organization, and we are submitting to this procurement
process without any conflict of interest, or the provision / receipt of any
commission, gift, bribe, gratuity or remuneration of any kind.
i) we are not guilty of misrepresentation in supplying the information
required by Johanniter as a condition of participation in the contract
procedure.
j) we do not perform any act or omit to perform any act, including any
misrepresentation, in order to knowingly mislead, or attempt to
knowingly mislead JOHANNITER and/or any other party to obtain a
financial or other benefit or to avoid any obligation (“Fraudulent
Practice”);
k) we do not offer, give, receive or solicit, directly or indirectly, or attempt
to offer, give, receive or solicit, directly or indirectly, anything of value to
improperly influence the actions of JOHANNITER and/or any other party
(“Corrupt Practice”);
l) we do not enter into any arrangements with any other party or parties
that are designed to achieve an improper purpose, including but not
limited to improperly influencing the actions of JOHANNITER and/or any
other party or engaging in price fixing (“Collusive Practice”, and together
 with “Fraudulent Practices and Corrupt Practices”, “Prohibited
Practices”).
m) we do not engage in transactions with, or provide resources or support
to, individuals and organizations associated with terrorism, whether in
cash or in kind, directly or indirectly.
n) we verify that no support or resources are provided to individuals or
entities associated with terrorism as designated on the „Consolidated
list of persons, groups and entities subject to EU financial sanctions”
maintained by the European Commission or by any other similar
sanction list of individuals and entities that may be established by the
United Nations Security Council or the United States of America.

o) we do not engage in acts that directly support or advance trafficking in

persons, including the following acts:

i destroying, concealing, confiscating, or otherwise denying an

employee access to that employee’s identity or immigration documents;

ii. failing to provide return transportation or pay for return

transportation costs to an employee from a country to the country
from which the employee was recruited upon the end of
employment if requested by the employee.

iii. soliciting a person for the purpose of employment, or offering

employment, by means of materially false or fraudulent
pretences, representations, or promises regarding that
employment.

p) we do respect applicable law relating to anti-money laundering in the

execution of our contracts.

General statements:

1.1 The contractor shall communicate these fundamentals of JOHANNITER’s

Policy to its management, employees, subcontractors and agents and shall
take all reasonable measures to ensure that such persons do not engage in
prohibited practices.

1.2 The contractor shall immediately disclose to JOHANNITER any actual,

apparent, potential or attempted prohibited practice that the contractor
becomes aware of. To that end, the contractor shall fully cooperate, and shall
take all reasonable steps to ensure that its management, employees,
subcontractors and agents fully cooperate with any investigation of prohibited
practices by JOHANNITER, including by complying with all reasonable
requests from JOHANNITER to gain access to and inspect any records,
documents and other relevant information.

1.3 JOHANNITER is committed to the protection of vulnerable populations in

humanitarian crisis, including from sexual exploitation and abuse. By entering
into a contract with JOHANNITER, The contractor undertakes to ensure that
 its personnel, agents and subcontractors conform to the highest standards of
moral and ethical conduct.

The contractor expressly acknowledges and agrees that:

a) Any breach of this policy by the contractor or by any of its management,

employees, subcontractors or agents constitutes a material breach of
the contracts, which entitles JOHANNITER to immediately terminate a
contract without incurring any liability to the contractor; and

b) In the event that JOHANNITER were to determine through an

investigation or otherwise that a prohibited practice occurred,
JOHANNITER shall have, in addition to its right to immediately
terminate the contract, the rights to:

i. apply and enforce the relevant sanctions in accordance

with its internal regulations, rules, procedures, practices,
policies and guidelines, including referral of the matter to
national authorities when appropriate; and

ii. recover all losses, financial or otherwise, suffered by

JOHANNITER in connection with such prohibited
practices.

__________________ __________________
Date & Signature Name of company

__________________ Stamp
Name in printed letters