Bid Number: GEM/2022/B/2293185

Dated: 27-06-2022

Bid Document

Bid Details

Bid End Date/Time 11-07-2022 15:00:00

Bid Opening Date/Time 11-07-2022 15:30:00

Bid Offer Validity (From End Date) 80 (Days)

Ministry/State Name Ministry Of Petroleum And Natural Gas

Department Name Na

Organisation Name Hindustan Petroleum Corporation Ltd

Office Name Petroleum House

Custom Bid for Services - WAN Aggregation Router MUMBAI

, Custom Bid for Services - WAN Aggregation Router
Item Category HYDERABAD , Custom Bid for Services - AMC Support
MUMBAI 1 YEAR , Custom Bid for Services - AMC Support
HYDERABAD 1 YEAR

Contract Period 1 Year(s) 3 Month(s)

MSE Exemption for Years of Experience and

No
Turnover

Startup Exemption for Years of Experience

No
and Turnover

Experience Criteria,Bidder Turnover,Certificate (Requested

in ATC),OEM Authorization Certificate,Additional Doc 1
(Requested in ATC),Additional Doc 2 (Requested in
ATC),Additional Doc 3 (Requested in ATC)
Document required from seller
*In case any bidder is seeking exemption from Experience /
Turnover Criteria, the supporting documents to prove his
eligibility for exemption must be uploaded for evaluation by
the buyer

Bid to RA enabled No

Time allowed for Technical Clarifications

2 Days
during technical evaluation

Evaluation Method Total value wise evaluation

EMD Detail

Advisory Bank ICICI

EMD Percentage(%) 2.00

EMD Amount 188194

ePBG Detail

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 Advisory Bank ICICI

ePBG Percentage(%) 3.00

Duration of ePBG required (Months). 24

(a). EMD EXEMPTION: The bidder seeking EMD exemption, must submit the valid supporting document for the
relevant category as per GeM GTC with the bid. Under MSE category, only manufacturers for goods and Service
Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of this Policy.

(b). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable.

Beneficiary:
HPCL
Hindustan Petroleum Corp. Ltd., Central Procurement Organization – Marketing, 9th Floor, A Wing - Marathon
Futurex Building, C.S. No 166, Mafatlal Mills Compound, NM Joshi Marg, Lower Parel, Mumbai - 400 013
(Hpcl)

Splitting

Bid splitting not applied.

MSE Purchase Preference

MSE Purchase Preference Yes

1. Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as
defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued
by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned
Ministry. If the bidder wants to avail the Purchase preference for services, the bidder must be the Service
provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the
bid in respect of the offered service. If L-1 is not an MSE and MSE Service Provider (s) has/have quoted price
within L-1+ 15% of margin of purchase preference /price band defined in relevant policy, then 100% order
quantity will be awarded to such MSE bidder subject to acceptance of L1 bid price.
2. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and
for determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc.
This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any
impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of
quoted prices which would be determined by the buyer based on its own assessment of reasonableness and
based on competitive prices received in Bid / RA process.

Additional Qualification/Data Required

Introduction about the project /services being proposed for procurement using custom bid
functionality:1656306894.pdf

Instruction To Bidder:1656306898.pdf

Pre Qualification Criteria ( PQC ) etc if any required:1656306905.pdf

Scope of Work:1656306909.pdf

Special Terms and Conditions (STC) of the Contract:1656306913.pdf

Service Level Agreement (SLA):1656306919.pdf

Payment Terms:1656306924.pdf

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Quantifiable Specification / Standards of The Service/ BOQ:1656306929.pdf

GEM Availability Report ( GAR):1656306946.pdf

Any other Documents As per Specific Requirement of Buyer -1:1656306953.pdf

Any other Documents As per Specific Requirement of Buyer -2:1656306958.pdf

Pre Bid Detail(s)

Pre-Bid Date and Time Pre-Bid Venue

Join Zoom Meeting

30-06-2022 14:00:00 https://hpcl-in.zoom.us/j/91889170740?
pwd=UG94QnY1dXAyRkZWTVhCY1FJYS9UZz09

Custom Bid For Services - WAN Aggregation Router MUMBAI ( 1 )

Technical Specifications

Specification Values

Core

Description /Nomenclature of Service Proposed for procurement using custom WAN Aggregation Router
bid functionality MUMBAI

Regulatory/ Statutory Compliance of Service YES

Compliance of Service to SOW, STC, SLA etc YES

Addon(s)

Additional Specification Documents

Consignees/Reporting Officer and Quantity

The quantity
of
procurement
Consignee/Reporti "1" indicates Additional
S.No. Address
ng Officer Project Requirement
based or
Lumpsum
based hiring.

400020,IS Department,
1 Sachin Pradeep Petroleum House, 4th Floor, 1 N/A
Churchgate, Mumbai 400 020

Custom Bid For Services - WAN Aggregation Router HYDERABAD ( 1 )

Technical Specifications

Specification Values

Core

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 Specification Values

Description /Nomenclature of Service Proposed for procurement using custom WAN Aggregation Router
bid functionality HYDERABAD

Regulatory/ Statutory Compliance of Service YES

Compliance of Service to SOW, STC, SLA etc YES

Addon(s)

Additional Specification Documents

Consignees/Reporting Officer and Quantity

The quantity
of
procurement
Consignee/Reporti "1" indicates Additional
S.No. Address
ng Officer Project Requirement
based or
Lumpsum
based hiring.

500081,Hindustan Petroleum
Corporation Ltd. INFORMATION
SYSTEMS DEPARTMENT
Jagana
1 INFORMATION SYSTEMS 1 N/A
Nagabhusana Naidu
CENTRE PLOT NO. 40 , HI-TECH
CITY PHASE-II , MADHAPUR
HYDERABAD - 500081

Custom Bid For Services - AMC Support MUMBAI 1 YEAR ( 1 )

Technical Specifications

Specification Values

Core

Description /Nomenclature of Service Proposed for procurement using custom bid AMC Support MUMBAI 1
functionality YEAR

Regulatory/ Statutory Compliance of Service YES

Compliance of Service to SOW, STC, SLA etc YES

Addon(s)

Additional Specification Documents

Consignees/Reporting Officer and Quantity

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 The quantity
of
procurement
Consignee/Reporti "1" indicates Additional
S.No. Address
ng Officer Project Requirement
based or
Lumpsum
based hiring.

400020,IS Department,
1 Sachin Pradeep Petroleum House, 4th Floor, 1 N/A
Churchgate, Mumbai 400 020

Custom Bid For Services - AMC Support HYDERABAD 1 YEAR ( 1 )

Technical Specifications

Specification Values

Core

Description /Nomenclature of Service Proposed for procurement using custom AMC Support HYDERABAD 1
bid functionality YEAR

Regulatory/ Statutory Compliance of Service YES

Compliance of Service to SOW, STC, SLA etc YES

Addon(s)

Additional Specification Documents

Consignees/Reporting Officer and Quantity

The quantity
of
procurement
Consignee/Reporti "1" indicates Additional
S.No. Address
ng Officer Project Requirement
based or
Lumpsum
based hiring.

500081,Hindustan Petroleum
Corporation Ltd. INFORMATION
SYSTEMS DEPARTMENT
Jagana
1 INFORMATION SYSTEMS 1 N/A
Nagabhusana Naidu
CENTRE PLOT NO. 40 , HI-TECH
CITY PHASE-II , MADHAPUR
HYDERABAD - 500081

Buyer Added Bid Specific Terms and Conditions

1. Generic

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 Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

2. Generic

1. The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of
buyer.
2. The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior
written consent of buyer.
3. The Seller shall, notwithstanding the consent and assignment/sub-contract, remain jointly and severally
liable and responsible to buyer together with the assignee/ sub-contractor, for and in respect of the due
performance of the Contract and the Sellers obligations there under.

3. Generic

Upload Manufacturer authorization: Wherever Authorised Distributors are submitting the bid,
Manufacturers Authorisation Form (MAF)/Certificate with OEM details such as name, designation, address,
e-mail Id and Phone No. required to be furnished along with the bid.

4. Generic

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy
available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller,
if:
i) The Seller fails to comply with any material term of the Contract.
ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the
stipulated Delivery Period or such inability otherwise becomes apparent.
iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period
and/or to replace/rectify any rejected or defective Material(s) promptly.
iv) The Seller becomes bankrupt or goes into liquidation.
v) The Seller makes a general assignment for the benefit of creditors.
vi) A receiver is appointed for any substantial property owned by the Seller.
vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the
Purchase Order on the Seller.

5. Purchase Preference (Centre)

Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as
defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated
23.03.2012 issued by Ministry of Micro, Small and Medium Enterprises and its subsequent
Orders/Notifications issued by concerned Ministry. If the bidder wants to avail the Purchase preference,
the bidder must be the manufacturer of the offered product in case of bid for supply of goods. Traders are
excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid
for Services, the bidder must be the Service provider of the offered Service. Relevant documentary
evidence in this regard shall be uploaded along with the bid in respect of the offered product or service. If
L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15% of margin of purchase
preference /price band defined in relevant policy, such Seller shall be given opportunity to match L-1
price and contract will be awarded for percentage of 100% of total value.

6. Buyer Added Bid Specific ATC

Buyer Added text based ATC clauses

1. Bidders to go through all the uploaded terms and conditions and understand scope of job.

2. Bidders to quote as per instructions in tender. Please read BOQ document carefully.

3. Rates to be quoted are lumpsum value inclusive of taxes.

4. Along with all other criteria, bidders have to qualify under Pre Qualification Terms and Conditions to
qualify for the tender.

5. Please attend pre bid meeting. Details given in bid document.

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Disclaimer
The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization. Buyer organization is solely responsible for the impact of these clauses on the
bidding process, its outcome, and consequences thereof including any eccentricity/restriction arising in the
bidding process due to these ATCs and due to modification of technical specifications and/or terms and
conditions governing the bid. Any clause incorporated by the Buyer such as demanding Tender Sample,
incorporating any clause against the MSME policy and Preference to make in India Policy, mandating any Brand
names or Foreign Certification, changing the default time period for Acceptance of material or payment timeline
governed by OM of Department of Expenditure shall be null and void and would not be considered part of bid.
Further any reference of conditions published on any external site or reference to external documents/clauses
shall also be null and void. If any seller has any objection/grievance against these additional clauses or
otherwise on any aspect of this bid, they can raise their representation against the same by using the
Representation window provided in the bid details field in Seller dashboard after logging in as a seller within 4
days of bid publication on GeM. Buyer is duty bound to reply to all such representations and would not be
allowed to open bids if he fails to reply to such representations. Also, GeM does not permit collection of Tender
fee / Auction fee in case of Bids / Forward Auction as the case may be. Any stipulation by the Buyer seeking
payment of Tender Fee / Auction fee through ATC clauses would be treated as null and void.

This Bid is governed by the General Terms and Conditions, conditons stipulated in Bid and
Service Level Agreement specific to this Service as provided in the Marketplace. However in case if any condition
specified in General Terms and Conditions is contradicted by the conditions stipulated in Service Level
Agreement, then it will over ride the conditions in the General Terms and Conditions.
In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action
in accordance with the laws.

---Thank You---

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