Display Screen Equipment

Display Screen Equipment
Self Assessment
In order to comply with the Hong Kong Occupational Safety and Health (DSE) Regulation,
Atkins Hong Kong employees are requested to carry out a self assessment of your own
workstation by completing the attached DSE Self-Assessment Form. Your views are
essential to helping achieve our objective of ensuring your comfort and safety at work.
Please finish the assessment within a month from the date you join Atkins and then
return the completed form to QSSE.
In case you need any support in conducting the assessment, please contact QSSE – Mark
Chan at ext. 1050 or Patrick Chan at ext. 1197.
The following information provides guidance about the correct way to use DSE and laptop
computers. Correct use, including posture, will reduce the risk of back pain and Upper
Limb Disorders (ULDs).
A. Your Machine
Environment
− You will require the ambient light to be gently on the eyes.
− Other light sources must not reflect on the screen.
− Office temperature and noise levels must be comfortable.
− Office will require good ventilation.
Workstation
− Screen must be directly in front of you and not to the side.
− Keyboard must be right in front of you and not to the side.
− Mouse must be on the same level as the keyboard.
− Chair must be adjusted so that arms are at 90º angle.
− Feet must be flat on the ground.
Office Chair
The chair should have adjustable seat height, adjustable backrest for height, depth and angle, plus
adjustable armrests.
Keyboard
− It is important to keep wrists straight.
− Avoid bending to left or right.
− The upper arm should hang naturally.
− While typing use minimal force.
− Select an ergonomically designed keyboard.
Monitor
− Screen should be over an ‘arm’s length’ away from the operator.
− Eyes should be level with top of the text in use.
− Head up, do not lean forward as this is a common source of neck tension.
Mouse
− Hold the mouse loosely and follow each movement with arm and shoulder.
− To balance actions it is advisable to learn speed-keys which you can execute with your left hand.
− Adjust settings to find a suitable pointer speed.
Regular Breaks
One of the most important means of avoiding computer related health problems is to insist on regular short
breaks. Breaks can be as short as 30 seconds, every 20 minutes. Walk around, stretch your body or perform
simple exercises.
B. Your Body
In the final analysis it comes down to your own attitude to your state of body and mind. Job and work tools
are only one aspect of your life. Consider the whole picture about lifestyle and diet.
Prepared by: QSSE Page 1

Issue date: 15 December 2021
Display Screen Equipment
Self Assessment
Posture
The following provides guidance about your posture when seated at your computer. You should ensure:
Back
− Sit upright, back straight.
− Minimise muscle tension and pressure.
− Maximise stability.
− Distribute weight evenly.
Feet
− Both feet should be flat on the ground.
− All weight should be supported by the chair so that there is no pressure on ankles and feet; if feet do not
reach the floor then use a footrest.
Elbow
− Keep your elbow at 90º to 100º ideally the hand level should be just below the elbow level.
− Elbows should be kept close to the body.
Neck and Head

− The neck supports the head and protects the spinal cord and cervical nerves.
− Keep head well balanced.
− Remember to move head and neck frequently to avoid stiffness which can lead to fatigue.
Hands and Wrists

− Keeping head, shoulders and hips aligned in a straight line reduces strain on forearms, wrists and hands.
− Keep wrists neutral.
− Do not bend wrists up or down.
− Try out the many commercial wrist supports available.
Shoulders
− Keep shoulders relaxed.
− Rotate shoulders frequently to reduce tension.
Thighs
− Thighs should be horizontal at 90º to body.
− The ideal way to sit in the chair is at a thigh to trunk angle of 90º.
C. Laptop Computer Use
The same care must be taken as described above when using a laptop computer but it will also require
setting up on a suitable surface.
A docking station can turn a laptop from a stand-alone computer into a fully networked system with power
and a separatekeyboard, printer and mouse connections. If you can’t use a docking station, attach a separate
mouse and keyboard to your laptop if possible.
Prepared by: QSSE Page 2

Issue date: 15 December 2021
Display Screen Equipment (DSE)
Self-Assessment Checklist
Staff Name Li Tsz Chun Staff Number 293766

Department Water & Environment Extension Water
Wharf T&T 13/F
Office location
Wharf T&T 14/F
The completion of this checklist will enable you to carry out a self assessment of your own workstation.
Your views are essential to helping achieve our objective of ensuring your comfort and safety at work.
Please tick the answer that best describes your opinion, for each of the questions listed. Please
return this checklist to QSE.
Assessment Items YES NO
A. Display Screens
1. Is the screen positioned in front of you?
2. Is the first line displayed on screen at about or slightly below your eye level?
3. Does the screen display a clear, sharp and steady image?
4. Are the displayed characters readable?
5. Are brightness and contrast easily adjustable?
6. Does the screen swivel and tilt?
7. Is the screen free from reflection and glare?
8. Is the screen kept a distance away from you (e.g. 350-600mm)?
B. Keyboards
9. Is the keyboard tiltable?
10. Are the characters on the keys of the keyboard/numeric pad readable?
11. Is the keyboard/numeric pad glare free?
12. Is there enough space to rest hands in front of the keyboard?
13. Is the keyboard positioned at about the elbow level?
Page 1 of 3 AP-071-01
14. While keying, do you keep your wrists in neutral position (not bending upward or
downward)?
✓  
C. Mouse
15. Do you keep your wrists in neutral position (no deviation from two sides) while
maneuvering the mouse?
✓ 
16. Is the mouse positioned at about the elbow level?
17. Is the mouse click in light touch feature?
D. Furniture
18. Is the desk surface large enough for the screen, keyboard, mouse and documents?
19. Is there adequate legroom (depth, width and height) below the desk?
20. Is the base of chair stable?
21. Is the chair height adjustable to suit your body size while your feet can flat on the floor?
✓  
22. Can the backrest tilt to provide adequate back support?
E. Environment
23. Is the lighting comfortable?
24. Are there blinds or curtains available to block excessive sunlight through windows?
25. Is temperature and humidity at workplace comfortable?
26. Is the noise produced by the workplace acceptable (e.g. photocopiers, binding
machines, printers)?
F. Others
Other comments regarding your DSE
Signature: Date 2022/03/22
Page 2 of 3 AP-071-01
For QSSE use only. Follow up DSE assessment comments.
Signature: Date
Page 3 of 3 AP-071-01

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Prepared by: QSSE Page 1

Neck and Head

Hands and Wrists

C. Laptop Computer Use

Prepared by: QSSE Page 2

Staff Name Li Tsz Chun Staff Number 293766

1. Is the screen positioned in front of you?

3. Does the screen display a clear, sharp and steady image?

4. Are the displayed characters readable?

5. Are brightness and contrast easily adjustable?

6. Does the screen swivel and tilt?

7. Is the screen free from reflection and glare?

8. Is the screen kept a distance away from you (e.g. 350-600mm)?

9. Is the keyboard tiltable?

11. Is the keyboard/numeric pad glare free?

12. Is there enough space to rest hands in front of the keyboard?

13. Is the keyboard positioned at about the elbow level?

17. Is the mouse click in light touch feature?

20. Is the base of chair stable?

23. Is the lighting comfortable?

25. Is temperature and humidity at workplace comfortable?

Other comments regarding your DSE

Signature: Date 2022/03/22

For QSSE use only. Follow up DSE assessment comments.

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