Etech Q1 Handout WK4

TXTBK/SLMs + QA LAS HANDOUT: 04
Textbook/Supplementary in EMPOWERMENT TECHNOLOGY

Materials/Self-Learning
Modules based instruction 1 st
Semester: _____ Week No. _____ 1-4
4 Day: ______
paired with MELC-Based
Quality Assured Learning
Activity Sheet (LAS)
MELC 4: The learner uses common productivity tools effectively by maximizing advanced application
techniques CS_ICT11/12-ICTPT-Ic-d- 4
MELC 5: The learner creates an original or derivative ICT content to effectively communicate or present
data or information related to specific professional tracks CS_ICT11/12-ICTPT-Ic-d- 5
Objectives/Subtasks:
1. Use common productivity tools with advanced application techniques in Microsoft PowerPoint
and Microsoft Publisher
2. Creates an original or derivative ICT content to effectively communicate or present data or
information related to specific professional tracks
Lesson: Productivity Tools with advanced application techniques in Microsoft PowerPoint &
Microsoft Publisher
TOPIC 1: Advanced application techniques in Microsoft PowerPoint
Microsoft PowerPoint is a powerful slide show presentation program.

It is a standard component of the company’s Microsoft Office suite software and is
bundled together with Word, Excel, and other office productivity tools. The program
uses slides to convey information rich in multimedia. The term slide refers to the old
slide projector, which this software effectively replaces.
Different Parts of PowerPoint Widow:

Microsoft Office 2019
What can you do with PowerPoint?

PowerPoint gives you the ability
To share your presentation with
others In real-time on the web. You
would supply the user with a link to
the
presentation. After selecting the link,
the user(s) will be able to follow you
and your presentation online. Custom
animation
 Add photos, videos, and
sound effects
 Save as a webpage
 Print presentations as
handouts
 Embed YouTube videos
Creating an Effective Presentation

Designing your presentation is the fun part of creating a report for it gives you a chance to be
creative. Placing animations, transitions, and art could be on your mind right now. But whether these
features would help is generally up to you. Sometimes, these things could distract your audience rather
than help you. Here are some quick tips for creating an effective presentation.
 Minimalism – Keep slide counts to a minimum to maintain a clear message and to keep the
audience attentive. Remember that the presentation is just a visual aid. Most information should still
come from the reporter.
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 Clarity – Avoid being fancy by using a font style that is easy to read. Make sure that it is also big
enough to be read by the audience. Once you start making your presentation, consider how big the
screen is during your report.
Tip: A font size of 72 is about an inch (depends on the screen size). A one-inch letter is
readable 10 feet away; a two-inch letter is readable 20 feet away.
 Simplicity – Use bullets or short sentences. Summarize the information on the screen. Limit the
content to six lines and seven words per line. This is known as the 6 x 7 rule.
 Use graphics to help in your presentation, but not too many to distract the audience. In addition,
instead of using a table of data, use charts and graphs.
 Consistency – Make your design uniform. Avoid having different font styles and backgrounds.
 Contrast – Use light font on a dark background or vice versa. This is done so that it is easier to
read. In most instances, it is easier to read on screen if the background is dark. This is due to the
brightness of the screen.
Animation and Timing in PowerPoint Animate text or objects

Animation is the process of making the illusion of You can animate the following
motion and the illusion of change employing the rapid  text,
succession of sequential images that minimally differ from  pictures,
each other. Animations make your presentation more  shapes,
dynamic. Microsoft PowerPoint provides several animations  tables,
styles in different categories, namely  SmartArt graphics, and
 Entrance,  other objects
 Emphasis,
 Exit, and
 Motion Paths.
Apply multiple animation effects to one object

For PowerPoint for Microsoft 365, PowerPoint 2019
and PowerPoint 2016. You can apply multiple animation
effects to a single string of text or an object, such as a
picture, shape, or SmartArt graphic.
Tip: When working with multiple animation effects, it helps

to work in the Animation Pane, where you can see a list of
all the animation effects for the current slide.
Open the Animation Pane

1. Select the object on the slide that you want 3. Click Add Animation, and pick an animation
to animate. effect.
2. On the Animations tab, click Animation
Pane.
4. To apply additional animation effects to the

the same object, select it, click Add Animation
and pick another animation effect.
Set the start time and length of an animation effect

When you want to control the timing of your animation
effects, do the following for each animation effect:
3. In the Animation Pane, click the down arrow
next to the animation effect, and then click Timing.
4. On the Timing tab, click the Start down arrow,
and choose from the following start times:
5. To play when you click the mouse, pick On Click.
2
6. To play at the same time as the previous animation
effect, pick With Previous
7. To play after the previous animation effect plays,
pick After Previous.
Hyperlink in Microsoft PowerPoint
Hyperlinks make a presentation non-linear by connecting it with other slides, documents, and web
pages.
What PowerPoint objects can be assigned with a hyperlink?
*Text Box *Text *Shape *Picture or image *Text within a shape
*SmartArt object *Text within a SmartArt object
Add a hyperlink to another slide
1. Select the desired object on your slide.

Go to the Insert tab and click the Link
button as demonstrated in the picture.
2. In the open window, click Place in this

Document under Link to. Choose the slide
in your presentation that you wish to use
as a destination,
If you have created athen click OK.
custom slideshow
(a certain sequence of slides) and you
want. To connect your object with it, click
Custom Shows. Then tick the Show and
return checkbox.
Add a hyperlink to an existing document

1. Select an object on your slide, then go 2. Click Existing File or Web Page
to the Insert tab and click the Link button. under Link to.
3. Locate and select the document that you

want to use as a destination, then click OK.
4. If you wish to link a slide in another presentation,
locate and select that presentation on your computer.
Then click Bookmark, and in the open window choose
the relevant slide.
Add speaker notes to your slides Speaker’s note in Presenter View

Speaker notes help you remember
what to say when you present. Print them,
or use Presenter view to see your notes,
while the audience sees only your slides.
3
Add speaker notes
Slides work best when you don’t cram too much information (especially too much text) onto them.
Keep the text to a minimum and put the extra stuff in the speaker notes section, out of your audience’s
sight. Then, refer to your notes while you give the presentation.
1. Open the notes pane by clicking NOTES at the bottom of the window.
2. Click in the Notes pane below the slide, and enter your notes.
TOPIC 2: Advance application techniques in Microsoft Publisher
What is Microsoft Publisher?

Microsoft Publisher is an entry-level
graphic design program included in some
versions of Microsoft Office. Publisher
includes templates for many types of
common business needs, such as business
cards, brochures, address labels and
calendars.
Features of Microsoft Publisher:

 Technical-level effects for texts, shapes,  Drag-and-drop picture importing and
and images. interchanging.
 Capability to use high-quality image backgrounds.  Detailed ruler and guides for correct
 Mail merge tools. measurements.
 Personalization tools.  Document-sharing abilities.
Functionality of Microsoft publisher Master, Catalogue Pages

 The publisher is a useful software program Example: If you like to make a catalog that will
used for desktop publishing. list a few products, then you might want to start
 It allows you to operate characteristics such your catalog by opting to one of Publisher’s
as page size, text, graphics, and borders. pre-designed catalog publications. In the New
 Publisher’s strong points are in its ability to Publication, click Publications for Print, click
bring altogether text and pictures to make Catalogs, and then select the design you want.
professional-looking flyers, brochures,
handouts, and newsletters.
The Catalog templates contain the following: Example of Arts Catalog:

 a cover
 a blank inside page for your use
 a table of contents (unlike Word,
Publisher does not have an automatic
Table of Contents facility)
 a page of descriptions
 a lead page (“attention grabber”)
 two pages of catalog items
How to Create a Catalog in Microsoft Publisher

1. Click File and select New. 2. Click the Built-In button
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3. Choose the templates when you have seen 4. Next is the barebones of the catalog. The bulk of
their features. Once you’ve selected your work will be inputting whatever items you have for
template, be sure to edit your color scheme sale, logos, images of items for sales, and business
and text scheme before continuing. Then address, but first further structure your catalog.
click Create button.
5. In the template, you may want to copy some 6. Click on the folder labeled Page Parts. Here you
pages for more list pages and more focus pages will find headings, pull quotes, and reply forms.
Since
Right-click on a page, select Insert Duplicate Page this example is about an Order Form for the
catalog
and confirm the Dialog box you use one under the Reply Forms heading or
. look at All Reply Forms for more.
7. Once the Order Form is on publication, resize

it and move it into place. It can be edited in
any way using lines, text, shapes, and more.
Once this is done, start adding and editing
your catalog as you see fit.
Tips: Make sure to pay attention to your page

layout when printing out catalogs if you will be
self-publishing. Most objects in Publisher
templates are shapes, lines, and pictures that can
be inserted. Edit and format colors as you see fit.
5
Create and print your business cards in Publisher
Business cards are traditionally the primary way that business people present their contact
information to other business people and potential customers or clients. Business cards provide a more
tangible way to impart information about who you are and what you do, making them one of the most
effective direct marketing tools. Having your business card ready to present to others when needed
demonstrates a higher level of professionalism.
The 11 Parts of a Business Card

1. Name of the individual
2. Name of Business or Organization 7. Job Title
3. Address 8. Tagline of Description
4. Phone Number 9. Logo
5. Email Address 10. Graphic Images
6. Website Address 11. List of Services or Products
Steps to Create a Business Card
1. Click File > New and choose Built-in Example of Business card
to use one of the templates installed
in Publisher.
2. In the Business Cards catalog, under

Installed Templates, click the design that https://www.bestbuybusinesscards.com/card
you want.
3. Under Customize, do the following:
 Select a Color scheme and Font
scheme.
 Click the drop-down menu under
Business information and click
Create new to automatically populate
each card with the same information.
 In the Create New Business
Information et dialog box, enter your
information in the fields, including
Business Information set name.
 If you have a Logo, click Add Logo.
 Click Save.
4. Under Page size – Set the orientation to
Landscape or Portrait.
 If you want to include a logo, check
Include logo.
5. Click Create button to create your business card.
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TXTBK/SLMs + QA LAS HANDOUT: 04

Textbook/Supplementary in EMPOWERMENT TECHNOLOGY

TOPIC 1: Advanced application techniques in Microsoft PowerPoint

Microsoft PowerPoint is a powerful slide show presentation program.

Different Parts of PowerPoint Widow:

What can you do with PowerPoint?

Creating an Effective Presentation

Animation and Timing in PowerPoint Animate text or objects

Apply multiple animation effects to one object

Tip: When working with multiple animation effects, it helps

Open the Animation Pane

4. To apply additional animation effects to the

Set the start time and length of an animation effect

Hyperlink in Microsoft PowerPoint

Add a hyperlink to another slide

1. Select the desired object on your slide.

2. In the open window, click Place in this

Add a hyperlink to an existing document

3. Locate and select the document that you

Add speaker notes to your slides Speaker’s note in Presenter View

What is Microsoft Publisher?

Features of Microsoft Publisher:

Functionality of Microsoft publisher Master, Catalogue Pages

The Catalog templates contain the following: Example of Arts Catalog:

How to Create a Catalog in Microsoft Publisher

7. Once the Order Form is on publication, resize

Tips: Make sure to pay attention to your page

The 11 Parts of a Business Card

2. In the Business Cards catalog, under

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