European Aviation Safety Agency Form

Ref # 21G.00xx_POECCL_yyyymmdd
POE compliance checklist

Part-21 SUBPART G PRODUCTION ORGANISATION EXPOSITION COMPLIANCE CHECKLIST

Applicant Name: Tel No:

Contact Person: Approval Ref:
POE Title: POE Ref:
Date of Review: Reviewed by:

This is the list of all the chapters, or subjects to be included in a Production Organisation Exposition (POE). It is not mandatory to follow the sequence of
the chapters but it is mandatory to cover all the ones applicable.
Some chapters can be added according to Organisation needs. Some chapters can be merged.
The titles can be changed if appropriate.

Reference to Ref to POE

EASA Part 21 paragraph Comment for applicant Comment for Competent Authority
subpart G

General information that should

be in the first page
Part 21 subpart G Production
Organisation Exposition
Name and address of the Organisation
complying with official name (EF50
and business registration)
Approval reference of the POA
Reference of the Exposition with issue
number
Approval date

General information for each page

Name of the organisation
POE identification
Amendment/revision number of the
POE
Page number

General chapters
Table of content

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POE compliance checklist

History of revision Including status of the revision. Please ensure

that the changes are somehow highlighted
and that they are easy to identify.
List of effectives pages
Distribution list
Terms and abbreviation This can be removed from general chapters if
any abbreviations is defined every time it is
used in the document
Introduction / Description of the This is to present the organisation
Organisation

Management Procedures
Signed corporate commitment by the 21.A.143 (a) 1.
Accountable Manager
Nomination of Accountable Manager 21.A.143 (a) 2. Shall confirm that the production organisation
with reference to delegation letter 21.A.145 (c) .1 exposition and any associated manuals which
when the AM is nominated by top define the approved organisation’s compliance
management with this subpart will be complied with at all
times.
Management personnel 21.A.145 (c) 2. Shall list the title and names of all the
21.A.143 (a) nominated persons in front of the POA with
identification of EASA Form 4 holders
Duties and responsibilities of : 21.A.143 (a) 3. Shall also include matters on which they may
21.A.145 (c) 2. deal directly with the competent authority on
behalf of the Organisation.
- Accountable manager
- Quality manager
- Production manager
- Any other manager related to
POA
Organisation chart 21.A.143 (a) 4. The org chart shall identify the reporting lines
21.A.145 and nominated managers
List of Part 21 certifying staff 21.A.143 (a) 5. This can also be an appendix
21.A.145 (d)
General description of the man-power 21.A.143 (a) 6.
resources
General description of the facilities 21.A.143 (a) 7. Containing the address and details of each
facility included in the scope of the POA (in
the production organisation’s certificate of
approval). A readable facility layout plan shall
be included
Scope of work 21.A.143 (a) 8. The general scope of work relevant to the
21.A.151 terms of approval shall be described here.

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Additionally it should refer to the full list of

P/N (part number) produced under the
production approval , the capability list or to
the database that gives the list.
For the products, it should refer to the type
certificate number.
In case of various DO/PO arrangements, a list
of all DO/PO arrangements shall be included.
Notification procedure of 21.A.143 (a) 9. Shall list all the changes identified as
organisational changes to Competent 21.A.147 (a) significant changes. Shall describe how each
21.A.148
Authority. type (significant or not) of changes are
21.A.149
21.A.153
managed.
It includes change of accountable manager,
change of other nominated managers, change
of location of facility or change of activity
(scope) etc…
Amendment procedure of the 21.A.143 (a) 10. It shall describe how and by whom are the
exposition 21.A.143 (b) Exposition and the associated documents
21.A.165 (a) updated.
Description of the quality system 21.A.143 (a) 11. This is optional as it is covered by the next
chapter but it can be useful to describe the
structure of the documentation (pyramid)
Supplier/subcontractor list 21.A.143 (a) 12 It shall include the main suppliers list plus the
reference to the full suppliers list if the list is
too big. A change of such a main
subcontractor may be treated as a significant
change (21.A.147 (a)). Can also be put as an
appendix.

Quality System
Distribution of the documents 21.A.139 (a)
21.A.165 (a)
Document issue, approval or change 21.A.139 (b) 1. (i) The creation of document (by whom, to
whom, numbering, document structure…)
shall also be covered in this paragraph.
How the changes are followed and highlighted
shall also be covered.
Vendor and subcontractor assessment 21.A.139 (b) 1. (ii) Shall also include the evaluation and the
audit and control 21.A.157 acceptance criteria.
Verification that incoming products, 21.A.139 (b) 1. (iii) It is the description of the incoming material
parts, materials, and equipment, inspection
including items supplied new or used
by buyers of products, are as specified
in the applicable design data
Identification and traceability 21.A.139 (b) 1. (iv)

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Manufacturing processes 21.A.139 (b) 1. (v) Shall also include the management of the
21.A.145 (a) production documentation.
21.A.163 (a)
21.A.165 (b)
Special processes 21.A.145 (d) The special processes shall be mentioned and
described if any.
Inspection and testing, including 21.A.139 (b) 1. (vi)
production flight tests
Calibration of tools, jigs and test 21.A.139 (b) 1. (vii) Shall include the acceptance, the use, the
equipment control and the calibration of the tools and
equipment
Non-conforming items control 21.A.139 (b) 1. (viii) Including concessions
Airworthiness co-ordination with 21.A.139 (b) 1. (ix) This paragraph shall also refer to the DO/PO
applicant for, or holder of, the design 21.A.133 (b) (c) arrangement if any (unless this is included in
21.A.165 (g)
approval the “scope of work” chapter).
Records completion and retention 21.A.139 (b) 1. (x) It is dealing with technical records and it shall
21.A.165 (d) include the management of electronic records
21.A.165 (h) if any.
Personnel competence and 21.A.139 (b) 1. (xi) This should describe the general requirement
qualification 21.A.145 (d) for accepting anybody working in POA holder
organisation. The training process of these
persons shall be described (minimum training
and also regular training).
If there are special process or NDT in the
scope, the specific requirements for training
and qualification should also be described.
Certifying staff qualification and 21.A.145 (d) This paragraph is specifically reserved for
training certifying staff, with qualification
requirements, training needs, nomination,
records and authorization.
Issue of airworthiness release 21.A.139 (b) 1. (xii)
documents 21.A.163
21.A.165 (c)
21.A.165 (i)
Handling, storage and packing 21.A.139 (b) 1. (xiii)
Internal quality audits and resulting 21.A.139 (b) 1. (xiv)
corrective actions 21.A.139 (b) 2.
21.A.158
- Quality audit of processes The quality audit of processes shall cover also
- Quality audit of product the audit of special processes if any.
- Quality audit remedial action These are the audits procedures to cover the
procedure scope of Part 21 subpart G in order to prove
- Quality audit personnel the compliance with the regulation
- Planning for POA compliance
audits

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Work within the terms of approval 21.A.139 (b) 1. (xv) Also called outlocated work.
performed at any location other than
the approved facilities
Work carried out after completion of 21.A.139 (b) 1. (xvi) This is applicable only for complete aircraft.
production but prior to delivery, to
maintain the aircraft in a condition for
safe operation
Issue of permit to fly and approval of 21.A.139 (b) 1. This is applicable only for complete aircraft.
associated flight conditions (xvii)
21.A.165 (j) (k)
Occurrence reporting 21.A.139 (f)
21.A.165 (e) (f)
Control of critical parts 21.A.139 (b) 1.

Appendixes
Capability List If applicable
Cross reference table between Part 21 This is not applicable in case there are no
subpart G requirements and internal other internal POA documents than POE.
documents.

Conclusion/Notes:

Reviewed by: Date:

Signed:
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POE compliance checklist

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