Work Order

Ref No. W.O/DTC/GARCHA/H.O./2019/004 August 20 th, 2019

ADROIT CONSULTANTS
4/3, Kalikapur Road
Kolkata - 700078
E-mail:- [email protected]
Contact: +91 9433070267
GST NO:- 19AGYPR4099Q1ZR

Sub: Work Order for offering Consultancy Services for the HVAC system for B+G+3 Storied
Bungalow (3 nos) project at Garcha under DTC Projects Pvt. Ltd.

Kind Attention : Mr. Alok Roy

Dear Sir,

We, M/s. DTC PROJECTS Pvt. Ltd., are pleased to place this work order with you, Mr. Alok Roy, as follows for the
aforesaid works.
The Scope of work, Schedule of Work, rates, Mode of payment, terms and conditions are mentioned here under:

1. Scope of Work (Consultancy service):

 Complete HVAC Consultancy services for Basement area (48,000 Sft. Approx..), 1 no G+3 Storied
Bungalow Complete with Lobby and One single Lobby area for Another G+3 storied Bungalow all
complete as per Annexure-A.
 Preparation of Drawings & BOQ and DBR if required by Client.
 Preparation of Execution (GFC Hardcopy & Softcopy) drawings as required by Client (6 copies of
hardcopy).
 Checking of Shop drawings as required.
 Checking of As build drawings as required.
 Complete Co-ordination with Architectural Consultant regarding Review and Approval.
 Visiting to the Site AS required by Client at the stage of Construction work.

2. Date of Commencement & Completion: The date of physical commencement of work for the contract purpose
shall be considered as the acceptance date of the work order by you.

HVAC SERVICES
Start date : 27th August’ 2019
End date : July’ 2022

The timelines indicated for the Project are extendable upto 1(one) year, without any price implication.

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3. Submission of Deliverables List & Bar Chart - The Consultant shall submit a List of Deliverables & Bar Chart
for the entire job as per our Planning Department (subject to be approved by DTC), to have a clear view whether
your progress of work is satisfactory as per the scheduled time frame.

4. Support from Client:-

 To furnish Soft-copy of All Civil, Architectural, Structural, Other MEP &Landscape drawings.

5. Time Extension - You shall complete the entire job within a period of stipulated time from the date of
commencement of work. However, for any delay to complete the job, you will be maintaining a register and record
such reasons therein for due approval by management, to get time extension to that extent, otherwise no
extension of time will be granted and penalty clause will be enforced.

6. Method of Measurement: All Works shall be certified as per Milestones indicated in “Terms of Payment:
Annexure- “A”
7. Non Schedule item of Work - For any special item of work it should be brought to the notice of the Owner by the
consultant for analysis, review and approval by the management.

8. Outstation Visits & Re-imbursements - All visits to attend meetings / discussions / workshops / visit for
inspections at Manufacturer’s place etc beyond the routine visits for supervision of construction activities shall be
re-imbursed on the following basis :

Fooding at site /
Grade of persons Air fare Local travel Overnight stay
HO in Kolkata
Directors / Regional To-&-Fro in Arranged by Owner / To be arranged In standard hotels /
Heads / Senior Economy class App based cabs by Owner Owner’s Guest
managements / House on Single
Engineers Accommodation
basis

9. Escalation of Rates - There will be no escalation of rates within the entire period of work. For works extending
beyond July 2023, 10%(Ten percent) escalation in rates will be applicable on balance payments.

10. Penalty clause - Due to delay attributable to the Consultant or unsatisfactory work and quality you can be
financially penalized up to the amount of 2% of total job value. As per schedule you will be given a fixed
timeline. 7 days’ grace period from the schedule will be given after which a penalty of 0.5% per week would be
applied with a maximum of 2% of the contract value.

11. Patents & Royalties - The Consultant shall, subject to the limitations contained in this article, at all times
indemnify and hold harmless the Owner from all costs, expenses and damages and expenses arising out of
any claim, action or suit brought against the Owner in respect of any infringement of any patent or registered
design or any similar rights resulting from the use of any technical information, data or process or design
belonging to Consultant and/or furnished to the Owner and utilized by the consultant in this project.

12. Confidentiality - The Consultant shall maintain strict confidentiality of all documents – drawings, designs, and
other technical information supplied to them by the owner or prepared by them in respect of the works under
this contract and shall not pass on any information to any other agencies / organizations without the written
approval of the Owner.

13. Attitude of your representatives and action - In the event if it is found that your work persons are not following
our instruction (technical/ Non-technical), strict action will be taken in this regard. Under no circumstances any
kind of indiscipline or misbehavior from you or your representative will be tolerated and in the event, if it is found
that any of your representatives is misbehaving at site, he shall be forthwith removed from the site.

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14. Force Majeure - The right of the consultant to proceed with the Work shall not be terminated because of any delay,
subject to the time limits set forth in this clause, in the execution of the Work due to unforeseeable causes beyond the
control and without the fault or negligence of the consultant, defined under force majeure, as Acts of God or that of the
public enemy, restraints of governing states, fires and floods. The following events are explicitly excluded from Force
Majeure and are solely the responsibilities of the non-performing party: a) any strike, work-to-rule action, go-slow or
similar labour difficulty (b) late delivery of equipment or material (unless caused by Force Majeure event), (c)
economic hardship and (d) changes in applicable laws.

15. Termination of the Contract - Consultant can be terminated at any point of time for unsatisfactory work and
remaining work may be completed on his Risk And Cost and DTC will not give any explanation to the
Consultant. The above expression “Risk And Cost” shall include and cover the direct cost incurred in getting
such work done through other agency and does not cover the consequential losses or damages, if any suffered
by the Owner - DTC Group.

The Consultant, in case the work remains suspended for a continuous period of more than six (6) months by or at
the instance of the Owner or on account of any court orders not arising out of any misconduct of the Consultant, or
because of any force-majeure causes, the consultant shall be entitled to terminate this contract by serving one
month’s notice in writing and thereupon to have the accounts settled with the Owner.

16. Arbitration - All disputes and differences of any kind whatsoever arising out of or in connection with this contract
as also with regard to the implementation, meaning, interpretation or implications of the various clauses of the
contract and those of the contract documents or in respect of any other matter or thing arising out of or relating to
the development and construction of the project whether during the progress of the work or after their completion
shall be communicated by the contractor in writing to the project manager and all possible efforts would be made by
the parties to sort out and resolve all such matters of controversy, disputes and differences, amicably with due
dispatch and effective priority. In case, the contractor and the developer representative/ project manager were unable
to resolve such issues amicably latest within 10 working days from the date of receipt of such communication by the
project manager, in such eventuality the developer/ project manager shall take their decision thereon without any
undue delay and preferably within next 14working days and there upon they shall notify in writing such decision to
the contractor within next 7 working days. Decisions, directions and clarifications pertaining to measurements,
drawings and certificates taken by the ‘DTC Projects Pvt. Ltd.’ shall be final and binding on the Parties.
The jurisdiction and arbitration venue shall be at Kolkata. The procedure for the arbitration shall be determined by the
Arbitrator. Costs of such arbitration shall be equally shared between the developer and the contractor. The parties
undertake to abide and remain bound by the award of the Arbitrator so rendered.

17. Contract Price, Billing & Payment Terms -

Contract Price:
The Contract price of INR 1.5 Lacs ( One Lac Fifty Thousand Indian Rupees) is on Lump-sum Basis – distributed
over different Milestones as per the Table Below in Annexure-A.

Billing:
The Consultant shall prepare measured bills based on Milestone wise achievement of Milestones and will submit the
bills at our Head Office in soft and hard copies as per the Payment terms as described in Annexure-A.

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 Payment Terms:
Payment will be made based on certifications of the Milestones as indicated in the Table below.
ANNEXURE - A
SCOPE OF WORK & TERMS OF PAYMENT
LS
PERCENTA
DESCRIPTION OF WORK AMOUNT MILESTONES
GE(%)
(Rs.)
HVAC Consultancy services 1,50,000/-  Upon Confirmation of Appointment  20%
for Basement area (48,000  On submission of Drawings & BOQ.  30%
Sft. Approx.), 1 no G+3  After approval of Shop drawings  20%
Storied Bungalow Complete  After completion of 50% Execution of the project  20%
with Lobby and One single  On completion of the project  10%
Lobby area for Another G+3
storied Bungalow all
complete
● Payment will be made within 30 days after receiving the certified bill.
● Reimbursable Travel Bills – For all outstation visits of Consultants, as per Clause 8 above,
Boarding Pass, App-cabs bills, Hotel Bills are to be attached in original.

18. Withholding of Payment - The Owner may withhold payment or, on account of subsequently discovered
evidence, nullify the whole or a part of any payment certificate to such extent as may be necessary to protect the
Developer from loss on account of including but not limited to the following:

 Defective work not remedied by the Consultant.

 Failure of the Consultant to execute the work in conformity with the Contract Documents.
 Failure of the Consultant to meet or keep-up with the approved Construction Program.
 Failure of the Consultant to comply with and fulfill all contractual obligations and liabilities stipulated in the
Contract Documents

19. Taxes - The rates attached in Annexure – ‘A’ is exclusive of all existing applicable taxes such as SGST and
CGST etc. Statutory deduction if any applicable shall be deducted from the bills and deposited with the concerned
authorities as per GOI rules on date.

You are requested to please sign and return the duplicate copy of this order as an acceptance of the same with all the
terms, conditions, rate, mode of payment etc. from your end.

Thanking you,

Yours faithfully

For DTC PROJECTS PVT LTD. We accept the above order without reservations:

AUTHORISED SIGNATORY. …………………………………………………………….

Prepared By- For ADROIT CONSULTANTS.

Checked By