5 Classification Society Terms You

Need to Understand Now

Written by Capt Rajeev Jassal on June 6, 2017

Classification society !!!

It is something that no ship can sail without.

Drydocks surveys, statutory surveys, ship building, ship repairs, ISM,

ISPS surveys. You will deal with Classification Society of the ship
during all these and more.

If the classification society is so much connected with the ship, doesn’t

it make necessary for us to know everything about how it works?

In this post, we will discuss 5 terms related to the classification society

of the ship.

Let us get started.

1. Class notations

When a master or chief engineer joins the vessel, this is one of the
first things that they must look at. The class notations of the vessel.
Where can we find the class notations and what are these for?

Class notations are mentioned in the “certificate of class” of the vessel.

These notations are the symbols that signify the standards to which
the ship is built.
For example, we want to know if the ship is constructed and
strengthened to navigate ice areas.

Where can we find this information? We can look at the class notations
in the certificate of class.
We want to know if the ship is built for the UMS operation. Where can
we look?

Did you get that right? Class notations !!!

It is so important that ship’s officers understand the construction

capabilities (and limitations) of their ship. At least the master and chief
engineer must be aware of that.

For example, a ship may have all the elements required for operating
the engines on UMS mode. But if there is no UMS notation in the
“certificate of class”, it would be a crime to leave the engine room
unmanned.
 Different classification societies can have their own ways of denoting
the class notations. But all have a somewhat similar pattern.

Here are the rules regarding class notation from few of the
classification societies

 ABS rules for class notation

 ClassNK Rules for class notation
 DNV GL rules for class notation
Let us see a class notation of a real ship.

Main class notation (1A)

If a vessel is given the main class notation, it means that the ship’s
hull, machinery, and equipment complies with the rules of that
classification society.

If the vessel is changing the classification society, the main class

notation will also be given if it complied with the rules of the previous
classification society.

The whole idea of this notation is to show that ship complies with the
construction rules of a classification society.

Tanker for oil and chemical

This denotes the type of the ship. As per this class notation, the ship is
built for carrying the oil and chemical cargoes in bulk.

This means that the ship is designed and constructed as per point 5
and chapter 5 & 6 of the class rules of this classification society.

BIS
This class notation denotes that the ship is allowed for the in water
survey of the hull and does not need to be dry docked every 2.5 years.

BWM(T)
This class notation is related to the ballast water management on
board the ship.

The letter “T” means that ship is fitted with a ballast water treatment
plant that complies with the rules of this classification society.

So if you see this class notation, check if the vessel is actually fitted
with the ballast water treatment plant?

Clean
This class notation signifies that ship is built to comply with all the
relevant requirements of MARPOL.

COAT-PSPC(B)
This class notation signifies that vessel is built to comply with various
IMO requirements related to the tank coating.

These IMO requirements are

IMO Resolution MSC.215(82) related to the performance standards of

dedicated seawater ballast tanks

Crane
This class notation signifies that the ship is fitted with a crane that is
certified by the class.

CSR
CSR means “common structural rules”. CSR class notation means that
the ship is designed and built with IACS common structural rules.

Read more about IACS common structural rules.

E0
This class notation signifies that ship is designed for UMS operation.

ESP
This class notation means that vessel is subject to the “Enhance survey
program”. If the vessel has this class notation, the master must look
for and locate the ESP file onboard.

TMON
The presence of this class notation means that this ship is designed in
a way that allows the ship staff to monitor the condition of the tail
shaft.

VCS(1)
This class notation means that ship is fitted with the vapor control
system on board as per IMO MSC/Circ. 585.
if the vessel has this class notation, the master must also check and
locate the approved VECS manual.

2. Class survey status report

The class is involved with almost every aspect of the ship’s certification

and surveys. And there are tons of surveys that a ship is subjected to.
All these surveys and audits are carried out by classification society of
the vessel.

There are more than 400 items (including CMS items) that need to be

monitored by the vessel or the shore staff for maintaining the class of
the vessel.
How can the ship staff and the shore management keep track of all
these items?

To help track these survey and audits, class issues a report called
“class survey status report”.

This report is emailed each month (or the interval set by the
management) to the email id provided by the shore management.
The report can also be downloaded from the classification society’s
website after login with the credential provided by the class.

To download the survey report if DNVGL is the vessel’s classification

society,

Go to the website page of DNV-GL and click on my DNV GL

Next, enter the login details (email & password) to login to the DNV GL
account.
This will take you to the dashboard. If you are logged in as a shore
manager, you will see all of your ships. You can then choose the ship
for which you wish to download the class survey report.

Some companies may allow the access of the ship’s data to the master
of the ship. In this case, you will only see one ship.

Once you are on the ship’s data page, click on the “actions”.
You will see the option to download the “class status report”. Click on
this option to download the “latest class status report”.

This class status report gives details of all the survey due and expiry
date of all the statutory certificates.

3. Class memorandum
 Memorandum to the owners are the notes from the class of the vessel
for the ship owners.

Memorandum is important information related to the hull, machinery,

equipment issued to the owners by the class that does not require any
corrective action.

Memorandum can contain any information that classification society

wish to highlight to the owners for future use.

But in general, memorandum will be issued in following cases

 exemptions or accepted deviations from rule requirements

 limitations on the use of the ship or its equipment

 defects or deficiencies of no concern to class

 deleted class notations

 equipment in excess of class requirements disused

 information related to agreed survey arrangements.

Let us quickly discuss these conditions of issuing a class memorandum.

Exemptions or accepted deviations from rule requirements

Let us say there is a dent on the ship side that is not acceptable as per
the class rules.
It is however not possible for the ship owner to repair that dent
because of time constraints.

Ship owner requests the classification society for the alternate

arrangements. Classifications society allows the ship owners to
strengthen the dent area from inside the ballast tank by placing
additional stiffeners.

This is a deviation from the rule requirement but accepted by the class.
But this will be written as the class memorandum to the ship owners.

Defects or deficiencies of no concern to class

There may be defects or deficiencies that are within range of the
classification society rules.

For example, there may be a dent on the ship side that is within the
range of the classification rules and does not require to be repaired as
per the class rules.

But the class of the vessel may want to highlight this dent to the ship
owner. Classification society, in this case, will mention this dent as a
class memorandum.

Information related to agreed survey arrangements

Classification societies also like to highlight the forthcoming new
survey requirements that ship owners must be aware of.

For example, classification societies may like to post a memorandum to

the ship owners about the “Ballast water treatment plant” requirement
at first renewal survey after September 2017.

Important note about class memorandum

So far I have said that there is absolutely no corrective action or
survey required for a class memorandum.
 That is correct in a true sense.

But there are some bad class memoranda. These are the ones that
third parties do not want to see for a ship they are involved with.

Who are these third parties?

 Charterers, who do not want to take any chance with the safety of
their cargo

 Oil majors, who do not want to associate themselves with a ship that
has some structural defect or damage

One example of such bad class memorandum is a dent on the ship side
which is within the acceptable limit.

Master of the ship should equally be concerned about any such class

memorandum related to the structural damage.

But where do we find class memorandum, if any? It is there in the

class survey status report.
4. Condition of class

It is hard known fact that vessel cannot sail with major defect related
to the structure, machinery or equipment.

Certificate of class is issued to the vessel after verifying all these

elements.

But what if a machinery or an equipment become defective or vessel

sustains a damage and there are no resources available to rectify this
immediately.

For example, look at these situations

 Main engine governor becomes defective. Spare parts and technician
are available only at next port or after few days. Main engines, in this
case, can only be controlled from the emergency station.

 Vessel sustains hull damage because of a collision incident. The repairs
are only available at a port that is a few days away from the present
location.

What can be done in this situation? Ship need to trade.

The first thing that is required is the presence of a class surveyor who
will assess the damage or situation.

After assessing the situation, he may suggest some temporary

measures and allow the vessel to sail for a certain period with these
temporary measures.

In this case, the class will issue “condition of class” to the vessel.

Master’s actions on receiving a “condition of class”

Believe me, though class and flag of the ship may allow the ship to
trade for few days with “condition of class”, it is something that is not
good for the ship.

The first duty of the master on receiving a condition of the class is to

let the whole world know about it. At least the to the people connected
with the ship.

Because they would know it anyway.

If you have an oil major cargo on board or you are bound to or from
an oil major port, the ship will not be allowed to move an inch with this
“condition of class”.
 Same could also be the case with some charterers. So it is important
to make sure that all of them are made aware of this “condition of
class”.

On receiving this notification from the master, technical department of

oil major may contact the master over the phone. Be prepared for
questions like

 What temporary measures has been taken by the vessel apart from
those suggested by the class?

 Do you feel that it is safe to sail the ship with this condition of class
and with these temporary measures?

If the master’s answer to the second question is No, oil major won’t

allow the ship to sail for obvious reasons.

If the master’s answer to the second question is Yes, be prepared for

the follow-up question. Why do you feel so?

Though the master is legally allowed to sail the ship with the condition
of class, it is important for the master to ask this question to himself
even if no one asks him.

Is it safe to sail the ship with these temporary measures and with this
condition of class?

5. Class Reports file

If you already have few grams of sea salt in your blood, you must have
come across some of the class surveys.

After completing the class survey and before leaving the ship, what
documents do the class surveyor give to the master?
 It is the

 Order confirmation; and

 Survey statement

Order confirmation is the confirmation from the shipowner (or

manager) to conduct the survey. That is not so much important.

But the survey statement is an important document. Survey statement

is the report of the outcomes of the survey carried out.

These reports need to be filed adequately in “class report file”.  The

blank file is generally provided by the class.
The idea is to have a file that gives the history of the ship’s hull,
machinery, and equipment.

On tankers, this file is one of the checking points for the vetting
inspectors.

If you do not have all the survey statements in the file, you ask your
company to download and send the survey statements from class
website.

If the company allows the ship to access the class website with ship’s
email id, you can log in to the website and download the missing
survey statements.

For example, if vessel’s class is DNV GL, you can log in to my DNV GL
account. Then go to the vessel details page by clicking on the name of
the vessel.
One on the vessel’s detail page, go to “Documents” and then “Survey
statements”.
This will give all the survey statements of the surveys carried out by
the class in the past.

Click on the one that you wish to download and the survey statement
will be downloaded.

Conclusion

Classification society of the vessel is involved with almost all the

surveys and audits of the ship.

Classification societies use different terms to document these findings.

Ship staff must be aware of these terms to understand the seriousness
of the data under these terms.
Have you come across any other term related to classification societies
?