Information Technology, MS

Graduate Student Handbook

The Polytechnic School

https://poly.engineering.asu.edu/it/
 MS Information Technology
2021-2022 Handbook
Table of Contents

MS Information Technology .................................................................................................................. 4

Program Overview............................................................................................................................. 4
Purpose of this Handbook ................................................................................................................. 4
Admissions ........................................................................................................................................ 4
Submission of an Application ................................................................................................... 5
Application Deadlines ............................................................................................................... 5
Admission and Eligibility ........................................................................................................... 5
Financial Aid ............................................................................................................................. 6
Program Requirements ..................................................................................................................... 6
Focus area in Information Technology Security....................................................................... 6
Focus area in Information Systems Management ................................................................... 7
Request to change focus area ................................................................................................. 8
Deficiencies .............................................................................................................................. 8
Provisional Admission .............................................................................................................. 8
Culminating Experience Overview .................................................................................................... 8
Portfolio..................................................................................................................................... 8
Applied Project ......................................................................................................................... 9
Polytechnic School Overview.............................................................................................................. 10
About the Polytechnic School ......................................................................................................... 11
Graduate Programs ......................................................................................................................... 11
Purpose of this Handbook ............................................................................................................... 12
Student Responsibility ..................................................................................................................... 12
Facilities & Labs .............................................................................................................................. 12
Faculty ............................................................................................................................................. 12
Graduate Advising ........................................................................................................................... 12
Accelerated Bachelor’s + Master’s Degree Program (4+1) ................................................................ 13
4+1 Probation Policy ....................................................................................................................... 13
Academic Standards and Policies ...................................................................................................... 14
Grades ............................................................................................................................................. 14
Academic Performance Standards ................................................................................................. 14
Evaluation of Academic Performance Requirements ..................................................................... 15
Grade Point Average .............................................................................................................. 15
Deficiency Course(s) .............................................................................................................. 15

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 Plan of Study (iPOS) ....................................................................................................................... 16
Graduate College Policies and Procedures .................................................................................... 16
Time Limit for Degree Completion ................................................................................................ 166
Continuous Enrollment and Leave of Absence Policies ................................................................. 16
Graduate College Policies and Procedures .................................................................................... 17
Internships ....................................................................................................................................... 18
Applying for Graduation .................................................................................................................. 18
Culminating Experience Definitions – Master’s Degrees ............................................................... 18
Portfolio................................................................................................................................... 18
Written Comprehensive Exam................................................................................................ 18
Capstone ................................................................................................................................ 19
Applied Project ....................................................................................................................... 19
Thesis ..................................................................................................................................... 19
General ASU Information .................................................................................................................... 20
Academic Calendar ......................................................................................................................... 20
Student Code of Conduct ................................................................................................................ 20
Prohibition Against Discrimination, Harassment, and Retaliation ................................................... 20
Academic Integrity ........................................................................................................................... 21
Department & University Resources ............................................................................................... 21
Contact Information ......................................................................................................................... 21
Appendix A .......................................................................................................................................... 22
Instructions for the Information Technology Graduate Portfolio ..................................................... 23

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MS Information Technology

Program Overview
Students who select the Master of Science in Information Technology obtain advanced technology
skills that prepare them for careers in industry, education or government. Through the curriculum,
MS Information Technology graduates design, develop, and implement information technology
solutions for enterprise application databases, perform technical analysis of systems and networks,
and serve as information technology and communications security experts. The program focuses on
developing the ability to conceptualize, organize and realize information technology projects that
meet the needs of users within an organizational or societal context. Program course work
encompasses core technologies and a specialization area with a culminating project experience.

The MS Information Technology program has two focus area options: Information Technology
Security, Information Systems Management. Students are admitted to a specific focus area which
will define the coursework towards degree completion.

Information Technology Security focus is in computer and network systems: security and
administration provides the graduate with the concepts of underlying information assurance,
securing computer applications, and secure communication of information. These skills are
combined with knowledge in areas of computer systems and networking design, configuration and
administration.

Information Systems Management focus is in information systems which focuses on database

technologies including big data, natural language processing, and deep learning.

Graduates of the information technology program are well-qualified for careers in the management
of information technology programming operations and its core functions. This degree couples
technical skills with the business skills needed to manage technical functions. Graduates may
pursue careers as information technology support specialists based on the focus area and
secondary skills they achieve.

Purpose of this Handbook

The purpose of this handbook is to provide guidance and information related to admission, degree
requirements, and general policies and procedures for graduate students in the Polytechnic School.
Students must adhere to policies of both the Polytechnic School and the Graduate College. Policies
and this handbook are subject to change at any time; students will be notified.

Admissions
Admission to the MS Information Technology program requires the completion of all general
admission requirements and procedures set forth by the Office of Graduate Admission Services. For
general information on applications, deadlines, international requirements, application requirements,

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and other information, please visit Graduate Admission Services. Prior to submitting an application
to Graduate Admission Services, applicants should review the information provided in this handbook
regarding the degree program, including specific application requirements and deadlines.

Submission of an Application
For admission information and procedures, review the How and When to Apply For Graduate
Admission website. Applications for all graduate degree programs and non-degree status must be
submitted via the application website.

Current students with an approved Request to Maintain Continuous Enrollment petition on file with
the Graduate College prior to their semester of nonregistration and are continuing the same degree
program for the semester immediately following the approved request are not required to submit a
new application for admission.

Application Deadlines
The dates noted are priority deadlines for submitting a complete application. Applications received
after this date may still be considered but are not guaranteed to be evaluated for the semester of
application.
Polytechnic Campus Priority Deadlines
Fall semester (August) April 1
Spring semester (January) September 15

ASU Online Priority Deadlines

Fall semester (August) July 20
Spring semester (January) December 1
Summer semester (May) March 1

Admission and Eligibility

Applicants must meet the following admission requirements:
• Minimum of a bachelor’s degree in information technology, information systems, or a
closely-related field, from a regionally accredited college or university.
• Minimum of 3.00 cumulative GPA (scale is 4.00=A) in the last 60 semester hours or 90
quarter hours of a student’s first bachelor’s degree program
• Minimum of 3.00 cumulative GPA (scale is 4.00=A) in graduate work, if applicable
• Proficiency in an object oriented language is required (e.g. python or Java) and familiarity
with Linux is preferred
• Applicants with grades below the minimum level may be considered for provisional
admission if there is strong evidence suggesting the potential of outstanding performance
in the Polytechnic School graduate program. In certain cases, demonstrated aptitude
through professional experience or additional post baccalaureate education may also be
considered.

A complete MS Information Technology program application includes the following items:

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 • An online Graduate Admission application, including attachments of the following
documents:
o A professional resume
o A statement of purpose
• Transcripts from each college and/or university attended
o Unofficial transcripts can be uploaded directly to the online application. Official
transcripts will be required if admitted.
• International applicants must also meet the English proficiency requirements, as
defined by Graduate Admission Services. Please be sure to review the TOEFL, IELTS,
Duolingo, or PTE score requirements, as international applications will not be processed
without valid proof of English proficiency.

Academic units submit recommendations regarding admission decisions to Graduate Admission

Services; only the Dean of Graduate Admission can make formal offers of admission. Applicants are
able to monitor the status of their application through My ASU. If admitted, the formal letter of
admission can be downloaded from My ASU. If denied admission, letters are sent via email to the
address on record.

Financial Aid
Several resources are available to assist students understanding how to finance a graduate degree.
We recommend visiting Pay for your Graduate Education via Graduate College, and Paying for
College via Financial Aid and Scholarship Services. For an estimated cost of enrollment, visit:
Standard Cost of Attendance.

Program Requirements

Focus area in Information Technology Security*

The MS in Information Technology with a focus in information technology security requires a
minimum of 30 credit hours. Students will be required to follow the specific program outline for their
admitted focus area:

Required Core Courses (6 credit hours)

IFT 510 Principles of Computer and Information Technology Architecture (3)
IFT 540 Information Systems Development (3)

Focus Area Core Course (3 credit hours)

IFT 520 Advanced Information Systems Security (3)

Focus Area Courses (12 credit hours within the following focus areas)
IFT 598 Adv. Computer Networks (3)
IFT 598 Advanced Security Policy (3)
IFT 598 Cloud Architecture (3)
IFT 598 Cloud Security and Operation (3)

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 IFT 598 Deep & Dark Side of Cyber Security (3)
IFT 598 Developing Security Policy (3)
IFT 598 Human Factors in Cyber Security (3)
IFT 598 Introducing AI into Cyber Security (3)
IFT 598 Managing Intelligent Devices (IoT) in an Enterprise Environment (3)
IFT 598 Network Forensics (3)
IFT 598 Security Analysis (3)
IFT 598 System Administration of UNIX (3)
Electives (6-9 credits)
IFT, CSE, or SER 500 level course. A maximum of 6 credits from CSE or SER can
apply towards the MS IT program as a focus area and/or elective course

Culminating Experience (0-3 credit hours)

Portfolio (0 credits)
IFT 593 Applied Project (3 credits)

Focus area in Information Systems Management*

The MS in Information Technology with a focus in information systems management requires a
minimum of 30 credit hours. Students will be required to follow the specific program outline for their
admitted focus area:

Required Core Courses (6 credit hours)

IFT 510 Principles of Computer and Information Technology Architecture (3)
IFT 540 Information Systems Development (3)

Focus Area Core Course (3 credit hours)

IFT 530 Advanced Database Management Systems (3)

Focus Area Courses (12 credit hours within the following focus areas)
IFT 598 Analyzing Big Data (3)
IFT 598 Advanced Analytics for Big Data/AI (3) *required to first complete IFT 598
Analyzing Big Data
IFT 598 Data in the Cloud (3)
IFT 598 Data Visualization and Reporting for IT (3)
IFT 598 Managing Intelligent Devices (IoT) in an Enterprise Environment (3)
IFT 598 Middleware Programming and Database Security (3)
IFT 598 Natural Language Processing (3)

Electives (6-9 credits)

IFT, CSE, or SER 500 level course. A maximum of 6 credits from CSE or SER can
apply towards the MS IT program as a focus area and/or elective course

Culminating Experience (0-3 credit hours)

Portfolio (0 credits)

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 IFT 593 Applied Project (3 credits)

Request to change focus area

A student’s admitted focus area will define the coursework for degree completion. However, if a
student would like to request to change their focus area, they may do so by contacting their graduate
advisor and submit a ‘change of focus area’ petition. A change in focus area may result in additional
coursework and a department review to identify any potential deficiencies.

Deficiencies
Upon admission, a student may be assigned one or more deficiency courses to complete in addition
to the 30 credit hour requirement for the MS IT program. The four possible deficiency courses are:

IFT 202 Foundations of Information and Computer System Security (3)

IFT 300 Intermediate Database Management Systems (3)
IFT 366 TCP/IP and Routing (3)
IFT 381 Information System Security (3)

Students should refer to their admit letter to verify any assigned deficiencies. Deficiencies must be
completed by the end of the first year with a grade of B or better, unless otherwise noted, but it is
highly encouraged that deficiencies are taken within the first semester. Students who believe they
have met their deficiency through other coursework or professional experience may request a
petition for reevaluation of the deficiency course or enroll in the test-out exam.

Information on both options will be sent shortly after admission to the program from the graduate
advising office. Students who do not qualify for either option or otherwise choose to complete their
assigned deficiency must request an override for the course: Engineering Course Override Request.

Provisional Admission
Students admitted with provisional admission must successfully complete their first year with a 3.0
GPA or better. A student’s inability to meet this requirement may result in immediate dismissal from
their graduate program.

Culminating Experience Overview

Portfolio
This is the default option for all students enrolled in the MS Information Technology program. To
complete the MS IT degree under these requirements, a student must complete a total of 30 credit
hours of approved coursework and, in the semester the student intends to graduate, submit a
portfolio to the Graduate Program Chair within the submission window noted below.

The portfolio must elucidate the quality of the education that the student has received through the
course of study. The purpose of the portfolio is to demonstrate a high level of mastery of the
principles and practice of IT through a compilation of work that the student has completed through
the course of their graduate study. All portfolios must describe three notable projects or academic

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accomplishments that have been completed through the course of graduate study that illustrate the
evolution and advancement of technical expertise and mastery of the field of information technology
achieved by the student. The portfolio must include submission of the three projects or
documentation of the accomplishments. The portfolio is a professional document that is written in
APA style (minimum of 10 pages) and will be reviewed and evaluated for both technical content and
the quality of writing and presentation.

Detailed requirements and the evaluation rubric that will be used to grade the portfolio are given in
the appendix of this document.

The required dates for submission of the portfolio are given in the table below:

Graduation
Submission window Resubmission (if required)
Semester
Spring March 1 to 30 Before April 30
Summer June 1 to 30 Before August 7
Fall October 1 to 30 Before December 7

Applied Project
The applied project (3 credit hours) is carried out under the supervision of a member of the
program’s graduate faculty. That faculty member serves as the faculty chair on the student’s
committee. Students are not assigned an ASU faculty advisor. Students must take initiative to
contact a faculty member working in their area of interest. Students desiring to conduct an applied
project must first obtain the approval of a faculty member to work with them on the project. This is
recommended to be done before the end of the second semester (by +1 year for accelerated
students). Enrollment in the applied project is typically in the last semester of the graduate program.
Applied projects are not required to be connected with industry.

At completion of the applied project, a written document is required. The document is less involved
than a thesis and is not expected to be published. A project template will be provided by the
graduate faculty advisor. In all cases, the student must prepare and present the applied project to
the faculty advisor and discuss the implementation and results of their project. This presentation will
be open to all graduate students.

The student and the faculty chair work together to identify goals that would signify a successful
completion of the student obligation to support a given project. A schedule and measurable
milestones are used to help assess the overall progress and outcomes for this project. If the student
is pursuing an industry-based project, the faculty in-charge at ASU for the project will ask the
industry mentor for their comments regarding whether the student met expectations in the
development of the applied project. The ASU faculty advisor overseeing the project assigns final
grades.

The faculty advisor overseeing the project assigned final grades. Credit is earned when the faculty

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advisor approves the written report and oral presentation and a grade of B or better is awarded. For
students carrying out an applied project, the faculty chair is the faculty advisor for the project. The
applied project committee consists only of the faculty chair.

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Polytechnic School Overview

About the Polytechnic School

The Polytechnic School is making a new higher education experience, one that focuses on learning
through making things and solving real-world challenges through collaboration. At the Polytechnic
School, we believe how you learn and teach is as important as what you learn and teach. We are
committed and contributing to ASU’s vision of the New American University – an institution that is
committed to excellence, access, and impact.

The Polytechnic School is located in Mesa, which is the state’s third-largest city and part of the
Greater Phoenix area. The 600-acre ASU Polytechnic campus is built in a beautiful desert arboretum
and is home to more than 6,100 students studying in undergraduate and graduate majors. The
Polytechnic School is home to some of the most innovative engineering and technology programs in
the country and some of the most advanced learning laboratories available to students on any
university campus.

The programs thrive under the guidance of more than 100 outstanding faculty members with deep
expertise in many of the most important challenges that society faces.

Visit the Polytechnic School website at poly.engineering.asu.edu. For more in-depth information
about the programs offered through the Polytechnic School as well as the application process and
other pertinent information, you are encouraged to explore the overview of the graduate
programs.

Graduate Programs
The Polytechnic School’s graduate students learn in an environment that blends management,
applied sciences, and engineering and technology fields to create applications, systems, and
solutions that meet real-world needs. We engage in research that matters. As part of the Polytechnic
School masters programs, applied projects, theses, and research are degree components and
complement students’ theoretical and practical understanding. The Polytechnic School doctoral
programs include separate degree components, all of which are outlined in each program’s
handbook.

Masters Degrees
Aviation Management and Human Factors, MSTech in Technology
Environmental and Resource Management, MS
Environmental and Resource Management (Water Management), MS
Graphic Information Technology, MS
Human Systems Engineering, MS
Human Systems Engineering (Aviation Human Factors), MS
Human Systems Engineering (Health Systems), MS
Human Systems Engineering (Intelligent Systems), MS

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 Human Systems Engineering (User Experience Research), MS
Information Technology, MS
Management of Technology, MSTech in Technology
Robotics and Autonomous Systems (Systems Engineering), MS
User Experience, MS

Doctoral Degrees
Engineering Education Systems and Design, Ph.D.
Human Systems Engineering, Ph.D.

Programs No Longer Admitting Students

Environmental Technology Management, MSTech in Technology
Graphic Information Technology, MSTech in Technology

Purpose of this Handbook

The purpose of this handbook is to provide guidance and information related to admission, degree
requirements, and general policies and procedures for graduate students in the Polytechnic School.
Students must adhere to policies of both the Polytechnic School and the Graduate College. Policies
and this handbook are subject to change at any time; students will be notified.

Student Responsibility
Graduate students are responsible for familiarizing themselves with all university and graduate
policies and procedures as well as applicable deadlines. Each student should also communicate
directly with his/her academic unit to be clear on its expectations for degree completion. Graduate
students are responsible for frequently checking their My ASU account and asu.edu email for the
most up-to-date information regarding their status, holds, items to attend to, and other important
information.

Facilities and Labs

The core facilities, laboratories, and centers in the Polytechnic School provide the ideal
environments for teaching, research, and discovery. State-of-the-art equipment and technologies
help students increase their knowledge and experience and provide support for the use-inspired
research conducted by the school’s faculty and students. Learn more by visiting: Labs and
Facilities.

Faculty
Faculty members have significant expertise in many of the most important challenges that society
faces. Many members of the faculty bring considerable industry experience to bear on their teaching
and research. To learn more about the faculty, you may refer to the Polytechnic School Directory.

Graduate Advising
Graduate student advising is located on the Polytechnic campus in Sutton Hall on the second floor.

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For more information about the Polytechnic School graduate programs or the policies in this
handbook, contact the graduate advising office at [email protected] or 480-727-4723.

Accelerated Bachelor’s + Master’s Degree Program (4+1)

The Polytechnic School offers accelerated BS/MS and BSE/MS programs for students currently
enrolled in an approved undergraduate program. This allows students to graduate with both degrees
within five years of full-time coursework.

If you are interested to see if your program is part of the accelerated (4+1) program offerings, visit
4+1 Degree Programs and contact the Polytechnic School Graduate Advising office at
[email protected] to discuss your 4+1 options. Please note that in addition to credit hour
requirements, applicants must also have a cumulative ASU GPA of 3.20* or higher at the time of
application to be considered. Admission into the accelerated programs is not guaranteed and an
application is required to be considered.

4+1 Probation Policy

Students in the accelerated BS/MS and BSE/MS programs are required to maintain a minimum 3.20
cumulative undergraduate ASU GPA on a 4.0 scale, at the time of submission of the 4+1 agreement
and through the completion of the undergraduate degree requirements. In addition, students in the
accelerated BS/MS and BSE/MS programs are also required to maintain a 3.0 GPA for all
coursework on the graduate plan of study (including shared 400-level courses) and all 500-level
coursework.

Students in the accelerated program who, upon their undergraduate graduation date, do not
maintain a minimum 3.2 cumulative undergraduate ASU GPA on a 4.0 scale will be able to continue
into the graduate portion of the accelerated program, but will neither be able to share the credits
noted on the 4+1 Agreement nor be able to select other courses to share. Students in this situation
will still need to complete the full requirements of their respective graduate degree.

Students in the accelerated program who do not maintain a 3.0 minimum GPA in their shared
coursework will be placed on probation upon entering the graduate program. Students in this
situation will be notified of their probation status and the steps needed to lift the probation.

Students who violate both requirements will not be permitted to continue on to the graduate portion
of the 4+1 Accelerated Program and will consequently be removed from both the 4+1 Accelerated
Program as well as the respective graduate program.

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Academic Standards and Policy

Grades
To be eligible for graduation and the completion of a graduate degree, a student must achieve a
cumulative grade point average (GPA) of 3.0 or better in three different grade point average
calculations. The three different grade point averages that are considered by Graduate College and
the Polytechnic School are as follows: (1) the grade point average in all courses numbered 500 or
higher that appear on the transcript, except those that were listed as deficiencies in the original letter
of admission, (2) the grade point average in all coursework that appears on the approved program of
study, and (3) the grade point average in all coursework taken at ASU post baccalaureate.

Transfer credits are not calculated on the Plan of Study (iPOS) GPA or the Graduate GPA. Courses
with grades of “D” (1.00) and “E” (0.00) cannot appear on the iPOS but will be included when
calculating the Graduate GPA. Courses with an “I” grade cannot appear on the iPOS.

A student who is not progressing satisfactorily toward a degree will be withdrawn from the program
by the Dean of the Graduate College upon recommendation by the Fulton Schools of Engineering
Dean’s office. The policy of the Polytechnic School for academic probation and dismissal of graduate
students is outlined below.

Satisfactory progress is defined by the quality of the student’s work, that it does not have any
academic and progress probationary issues, and that the student is meeting all requirements and/or
milestones applicable to their program. Specifically for Doctoral students, this also includes the
successful completion of the qualifying and comprehensive exams, as determined by their program.
In addition to the probationary rules, satisfactory progress includes appropriate communication each
semester with the student’s Committee Chair regarding his or her progress, if applicable.

Students in the accelerated degree programs (4+1) will have separate requirements to meet while
completing their undergraduate degree. See accelerated bachelor’s + master’s degree program
(4+1) section above for more information. Once students are in the graduate portion of the program
(and have completed their undergraduate degree), they must meet the graduate academic
expectations outlined in this section.

Academic Performance Standards

To meet the Polytechnic School academic performance requirements, all students admitted to a
graduate degree program in the Polytechnic School must adhere to all of the following:

All students admitted to a graduate degree program in the Polytechnic School, either on a
regular or provisional admission status, must maintain a 3.0 or higher grade point average
(GPA) in:
1. All work taken for graduate credit (courses numbered 500 or higher),
2. Coursework in the student’s approved plan of study (iPOS), and

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 3. All course work taken at ASU (overall GPA) post baccalaureate.

Earn a “C” or better in all iPOS (plan of study) courses. Grades of “W” and “I” are not
acceptable on the iPOS and may be considered lack of satisfactory progress if more than
one occurrence during the students’ graduate program of study. Programs may invoke a
higher standard, e.g., no courses with a C may be included on the iPOS.

Meet the terms of the ASU Graduate College satisfactory progress policies as outlined at:
ASU Graduate Policies and Procedures.

Evaluation of Academic Performance Requirements

After each semester, the academic unit reviews students’ files for satisfactory progress towards
completion of the degree. All students are placed under one of the three categories:
• Satisfactory Progress means that the student does not have any academic and progress
probationary issues. In addition to the probationary rules, satisfactory progress includes
appropriate communication each semester with the student’s Committee Chair regarding
student’s progress, if applicable.
• Academic Probation pertains to grades that fall below those required by Program and
University policies, including graduation requirements. The following are notices/letters the
student will receive if one of these pertains to their academics:
Grade Point Average
> GPA below 3.0 in approved iPOS courses
> Overall post baccalaureate GPA below 3.0
> Overall graduate (500 level or above) GPA below 3.0
Deficiency Course(s)
> Lack of progress toward completion of required deficiencies as listed on the
admission letter
> Received a “D” or “E” in a required deficiency course or in a course at the
400 level or above
> Deficiency GPA below 3.0
Students placed on academic probation will have nine (9) credits or one year, whichever
comes first, to meet Satisfactory Progress and GPA requirements as outlined above.
• A student will be recommended for Withdrawal from the program if she or he fails to meet
the probationary standards outlined in their probationary letter. The student will receive a
letter from the Polytechnic School explaining the reasons for recommendation for
withdrawal. The student will have five (5) business days from the date of the letter to appeal
the decision. The department’s Graduate Affairs Committee (GAC) will review the appeal
and will make the necessary recommendation. The GAC Chair, on behalf of the GAC, will
provide a written explanation of the outcome of the appeal.
▪ If the outcome is favorable, the student will have to meet all the outlined
requirements at the end of the specified period. The student will be required to

15
 sign an agreement acknowledging the recommendations of the GAC and the
consequences if the agreements are not met.
▪ If the GAC recommends that the appeal is not granted in favor of the student,
the GAC Chair, on behalf of the GAC, will recommend to the Fulton Schools of
Engineering (FSE) Dean’s Office to withdraw the student from the graduate
program. The student’s appeal will then be reviewed by the FSE Academic
Standards Committee, which reviews the student’s case and makes the final
recommendation on behalf of the FSE Dean’s Office and the department. If the
appeal is not granted in favor of the student, the Fulton Schools of Engineering
Dean’s Office will recommend to the Graduate College to withdraw the student
from the graduate program. Please refer to the Graduate College catalog for
policies and procedures or contact the graduate advisor in the Polytechnic
School with further questions.

Plan of Study (iPOS)

The Plan of Study (iPOS) functions as a contract between the student, the academic unit, and the
Graduate College. The iPOS contains certain degree requirements such as core and elective
coursework as well as a culminating experience, which must be included in the iPOS before it can
be approved. Students should submit an iPOS after registering for their second semester in the
program. Students must submit an iPOS before completing 50 percent of the credit hours required
for their degree program. A student is not eligible to schedule the comprehensive examination
without an approved iPOS.

A student can access the iPOS by visiting My ASU > My Programs > iPOS > Graduate Interactive
Plan of Study (iPOS). Please reference our iPOS Overview for in-depth information on what must
be included on the iPOS.

Students may not register for dissertation credit (799) until their iPOS is submitted and approved.

Time Limit for Degree Completion

All work toward a master’s degree must be completed within six consecutive years. Doctoral
students must complete all program requirements within a ten-year period. The time period begins
with the semester and year of admission to the program. Graduate courses taken prior to admission
that are included on the Plan of Study must have been completed within three years of the semester
and year of admission to the program. See the ASU Graduate Policies and Procedures for more
information.

Continuous Enrollment Policy

Once admitted to a graduate degree program, students must be registered for a minimum of one
credit hour of graduate-level coursework (not audit) during each fall and spring semester of their
graduate education. Summer registration is required for students taking examinations, completing
culminating experiences, conducting a doctoral prospectus, defending theses or dissertations, or
graduating from the degree program in that semester. This credit must appear on the Plan of Study

16
or must be an appropriate graduate-level course (e.g. 595, Continuing Registration). Courses with
grades of “W” and “X” are not considered valid registration for continuous enrollment purposes.

Students who have completed all necessary coursework but still need to complete their culminating
experience can request an override for 595 Continuing Registration for 1 credit hour to maintain
active status in their program. First term requests are sent to the student’s committee chair to
approve and verify that the student is making adequate progress. If a second term request is
necessary, along with the override request the student must submit a timeline of remaining
requirements to verify how they plan to complete the program in that semester. Below is an example
timeline:

Completion of on Introduction, Literature Review, Methodology - August 31

Distribution of survey - September 1 - 30
Analysis of data and write up of Data Analysis and Conclusion chapters- October 1-31
Defense of thesis – November

Leave of Absence Policy

Students planning to discontinue enrollment for a semester or more must request approval for a
leave of absence through the Plan of Study (iPOS) petition titled Request to Maintain Continuous
Enrollment. The Graduate College allows for a leave of absence for a maximum of two semesters
during a student’s entire program. A petition for a leave of absence may be submitted through a
student’s interactive plan of study and must be approved by the Graduate College. This request
must be submitted and approved before the start of the semester of the anticipated absence.

An approved leave of absence will enable students to re-enter their program without reapplying to
the university and the graduate program. Students who do not enroll for a fall or spring semester and
do not have an approved Request to Maintain Continuous Enrollment are considered withdrawn
from the university under the assumption that they have decided to discontinue their program. A
student removed for this reason may reapply for admission to resume their degree program; the
application will be considered along with all other new applications to the degree program.

A student with a Graduate College-approved Request to Maintain Continuous Enrollment is not

required to pay tuition and/or fees, but in turn is not permitted to place any demands on university
faculty or use any university resources. See the ASU Graduate Policies and Procedures for more
information.

Graduate College Policies and Procedures

All graduate students are expected to read, understand and meet the terms of the ASU Graduate
College Policies and Procedures handbook as outlined at: ASU Graduate Policies and
Procedures.

Policy on Maximum Course Load

Registration in nine (9) credits is considered a full-time load for graduate students at ASU, and

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graduate students in the Ira A. Fulton Schools of Engineering are restricted to a maximum of 12
credits per semester. Overrides to register for more than 12 credits require the approval of the
student’s committee chair and Graduate Program Chair and will be granted only in exceptional
cases. Requests to register for more than 15 credits will not be supported.

Internships
Polytechnic School graduate students can request to take internship as a XXX 584 course option for
academic credit if an approved and eligible internship is obtained. Internship is not a requirement for
graduate programs within The Polytechnic School, but can be added as a planned option to the
graduate plan of study. International students can apply for curricular practical training (CPT) if eligible
to do so. No more than 3 credits of internship coursework can be used. The 3 credits can be divided
between a maximum of two semesters for two different internship opportunities. For more information
on internships, policies, and the application process, please visit:
https://poly.engineering.asu.edu/advising/internships/.

Applying for Graduation

Graduate students should become familiar with the process of applying for graduation to ensure the
graduation application is submitted by the deadline of the graduating semester. The University has
specific deadlines each semester for submitting the Graduation application. To view the specific
deadlines for future terms, log into MyASU and click on the Graduation tab. Please also be sure to
review the Graduate College graduation deadlines and procedures as well. All students must
have an approved and up-to-date iPOS on file in order to apply for graduation.

Culminating Experience Definitions – Master’s Degrees

Below is an overview of the culminating experience options offered within the Polytechnic School’s
graduate programs. Culminating experience options vary by program.

Portfolio
The portfolio is a highlight of three major accomplishments from the master's program, and may
include projects, papers, exams. Portfolio submission includes resume, reflection of graduate
program accomplishments with the supporting assignments/ projects included. Reviewed by
program chair for consistency in grading. There are specific submission timeframes (Spring - March/
Summer - June/ Fall - October) noted in the program section for eligible programs.

A cover page needs to be included describing what courses the projects were carried out in, and
why they were selected for inclusion in the Portfolio by the student. The Committee Chair and/or the
Graduate Program Chair will be solely responsible for judging the quality of the portfolio and
determining if it is satisfactory to serve as the required culminating event for the degree.

Written Comprehensive Exam

The written comprehensive exam is coordinated by the Graduate Program Chair and leads the
administration of the comprehensive exam to the students in their final semester. Support is
available from advising if on-campus comprehensive exam is required. The exam takes place in the

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last six weeks of the semester. Grading is pass/fail. If a student fails, the student may petition to take
the comprehensive exam one more time in a future term.

Capstone
The capstone is the only culminating experience option that has a class time/date associated with it.
Within the course, students will follow the syllabus and requirements outlined by the professor.

Applied Project
The applied project is carried out under the supervision of a faculty member, typically a member of
the program’s graduate faculty. Students are not assigned a faculty advisor. Students must take
initiative to contact a faculty member working in their area of interest. Students desiring to conduct
an applied project must first obtain the approval of a faculty member to work with them on the
project. This is recommended to be done before the end of the second semester (by +1 year for
accelerated students). Enrolment in the applied project is in the last semester of the graduate
program. And exception to this is for MS Human Systems Engineering as six credits/two semesters
of enrollment are required.

Applied projects are not required to be connected with industry. There is a preference for industry-
tied projects for Aviation Management & Human Factors, Human Systems Engineering, and
Information Technology.

At completion of the applied project, a written document is required. Document is less involved than
a thesis and is not expected to be published. More generalizable in comparison to thesis, flexibility in
final format. In all cases, the student must prepare and present the applied project to the faculty
advisor and discuss the implementation and results of their project. This presentation will be open to
all graduate students.

Credit is earned when the faculty advisor approves the written report and oral presentation and a
grade of B or better is awarded. For students carrying out an applied project, the faculty chair is the
faculty advisor for the project. The applied project committee consists only of the faculty chair. A
grade of ‘Y’ is not considered satisfactory completion of the course by the ASU Graduate College.

Thesis
Thesis is a large research commitment, recommended for those wanting to pursue a PhD or a
career focused in research. Work involves a new research area or extension of previous research,
taking a new approach to a topic. The thesis topic can be initiated by either the student or the faculty
advisor. Students must adhere to Graduate College (GC) policies, formatting requirements, and
deadlines. Final document is published through ProQuest through the GC processes.

Students are not assigned a faculty advisor. Student must take initiative to contact a faculty member
working in their area of interest. This should be done as soon as possible, but no later than the
second semester of study. For 4+1 students, the faculty advisor should be identified by the end of
the last semester of the bachelor’s degree completion. Enrollment in 599 must be in the last two
semesters of the program.

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Thesis grading is pass/fail. Students may receive ‘Pass with minor or major revisions’ post-defense,
but ultimate grade will be pass/fail. Students must have pass/fail form submitted to Graduate College
within 10 days of defense, and as soon as any required revisions are accepted by committee. GC
deadlines should be adhered to closely. The committee must consist of three faculty (one chair, two
members or two co-chairs, one member) approved by the Graduate Program Chair and Graduate
College and must consist of no less than 50% of faculty from the department, including the chair or
one co-chair. The thesis defense will be open to all graduate students and faculty.

General ASU Information

Academic Calendar
Students are responsible for meeting all deadlines set within the ASU Academic Calendar. The
calendar can be found at students.asu.edu/academic-calendar.

Student Code of Conduct

The aim of education is the intellectual, personal, social, and ethical development of the individual.
The educational process is ideally conducted in an environment that encourages reasoned
discourse, intellectual honesty, openness to constructive change, and respect for the rights of all
individuals. Self-discipline and a respect for the rights of others in the university community are
necessary for the fulfillment of such goals. The Student Code of Conduct is designed to promote this
environment at Arizona State University.

The Student Code of Conduct sets forth the standards of conduct expected of students who choose
to join the university community. Students who violate these standards will be subject to disciplinary
sanctions in order to promote their own personal development, to protect the university community,
and to maintain order and stability on campus.

All students are expected to adhere to the ABOR Student Code of Conduct.

Prohibition Against Discrimination, Harassment, and Retaliation

ASU prohibits all forms of discrimination, harassment and retaliation. To view ASU’s policy please
see https://www.asu.edu/aad/manuals/acd/acd401.html.

Title IX protects individuals from discrimination based on sex in any educational program or activity
operated by recipients of federal financial assistance. As required by Title IX, ASU does not
discriminate on the basis of sex in the education programs or activities that we operate, including in
admission and employment. Inquiries concerning the application of Title IX may be referred to the Title
IX Coordinator or to the U.S. Department of Education, Assistant Secretary, or both. Contact
[email protected] or 480-965-0696 for more information. Office located at 1120 S. Cady Mall,
INTDSB 284. For information on making a report please go to www.asu.edu/reportit/.

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Academic Integrity
The highest standards of academic integrity and compliance with the university’s Student Code of
Conduct are expected of all graduate students in academic coursework and research activities. The
failure of any graduate student to uphold these standards may result in serious consequences,
including suspension or expulsion from the university and/or other sanctions as specified in the
academic integrity policies of the Polytechnic School as well as the University.

Violations of academic integrity include, but are not limited to: cheating, fabrication of data,
tampering, plagiarism, or aiding and/or facilitating such activities. At the graduate level, it is expected
that students are familiar with these issues and take personal responsibility in their work. It is the
student’s responsibility to become familiar with the academic integrity policies of the university and
Graduate College.

Department and University Resources

• Academics and Professional Development
o Academic Integrity Policy
o ASU libraries
o Career Centers (both ASU and Fulton Schools of Engineering)
o Graduate and Professional Student Association
o FSE student resources
o Professional development
o Writing Center

• Student Support Services

o Counseling
o Disability Resources
o Graduate Wellness Resources
▪ 10 Best Practices in Graduate Student Wellbeing
o Health
o Housing
o International Student Services
▪ FSE International Student Resources
o Veterans

• Business and Finance Services

o ASU ID cards
o ASU bookstore
o Parking and Transit
o Student accounts

Contact Information
For more information about the Polytechnic School graduate programs or the policies in this
handbook, contact the graduate advising office at [email protected] or 480-727-4723.

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 Appendix A

Instructions for the Information Technology Graduate Portfolio

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 Instructions for the Information Technology Graduate Portfolio

Purpose of the Portfolio

The purpose of the portfolio is to demonstrate a high level of mastery of the principles and practice
of Information Technology topics through a compilation of work that you have completed during the
course of your graduate study. While the specific details will depend on your focus area, all portfolios
must describe three notable projects or academic accomplishments that you have completed during
your graduate study that illustrate the evolution and advancement of your technical expertise and
mastery of Information Technology areas.

Portfolio Format
The portfolio is a professional document written in APA style that will be reviewed and evaluated
both for technical content and the quality of writing and presentation. The required format of the
portfolio:
1. Cover page
2. Resume: An up-to-date resume reflecting your accomplishments.
3. Overview: A brief description of the three notable projects or academic
accomplishments that you achieved during your graduate experience that will be
highlighted in the portfolio and why they have been chosen. Typically this section is
three or four paragraphs.
4. Accomplishments: Document each of your three chosen topics as follows:
a. Title of topic.
b. An explanation of the accomplishments that the topic is illustrating.
c. A reflection on why you consider this to be significant.
d. Evidence of accomplishment. In this section include materials such as project
reports, results of exams and homework or other related materials.
e. A summary that demonstrates your mastery of the subject by referring to the
evidence presented in section 4d. (Typically, the summary is a few paragraphs
in length.)
If a specific class had multiple noteworthy projects, two of these projects can be
used, but at least two classes must be represented in the portfolio. It is anticipated
that the documentation for each project will be three to five pages in length. More
than five pages per project is allowed as needed.
5. Reflection: A short reflection on your graduate experience and how the
accomplishments you have chosen to highlight in your portfolio illustrate the level of
achievement that you attained as you progressed through the program. Typically this
section is about one or two pages.

Submission Instructions
The portfolio must be submitted electronically to the Graduate Program Chair as a single PDF
document along with a copy of the Record of Evaluation of the Information Technology Graduate
Portfolio form that includes your name, ASU ID number, submission date and the attempt number.
Please fill in the form electronically, if possible.

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Deadlines for Submission

Graduation
Submission window Resubmission (if required)
Semester
Spring March 1 to 30 Before April 30
Summer June 1 to 30 Before July 20
Fall October 1 to 30 Before December 7

Evaluation
The evaluation rubric for the portfolio is given on the Record of Evaluation of the Information
Technology MS Graduate Portfolio form. The portfolio is complete only when all sections reflected on
this rubric are deemed satisfactory. The Graduate Program Chair or their representative is
responsible for evaluation of the portfolio and will notify you of the result within two weeks of
submission of the document.

There are four possible outcomes of the evaluation:

1. The portfolio is accepted as submitted.

2. The portfolio is returned to you for minor corrections, followed by resubmission.
3. The portfolio is returned to you for major changes. In this case the Graduate Program
Chair or their representative will meet with you and specific instructions will be
communicated regarding the steps that will be necessary for the portfolio to be accepted.
4. The portfolio is returned without critical evaluation because of errors in spelling, grammar
or format requiring corrections and resubmission.

Completion
Completion of the graduate portfolio is formally recognized when the Graduate Program Chair
acknowledges the achievement by signing the Record of Evaluation of the Information Technology
MS Graduate Portfolio form and the signed form is transmitted to the Polytechnic School’s graduate
advising office. Upon receipt of the signed form the graduate advising team will update your records
to indicate completion of the culminating experience and eligibility for graduation. If you do not
complete the graduate portfolio by the end of the semester in which you complete all other
requirements for the degree, your culminating experience will not be complete and you will not be
eligible for graduation in that semester.

Process for Appeal

In the event that you disagree with the evaluation of your portfolio, you may request a second
evaluation by faculty that were not previously involved in the process. To initiate the appeal
process, a formal request for a second review must be submitted via email to the graduate

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advising office to be reviewed by the Graduate Affairs Committee along with a copy of the same
portfolio that was submitted earlier to the graduate program chair. If the Graduate Affairs
Committee recommend that it be accepted, the graduate program chair will accept that
recommendation. If the Graduate Affairs Committee does not recommend that the portfolio be
accepted, you must modify the portfolio and resubmit it based on the earlier communication
from the graduate program chair.

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 Record of Evaluation of the Information Technology Graduate Portfolio

Student Name____________________ ID number_________________ Date______________

Evaluator________________________ Attempt Number______________

Topic Satisfactory Unsatisfactory

Spelling, Grammar and Presentation
Format
Required Elements:
Cover Page
Resume
Overview
Project 1:
Project 2:
Project 3:
Reflections

If applicable, explanation of Unsatisfactory Marks:

RESULT EVALUATOR NAME AND SIGNATURE DATE

□ PASS □ FAIL

RESULT GRADUATE PROGRAM CHAIR NAME AND SIGNATURE DATE

□ PASS □ FAIL

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