MODULE 3

LESSON 3.4

RANKS, POSITIONS, STAFFING PATTERN AND JOB DESCRIPTION

Concept

A. RANKS AND POSITIONS

The organization of private security agencies, company guard forces, and

government security units or patterned from the organizational structures of the PNP and

the AFP. Hence, security officers and personnel too are distinguished by means of ranks

and position.

The ranks and positions described in this lesson are in accordance with Sec. 1, Rule

VII of RA 5487. It is mandated that the security agency operator or owner must observe

the required major ranks and position in the organization of the agency.

1. Security Management Staff

a) Security Director (SD) - Agency Manager/Chief Security Officer

b) Security Executive Director (SED) – Ass. Agency Manager/Ass. Chief Security

Officer.

c) Security Staff Director (SSD) - Staff Director for Operation and Staff Director
 for Administration.

2. Line Leadership Staff

a) Security Supervisor 3 - Detachment Commander

b) Security Supervisor 2 - Chief Inspector

c) Security Supervisor 1 - Inspector

3. Security Guard

a) Security Guard 1 - watchman/guard

b) Security Guard 2 - Shift-in-charge

c) Security Guard 3 - Post-in-charge

4. Security Consultant is optional but must possess all qualifications listed in Sex. 6,

Rule III of RA 5487.

B. STAFFING AND JOB DESCRIPTION

The structure of the PSA, CSF, and GSU also follows a vertical line staff model. The

pattern of staffing and their respective job descriptions are based on Sec. 2, Rule VII of RA

5487.
1. Security Management Staff

a) Agency manager/Chief Security Officer. He is responsible for the entire

operation and administration/management of the security agency and directly

responsible to the agency operator/owner/Board of Directors.

b) Assistant Agency Manager assists the agency manager and takes the

operational and administrative management when the manager is absent.

c) Security Staff Director for Operation - The staff assistant for the efficient

operation of the agency. It includes canvassing of clientele and the

implementation of contract and agreement - He is also responsible for the

conduct of investigation and the conduct of training.

d) Security Staff Director for Administration - He is the assistant for the effective

and efficient administration and management of the agency. He is also

responsible for the professionalization of the personnel,

procurement/recruitment, confirming of awards, mobility and issuance of

Firearms.

2. Line Leadership Staff

a) The Detachment Commander - The field or area commander of the Agency.

Detachment shall consist of several posts.

b) The Chief Inspector - shall be responsible for inspecting the entire area covered

by the Detachment.

c) The Security Inspector - is responsible for the area assigned by the Chief
 Inspector of the Detachment Commander.

3. Security Guard

a) Security Guard 3 or The Post-in-charge - Responsible for the entire detailed

security officer/personnel within a certain establishment.

b) Security Guard 2 or The Shift-in-charge - Responsible for the security officers

who are scheduled in a certain shift or a particular period.

c) Security Guard 1 or The Security Guard (watchman/guard) - The one actually

posted as watchman and or guard.

C. SPECIFIC DUTIES AND RESPONSIBILITIES

1. Office of the General Manager/Security Director

a) It is vested the authority and responsibility of running the security force by

authority of the President of the Company/Corporation.

b) He is directly responsible to the President of the Company/Corporation in the

operations and administration of the security force.

c) He is the principal adviser to the president on matters involving security

operations, administration of the security force.

d) He is the overall head of both various staff departments and field units where

he may delegate corresponding authority commensurate to their assigned

responsibility.
 e) He implements policies promulgated by the policy making body and executed

by the President.

f) He directs control and supervises all offices and field units of the force in their

respective assigned tasks.

g) He performs other functions as directed by the President of the

Company/Corporation.

2. Office of the Executive secretary of the General Manager

a) He is the principal administrative assistant to the General Manager/Security

Director.

b) He prepares communications initiated by the General Manager/Security

Director.

c) He maintains records of scheduled conferences, appointments and other

engagements and advises the GM/SD of such activities.

d) He records and checks outgoing communications signed by the GM/SD as to its

completeness (attachments to be considered) as well as to ensure the timely

dispatch to the addressee through the administrative section.

e) To perform other duties as directed by the General Manager (GM)/Security

Director (SD).

3. Office of the Assistant General Manager/Security Executive Director

 a) He takes the Operational and Administrative Management of the security force

in the absence of the GM/SD

b) He is directly responsible to the GM/SD.

c) He performs other duties as directed by GM/SD.

4. Office of the Human Resources and Administrative Manager/Staff Director for

Personnel and Administration - He is the principal staff assistant to the General.

Manager/ Security Director for planning and supervising matters or activities

pertaining to personnel management and miscellaneous administrative functions

such as:

a) Personnel Strengths

b) Replacement

c) Discipline, Law and Order

d) Morale and Personnel Services

e) Personnel Procedures

f) Interior Management

g) Personnel Adviser

5. Office of the Operations Manager/Staff Director for Operations - This office is the

principal staff on Operations, training, intelligence and investigation.

6. Office of the Finance - This office is principally concerned with budgeting, finance,

reports control and program review and analysis. Exercises supervision over the

management engineering activities of the company and the accounting office.

Renders advice, assistance and guidance to GM/SD on financial management.

Specific duties and functions of the Finance Office are:

a) Accounting

b) Credit and collection

c) Bookkeeping

d) Billing

e) Payroll

f) Disbursing

7. Office of the Logistic Manager - This office:

a) Coordinates plan and supervise the implementation of directive and guidance

determines divisional responsibility and evaluates in logistical planning and

related planning programs.

b) Develops, administers, and coordinates research and development on

logistical matters.

c) Collects and computes statistical data on logistical matters.

d) Recommends logistics budget policy including budget planning.

e) Prepares estimates and/or requirements to ensure that logistical plans support

 for corporate plans

f) Performs necessary program and fiscal administration.

g) Supervise all matters pertaining to supply.

h) Determine the organization, allocation of service personnel.

i) Plans for maintenance and repair of supplies and equipment.

8. Office of the Inspectorate and Special Projects (Special Staff)

a) This office assists the General Manger in inquiring into, and reports upon

matters pertaining to the performance of the different staff, units, towards the

attainment of corporate objectives. It also inquires on the state of discipline,

efficiency and economy of the company.

b) The Inspectorate Staff conducts inspections, investigations and submits

reports to the General Manager. In the performance of its duties and functions,

the General Manger is provided relevant information pertaining to meritorious

conduct and performance of a unit or individual.

c) This office is also tasked to conduct overt and covert inspections and

investigations and other related services.

9. Office of the Communications Officer - The Communications Officer who is a

licensed radio operator is the principal adviser of the General Manager on

communication on matters pertaining to radio communication.

10. The Detachment Commander/Officer-in-Charge - Detachment Commander shall

command and responsible for a certain detachment, with fifteen (15) or more

security personnel under him. He is directly responsible to the Security Manager of

the installation.

a) He prepares and executes the security plan of his Detachment in relation to the

security requirements of the establishment being guarded.

b) He is responsible for the enforcement and implementation of Rules and

Regulations/ Policies.

c) He receives instructions from the Security Manager and implements the same

as required.

d) He has full operational and administrative control of all his units to include his

assistant and shift-in- charge/supervisor.

e) He conducts inspection of his units and institutes corrective measures on the

spot on those problems he may detect or brought to his attention. If not

possible, he brings the problem to the Security Manager of the establishment.

11. Assistant Detachment Commander (ADC)

a) Detachment with more than twenty (20) security personnel assigned may be

provided with an Assistant Detachment Commander who will be the principal

assistant of the Detachment Commander.

b) In the absence of the Detachment Commander, he performs the duties of the

 Detachment Commander.

12. Shift-in-Charge (SIC) .

a) The Shift-in-Charge shall be responsible to the Detachment Commander as far

as his shift is concerned.

b) He forms his men at least 30 minute before posting time seeing that all are in

proper uniform and presentable.

c) He disseminates instructions coining form his Detachment Commander/OIC or

those relayed to him by his counter-part, the outgoing SIC.

d) He inspects the posts as often as he can to ensure that his men are on the alert

and performing their duties effectively.

e) He performs other duties as may be directed by the Detachment Commander

pr by the ADC.

13. Security Guard on Duty/Post

a) The Security Guard (SG) on Duty/Post must always carry his license to practice

his profession, Xerox copy of the firearm’s license assigned to him, and his duty

detail order, authorizing him to carry his issued firearm within his area of

jurisdiction.

b) If the Security Guard is manning a fixed post especially entrance or exit points,

he must maintain a guard’s logbook and enters in the same logbook all

events/passages of VIP’s vehicles and inspections or visits of Security

 Manager/Director of the Client/Firm.

c) Guards must observe and apply religiously the provisions of the Code of Ethics,

Code of Conduct, and the General Orders of the Security Guard when on post.

d) He may perform special task as may be directed by his shift supervisor, DC and

or ADC like control of visitors, inspections of bags of persons coming in and

going out of the establishment, vehicle cargoes, or prevents the intrusion of

unauthorized person in a particular area, etc.

D. POWERS AND FUNCTIONS - Security guards have the following powers and duties:

1. Territorial Power - Perform duties within the firm or establishment with whom

he or his agency contract for security service and shall not go beyond the property

or compound, except:

a) when required by the clientele in accordance with the terms of their contract

to escort big sums of money or valuables or

b) in some cases, in hot pursuit of criminal offenders.

2. Arrest by security guard - He is not a peace officer and is not, therefore clothed

with police authority. However, he may effect arrest under any of the ff.:

a) When the person to be arrested has committed, is actually committing, or is

about to commit an offense in his presence.

b) When an offense has in fact been committed, and he has a reasonable

ground/personal knowledge to believe that the person to be arrested has

 committed it; or

c) When the person to be arrested is a prisoner who has escaped from a penal

establishment or place where he is serving final judgment or temporarily

confined while his case is pending or has escaped while being transferred from

one confinement to another.

3. Method of Arrest - The watchman/ security guard or private detective shall inform

the person to be arrested of the intention to arrest him and cause of the arrest,

unless the person to be arrested is as previously stated, or when the giving of such

information will imperil the arrest.

4. Duty of SG making arrest - He shall immediately turn over the person arrested to

the nearest peace officer, police outpost or headquarters for custody and/or

appropriate action, or he may without delay and within the time prescribed by Art.

125 of the RPC.

5. Search without warrant - Any security guard may:

a) Incident to the arrest, search the person in the presence of at least two (2)

witnesses.

b) Also search the person, firm or establishment with which such search is

required by the very nature of the business of the clientele.

6. General scope of detective work- private detective shall operate on a covert type

of mission on a specific confidential order issued by his agency. The nature of his

mission may depend on the contract between the client and the detective agency.

It shall include:

a) Personnel security investigation/background investigation;

b) Locating missing person;

c) Surveillance work; and

d) Other detective work as may become the subject matter of contract between

the agency and its client provided it is not contrary to law, public order, public

policy, morale and good customs.

7. General Orders similar to AFP/PNP GOs

8. Duty to Assist Law Enforcers - Any security shall be bound to assist any peace

officer in the pursuit of his bounding duty, when requested, provided it is within

the territorial jurisdiction of his (SG) area of duty.

 MODULE 3

LESSON 3.5

PROFESSIONAL CONDUCT AND ETHICS

Concept

A PROFESSIONAL CONDUCT AND ETHICS OF SECURITY GUARDS - as with other

professions, security personnel also are guided by their profession’s conduct and ethics in

the performance of their duties. Their professional conduct and ethics are stipulated in

Secs. 1-3, Rule VIII of the R.A. 5487.

1. Security Guard Creed, Code of Ethics, and Code of Conduct — All members of PSA

and private detective agency/CSF/GSU shall strictly observe their creed, Code of

Ethics and Code of Conduct.

SECURITY GUARDS CREED

As a security guard my fundamental duty is to protect lives and property and

maintain order within the vicinity/my place of duty; protect the interest of my employer

and our clients and the security and stability of our government and country without

compromise and prejudice, honest in my action, words and thought; and do my best to
uphold the principle: MAKADIOS, MAKABAYAN at MAKATAO.

ETHICAL STANDARD

a. As a security guard/detective his fundamental duty is to serve the interest or

mission of his agency in compliance with the contract entered into with clients or

customers of the agency he is supposed to serve;

b. he shall be honest in thoughts and deeds both in his personal and official

actuations, obeying the laws of the land and the regulations prescribed by his

agency and those established by the company he is supposed to protect;

c. He shall not reveal any confidential information confided to him as a security guard

and such other matters imposed upon him by law;

d. He shall act at all times with decorum and shall not permit personal feelings,

prejudices and undue friendship to influence his actuation while in the

performance of his official functions;

e. He shall not compromise with criminals and other lawless elements to the

prejudice of the customers or clients and shall assist the government in its

relentless drive against lawlessness and other forms of criminality;

f. He shall carry out his assigned duties as required by law to the best of his ability

and shall safeguard life and property the best of the establishment he is assigned

to;

g. He shall wear his uniform, badge, patches and insignia properly as a symbol of
 public trust and confidence, as an honest and trustworthy security guard and

private detectives;

h. He shall keep his allegiance first to the government he is assigned to serve with

loyalty and utmost dedication;

i. He shall diligently and progressively familiarize himself with the rules and

regulations lay down by his agency and those of the customers or clients;

j. He shall at all times be courteous, respectful and salute his superior officers,

government officials and officials of the establishment where he is assigned and

the company he is supposed to serve;

k. He shall report for duty always in proper uniform and neat in his appearance; and

l. He shall learn at heart and strictly observe the laws and regulations governing the

use of firearm.

CODE OF CONDUCT

a. He shall carry with him at all times during his tour of duty his license identification

card and duty detail order with an authority to carry firearms;

b. He shall not use his license and privileges to the prejudice of the public, the client

or customer and his agency;

c. He shall not engage in any unnecessary conversation with anybody except in the

discharge of his work and shall at all times keep himself alert during his tour of

duty;
d. He shall not read newspaper, magazines, books, etc., while actually performing his

duties;

e. He shall not drink any intoxicating liquor immediately before and during his tour of

duty;

f. He shall know the location of the alarm box near his post and sound the alarm in

case of fire of disorder;

g. He shall know how to operate any fire extinguishers at his post;

h. He shall know the location of the telephone and/or telephone number of the police

precincts as well as the telephone number of the fire stations in the locality;

i. He shall immediately notify the police in case of any sign of disorder, strike, riot or

any serious violations of the law;

j. He or his group or guards shall not participate or integrate any disorder, strike, riot

or any serious violations of the law;

k. He shall assist the police in the preservation and maintenance of peace and order

and in the protection of life, property/having in mind that the nature of his

responsibilities is similar to that of the latter.

l. He shall familiarize himself with the Private Security Agency Law (RA5487) as

amended, and the PNP SAGSD implementing rules and regulations;

m. When issued a pass he should not lend his pass to anybody;

n. He shall always in proper uniform and shall always carry with him his basic

requirements, and equipment such as writing notebook, ball pen, nightstick

(baton) and/or radio; and

 o. He shall endeavor at all times to merit and be worthy of the trust and confidence

of the agency he represents and the client he serves.

B. GENERAL ORDERS - These are patterned after the 11 GOs of the AFP and PNP.

1. To take charge of the post and all company properties in view.

2. To walk during his tour of duty in a military manner, keeping ways on the alert and

observing everything that takes place within sight or hearing.

3. To repeat all calls from post more distant from the guardhouse where I am

stationed.

4. To report all violations of orders I am instructed to enforce.

5. To quit my post only when properly relieved.

6. To receive, obey and pass on to the relieving guard all orders from company officers

or officials, supervisors, post in charge or shift leaders.

7. To talk to one except in line of duty.

8. To sound or call the alarm in case of fire or disorders.

9. To call the officer in any not covered by instructions.

10. To salute all company officials, superiors, in the agency ranking public officials

and commissioned officers of the Armed Forces of the Philippines and officers of the

integrated National Police; and

11. To be especially watchful at night and during the time of challenging, to challenge
 all persons on or near my post and to allow no one to pass or loiter without proper

authority.

C. PROFESSIONAL CREED, CODE OF ETHICS AND CODE OF CONDUCT OF AGENCY

PROPRIETOR AND PSA/CSF AND GSU - The Proprietors of Security Agencies too have their

own creed and the PSAs/CSFs and GSUs are also covered by their Codes of Ethics and

Conduct.

1. Creed of Security Agency Proprietor, Code of Ethics and Code of Conduct for

Private Security Agencies/ Company Security Force and Government Security Unit.

SECURITY AGENCY OPERATOR’S CREED

As a security agency proprietor my fundamental duty is to serve the interest of my

clientele and my security guard; protect the interest of the government; adhere

professionally in the conduct of my business without prejudices and compromises to

human rights and uphold constantly the law and abide the rules and regulations set by the

government in the conduct of my business.

ETHICAL STANDARD

As a licensed PSA/CSF, it shall be its prime concern to share with other licensed

agencies and company security forces, the burden of responsibility in upholding the
integrity and trust of the private security profession at all times. In discharging this

responsibility, its officials shall:

a. Endeavor to fulfill their professional duties in accordance with the highest moral

principles, always conforming to the precepts of truth, fairness and justice;

b. Contribute to the national welfare by securing and preserving industrial facilities

of the country, through competent guarding services;

c. Promote the well-being of security guard thru adequate wages and other

emoluments;

d. With faith and diligence, perform their contractual obligations for the protection

of life, limb and property;

e. Constantly endeavor to raise quality standards of private security services; and

f. Continuously work with and assist the law enforcement agencies in the

preservation of peace and order in the country.

CODE OF CONDUCT

a. They shall at all times adhere to professional ethics and refrain from practices that

negate the best interest of the private security service industry. They shall always

consider that unity in the profession is vital and paramount for the attainment of

common objectives;
b. They shall not use deceitful means and/or misrepresentations in all their business

transaction. To this end, they shall avoid granting of rebates, or commissions in

securing guarding contracts;

c. They shall not indulge in cut-throat competition by undercutting the existing

contract rate between the PSA and the client and/or the minimum contract rate

prescribed under the PADPAO Memorandum of Agreement.

d. They shall pay their guards in accordance with rates fixed by law. They shall not

impose any unauthorized deductions on the guard's earnings. They shall not

obstruct the freedom of guards to seek employment elsewhere as they choose,

subject to existing laws, nor accept a guard without clearance from the losing

agency;

e. When a prospective client with existing company security force calls/bids for

additional security guard, all bidding security agencies shall observe the principle

of “equal pay for equal work” considering the rate of pay of the company security

service and their own guards;

f. They shall endeavor to raise the standard of service in the security profession, thru

incentives and in-service training;

g. They shall establish an adequate library of books, magazines and other

publications on security subjects, materials, references, etc. in each PSA.

h. They shall always be truthful and accurate in reports required by SOSIA and/or

other competent authorities and be prompt in the submissions of the same;

i. They shall not, under any circumstances, employ for guard duty any person

without a professional license as a security guard duly issued by the Chief, PNP;
 and

j. They shall at all times exercise vigilance and be prepared to prevent the use of their

guards or the agency in activities inimical to the state or national security. When

activities of this nature come to their attention, they shall as a matter of duty

render and appropriate report to the Philippine National Police authorities.

 MODULE 4

PERSONNEL, DOCUMENT AND INFORMATION SECURITY

Overview

The various systems employed in securing company personnel, documents, and

information will be highlighted in this module. It will also include the different systems of

classifying documents and information.

To facilitate easy comprehension, and the module is logically divided and arrange

into the following:

Lesson 1 - Personal Security

Lesson 2 - Security Education

Lesson 3 - Document and Information Security

Lesson 4 - Protection of Sensitive Materials

 MODULE 4

LESSON 4.1

PERSONNEL SECURITY

Concept

A. PERSONNEL SECURITY

1. Definition: Personnel Security includes all the security measures designed to

prevent unsuitable individuals or persons of doubtful loyalty to the government,
from gaining access to classified matter or to any security facility, and to prevent
appointment, or retention as employees of such individuals.

2. Scope and Purpose: Personnel security generally embraces such security

measures as personnel security investigation, security orientation and
indoctrination and security education as will ensure the prevention of unsuitable
individuals or persons of doubtful loyalty to the government, from gaining access
to classified matter or being appointed, employed or retained as employees.

3. Principle: Just any other control technique, security must start from a given
foundation or basis and this basis shall be referred to as the principles of security.
Security principles are normally disseminated by regulations or directives to insure
uniformity of purpose, logical and similar methods of operation and appropriate
and continuous placement of responsibility.
 4. The Security “Chain”: Personnel Security is the “weakest link” in the security
“chain”. This weakness can best be minimized or eliminated by making the
personnel security conscious through good training program. Security depends
upon the action of the individuals. The superior must instruct his subordinates so
that they will know exactly what security measures to take in every instance, a
safe will not lock itself. An individual must be properly instructed and must do the
locking.

B. CONTROL OF PERSONNEL

Access to "Restricted Areas" can be partially controlled by fences, gates and other
physical means, but the individual working in the area is the key to the bringing out of
classifies matter to unauthorized personnel. Written information does not have the
power of speech. Only the individual has knowledge of this written information can pass
it to an unauthorized personnel if he unguardedly talks about information.

It is the individual responsibility to insure that he knows security procedures and

safeguards, and it is the commander’s responsibility to motivate each individual to insure
that he complied with this procedures and safeguards. Instructions on security
procedures, principles and concepts are valueless unless one impresses upon each
individual having access to classified information the necessity of practicing the “need-
to-know” concept.

“No person is entitled to knowledge or possession of classified information solely

by his rank, office, or position. Such matter is entrusted only to individuals whose official
duties require knowledge or possession.” Responsibility for determining whether a
person’s official duties require access to item to classified information rests upon each
individual who has knowledge, possession, or command control of the information
involved and not upon the prospective recipient.

C. OBJECTIVES OF PERSONNEL SECURITY

1. To provide the standards and procedures necessary to insure the appointment,

employment of retention of suitable and loyal individuals.

2. To develop the necessary and proper security discipline among the applicants and
employee as well as protect and preserve the security interest of the organization.

3. Inculcate the desirable security attitudes and habits among the applicants and
employees.

D. BASIC POLICIES IN PERSONNEL SECURITY

1. No person is entitled solely by virtue of his grade or position to knowledge or

possession of classified matter. Classified matter shall be entrusted only to those
individuals whose official duties require such knowledge or possession, and who
have been granted the proper clearance.

2. All personnel whose duties require access to classified matter shall he subject to a
security investigation to determine eligibility for the required security clearance.
 3. All personnel shall undergo security orientation, indoctrination and security
education.

E. CONTROL OF PERSONNEL IN THE PHYSICAL FACILITY

In every installation, the use of protective barriers, security lighting,

communication and electronic hardware provides physical safeguards but these are
insufficient to maximize the effort of the guard force. A control point must be established
for positive personnel identification and check system. This is to insure that only those
persons who have the right and authority will be given the necessary access to the area.

The most practical and generally accepted system of personnel identification is

the use of identification cards badges or passes. Generally speaking, this system
designates when and where and how identification cards should be displayed, and to
whom. This helps security personnel eliminate the risk of allowing the access of
unauthorized personnel within the establishments.

1. Two (2) Types of Personnel Identification

a) Personal recognition - familiarity of the person’s characteristics.

b) Artificial recognition- identification cards, passes, passwords, etc.

 2. Use of Pass System

a) Single pass system - the badge or pass coded for authorization to enter specific
areas is issued to an employee who keeps it in his possession until his
authorization is terminates.

b) Pass exchange system - an exchange takes place at the entrance of each

controlled area. Upon leaving the personnel surrenders his badge or passes
and retrieve back his basic identification.

c) Multiple pass system - this provides an extra measure of security by requiring

that an exchange take place at the entrance of each restricted area.

3. Badge and Pass Control

a) The system should have a complete record of all badges and identification
cards issued, return, mutilated or lost by serial number and cross-indexed
alphabetically.

b) The supervisor from time to time for its accuracy and authenticity should check
the lists.

c) Passes and badges reported lost should be validated and security at entrance
be informed through conspicuous posting.

F. VISITORS MOVEMENT CONTROL

Security should establish proper methods of establishing the authority for

admission of visitors as well as the limitation thereat. This security measure would depend
on the sensibility of the installation, but could include the following:
 1. Visitor’s logbook - All visitors to any facility should be required to identify
themselves and should be given a visitor’s ID by the security. Visitor’s logbook
should be filled up with the name of visitors, nature and duration of visit.

2. Photograph - taking of photographs should also be considered. Extreme caution

must be exercised in areas where classified information is displayed to preclude
unauthorized taking of pictures of the installation. If a visitor has camera and it is
prohibited to take picture, said camera should be left in the care of security with
corresponding receipt

3. Escort - If possible visitors should be escorted by the security to monitor their

activity within the establishment and guide them where to go.

4. Visitor entrances - separate access for visitors and employees of the establishment
should be provided.

5. Time traveled - If there is a long delay or time lapse between the departure and
arrival, the visitors may be required to show cause for the delay.

6. Access List - record of pre-determined visitors

G. PACKAGE MOVEMENT CONTROL

Every facility must establish a system for the control of package entering or
leaving the premises. However, desirable it might seem it is simply unrealistic to suppose
that a blanket rule forbidding packages either in or out will be remarkable. Such a rule
would be damaging to the employee morale and, in many cases, would actually work
against the efficient operation in the facility. Therefore, since the transporting of
packaging through the portals is a fact of life, they must be dealt with in order to prevent
theft and misappropriation of company properties. Thus;

1. No packages shall be authorized to be brought inside the industrial installation,

offices and work area without proper authority. This basic precept help reduce if
not eliminate pilferage, industrial espionage or sabotage.

2. Outgoing packages carried by personnel should be closely inspected and those in

vehicles should also be checked as many pilfered items are hidden in the surface
of the vehicles leaving the compound.

3. Any personnel/visitor entering the installation with a package should deposit the
same to the security and in return receives a numbered tag, which he/she will use
in claiming his/her package upon departing.

H. CONTROL OF VEHICLE IN THE INSTALLATION

Vehicular traffic within the boundaries of any facility must be carefully controlled
for safety as well as to control the transporting of pilfered goods from the premises. Thus:

1. Privately owned vehicle of personnel/visitor should be registered and are subject

to the identification and admittance procedure.

2. Vehicles should be subjected for search at the entrance and exit of the installation.
 3. All visitors with vehicle should provide the security as to the complete details of
their duration of stay, person to be visited, and other information.

4. All vehicles of visitors should be given a sign/sticker to be placed on the

windshield.

5. Traffic warning signs should be installed in all entrances in order to guide the
visitors in their destination as well to provide them with the necessary safety
precautions while they are inside the installation.

6. Security personnel must constantly supervise parking areas and make frequent
spots searches of vehicles found there.

I. BUILDING ACCESS CONTROL

At any physical barrier, a security system must possess the ability to distinguish
among authorized persons, unauthorized visitors, and other unauthorized persons. This
is to assist the security personnel protects sensitive area and information within the
installation. Appropriate warning signs should be posted at the building perimeter.
Special restricted entry facilities to public access should be provided. This will be
dependent on the degree of security needed for the protection of property, activity and
other processes within the building. A clear-cut policy on the access control should be
disseminated to all personnel of the installation.
J. PERSONNEL SECURITY INVESTIGATION

It is an inquiry into the character, reputation, discretion and loyalty of

individual in order to determine a person's suitability to be given security
clearance.

1. Types of Personnel Security Investigation (PSI)

a) National Agency Check (NAC). - This is an investigation of an individual

made upon the basis of written information supplied by him in
response to official inquiry, and by reference to appropriate national
agencies. It is simply a check of the files and record of national
agencies. The national agencies checked under this type of
investigation are the following:

1. National Intelligence Coordinating Agency (NICA)

2. National Bureau of Investigation (NBI)

3. ISAAFP or J2 Division, GHQ AFP

4. CIDG PNP Camp Crame., etc.

b) Local Agency Check (LAC) - This type of investigation consists of the

 first type plus written inquiries sent to appropriate local government
agencies, former employees, references and schools listed by the
person under investigation. The local agencies normally check
besides the past employment, schools and references are the
following:

1. Place of the locality where the individual is a resident.

2. Mayor, Police, Fiscal, Judge of the locality where the individual

is a resident.

K. BACKGROUND INVESTIGATION

This is more comprehensive investigation than the NAC and LAC. A

thorough and complete investigation of all or some of the circumstances or
aspects of a person’s life is conducted.

1. Types of BI - It may either be a complete (CBI) or a partial Background

Investigation (PBI).

a) Complete Background Investigation - Consist of the investigation of

the background of a person, particularly all the circumstances of his
personal life.

b) Partial Background Investigation - Consist of the investigation of the

background of an individual but limited only to some of the
circumstances of his personal life which are deemed pertinent to the
 investigation. Normally, the request for the investigation will indicate
the specific personal circumstances to be covered. This type of BI is
also used to further develop questionable information contained in
another investigation report.

2. Factors considered in Background Investigation

a) Loyalty - faithful allegiance to the country, government and its duly

constituted authority.

b) Integrity - uprightness in character, soundness of moral principles,

freedom from moral delinquencies, or more simply stated - honesty.

c) Discretion - the ability of tendency to act or decide prudence; the habit

of wise judgment or simply stated - good judgment

d) Moral - distinctive identifying qualities which serve as an index to the

essential or intrinsic nature of a person; his outward manifestation,
personal traits or moral habits.

e) Character - the sum of the traits that serves as an index of the

essential intrinsic nature of a person. It is the aggregate of distinctive
mental and moral qualities that have been impressed by nature,
 education and habit upon the individual.

f) Reputation - opinion or estimation in which one is generally held. It is

what one reported to be, whereas character is what a person is.