Secretariat Report 1

Date: October 15, 2010

Secretariat Report Number: 1
Position: President
Name: Johannes Deselaers

Account of work and progress of the last 14 days

 Planned and chaired all meetings

 Allocated and formed all Parliament committees (including the newly introduced Sports
Committee) and the IT task force (with exception of the Housing and Facilities
Committee)
 Reallocation of the Food Committee chairing from the former Facilities Committee to
the new University Finance Committee
 Began setting up a new USG website on confluence
 Presented the Community Council Proposal (-->approved by Parliament)
 Oversaw the Student Court Elections
 Conducted appointments for Prosecutor General, Defense Committee, Academic
Integrity Committee member
 In cooperation with the GSA, worked to establish a student candidate list for the Works
Council elections.

Aims for the upcoming 14 days

 Prepare meetings

 Conduct appointments of Chairs of Graduation Committee, Graduation Ball Committee

 Conduct appointments of student members of the EQ Committee
 Oversee re-elections of one parliamentarian in college Nordmetall
 Gather information regarding the catering/food issue
 Arrange a meeting of Parliament with the College Masters and Student Court
 Work together with Student Court on the - from last year left unfinished - Constitution
 Establish weekly secretariat meetings to improve coordination
 Check in with chairs to ensure a smooth beginning to the committee work
 Prepare for the first meeting with the President and the COO Dr. Thiel
 Prepare for the first AC meeting
 Start planning the Undergraduate Student Assembly
 COMMITTEE REPORT

Committee: Sports Committee

Committee Report Number: 1

Date: 19.10.2010

Chair: Stephan Huerholz

Evaluation of aims from last report

This is the committee’s first report and since the committee was only established this year
there are no issues to follow up on.

Account of work and progress of the last 14 days

The Sports Committee was established in the last 14 day and will meet in the near future.
Apart from this there has been hardly any work done during the last 14 days.

Aims for the upcoming 14 days

The committee will meet within the next 14 days to discuss its projects and aims for the
upcoming semester. These projects will include:
- Taking over the responsibility for all the sports clubs from the clubs & events
committee
- Looking into the possibility of freeing one afternoon of any class so that sports
clubs as well as all other clubs have a convenient time to meet where all members
are available. (Possible cooperation with Clubs & Events
- Pursuing the option of establishing a club (e.V.) at Jacobs University so that all
the teams can be registered and handled centrally at the university and don’t have
to pay extra fees to play for external clubs
- Contacting CAIA about the Olympix and discussing the possibility of
incorporating this event into the jurisdiction of the Sports Committee
Due to the large number of members (7) subdivision into teams is a possibility considered by
the chair in order to tackle the list of problems more effectively. This will be decided in the
first meeting of the Sports Committee.
 COMMITTEE REPORT

Committee: University Finances

Committee Report Number: 1

Date: 17.10.2010

Chairs: Rainer Fiege-Köllmann, Adriana Trutzenberg

1) Evaluation of aims from last report

Last year's final report consists of a lot of sports issues that are now covered by the new
Sports Committee.
Besides there is the issue of e-readers in the library that is currently carried on by the AAC.

2) Account of work and progress of the last 14 days

The UFC was established and consist of five members at the moment (changes might be
made).
The committees first meeting on october 12th 2010 was hold to get to know each other and
get organized.
Possible goals related to scholarships, financial aid and mealplan options were discussed but
not yet fixed.
For all scholarship issues contacts to the Admission Office were made.
A weekly meeting will be held on wednesday nights at 10.30 pm (when necessary:
additionally on fridays at 12.45 pm)

3) Aims for the upcoming 14 days

The agenda for the upcoming semester/ year will be set up. Besides the communication with
the student body will be
improved (through teamwork, office hours, individual conversations) and the contact to the
administration will be
carried on to get the important information about University finances.
 Committee Report
Committee: Ombudsperson

Committee Report Number: 1

Date: Oct. 17, 2010

Ombudsperson: Elisabeth Stevens

The office of the Ombudsperson is new to this year’s Undergraduate Student Government. The
Ombudsperson is responsible for complaints concerning university policies. She mediates
between undergraduate students and faculty/admin. All complaints made are held in the
strictest confidence.
Committee Report

Committee: Public Relations Committee

Date: 20.10.2010

Chair: Tilak KC

Evaluation of aims from last report

The public relations committee is undertaking many of the aims of the PR Committee last
year. We look forward for the website building and introductory video series from previous
years. Furthermore as like the previous years the act of summarizing and spamming the
reports will be carried out.

Account of progress in last fourteen days

 Poster designs for the application of various committees and student court
 Spamming regarding the election of student court/ Committees/ Graduation Ball
etc.
 Spamming about the USG hours
 Interviews/ Selection of the committee members
 Drew the general proposal for the upcoming works

Aims for upcoming works

 Website building (professional/semi professional)

 Calling for the election of Student EQ
 One round of video series introduction
 USG Facebook page maintenance
 Other normal USG related tasks
 Committee Report

Committee: Environmental Affairs Committee

Committee Report Number: 1

Date: 17.10.2010

Chair: Hannah Schwarz and Matthias Seel

Evaluation of aims from last report:

This is the first EAC report for this academic year. However, the EAC will follow up on
issues that were started last year, such as implementing recycling bins (Grüner Punkt) for
every apartment, improving the participation in the Green Team Award. Furthermore, the
EAC will co-work with the food committee to find an appropriate decision for the new food
contract between Jacobs University and the respective catering company.

Account of work and progress of the last 14 days:

The new EAC was reestablished last week, including two chairs and seven committee
members. Weekly meetings are scheduled on Thursdays at 1PM in the Mercator Common
Room. Both chairs were present at the first “All University’s Environmental Affairs
Committee” (UEAC) on October 13th. There, members agreed upon the improvement of the
Green Team Award and designing and evaluating a questionnaire regarding the insulation of
windows and outside walls.

Aims for the upcoming 14 days:

Start the pilot-phase of recycling bins in Mercator and monitor the students’ participation and
appropriate usage. Questionnaires will be handed out to see the status of apartments’ window
insulation and insulation of the wall behind the heaters. Furthermore, the next round of the
Green Team Award will start on October 18th with an updated design and clearer descriptions
on how to save energy, electricity and water.
 Committee Report
Committee: Committee for Events and Clubs
Committee Report Number: 1
Date: October 18, 2010
Chair: Radu Rovin, Ivo Kirov

Evaluation of Aims from Last Report:

This is the first report of the committee for the school year of 2010/2011. However, the
two co-chairs have familiarized themselves with the reports from last year in order to gain
further understanding for the goals which they have to set for the future.

Account of work and progress for the last 14 days:

The year started with the election of college representatives and the formation of the
Undergraduate Student Parliament. During the first meeting of the parliament the representatives
were divided amongst committees and Radu Rovin and Ivo Kirov were appointed as
chairpersons of the Committee for Events and Clubs. The two of us proceeded by reading the
reports from last year in order to familiarize us with the work done in the past and set our own
goals for this school year. The next topic on our agenda was constructing our committee and
searching for members. We received eight applications, and interviewed seven of the candidates.
After a careful examination of their applications, interviews, past experiences, and determination
to work with us as part of the committee, we selected Veneta Ilieva, Tauras Kalasauskas,
Hongliang Yu, or Vivian as she prefers to be called, Katharina Richter, Joel Wellbourne-Wood,
and Michael Margineanu. Two of our candidates showed extensive experience with working
with the Undergraduate Student Parliament in the past and especially in the two committees that
are now merged together to form ours. They and the others also brought positive and responsible
attitude to the interviews, which we hope they retain while working with us throughout the year.

Aims for the upcoming 14 days:

Parallel with working on the formation of your committee, we have been involved in
preparing three events, which are organizing a formal dinner for the Foundation Year Students,
hosting a meeting with club representatives and informing them about the procedures when
working with us and the administration, and we began the organization of the Fall Games.
However, all of those events are still work in progress, which we will inform you about in our
next report.
 COMMITTEE REPORT

Committee: Academic Affairs Committee

Committee Report Number: 1

Date: 15.10.2010

Chair: Anna-Lena Schindl

Evaluation of aims from last report

This is the first AAC report of this academic year. The committee is, however,
following up on a number of issues from the previous AAC before establishing own goals, in
particular timely release of the final exam schedule.

Account of work and progress of the last 14 days

The AAC was established in the last 14 days and will meet as soon as possible. Additionally,
the chair was present at both UEC meetings of the semester so far. One issue brought up
from student side and addressed in the UEC was establishing a policy or workflow to have all
mandatory readers and textbooks available and on reserve in the IRC. The Registrar’s office
has been contacted concerning the final exam schedule, a first response was received.

Aims for the upcoming 14 days

In the upcoming 14 days, the AAC will come together for the first time and set goals for the
upcoming semester/year. As the committee is rather large with ten members possible
subdivision will take place, with people working on projects in smaller groups.

Additional aims:
- at the next UEC meeting Lara Christianson will be present to the discuss the IRC/reader
issue, an easier workflow is hopefully established
- have the final exam schedule released by the 25th of October as promised by the Registrar’s
office
 COMMITTEE  REPORT  
 
Committee:  External  Relations  Committee  
 
Committee  Report  Number:  1    
 
Date:  17.10.2010    
 
Chair:  Benedikt  Blomeyer-­‐Bartenstein  
 
Evaluation  of  aims  from  last  report  
This  is  the  first  report  of  the  External  Relations  Committee.  Following  up  on  previous  targets  
has  not  been  easy  as  this  is  a  new  committee.  However,  it  was  called  into  existence  for  a  
number  of  issues  that  lacked  clear  jurisdiction.      
 
Account  of  work  and  progress  of  the  last  14  days  
The  last  14  days  (and  more)  revolved  primarily  around  the  following  three  targets:  
1. Establishment  of  a  Committee  (Application,  Interviews  and  First  Meeting)  
a. The  Committee  Consists  of  six  members:  
i. Inga  Reichelt  
ii. Wiebke  Renken  
iii. Max  Lüth  
iv. Joel  Wellbourne-­‐Wood  
v. Stefan  Rustler  
vi. Benedikt  Blomeyer-­‐Bartenstein  
b. Making  meeting  times  
2. Following  up  on  previous  issues  (that  called  for  committee  establishment)  
a. University  Bremen  
i. Revising  previous  contact  (Minutes,  E-­‐mails,  speaking  to  others  with  
contact,  gaining  impressions  etc.)  
ii. Initiating  contact  on  behalf  of  the  External  Relations  Committee  
3. Identifying  a  place  for  the  Committee  
a. Considering  a  ‘General  Policy’  
b. General  Discussion  of:  ‘Where  do  we  belong?”  
 
Aims  for  the  upcoming  14  days  
In  the  next  meeting(s)  we  will  continue  our  work  on  points  2)  and  3).  The  Committee  will  
attempt  to  grasp  the  work  of  the  Committee  and  figure  out  where  exactly  we  will  position  
ourselves.  
 
A  further  goal  was  the  formulation  of  some  form  of  a  ‘Mission  Statement’  of  the  Committee.  
This  does  not  only  help  fasten  the  aforementioned  point  but  also  makes  the  adjustment  
phase  of  next  year’s  committee  far  easier.  This  will  also  require  some  form  of  student  
opinion.  
 
Additional  aims:  
The  creation  of  a  general  outline  of  plans  for  this  year  is  also  on  the  agenda.  
 Committee Report
Date: 15th October 2010
Committee Report Number: 1
Committee: Parliament Finance Committee
Chair(s): Lisa Begusch

Evaluation of Aims from Last Report

This is the first report, so this point is not applicable.

Account of Work and Progress of Last 14 Days

1. The Parliament Finance Committee has been put together:
a. Samantha Ong
b. Frank Richter
2. First Funding Applications were reviewed:
a. Pulse of the World Funding – €200 approved per issue, for the entire first
semester.
b. Benefit Concert from Piano to Forte – €476 approved for equipment
c. Still pending and up for review soon:
i. Mid-autumn Festival (€143.50)
ii. Amnesty @ Jacobs + Culinary Club (€199.50)
3. Delivery of Budget updates

Aims for the Upcoming 14 Days

1. Devising a new Funding Application Form
2. Setting up Teamwork Space for the Parliament Finance Committee
3. Creating a Spreadsheet for the running of the Budget