Harmonized system of ship The University

survey and certification - of Trinidad and

Resolution A.1120(30) Tobago
All ships must be surveyed and verified by officers of the flag State
Administrations or recognized organizations (ROs)/recognized security
organizations (RSOs)/nominated surveyors so that relevant certificates
can be issued to establish that the ships are designed, constructed,
maintained and managed in compliance with the requirements of IMO
Conventions, Codes and other instruments.
IMO Conventions, Codes and other instruments

➢ Conventions: SOLAS, MARPOL, Load Lines, BWM, Tonnage 69, COLREG 72, AFS 2001, etc;

➢ Codes: ISM, ISPS, HSC 1994/2000, IBC/BHC, IGC/GC, POLAR, MODU, SPS Codes, etc; and

➢ Other instruments:
• Global and uniform implementation of the Harmonized System of Survey and Certification (HSSC)
(resolution A.883(21));
• SURVEY GUIDELINES UNDER THE HARMONIZED SYSTEM
• OF SURVEY AND CERTIFICATION (HSSC), 2017 (resolution A.1120(30))
• Survey guidelines under the Harmonized System on Survey and Certification (HSSC), 2011 (resolution
A.1053(27), as amended by A.1076(28));
• International Code on the enhanced programme of inspections during surveys of bulk carriers and oil
tankers, 2011 (2011 ESP Code) (resolution A.1049(27), as amended);
• Revised Guidelines on the implementation of the international Safety Management (ISM) Code by
Administrations (resolution A.1071(28))etc.
 All these instruments require the issuing of certificates
to show that requirements have been met and this
has to be done by means of a survey which can
involve the ship being out of service for several days.
Harmonized The harmonized system alleviates the problems
caused by survey dates and intervals between surveys
which do not coincide, so that a ship should no longer
system of have to go into port or repair yard for a survey
required by one convention shortly after doing the
ship survey same thing in connection with another instrument.

and
certification A harmonized system of survey and certification
covering international shipping regulations adopted by
the International Maritime Organization entered into
force on 3 February 2000.
 Initial survey - A complete inspection of all the items relating to the
particular certificate before the ship is put into service to ensure they
are in a satisfactory condition and fit for the service for which the ship
is intended.

Periodical survey - Inspection of the items relating to the particular

certificate to ensure that they are in a satisfactory condition and fit
for the service for which the ship is intended.

Types of Renewal survey - As per periodical survey but leads to the issue of a
new certificate.

ship
Intermediate survey - Inspection of specified items
survey
Annual survey - General inspection of the items relating to the
particular certificate to ensure that they have been maintained and
remain satisfactory for the service for which the ship is intended.

Additional survey - Inspection, either general or partial according to

the circumstances, to be made after a repair resulting from casualty
investigations or whenever any important repairs or renewals are
made.
Initial FREQUENCY - the initial
survey, as required by the
GENERAL – the initial survey
includes a complete
inspection, with tests when
relevant regulations,
Survey should be held before the
ship is put in service, or
necessary, of the structure,
machinery and equipment to
ensure that the
when a new instrument requirements relevant to the
applies to an existing particular certificate are
ship, and the appropriate complied with and that the
certificate is issued for structure, machinery and
the first time. equipment are fit for the
service for which the ship is
intended.
an examination of an inspection of the
the plans, structure, machinery a check that all the
diagrams, and equipment to
ensure that the certificates, record
specifications,
materials, scantlings, books, operating
calculations and
construction and manuals and other
other technical arrangements, as instructions and
documentation to appropriate, are in documentation
verify that the accordance with the
approved plans, specified in the
structure,
diagrams, requirements
machinery and
specifications, relevant to the
equipment comply calculations and other particular
with the technical certificate have
requirements documentation and
that the workmanship been placed on
relevant to the
and installation are in board the ship.
particular
all respects satisfactory.
certificate.

An Initial Survey will consist of

 Frequency -The annual survey, as
required by the relevant regulations
and should be held within three
months before or after each
anniversary date of the certificate.
Annual
surveys General - An annual survey should
enable the Administration to verify
that the condition of the ship, its
machinery and equipment is being
maintained in accordance with the
relevant requirements.
 it should consist of a certificate
examination, a visual examination it should also include a visual
of a sufficient extent of the ship examination to confirm that no
and its equipment, and certain unapproved modifications have
tests to confirm that their been made to the ship and its
condition is being properly equipment;
maintained;

the content of each annual survey should any doubt arise as to the
is given in the respective maintenance of the condition of
guidelines; the thoroughness and the ship or its equipment, further
stringency of the survey should examination and testing should
depend upon the condition of be conducted as considered
the ship and its equipment; and necessary.

Scope of the annual survey

 • Frequency - The intermediate survey, as
required by the relevant regulations, should be
held within three months before or after the
second anniversary date or within three
months before or after the third anniversary
date of the appropriate certificate. And should
take the place of one of the annual surveys.
• General
– The intermediate survey should be an
Intermediate inspection of items relevant to the
particular certificate to ensure that they
surveys are in a satisfactory condition and are fit for
the service for which the ship is intended.
– When specifying items of hull and
machinery for detailed examination, due
account should be taken of any continuous
survey schemes that may be applied by
classification societies.
 • Frequency - The periodical survey, as required by
the relevant regulations should be held within
three months before or after the second
anniversary date or within three months before or
after the third anniversary date in the case of the
cargo ship safety equipment certificate and should
take the place of one of the annual surveys; in the
case of the cargo ship safety radio certificate, it
should be held within three months before or after
each anniversary date.
• General
– The periodical survey should consist of an
Periodical inspection, with tests when necessary, of the
equipment to ensure that requirements
surveys relevant to the particular certificate are
complied with and that they are in a
satisfactory condition and are fit for the
service for which the ship is intended.
– The periodical survey should also consist of a
check that all the certificates, record books,
operating manuals and other instructions and
documentation specified in the requirements
relevant to the particular certificate are on
board the ship.
 • Frequency - The renewal survey, as required by
the relevant regulations should be held before
the appropriate certificate is renewed.
• General
– The renewal survey should consist of an
inspection, with tests when necessary, of
the structure, machinery and equipment to
ensure that the requirements relevant to the
particular certificate are complied with and
that they are in a satisfactory condition and
Renewal are fit for the service for which the ship is
intended.
surveys – The renewal survey should also consist of a
check that all the certificates, record books,
operating manuals and other instructions
and documentation specified in the
requirements relevant to the particular
certificate are on board the ship.
– Concurrent crediting to both intermediate
and renewal safety construction survey for
surveys of spaces should not be acceptable.
 Frequency
• There should be a minimum of two inspections of the
outside of the ship's bottom during any five-year period,
except where SOLAS 74/88 regulation I/14(e) or (f) is
applicable.
• One such inspection should be carried out on or after the
fourth annual survey in conjunction with the renewal of
the Cargo Ship Safety Construction Certificate or the Cargo
Ship Safety Certificate.
• In all cases the interval between any two such inspections
should not exceed 36 months.
Inspections of General
• The inspection of the outside of the ship's bottom and the
the outside of survey of related items should include an inspection to
ensure that they are in a satisfactory condition and fit for
the ship's the service for which the ship is intended.
• Inspections of the outside of the ship's bottom should
bottom of normally be carried out with the ship in a dry dock.
• However, consideration may be given to alternate
cargo ships inspections being carried out with the ship afloat. Special
consideration should be given before ships of 15 years of
age and over other than bulk carriers and oil tankers are
permitted to have such surveys afloat.
• Inspection of the outside of the ship's bottom of bulk
carriers and oil tankers of 15 years of age and over should
be carried out with the ship in dry dock.
• Inspections with the ship afloat should only be carried out
when the conditions are satisfactory and the proper
equipment and suitably trained staff are available.
 Extending the period between inspections
of the outside of the ship's bottom
(Reference: SOLAS regulation I/10(a)(v) )
• This permits the period of five years in
which two inspections of the ship's bottom
are to be carried out to be extended when
Inspections of the Cargo Ship Safety Construction
the outside of Certificate is extended under regulation
I/14(e) and (f).
the ship's • However, no extension should be permitted
bottom of on the period of 36 months between any
cargo ships two such inspections.
• If the first ship's bottom inspection is
carried out between 24 and 27 months,
the 36-month limitation may prevent the
certificate being extended by the periods
permitted in regulation I/14(e) and (f).
 Whenever an accident occurs to a ship or a defect is discovered which affects the safety or
integrity of the ship or the efficiency or completeness of its equipment, the master or owner
should make a report at the earliest opportunity to the Administration, the nominated surveyor
or recognized organization responsible for issuing the relevant certificate.

The Administration, the nominated surveyor or recognized organization responsible for issuing
the relevant certificate should then initiate an investigation to determine whether a survey, as
required by the regulations applicable to the particular certificate, is necessary.

This additional survey, which may be general or partial according to the circumstances, should
be such as to ensure that the repairs and any renewals have been effectively made and that the
ship and its equipment continue to be fit for the service for which the ship is intended.

Additional surveys
Definition (For the purpose of these regulations )
• Short voyage - means a voyage where neither the distance from the
port in which the voyage begins to the final port of destination nor
the return voyage exceeds 1,000 miles.
• Any five-year period - is the five-year period of validity of the Cargo
Ship Safety Construction Certificate or the Cargo Ship Safety
Certificate.
• Examining except where used in "examining the plans" or
"examining the design" should be understood as an examination,
using appropriate techniques, of the components, system or
appliance in question for satisfactory provision, arrangement and
condition and for any signs of defects, deterioration or damage. The
extent of this examination shall be adapted by the surveyor
considering the type of survey performed (e.g. initial, annual,
renewal) and the actual maintenance condition of the ship and its
equipment;
• Testing should be understood as a functional test of the system or
appliance in question, to confirm its satisfactory operation and
performance for its intended use.
THE HARMONIZED
SYSTEM OF
SURVEY AND
CERTIFICATION
DIAGRAMMATIC
ARRANGEMENT
Resolution A1120
(30)
 The harmonized system
In practice, many Administrations and classification societies already operate a form of
harmonized survey and certification.
Moreover, a resolution adopted by the IMO Assembly in 1991, and amended in 1993 (Resolution
A.718(17), as modified by resolution A.745(18)), allowed for Governments which had ratified the
1988 SOLAS and Load Lines Protocols to implement the harmonized system ahead of the entry
into force date of the protocols.
The harmonized system provides for:
• a one-year standard interval between surveys, based on initial, annual, intermediate,
periodical and renewal surveys as appropriate;
• a scheme for providing the necessary flexibility for the execution of each survey with the
provision that the renewal survey may be completed within three months before the expiry
date of the existing certificate with no loss of its period of validity;
• a maximum period of validity of five years for all certificates for cargo ships;
• a maximum period of validity of 12 months for the Passenger Ship Safety Certificate;
• a system for the extension of certificates limited to three months to enable a ship to complete
its voyage (or one month for ships engaged on short voyages);
• when an extension has been granted, the period of validity of the new certificate is to start
from the expiry date of the existing certificate before its extension.
 You are responsible for the
technical management of a
product oil tanker.
Date Keel Laid: 14th Nov 2011
Date delivered: 14th Jun 2012
Gross Tonnage: 28877
Deadweight: 49999 t
Length Overall x Breadth Extreme:
183.07m × 32.03m

Vessel was last drydocked in Jun

2017 at Curacao. Last annual
surveys were carried out at Miami
in July 2019.
1. Plan your survey schedule
for the third anniversary.
2. Expecting to get all surveys
successfully carried out and
keep certification valid,
what preparations
Exercise (preferably with timeline)
will you make.