Demo Script: (Internal Document)

DEMO SCRIPT (INTERNAL DOCUMENT)
Domestic Outbound Transportation Using

Transportation Management 8.0
Rush Order
General Information Cross Industry

Transportation Management 8.0
Logistics and Fulfillment Management
All regions
Authors Shalabh Mairh(I067024)

Manosij Banerjee(I067654)
Date Last Updated July 04, 2012
1
SCENARIO ID: XXXX
TABLE OF CONTENTS
1. Demo Script Overview 3

1.1. Demo Description 3
1.2. Intended Audience 3
1.3. Business Pain Points 3
1.4. Key Messages and Value Proposition 3
1.5. Storyflow Summary 4
1.6. System Access Information 6
1.6.1. System Landscape 6
1.6.2. Users 6
1.6.3. Languages Supported6
1.6.4. Data 6
1.7. Release for Used Components 7
2. Demo Script 7
2.1. Step-By Step Guide 7
3. Appendix 26
3.1. Document Updates Notes 26
2 © Copyright 2012 SAP AG / I NTERNAL

SCENARIO ID: XXXX
1. DEMO SCRIPT OVERVIEW

2. DEMO DESCRIPTION
The demo scenario provides an overview of how to plan a Shipment for Rush Sales Order using a TM 8.0
Transportation Management system and highlights the key differentiators of the TM8.0 planning process:
o The ability to bypass the need for transportation planning (optimizing , route , load & resources)
o Assignment a preferred carrier automatically using a carrier selection “Save Strategy”
2.1. INTENDED AUDIENCE

This script is intended for Supply Chain LOB and is a Cross-Industry demo. This can be used in all regions and
LE and ME Markets.
3. BUSINESS PAIN POINTS

 Lack of real time visibility across the supply chain
 Disparate transportation systems with enterprise planning functions, trading partners and key carriers
 Increasing transportation costs
 Decreasing customer service from decreased on-time deliveries
 Complexity of commercial transportation
 Difficulty in managing a worldwide network of partners and logistics service providers
 Need for greater accuracy, speed, and flexibility
4. KEY MESSAGES AND VALUE PROPOSITION

SAP TM is a worldwide Transportation Management solution able to manage the simple to complex logistical
requirements of domestic and global companies industries which manufacture and distribute materials. The SAP®
Transportation Management (SAP TM) application helps organizations achieve superior customer satisfaction levels
by delivering the “perfect order,” reduce transportation costs, and improve logistics readiness, flexibility, and
efficiency. SAP TM supports integrated storage, fulfillment, and transportation processes with no data redundancy
and reduced integration risk. SAP TM enables you to manage all inbound and outbound domestic and international
freight in the same environment and provides traceability and visibility of orders, shipments, items, and logistics
processes.

SCENARIO ID: XXXX
5. STORYFLOW SUMMARY
Sales Order created in ERP for 300 pieces of material to the customer domestic customer which transfers to TM as
a Freight Order for Carrier Selection & Freight Costing
Tendering is automatically simulated based on the carrier assigned in the ERP of based on the carrier SAVE
strategy and automatically assigned. Carrier receives RFQ and responds
Based on the Freight Agreement with the shipper (carrier) a Freight Cost document is created and posted. A
service PO is sent to the Carrier. The carrier sends an Invoice to Sutherlands for payment. The Match-pay
specialist match’s the Carrier Invoice against the posted document and releases the payment.
For US region:
CU302
For EU region:

SCENARIO ID: XXXX

SCENARIO ID: XXXX
FOR LA region:
FOR APJ region:

SCENARIO ID: XXXX
6. SYSTEM ACCESS INFORMATION
7. System Landscape
System Landscape, this Process Corporate Cross-Industry Landscape

is built in
Please see the Landscapes tab in the Demo Store for details of systems
this is available in.
8. Users
Predefined
Role Password Region
User
DTPU Transportation Planner welcome US
DTPE Transportation Planner welcome EU
DTPL Transportation Planner welcome LA
DTPA Transportation Planner welcome APJ

SCENARIO ID: XXXX
OT-CP-03 Dispatcher welcome TM
9. Languages Supported
____ English
_____ German
_____ French
_____ Spanish
_____ Portuguese
_____ Japanese
_____ Simplified Chinese
_____ Korean
10.Data
Data Type US Value EU Value LA Value APJ Value
Material PROD302 PROD302 PROD302 PROD302
Plant 3100 1200 7520 2800
Company Code 3000 1000 7500 2800
Sales Organization 3000 1000 7500 2800
Distribution Channel 10 10 10 10
Division 00 00 00 00
Shipping Point 3101 1201 7521 2801
Customer CU302 CE302 CL302 CA302
11. RELEASE FOR USED COMPONENTS
Software Component Release Support Pack
ECC – SD and MM 6.05 03
Transportation Management 8.0 01
12. DEMO SCRIPT

13. STEP-BY STEP GUIDE
Step 1.0 Create Sales Order
What to say

SCENARIO ID: XXXX
The sales representative enters a sales order for goods to be shipped to the customer. The customer has ordered a
full truckload of goods as soon as possible. This is the starting point of the entire business process.
Note: this can be done as a prerequisite step.
What To Do & What you should see

 Log into TM system using DTPU pw: welcome (regional users are listed are listed in the users section above)
 Enter transaction code NWBC
 Choose cockpit: ZDOMESTIC-PLANNER
 Click on Sales, Purchasing, and Invoicing
 NWBC menu path is Sales, Purchasing, and Invoicing > Sales > Create Sales Order (VA01)
1. Enter following details
Order Type – DOUR
Sales Organization – 3000
Field EU LA APJ
Sales Org. 1000 7500 2800
Distribution Channel – 10
Division – 00
2. Press enter

SCENARIO ID: XXXX
3. In Sales Order Overview Screen, Enter following details

Sold to party – CU302
Field EU LA APJ
Sold to party CE302 CL302 CA302
PO number – rush-11
4. In Sales Tab, items details
Req. Delivery Date – Today + 7 days
Payment terms - 0001
Material – PROD302
Quantity – 300
5. Click on “display doc. Header details” icon
6. On the Partners tab, use the drop down and select “Forwarding Agent” and enter DOT-CR-01

SCENARIO ID: XXXX
Click
7. Click Enter and then “Save”
8. Note the order number _____________
Step 2.0 Verify Sales Order, Freight Order & Assigned Carrier
What to say
The transportation planner of the shipper verifies the freight order created automatically in SAP TM system. She can
also see that tendering has also happened automatically and a freight RFQ has been sent to the carrier.

Click on ERP Logistics Integration
 NWBC menu path is ERP Logistics Integration > Work list > Overview Transportation Requirements
1. Under Active Queries, Order-Based Transportation Requirements, choose the Outbound Query

SCENARIO ID: XXXX
2. If necessary, choose Refresh to reselect the work list of transportation requirements. A new OTR should be
displayed for the sales order created in the in the previous step.
3. Click on the corresponding OTR from the list of OTR’s available in the Document column for the sales order just
created in ECC system.
4. To show integration, open your sales order directly from TM by clicking on the hyperlink.
5. Close the sales order and then open your OTR by clicking on the document starting with “110….” for your sales
order.
6. In the Document Flow tab, the corresponding sales order and freight order are listed as predecessor and
successor business documents respectively.

SCENARIO ID: XXXX
7. Click on the hyperlink of the freight order to open it.

8. On the general tab, you can see that the carrier from the sales order has been assigned.
9. Click Edit
10. Click on Subcontracting > Send to Carrier

SCENARIO ID: XXXX
11. Click on Save to complete the process
12. Close the freight order and the OTR.
Step 3.0 Create Delivery in ECC
What to say
Transportation planner creates deliveries for respective sales orders based on the planning results in TM. Thus,
execution in the warehouse can take place.

Click on ERP Logistics Integration
NWBC menu path is ERP Logistics Integration > Work list > Overview Transportation Requirements
1. Under Active Queries, Order-Based Transportation Requirements, choose the Outbound Query

SCENARIO ID: XXXX
2. Highlight your OTR and click Create Deliveries in ERP
3. Ensure that the freight unit of your OTR is selected, and select and click Create Delivery Proposals in ERP.
4. Now select Send Delivery Proposals to ERP
5. Close the create delivery screen and not that the Life Cycle Status in now Completed.
6. Click on the hyperlink to open the sales order

SCENARIO ID: XXXX
7. Click on to Display Document Flow button
8. A delivery document was created and is attached to the sales order.

SCENARIO ID: XXXX
9. Close the sales order.
Step 4.0 Arrange & Print the Documentation
What to say
The Transportation Planner also shows how documents are automatically generated in TM.

Click on Freight Order Management
 NWBC menu path  Freight Order Management  Overview Freight Orders

1. Select Query “Outbound”
2. Open your freight order by clicking on the hyperlink

3. Click on Print  Print Preview.

SCENARIO ID: XXXX
4. Choose a document to print and press ok
Note : For EU region demo select ‘Create Road Waybill (EU) - Std’
5. Click open
6. Verify the contents of the BOL
7. Close the print document.
Step 4.0 Create Charges and Freight Settlement Document
What to say
Next explain how executed freight orders are selected and the charges are calculated. Freight settlement

SCENARIO ID: XXXX
documents are created for the freight orders with calculated charges and transferred to ECC.
1. While still in the Freight Order, Select Calculate Charges

2. Click the Charge Tab on the Freight Order
3. Validate the Charge elements break down
Note: Please ignore stop off charges for all regions as stop off charges are not applicable for rush order scenario
where direct delivery goes to customer.
4. Save the Freight Order
5. Click Edit
6. Select Follow Up – Create Settlement Document

SCENARIO ID: XXXX
7. Click on “Save and Transfer”
8. Close the Freight Settlement Document

9. Navigate to the Document Flow tab of your order in TM system
10. Note purchase order number and Service Entry Sheet Numbers that were created in ERP as a result of your
Freight Settlement Document

SCENARIO ID: XXXX
11. Click on the Purchase Order number
12. You can also click on the service entry sheet to show it.
13. Close the purchase order, service entry sheet and the freight order.
Step 5.0 Event Management
What to say
Events reported in SAP EM are transferred to SAP TM, enabling the visibility into transportation execution for the
transportation planner

 Select Status and Tracking System
 NWBC menu path is Status and Tracking > SAP Event Management
1. On the web interface search screen, the following Tracking Scenario should default “ Freight Order
Transportation Execution”

SCENARIO ID: XXXX
2. Type in your order into “Freight Order” field (here FO is 106) and press Apply
3. Select your order from the list

4. Click on “Display Details” button

SCENARIO ID: XXXX
5. Click on “Report All Expected Events” button

6. New pop up window should pop up with Events.
7. Indicate “Actual Event Data”, “Actual Event Time”, etc.
8. Select events that you would like to report

SCENARIO ID: XXXX
9. Click on “Send” button to send events to TM system

10. Close and view events triggered in TM. You may have to press refresh.
11. Close EM screen.

Click on Freight Order Management
 NWBC menu path is Freight Order Management > Edit Freight Order
1. Enter your freight order number (104 in this case)
2. Navigate to the Execution Tab
3. Review reported events. They should have “green” status. Reported date/time should match what you reported in

SCENARIO ID: XXXX
previous step

SCENARIO ID: XXXX
14. APPENDIX
15. DOCUMENT UPDATES NOTES
Date Notes
1/25/2012 Demo Script

SCENARIO ID: XXXX
© COPYRIGHT 2012 SAP AG. ALL RIGHTS RESERVED.

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DEMO SCRIPT (INTERNAL DOCUMENT)

Domestic Outbound Transportation Using

General Information Cross Industry

Authors Shalabh Mairh(I067024)

Date Last Updated July 04, 2012

1. Demo Script Overview 3

2 © Copyright 2012 SAP AG / I NTERNAL

1. DEMO SCRIPT OVERVIEW

2.1. INTENDED AUDIENCE

3. BUSINESS PAIN POINTS

4. KEY MESSAGES AND VALUE PROPOSITION

3 © Copyright 2012 SAP AG / I NTERNAL

4 © Copyright 2012 SAP AG / I NTERNAL

5 © Copyright 2012 SAP AG / I NTERNAL

FOR APJ region:

6 © Copyright 2012 SAP AG / I NTERNAL

6. SYSTEM ACCESS INFORMATION

System Landscape, this Process Corporate Cross-Industry Landscape

DTPU Transportation Planner welcome US

DTPE Transportation Planner welcome EU

DTPL Transportation Planner welcome LA

DTPA Transportation Planner welcome APJ

7 © Copyright 2012 SAP AG / I NTERNAL

OT-CP-03 Dispatcher welcome TM

Data Type US Value EU Value LA Value APJ Value

Material PROD302 PROD302 PROD302 PROD302

Plant 3100 1200 7520 2800

Company Code 3000 1000 7500 2800

Sales Organization 3000 1000 7500 2800

Shipping Point 3101 1201 7521 2801

Customer CU302 CE302 CL302 CA302

11. RELEASE FOR USED COMPONENTS

Software Component Release Support Pack

ECC – SD and MM 6.05 03

Transportation Management 8.0 01

12. DEMO SCRIPT

Step 1.0 Create Sales Order

8 © Copyright 2012 SAP AG / I NTERNAL

What To Do & What you should see

 Click on Sales, Purchasing, and Invoicing

Sales Org. 1000 7500 2800

9 © Copyright 2012 SAP AG / I NTERNAL

3. In Sales Order Overview Screen, Enter following details

Sold to party CE302 CL302 CA302

5. Click on “display doc. Header details” icon

10 © Copyright 2012 SAP AG / I NTERNAL

7. Click Enter and then “Save”

8. Note the order number _____________

What To Do & What you should see

11 © Copyright 2012 SAP AG / I NTERNAL

12 © Copyright 2012 SAP AG / I NTERNAL

7. Click on the hyperlink of the freight order to open it.

10. Click on Subcontracting > Send to Carrier

13 © Copyright 2012 SAP AG / I NTERNAL

11. Click on Save to complete the process

12. Close the freight order and the OTR.

Step 3.0 Create Delivery in ECC

What To Do & What you should see

14 © Copyright 2012 SAP AG / I NTERNAL