Appendix 7 - Site Procedure Manual

SITE PROCEDURE MANUAL
MASTERISE HOMES
(Member of Masterise Group)

VOLUME 6
REVISION HISTORY
Rev. Date Description of revision Prepared by Checked by Authorized by

Designation Designation Designation
01 30 Mar. 21 Second Issue XXX XXX XXX
Issue: B Rev.: 01 Date: 30.03.21 Page 1 of 202

DISTRIBUTION LIST
Controlled copies have been distributed to the following personnel:
Controlled Name Designation Signature Date

Copy No.
0. ORIGINAL Company Archive

1. Project Development, HoD
2. Project Management, HoD
3. Commercial Department, HoD
4. Design Department, HoD
5. Legal Department, HoD
6. HR/Administration Department, HoD
The original document, which shall contain the signatures for receipt, shall be stored in the Company Archive
files.
READERSHIP LIST
This edition of the quality plan has been read by the following personnel:
Name Designation Signature Date
XX Project Director 1
XX Project Manager 1
XX QA/QC Manager, Hanoi
XX QA/QC Manager, HCMC
XX HSE Manager, Hanoi
XX HSE Manager, HCMC

Table of Contents
1. PROJECT ADMINISTRATION
1.1. CORRESPONDENCE PROCEDURE ................................................................................................11
1.1.1. DEFINITIONS ........................................................................................................................ 11
1.1.2. PURPOSE ............................................................................................................................. 11
1.1.3. CONTRACT ........................................................................................................................... 11
1.1.4. TYPES OF CORRESPONDENCE......................................................................................... 11
1.1.5. LETTERS............................................................................................................................... 12
1.1.6. SUBMITTAL/TRANSMITTAL (STR) FORM ........................................................................... 12
1.1.7. REQUEST FOR INFORMATION (RFI) .................................................................................. 12
1.1.8. INSPECTION REQUEST (IR) ................................................................................................ 12
1.1.9. DAILY ACTIVITY REPORT (DAR) ........................................................................................ 13
1.1.10. FIELD INSTRUCTION (FI)..................................................................................................... 13
1.1.11. SITE INSTRUCTION (SI)....................................................................................................... 13
1.1.12. INCIDENT REPORT .............................................................................................................. 13
1.1.13. NON – CONFORMANCE REPORT (NCR) ........................................................................... 14
1.1.14. REQUEST FOR INSPECTION OF PERMANENT MATERIALS DELIVERED TO SITE

(IPMDTS) 14
1.1.15. WORK NOTIFICATION: ........................................................................................................ 14
1.1.16. PROVISIONAL VARIATION ORDERS AND VARIATION ORDERS ..................................... 14
1.2. SUBMITTAL PROCEDURE ...................................................................................................15

1.2.1. PURPOSE ............................................................................................................................. 15
1.2.2. RESPONSIBILITY ................................................................................................................. 15
1.2.3. SUBMITTAL/TRANSMITTAL FORM ..................................................................................... 15
1.2.4. SUBMITTAL TITLE BLOCK SHEET ...................................................................................... 15
1.2.5. SPECIFICATION COMPARISON SHEET ............................................................................. 15
1.2.6. SAMPLES .............................................................................................................................. 15
1.2.7. PM/CS’S REVIEW ................................................................................................................. 15
1.2.8. SUBMITTAL FORM DESCRIPTION ...................................................................................... 16
1.3. CONTRACTOR’S PREPARED DRAWINGS .....................................................................................23

1.3.1. PURPOSE ............................................................................................................................. 23
1.3.2. RESPONSIBILITY ................................................................................................................. 23
1.3.3. DRAWING SIZE .................................................................................................................... 23
1.3.4. DRAWING TITLE BLOCK...................................................................................................... 23

1.3.5. DRAWING ORIENTATION .................................................................................................... 24
1.3.6. DRAWING NUMBERS .......................................................................................................... 24
1.3.7. DRAWING COORDINATION ................................................................................................. 25
1.3.8. DRAWING REVISIONS ......................................................................................................... 25
1.3.9. DRAWING SUBMITTALS ..................................................................................................... 25
1.3.10. DRAWING SCALE ................................................................................................................ 25
1.4. REQUEST FOR INFORMATION (RFI) ............................................................................................28

1.4.1. PURPOSE ............................................................................................................................. 28
1.4.2. RESPONSIBILITY ................................................................................................................. 28
1.4.3. DESCRIPTION ...................................................................................................................... 28
1.5. CONTRACTOR’S INSPECTION REQUEST (IR) .................................................................30

1.5.1. PURPOSE ............................................................................................................................. 30
1.5.2. SCOPE .................................................................................................................................. 30
1.5.3. REFERENCES ...................................................................................................................... 30
1.5.4. RESPONSIBILITY ................................................................................................................. 30
1.5.5. DEFINITIONS ........................................................................................................................ 30
1.5.6. PROCEDURES ..................................................................................................................... 30
1.5.7. SAFETY................................................................................................................................. 31
1.5.8. RECORDS ............................................................................................................................. 31
1.6. DAILY ACTIVITY REPORT (DAR) PROCEDURE ...............................................................34

1.6.1. PURPOSE ............................................................................................................................. 34
1.6.2. RESPONSIBILITY ................................................................................................................. 34
1.6.3. DAILY ACTIVITY REPORT FORM ....................................................................................... 34
1.6.4. NIGHT SHIFT ........................................................................................................................ 35
1.7. FIELD INSTRUCTION (FI) PROCEDURE ............................................................................36

1.7.1. PURPOSE ............................................................................................................................. 36
1.7.2. RESPONSIBILITY ................................................................................................................. 36
1.7.3. FIELD INSTRUCTION FORM ............................................................................................... 36
1.7.4. PROCEDURE ........................................................................................................................ 36
1.8. SITE INSTRUCTION (SI) PROCEDURE ..............................................................................38

1.8.1. PURPOSE ............................................................................................................................. 38
1.8.2. RESPONSIBILITY ................................................................................................................. 38
1.8.3. SITE INSTRUCTION (SI) FORM ........................................................................................... 38
1.8.4. PROCEDURE ........................................................................................................................ 38
1.8.5. DISTRIBUTION ..................................................................................................................... 39

1.9. INSPECTION OF PERMANENT MATERIALS DELIVERED TO SITE (IPMDTS) .............41

1.9.1. PURPOSE ............................................................................................................................. 41
1.9.2. RESPONSIBILITY ................................................................................................................. 41
1.9.3. DESCRIPTION OF THE FORM ............................................................................................. 41
1.9.4. DISTRIBUTION ..................................................................................................................... 41
1.10. NON CONFORMANCE REPORT (NCR) PROCEDURE .....................................................43

1.10.1. PURPOSE ............................................................................................................................. 43
1.10.2. RESPONSIBILITY ................................................................................................................. 43
1.10.3. REFERENCES ...................................................................................................................... 43
1.10.4. DEFINITIONS ........................................................................................................................ 43
1.10.5. NON CONFORMANCE REPORT FORM .............................................................................. 43
1.10.6. PROCEDURE (refer attached process flowchart) ............................................................. 44
1.10.7. PURPOSE ............................................................................................................................. 46
1.10.8. RESPONSIBILITY ................................................................................................................. 46
1.10.9. DESCRIPTION OF THE FORM ............................................................................................. 46
1.10.10. DISTRIBUTION ..................................................................................................................... 46
1.11. CHANGE MANAGEMENT .....................................................................................................48

1.11.1. PURPOSE ............................................................................................................................. 48
1.11.2. SCOPE .................................................................................................................................. 48
1.11.3. REFERENCE ......................................................................................................................... 48
1.11.4. RESPONSIBIILITIES............................................................................................................. 48
1.11.5. DEFINITIONS ........................................................................................................................ 49
1.11.6. PROCEDURES ..................................................................................................................... 49
2. BUILDER’S WORKS AND EMPLOYER SUPPLIED MATERIALS ...........................55

2.1. BUILDER’S WORKS RELATED TO MEP SERVICES .....................................................................55
2.2. EMPLOYER SUPPLIED MATERIALS ............................................................................................57
3. PROJECT HEALTH, SAFETY AND ENVIRONMENT (HSE) REQUIREMENTS .......59
3.1. HEALTH AND SAFETY (H&S) MANAGEMENT .............................................................................59
3.1.1. Introduction: ......................................................................................................................... 59
3.1.2. Employer HSE Requirements and Compliance ................................................................. 59
3.1.3. Planning and integration of HSE into overall project management - Legal and
Contractual requirements: ..................................................................................................................... 60
3.1.4. Duties and Responsibility in Health, Safety and Environment: ....................................... 61
3.1.5. Contractor’s HSE Policies, Plans and Procedures. .......................................................... 61
3.1.6. Project HSE Pre-Commencement....................................................................................... 64

3.1.7. The Contractors and Subcontractors’ HSE Personnel Requirements at Site: ............... 65
3.1.8. HSE Personnel qualification, experience and approval requirements: .......................... 66
3.1.9. Key Project Personnel’s:..................................................................................................... 67
3.1.10. Method Statements, Hazard Identification and Risk Assessments ................................. 67
3.1.11. HSE Induction and trainings ............................................................................................... 68
3.1.12. HSE Communications: ........................................................................................................ 70
3.1.14. Traffic Management and Logistic ....................................................................................... 72
3.1.15. Emergency preparedness plan and response. ................................................................. 73
3.1.16. Monitoring, Inspections, Audits, Review and Reporting .................................................. 74
3.1.17. Stoppage of Work, Violations and Notices: ....................................................................... 76
3.1.18. Disciplinary Program and HSE Awards: ............................................................................ 77
3.1.19. Incident Reporting and Investigation:................................................................................ 77
3.1.20. Incident Review Meeting: .................................................................................................... 78
3.1.21. Emergency Contacts: .......................................................................................................... 78
3.1.22. HSE Registers ...................................................................................................................... 78
3.1.23. HSE Monthly Document Review ......................................................................................... 79
3.1.24. Project HSE Meeting:........................................................................................................... 79
3.1.25. HSE Submittals to Employer .............................................................................................. 80
3.2. OCCUPATIONAL HEALTH, WELFARE AND SECURITY .................................................................80

3.2.1. Health and Medical Arrangements ..................................................................................... 80
3.2.2. Alcohol and Non-Prescription Drugs ................................................................................. 81
3.2.3. Site Welfare Facilities .......................................................................................................... 81
3.2.4. Manual Handling: ................................................................................................................. 82
3.2.5. Noise and Vibration ............................................................................................................. 82
3.2.6. Ventilation and Illumination ................................................................................................ 83
3.2.7. Heat Stress at Work and Windy Conditions ...................................................................... 83
3.2.8. Site Temporary Structures .................................................................................................. 84
3.2.9. Office Safety ......................................................................................................................... 84
3.2.10. Security Arrangements and Site Perimeter Fencing ........................................................ 85
3.3. SAFETY AT SITE WORKS ...........................................................................................................85

3.3.1. Access / Egress ................................................................................................................... 85
3.3.2. Abrasive wheels ................................................................................................................... 86
3.3.3. Asbestos............................................................................................................................... 86
3.3.4. Cartridge Operated Fixing Tools ........................................................................................ 86
3.3.5. Compressed Air ................................................................................................................... 87

3.3.6. Demolition ............................................................................................................................ 87
3.3.7. Electricity.............................................................................................................................. 87
3.3.8. Excavations .......................................................................................................................... 88
3.3.9. Explosives ............................................................................................................................ 89
3.3.10. Fire ........................................................................................................................................ 89
3.3.11. Floor Openings .................................................................................................................... 90
3.3.12. Grit Blasting ......................................................................................................................... 90
3.3.13. Hazardous substances ........................................................................................................ 90
3.3.14. Hot Work (General) .............................................................................................................. 91
3.3.15. Housekeeping ...................................................................................................................... 92
3.3.16. Lockout / Tag out ................................................................................................................. 92
3.3.17. Ladders ................................................................................................................................. 92
3.3.18. Lifting Equipment and Gears. ............................................................................................. 92
3.3.19. Lighting................................................................................................................................. 93
3.3.20. Machinery and General Area Guarding.............................................................................. 94
3.3.21. Man-Riding Baskets............................................................................................................. 94
3.3.22. Mechanical Plant and Equipment ....................................................................................... 94
3.3.23. Maintenance ......................................................................................................................... 94
3.3.24. Overhead Protection............................................................................................................ 95
3.3.25. Personal Protective Equipment (PPE) ............................................................................... 95
3.3.26. Site Stores and Storage: ..................................................................................................... 96
3.3.27. Slipping, Tripping and Falling Hazards .............................................................................. 96
3.3.28. Safe Use of Harnesses and Temporary Lifelines .............................................................. 96
3.3.29. Scaffolding and False Work:............................................................................................... 97
3.3.30. Steel Erection ....................................................................................................................... 99
3.3.31. Tools and Equipment .......................................................................................................... 99
3.3.32. Transport ............................................................................................................................ 100
3.3.33. Use of Gas and Oxygen Equipment ................................................................................. 100
3.3.34. Welding ............................................................................................................................... 101
3.3.35. Work in Confined Spaces.................................................................................................. 102
3.3.36. Working at Heights ............................................................................................................ 102
3.3.37. Working Over Water .......................................................................................................... 103
3.4. ENVIRONMENTAL MANAGEMENT .............................................................................................103

3.4.1. Introduction and Definitions: Term .................................................................................. 104
3.4.2. Environmental Aims and Objectives ................................................................................ 104

3.4.3. Legal Requirements and Environmental Management Programs: ................................ 104
3.4.4. Construction Phase Environmental Impact Assessment (EIA) and Mitigation Program:
105
3.4.5. Evaluation and Assessment of Environmental Impacts................................................. 105
3.4.6. Implementation and Operation ......................................................................................... 105
3.4.7. Environmental Testing / Monitoring ................................................................................. 106
3.4.8. Environmental Incidents ................................................................................................... 106
3.4.9. Waste and Energy Management ....................................................................................... 106
3.4.10. Environmental Audit and Inspection................................................................................ 107
3.4.11. HSE Annexure and Forms................................................................................................. 108
4. PROJECT QUALITY REQUIREMENTS: ................................................................131

4.1. QUALITY POLICY: ....................................................................................................................131
4.2. SUBMITTALS: ..........................................................................................................................131
4.3. GENERAL QUALITY CONTROL REQUIREMENTS: ......................................................................133
4.4. PROJECT QUALITY PLAN ........................................................................................................135
4.5. INSPECTION PROCEDURES: .....................................................................................................135
4.6. DOCUMENT AND SUBMITTAL CONTROL:..................................................................................136
4.7. MATERIAL RECEIPT, STORAGE, IDENTIFICATION AND TRACEABILITY: .....................................137
4.8. INSPECTION AND TESTS: .........................................................................................................137
4.9. MONITORING AND MEASURING EQUIPMENT (MME): ...............................................................138
4.10. NON-CONFORMANCE MONITORING: ........................................................................................138
4.11. PERSONNEL QUALIFICATIONS: ................................................................................................138
4.12. QUALITY CONTROL AUDIT/REPORTS: .....................................................................................139
4.13. WORKMANSHIP: ......................................................................................................................139
4.14. PROTECTION OF PROPERTY: ...................................................................................................139
4.15. QA/QC MEETINGS:.................................................................................................................140
4.16. QA/QC INDUCTION TRAINING: ................................................................................................140
4.17. EMPLOYER QA/QC AUDITS: ...................................................................................................140
5. CONSTRUCTION AUDIT PROCEDURES ..............................................................141
5.1. TECHNICAL AUDIT CHECKLIST (TAC) TEMPLATE ....................................................................141
5.2. TECHNICAL AUDIT CHECKLISTS FOR VARIOUS TRADEWORKS .................................................142
6. PLANNING, SCHEDULING, PROGRESS CONTROL AND REPORTING
PROCEDURES ...............................................................................................................174
6.1. INTRODUCTION ...................................................................................................................174
6.2. SCOPE ..................................................................................................................................174

6.3. PLANNING AND SCHEDULING .........................................................................................175

6.3.1. General ............................................................................................................................... 175
6.3.2. Planning/Programming Levels ......................................................................................... 177
6.3.3. Progress S-Curves............................................................................................................. 180
6.3.4. Manpower Histogram ........................................................................................................ 181
6.3.5. Two Month Look-Ahead Bar Chart ................................................................................... 181
6.3.6. Six Week Look-Ahead Bar Chart ...................................................................................... 181
6.3.7. 90 Day Look-Ahead Bar Chart .......................................................................................... 181
6.3.8. Recovery Plan .................................................................................................................... 181
6.4. PROGRESS REPORTING ...................................................................................................182

6.4.1. General ............................................................................................................................... 182
6.4.2. Daily Report........................................................................................................................ 183
6.4.3. Weekly Reports .................................................................................................................. 183
6.4.4. Monthly Report .................................................................................................................. 185
6.4.5. Documents Status Register .............................................................................................. 188
6.4.6. Procurement Status Register ........................................................................................... 189
6.4.7. Special and Exception Reports ........................................................................................ 190
6.4.8. Close Out Report ............................................................................................................... 190
6.5. CONSTRUCTION PROGRESS CONTROL .......................................................................190

6.5.1. General ............................................................................................................................... 191
6.5.2. Progress Scales (For Actual Progress) ........................................................................... 191
6.5.3. Weight Factors ................................................................................................................... 192
6.5.4. Cost Loading Construction Schedule .............................................................................. 192
6.6. MEETINGS ............................................................................................................................192

6.6.1. Weekly Meetings ................................................................................................................ 192
6.6.2. Monthly Meeting ................................................................................................................ 193
6.6.3. Management Meetings ...................................................................................................... 193
6.6.4. Organisation of Meetings .................................................................................................. 193
6.7. TYPOGRAPHY (TYPEFACE) REQUIREMENTS FOR REPORTS ..................................194

7. INTERIM PAYMENT CERTIFICATION PROCEDURE ............................................195
7.1. PURPOSE .............................................................................................................................195
7.2. RESPONSIBILITIES ............................................................................................................195
7.3. VERIFICATION CATEGORIES ...........................................................................................195
7.4. THE CONTRACTOR’S RESPONSIBILITIES: QUANTITY AND QUALITY
VERIFICATION ..................................................................................................................................196

7.4.1. Civil and Architectural Works ........................................................................................... 196
7.4.2. MEP Works ......................................................................................................................... 197
7.4.3. Fit-out and Finishing Works (front and back of house and including ID fit-out) .......... 198
8. APPENDIX A - FINISHING SEGMENTS (AS APPLICABLE) .................................200

8.1. HIGH END .............................................................................................................................200
8.2. LUXURY ................................................................................................................................200
8.3. ULTRA LUXURY ..................................................................................................................200
9. APPENDIX B - FORMATS & TEMPLATES ............................................................201

9.1. QA/QC PROCEDURES (FORMS & CHECKLISTS TEMPLATES) ..................................201
9.2. LOGS .....................................................................................................................................201
9.3. REPORTS .............................................................................................................................201
9.4. ETC ........................................................................................................................................201
10. APPENDIX C – PROJECT CLOSE-OUT & HANDOVER DOCUMENTATION .......202

1. PROJECT ADMINISTRATION
1.1. CORRESPONDENCE PROCEDURE
1.1.1. DEFINITIONS
The definitions used in the Conditions of Contract shall be used in this Manual unless otherwise stated.
Further, in this Manual, unless the context otherwise requires, the following capitalized words shall have the
following meanings: -
“Manual” means this site procedure manual.
“Quantity Surveyor” means the PM/CS’s quantity surveyor or a cost consultant or quantity surveyor
appointed by the Employer for the Project.
“PM” means the Project Manager appointed by the Employer
“CS” means the Construction Supervision appointed by the Employer
“PD” means the Project Director for the Employer MRH
“HOD” means the Head of Department Commercial for the Employer MRH
References to “Section” or “section” shall to the itemized paragraph of this Manual.
1.1.2. PURPOSE
The Manual includes forms and sets out procedures and methods to be adopted on this Project to facilitate the
administration and performance of the Contract and to standardize the correspondence between the Contractor,
PM/CS and the Employer. All parties are required to adhere to this Manual to ensure consistency and minimize
disruptions throughout the Project.
1.1.3. CONTRACT
This Manual neither replaces nor supersedes the Contract but is provided to supplement the Contract
requirements and provides guidance to the parties involved in the Contract for administering and implementing
the Contract.
The approval or acceptance of the PM/CM or the Employer of any and all documents or proposals submitted by
the Contractor or other matters in connection with the Works performed by the Contractor in accordance with this
Manual shall not relieve the Contractor of any of its responsibilities or liabilities under the Contract.
1.1.4. TYPES OF CORRESPONDENCE
The following is a list of abbreviation of the various types of correspondence/documents which may be issued
throughout the duration of the Project.

TYPE CODE
Letters LT
Submittals / Transmittals STR
Request for Information RFI
Inspection Request IR
Daily Activity Reports DAR
Field Instructions FI
Site Instructions SI
Incident Reports INR
Non Conformance Reports NCR
Provisional Variation Orders and Variation Orders PVO/VO
A brief description of each of the above documents is set out below.
1.1.5. LETTERS
A letter (LT) shall be used to address issues of general nature which do not deal with a specific technical issue,
as well as overall project schedules, scope changes, claims or other disputes. Any technical query or response
to comments made on submittals shall be addressed in the “transmittal/submittal” form described below.
1.1.6. SUBMITTAL/TRANSMITTAL (STR) FORM
Submittal/Transmittal (STR) form shall be used by the Contractor to submit materials, shop drawings, certificates,
test results, guarantees, alternative proposals, etc. to the PM/CS for approval, or for information only. If the
Contractor does not comply with the procedures and requirements set out in section 1.2 below (Submittal
Procedure) for submission of any of the aforesaid item(s)/document(s), the PM/CS shall not be bound to accept
such item(s)/document(s) for review. In such circumstance, the Contractor shall be required to rectify the
submittal and/or STR form and resubmit to the PM/CS for review and/or approval.
1.1.7. REQUEST FOR INFORMATION (RFI)
Request for Information (RFI) form shall be used by the Contractor to request clarification of a technical issue
from the PM/CS. The PM/CS shall provide its response on the same form. The RFI forms shall be assigned a
number sequentially in the order issued by the Contractor. This number is unique to each request and shall not
be revised. Any follow up clarifications shall be raised on a separate form. Late responses on RFI shall not form
basis of time extension claims or prolongation cost.
1.1.8. INSPECTION REQUEST (IR)

Inspection Request (IR) form shall be used by the Contractor to request site inspection(s) by the PM/CS of any
work performed by the Contractor. The Contractor shall submit an IR form to the PM/CS not less than 24 hours,
unless an extended period is approved by the PM/CS, before the scheduled site inspection. If the Contractor fails
to submit any IR form by the time prescribed in this paragraph before the scheduled site inspection, the PM/CS
shall not be bound to attend to such site inspection request on the schedule date and time.
After an inspection is carried out, the PM/CS shall provide its approval and/or comments on the work inspected
on the IR form and return the form to the Contractor for further action. Such inspection and/or approval of the
works executed by the Contractor shall not release the Contractor from any obligation under the Contract.
1.1.9. DAILY ACTIVITY REPORT (DAR)
On daily basis and no later than 10:00 AM, the Contractor shall prepare and submit to the PM for verification and
reference a Daily Activity Report (DAR). The DAR shall indicate all construction activities performed on previous
day including a list of Contractor’s and its Subcontractors’ manpower, machinery, equipment, Plant and materials
delivered on Site. The DAR shall also include information on the climatic conditions and any accidents and/or
incidents.
The DAR shall be dated and numbered sequentially. In the event of any night works, the same procedure shall
be followed and a separate DAR for the night works shall be submitted.
1.1.10. FIELD INSTRUCTION (FI)
Field Instruction (FI) form shall be used by PM/CS for issue to the Contractor to identify any work executed on
Site or being manufactured off-site, test results, Plant or materials which do not conform to the requirements of
the Contract. Upon receipt of an FI form, the Contractor shall state on the form its proposed remedial action to
rectify the defect(s) or omission(s) and promptly return the form to the PM/CS for review and/or consent. Such
consent given by the PM/CS shall not release the Contractor from any obligation under the Contract.
1.1.11. SITE INSTRUCTION (SI)
Site Instruction (SI) form shall be used by the PM/CS for issuing instruction to the Contractor related to technical
issues or changes in the Works which are required to be carried out by the Contractor for the proper execution
of the Works. Instruction(s) issued under SI form shall not have any cost and time impact to the Contract.
1.1.12. INCIDENT REPORT
Refer to item 3.1.19 (Incident Reporting and Investigation) of this Manual for the details of the procedures and
forms for investigating and reporting any incident on Site.

1.1.13. NON – CONFORMANCE REPORT (NCR)
This Non – Conformance Report (NCR) shall be used by the PM/CS for notifying the Contractors of any work or
process not in compliance with the Contract documents, best practices etc. or where the Contractor has failed to
take appropriate action, within the agreed time specified in the FI, SI or any other instruction issued by the PM/CS.
1.1.14. REQUEST FOR INSPECTION OF PERMANENT MATERIALS DELIVERED TO SITE (IPMDTS)
This IPMDTS form shall be used by the Contractor to request the PM/CS to inspect the material received at the
Site and to ascertain that the material received is in compliance with the approved samples, specifications,
drawings, etc.
The form shall be dated and numbered sequentially and duly signed by the Contractor with all the required
supporting documents prior to issuing to the PM/CS. No unloading of the material shall be allowed prior to the
consent of the PM/CS. Rejected material must be removed from the Site immediately.
1.1.15. WORK NOTIFICATION:
There will be certain work activities which will require the Contractor to notify the PM/CS and to obtain the
PM/CS’s approval before commencing the execution of such works at the Site. Prior to preparing the Project
Quality Plan (PQP), the Contractor shall discuss with the PM/CS and the Employer to identify such work activities
which require work notification and approval from the PM/CS, and then to include such work activities in the PQP.
Once the PQP is approved by the PM/CS, the Contractor shall ensure that its site personnel notify and obtain the
approval of the PM/CS before commencing such work. The Contractor shall not proceed with any of these work
activities without the prior notification and approval of the PM/CS.
1.1.16. PROVISIONAL VARIATION ORDERS AND VARIATION ORDERS
The Project Variation Order system is detailed in Section 1.11, Change Management. Variation Orders shall be
numbered sequentially by the PM as issued (VO-XXX).

1.2. SUBMITTAL PROCEDURE
1.2.1. PURPOSE
The Section sets out the procedure and forms to be used for the preparation and submission to the PM/CS and/or
the Employer for review and/or approval of all technical information, drawings, calculations, reports including
technical queries, alternative proposals, manufacturer’s data, certificates, test results, etc.
1.2.2. RESPONSIBILITY
The Contractor shall be responsible for preparing all technical submittals as required under the Contract in
accordance with this procedure.
1.2.3. SUBMITTAL/TRANSMITTAL FORM
All submittals related to technical issues shall be submitted by the Contractor using the Submittal/Transmittal
(STR) form attached under this Section 1.2.
1.2.4. SUBMITTAL TITLE BLOCK SHEET
All technical submittals shall include a title block sheet as per the Submittal Title Block attached under this Section
1.2 (Submittal Title Block).
1.2.5. SPECIFICATION COMPARISON SHEET
All technical submittals shall include a specification comparison sheet as per the form attached under this Section
1.2.
1.2.6. SAMPLES
All samples shall be submitted with the standard submittal form, title block page and specification comparison
sheet.
Samples shall also be properly identified using the Sample Tag attached under this Section 1.2.
1.2.7. PM/CS’S REVIEW

Each submittal shall be returned to the Contractor stamped or marked by the PM/CS indicating the appropriate
action as follows:
A - APPROVED
B - APPROVED AS NOTED
C - NOT APPROVED / REJECTED
D - NOT REQUIRED / FOR INFORMATION ONLY
Each submittal will be returned by the PM/CS using the same submittal form as that submitted by the Contractor.
The status of the submittal will be indicated on the transmittal form. For PM/CM review period, refer to the Project
specific procedures.
1.2.8. SUBMITTAL FORM DESCRIPTION
The following paragraphs under this section 1.2.8 set out the guidelines for the Contractor to complete the STR
form and each item refers to the corresponding section in the form.
1.2.8.1. SUBMITTAL/TRANSMITTAL NUMBER
This number shall be a sequential number assigned by the Contractor. The transmittal number shall follow the
standard project correspondence log, including the project number and serial number as follows:
Project Number/TR – XXX
1.2.8.2. DATE
The date of transmittal shall be in the format “(dd/mm/yyyy)”.
1.2.8.3. SUBMITTAL NUMBER
The submittal number shall be a unique number assigned to each submittal. This number shall include the first
five digits of the Project Master Format followed by a serial number assigned by the Contractor.
1.2.8.4. REVISION

This is the revision number which changes with each re-submittal. The first transmittal of a submittal shall be
revision 0.
1.2.8.5. SUBMITTAL TITLE
This is the heading/title of each submittal.
1.2.8.6. ITEM NUMBER
Alphabet numbering format shall be used by the Contractor for the items included in the body of the submittal.
For example, the submittal for formwork 00700-1:
ITEM NO. DESCRIPTION
a. Manufacturer’s data
b. Shop Drawings (list by no.)
c. Load Calculations
1.2.8.7. DRAWINGS, SPECIFICATIONS OR BOQ REF.
The item or clause reference number of the relevant Contract documents (i.e. Drawings, Bill of Quantities or
Specification) shall be included in the STR form in this space provided.
1.2.8.8. DESCRIPTION
If the STR form is for the submission of the following documents, the Contractor shall: -
a) In relation to submission of drawings (including the Contractor’s, the manufacturer and the vendor’s
produced drawings), list the drawing number, revision number and drawing title.
b) In relation to submission of the manufacturer’s data, identify using the same name or description shown on
the manufacturer’s information.
c) In relation to submission of samples, identify using the descriptive items in the specifications and/or Bill of
Quantities.

d) Any other submittals (guarantees, test certificates, etc.), include similar description as specified in item (c)
above.
1.2.8.9. TYPE
The Contractor shall include the type of submittal as follows:
a) SD - Contractor produced shop drawing
b) SM - Sample
c) GT - Guarantee
d) MD - Manufacturer’s data, catalogue cuts, brochures
e) CT - Certificates
f) TT - Test results
g) OT - Other
1.2.8.10. COPIES
The Contractor shall indicate the number of copies of each item being submitted:
a) Catalogues, brochures, etc. : 1 original + 2 copies
b) Contractor/Vendor Drawings : 3 originals
c) Samples : 2 originals
1.2.8.11. THE PM/CS’S DECISION
Upon completing the review of the submittal, the PM/CS shall give its response on the submittals to the Contractor
for further action by selecting one of the following action codes:
a) Action ‘A’: means that fabrication; manufacture, supply or construction may proceed.
b) Action ‘B’: means that fabrication, manufacture, supply or construction may proceed provided that the
Contractor complies with the Resident PM/CS’s comments. If, for any reason, the Contractor cannot
comply with such notations, the Contractor shall make revisions and resubmit as described for
submissions stamped action.
c) Action ‘C’: means that the submission does not comply with the Contract and that fabrication,
manufacture, supply or construction shall not proceed. Such submissions are not permitted on the

site and are not to be used. The Contractor shall make revisions and resubmit within a period as
highlighted in the Project specific procedures.
d) Action ‘D’: means that the submission is cancelled since the scope of work has been deleted or
altered. Accordingly, this submittal to be cancelled and no requirement for it if the work was deleted.
And if the work is altered the Contractor to initiate new submittal.
1.2.8.12. SUPPLIER / MANUFACTURER
The Contractor shall list the names of the Subcontractors responsible for the material and/or the supplier’s and/or
manufacturer’s name, if applicable.
1.2.8.13. FOR CONTRACTOR
The Contractor’s authorized representative shall sign on the STR form.
1.2.8.14. RECEIVED BY PM/CS DATE
This is the date the PM/CS receives and duly initials on the STR form. All STR forms with the attachments shall
be hand delivered to the PM/CS.
1.2.8.15. THE PM/CS’S REVIEW COMMENTS
The PM/CS’s comments resulting from the review.
1.2.8.16. THE PM/CS’S REPRESENTATIVE
The PM/CS’s authorized representative’s signature.
1.2.8.17. DATE
The date of the PM/CS’s authorized representative signature.
1.2.8.18. RECEIVED BY CONTRACTOR DATE
This is the date the Contractor receives and duly initials on STR form with the PM/CS’s response and comments
on the submittal. All STR forms with any attachments shall be returned by hand to the Contractor.

PROCEDURE: PROJECT SUBMITTALS
SUBMITTAL TRANSMITTAL FORM

TO BE PREPARED AND ISSUED BY
THE CONTRACTOR
THE CONTRACTOR SHALL

NO IS THE SUBMITTAL YES
PREPARE COPIES OF THE
ABOUT SHOP
DRAWINGS WITH APPROVED TITLE
DRAWINGS
BLOCK ON EACH DRAWING AND
ATTACH IT TO THE SUBMITTAL-
TRANSMITTAL SHEET
THE CONTRACTOR SHALL PREPARE 3

IS THE SUBMITTAL YES COPIES OF THE DRAWINGS AND
ABOUT SAMPLES / ATTACH IT TO THE SUBMITTAL-
MATERIALS TRANSMITTAL SHEET / 2 SAMPLES
ONLY WITH THE TRANSMITTAL SHEET
NO
FOR ANY OTHER SUBMITTALS

THE PM/CS TO RECEIVE THE
LIKE CATALOGUES, REPORTS,
SUBMITTAL, CHECK, STAMP AND
METHOD STATEMENT,
REGISTER
PROGRAMMES, ETC. THE
CONTRACTOR SHALL INCLUDE 1
ORIGINAL + 2 COPIES OF THE
ATTACHED DOCUMENT AND THE THE PM/CS TO REVIEW / COMMENT
SUBMITTAL TRANSMITTAL SHEET THE SUBMITTAL, INDICATING ACTION
WILL BE A COVER PAGE
THE PM/CS TO REGISTER THE

‘ACTION’ DETAILS
THE SUBMITTAL SHALL BE

FORWARDED TO THE
CONTRACTOR IN ORDER TO
RESUBMIT (AS PER THE NO IS THE
COMMENTS / REQUIREMENTS) SUBMITTAL
WITH SAME ORIGINAL SUBMITTAL APPROVED /
NUMBER AND SUBMITTAL TITLE APPROVED AS
BUT WITH A NEW REVISION
NUMBER.
YES
THE SUBMITTAL SHALL BE

FORWARDED TO THE CONTRACTOR
TO PROCEED WITH THE WORK AS
PER COMMENTS IF ANY.

EXHIBIT B-5
LIST OF SUBMITTAL PACKAGES
Package Number Title
00100 Material, Structural
00200 Material, Architectural
00300 Material, Electrical
00400 Material, Mechanical
00500 Method Statement, Risk Assessments, Checklist, Inspection and Test Plans
00600 Test Results
02000 Programmes and Schedules
03000 Waterproofing
04000 Landscaping
05000 Maintenance and Cleaning Equipment
06000 Aluminium and uPVC Works
07000 Elevator and Escalator
08000 Swimming Pool
09000 Operation and Maintenance Manual
Note: Title should follow the same activities as indicated in the Contractor’s Programme.

 Exceptions to be clearly identified

1.3. CONTRACTOR’S PREPARED DRAWINGS
1.3.1. PURPOSE
This Section sets out the procedure and form to be used for the preparation, submission and revision of all
drawings produced by or on behalf of the Contractor or its Subcontractors, suppliers, vendors or manufacturers.
This procedure applies to all drawings (including “as-built” drawings) which are submitted to the PM/CS for
approval/information. Throughout this Manual, the term drawings shall be taken to mean drawings, sketches,
shop drawings, detail drawings, working drawings, as-built drawings or any drawing required to supplement the
Contract documents.
The Contractor shall be responsible for the preparation of all working drawings in conformance with the Contract
documents.
1.3.3. DRAWING SIZE
All drawings produced by the Contractor and its Subcontractors, suppliers and vendors shall be based on the
following sizes only:
SIZE IDENTITY SHEET SIZE (mm)
A0 840 X 1187
A1 840 X 594
A3 297 X 420
A4 210 X 297
1.3.4. DRAWING TITLE BLOCK
a. All drawings shall have a title block in the lower right hand corner (see attachment under this section 1.3).
The drawing title block shall include the drawing number, revision number, date of drawing, name of
contractor, contract title, contract number, scale, initials of person checking the drawing, initial of person
approving the drawing and a revision section including revision number, date of revision, description of
revision, initials of person making the revision and initials of person approving the revision. A space shall
be left available for the PM/CS’s review stamp adjacent to the title block. Below this stamp, the submittal
number, revision and transmittal reference under which the specific drawing was submitted should be
indicated.
b. The drawing title block shall have three rows to be completed as follows:

1. The first row shall be the title according to the division/subdivision, e.g. HVAC, DUCTWORK.
2. The second row shall be written description of the level, e.g. MEZZANINE FLOOR.
3. The third row shall indicate plan, section, elevation or details.
1.3.5. DRAWING ORIENTATION
All plans shall have the north arrow pointing upwards or to the right side of the drawing. The north arrow shall
be shown in the upper right corner of the drawing.
1.3.6. DRAWING NUMBERS
All drawings shall have the drawing numbers in the lower right hand corner in the space provided in the title block.
The Contractor’s drawings shall follow the coordinated Product Information guide, established in 1979 by the
RIBA, BEC and ACE. The purpose is to coordinate the drawings with specification clause and bill reference
numbers.
Key to Drawing Numbering
First Digit: Source of Drawings
A = Architect
M = Mechanical PM/CS
E = Electrical PM/CS
P = Plumbing
S = Structural
Second Digit: Information Type
L = Location Drawings
A = Assembly Drawings
C = Component Drawings
S = Schedules
As an example for external wall sections, submitted for the first time would have the following
number:
Drawing No. AA 101 Rev. 0

First Letter A Architect
Second Letter A Assembly Drawing
Third Digit 101 Drawing Number
Fourth Digit 0 Revision Number
1.3.7. DRAWING COORDINATION
This block shall include initial/stamps of each Subcontractor whose trade is involved. This represents the
coordination of all disciplines or any individual drawing.
1.3.8. DRAWING REVISIONS
a. Revisions shall be clearly indicated by making a cloud around the area that is revised. The cloud shall be
related to the revision letter by a small triangle with revision letter written inside.
b. When making a new revision the clouds from the previous revision are removed. The triangle with revision
letter remains on the drawing.
c. The new revision letter is indicated in the space above the coordination block along with the date, a
description of the revision, the initials of the draftsperson making the revision and the initials of the person
approving the revision. It is important to describe the revision. The preferred operative words are ‘added’,
‘deleted’. Sample revision descriptions are:
Revised Section A
Added Detail 1
Deleted Window in west elevation
It is important to describe the revision and its location on the drawing. While it may be useful to also
describe why the revision was made, it is essential to describe what and where the revision was made.
1.3.9. DRAWING SUBMITTALS
All drawings shall be submitted to the PM/CS for review with the approved submittal/transmittal sheet.
1.3.10. DRAWING SCALE

All shop drawings prepared by the Contractor or its Subcontractors shall be based on the following minimum
scales to facilitate reviews and coordination:
Floor Plan Layout 1:100
Plant Room, Core Layouts 1:50
Details 1:20

DRAWING TITLE BLOCK
REV DATE DESC. BY APP
Certified for coordination and compliance with the

Contract documents.
DATE SUBCONTRACTOR SIG.
MEP - Electrical
MEP - Plumbing
MEP - HVAC
Aluminuim
Elevator
CONTRACTOR:
EMPLOYER:
SUBMITTAL No. : ITEM: EMPLOYER’S REPRESENTATIVE:
TRANSMITTAL REF: DATE: PM/CS’S REPRESENTATIVE:
PM/CS’S DECISION: DRAWING TITLE
A B C D
This check is for general SCALE CHECKED

conformance with the design concept
and it does not relieve the Contractor
of its obligation under the contract.
PM/CS’S AUTHORIZED Date DATE APPROVED

REPRESENTATIVE’S
SIGNATURE:
DRAWING NO: REV:

1.4. REQUEST FOR INFORMATION (RFI)
1.4.1. PURPOSE
This Section sets out the procedure and form to be used by the Contractor to submit request for information in
the execution of the Works using the RFI form attached under this Section. This form is intended to facilitate
clarifications of technical nature raised by the Contractor or its Subcontractors.
The Contractor is responsible for initiating the request and the Resident PM/CS is responsible for preparing the
response.
1.4.3. DESCRIPTION
All requests for information shall be typed and filled in thoroughly according to the headings described below.
The Contractor shall ensure that each request for information is unambiguous, concise and clearly stated within
the space provided.
a. TITLE The title of each request is to be completed by the Contractor. The title
should be limited to a few words and descriptive of the content of the request.
b. REQUEST The Contractor shall complete this section specifying the request. It is
important to include specific references to the specifications, drawings, BOQ
or other documents. Requests may be of varying nature including drawings
discrepancies, document clarifications, site conditions, etc. However, only
one request should be included on each form. Upon completing this section,
the Contractor shall deliver the original form to the PM/CS for action.
c. REFERENCE NUMBER The reference number for all requests shall have the following format: RFI-
XXX. The requests shall be assigned a sequential number and logged by
the PM/CS in the order received.

PROCEDURE: PROJECT REQUEST FOR INFORMATION
Request for Information Form (RFI) to be

prepared and issued by the Contractor
The PM/CS to receive, stamp

and register
The PM/CS to provide information,

sign the form and register
Return to Contractor for action

1.5. CONTRACTOR’S INSPECTION REQUEST (IR)
1.5.1. PURPOSE
This Section describes the format, preparation, processes, distribution and administration of the site inspections.
The purpose of this Section is to establish the site checking procedures, which shall be adopted for the duration
of the Project for all disciplines.
1.5.2. SCOPE
This procedure(s) set out in this Section shall apply to all on and off site inspections.
1.5.3. REFERENCES
Section 4.5, Inspection Procedures.
The Contractor shall be responsible for scheduling all site inspections, preparing IR forms and obtaining the
required authorized person(s) signature(s) on the forms. The PM/CS shall carry out all site inspections and
maintain a log of all inspections and the results of each inspection.
1.5.5. DEFINITIONS
Construction Defect
A construction defect includes any deficiency in the design (to the extent provided for by the Contract),
specification, surveying, planning, supervision, or construction of the Works where there is a failure to execute
the Works in a reasonably workmanlike manner and/or the installation fails to perform in the manner that is
specified in and reasonably intended by the Contract. Examples include, but are not limited to, soil compaction,
leaky roofs and pipes, dry rot, missing insulation, poor drainage, significant cracks in the slab, and defects in
mechanical components.
Defect Remedy
A defect remedy is a remedial action taken by the Contractor to rectify any defect, error or omission in the Works
which does not comply with the Contract specifications and requirements.
1.5.6. PROCEDURES
See attached Inspection Process Flowchart
1.5.6.1. INSPECTION REQUEST (IR) FORM

The Inspection Request (IR) form shall be prepared by the Contractor and submitted to the PM/CS in sufficient
time in advance of an inspection.
The IR form must be accurately completed with the correct information of the inspection, including item to be
checked, location, level, and reference drawings. Most importantly, the Contractor shall secure the signatures of
all concerned subcontractors on the IR form.
The Contractor’s QA/QC team, using the approved activity specific checklist, shall carry out inspections to ensure
the works fully comply with the approved method statement, drawings, specifications etc, and sign-off the
checklist and IR form prior issuing the form to the PM/CS.
The PM/CS shall carry out the inspection and note any remarks on the “Consultant Comments and Status
Compliance” form (attached under this Section 1.5) and specify the time limit for the compliance of each comment.
The Contractor shall be responsible for implementing all comments prior to executing the work. The Contractor’s
QA/QC personnel in-charge shall ensure that all the comments are complied within the specified time limit stated
in the form.
1.5.6.2. ITEMS TO BE CHECKED
Prior to the start of each trade the Contractor shall establish all the stages requiring inspections in the Inspection
and Test Plan and submit to the PM/CS for review and approval.
1.5.6.3. MEP CLEARANCE
The Contractor shall obtain MEP clearance from the PM/CS prior to closing/covering of any MEP works and shall
attach such clearances to the IR forms of successive activities.
1.5.7. SAFETY
No inspection will be carried out in absence of proper safety measures such as scaffoldings, access ladders,
gangways, safety rails, safety gear, cleanliness, etc.
1.5.8. RECORDS
The commented Inspection Request forms are considered closed once the comments are complied with by the
Contractor and verified and endorsed by the PM/CS. The PM/CS may randomly inspect the Works for compliance
prior to closing the inspection request.
The PM/CS shall develop a filing system to record all inspections, and keep copies of all IR forms and attachments
for all site inspections.

The Contractor shall be responsible to log and track all site inspections.

INSPECTION PROCESS FLOWCHART
IR initiated by execution team

of the Contractor
NO
The Contractor’s QA/QC
team inspects the work based
on approved checklist,
drawings and specifications
Attachments:
YES
 NCR (If any)
Forward the IR with signed
checklist to the Resident  Checklist
PM/CS
 MEP clearance
NO
 Drawings
The PM/CS to verify the
NO documents and ensure
related NCRs are closed
YES
Inspect the work for

compliance with drawings,
specifications, approved
Method Statement, materials
and best practice
YES
Work found unsatisfactory, Work found satisfactory, IR Work found satisfactory, but with
IR rejected approved some minor rectifications /
changes as per the attached
sheet
Re-work, Works
revise and Works can
can
re-submit proceed only
proceed
the IR after comments
are duly
complied with
The Contractor ensures the

compliance, duly signs the
attached comments form and
return to the PM/CS
The PM/CS verify the

compliance, IR closed

1.6. DAILY ACTIVITY REPORT (DAR) PROCEDURE
1.6.1. PURPOSE
This Section sets out the daily activity reporting procedure and forms to be used throughout this Project.
The Contractor shall, on daily basis on or before 10:00 a.m., prepare and submit to the PM/CS the Daily Activity
Report (DAR) to accurately record the actual activities executed on the previous day.
1.6.3. DAILY ACTIVITY REPORT FORM
The DAR form contains eight main headings (listed below) for information which the Contractor is required to
accurately provide and state in the form.
GENERAL INFORMATION
The Contractor shall complete the top part of the form including the date, weather conditions and days remaining
of the Time for Completion. The Contractor shall also assign numbering for the DAR’s in sequence as they are
issued.
CONTRACTOR’S MANPOWER
The Contractor shall fill in the number of its staff, direct and indirect labour on Site each day. Additional space is
provided for other categories of labour not listed on the form.
EQUIPMENT
The Contractor shall list all the equipment on Site for the specified day, by type. The Contractor shall also specify
the number of equipment, the hours worked by each equipment and the status of equipment not working the full
8 hours per day, whether idle or under repair.
DAILY SUBCONTRACTOR’S MANPOWER
This section shall include the number of staff, indirect and direct labour employed by all Subcontractors on Site.
The major Subcontractors have been identified and additional space is available for other Subcontractors.
MATERIALS DELIVERED TO SITE
The Contractor shall list all the materials delivered to Site on the particular day, specifying the quantity and unit
of each material.

VISITORS TO SITE
The Contractor shall list all visitors to the site.
CONSTRUCTION ACTIVITIES
The Contractor shall give a description of all the items of work ongoing or completed during the day. Specifics
of concrete pours shall be given including axis and levels. This list shall also include the work of all Subcontractors
on Site.
SIGNATURES
The Contractor shall complete the form and sign it at the end of each day. The form shall be given to the PM/CS
for verification. After verification it shall be distributed as required and one fully signed copy shall be returned to
the Contractor.
1.6.4. NIGHT SHIFT
The same procedure shall be followed for night shift where a separate DAR shall be filled indicating specifically
the time in excess of the normal working hours. This will substantiate the overtime consumed, i.e. man-hours per
labour per activity on Site as requested by the PM/CS or the Employer’s representative.

1.7. FIELD INSTRUCTION (FI) PROCEDURE
1.7.1. PURPOSE
The Section sets out the procedure and form to be used by the PM/CS notify the Contractor of works, methods
or materials which are not in conformance with the Contract documents and/or the Contractor’s approved
submittals.
In the event of any non-conformance as described in section 1.7.1 above, the PM/CS shall notify issue a Field
Instruction (FI) to the Contractor.
Upon receipt of the FI form, the Contractor shall promptly respond to the field instruction and state in the FI form
the remedial measures which the Contractor proposes to take to rectify the non-conformance.
1.7.3. FIELD INSTRUCTION FORM
The FI form to be used along with a brief description of each item. Field instructions shall be assigned a sequential
number by the PM/CS (FI – XXX).
1.7.4. PROCEDURE
The FI shall normally be issued for work in progress and prior to the Contractor requesting an inspection. The top
third of the FI form shall be completed by describing the work and/or materials which do not conform to the
Contract documents or approved submittals. The form shall be dated, signed, and sequentially numbered and
the original sent to the Contractor for action.
The Contractor shall be responsible for responding to the FI in a timely manner by identifying the remedial
measures which shall be taken, and notify the PM/CS when the action is completed. The Contractor shall discuss
with the PM/CS his proposals prior to executing the works.
The bottom third of the form shall be completed by the PM/CS with either an acceptance or rejection of the work
or material, which is the subject of the FI, after the PM/CS has inspected the remedial work completed, if required.
If the Contractor fails to comply with the FI and rectify the defect, error or omission in the Works or materials for
the Works within the specified time, the PM/CS shall issue a NON CONFORMANCE REPORT (NCR) for such
defective work or material and payment for the affected work or material withheld.

PROCEDURE: FIELD INSTRUCTION (F.I)
Field Instruction to be prepared, registered and

issued by the PM/CS to the Contractor
NO Did the Contractor YES

take immediate
action?
The PM/CS to inspect the subject
The PM/CS to issue a Non

Conformance Report to the NO Is the required
Contractor regarding the same action
subject completed
YES
Follow NCR procedure for closure The PM/CS registers and issues
as detailed in section 1.10 it to the Contractor (F.I Closed)

1.8. SITE INSTRUCTION (SI) PROCEDURE
1.8.1. PURPOSE
The section sets out the procedure and form to be used by the PM/CS to issue Site Instruction (SI) to the
Contractor to carry out changes in the Works which are required to be carried out.
The PM/CS is only authorized to issue SI’s on technical related issues to the Contractor which do not vary time
or cost.
The PM/CS shall obtain the Employer’s approval to issue SI’s which have time and / or cost implications under
the Contract.
1.8.3. SITE INSTRUCTION (SI) FORM
The SI form is attached under this Section 1.8 and to be used along with a brief description of each item. Site
Instructions shall be assigned a sequential number by the PM/CS, (SI – XXX).
1.8.4. PROCEDURE
The SI shall normally be issued to the Contractor in order to make changes to the work (such as the method,
material, location, specification, etc). The top third section of the SI form shall be completed by describing the
work which needs to be changed / altered.
The PM/CS shall obtain the Employer project manager’s signature on the form for any site instruction that has
cost and / or time implication under the Contract.
The Contractor shall be responsible for responding to the SI in a timely manner by identifying the measures which
shall be taken and notify the PM/CS when the action is completed. The Contractor shall discuss with the PM/CS
his proposal prior to executing the works.
The bottom third section of the SI form shall be completed by the PM/CS either by accepting or rejecting the work
upon re-inspection if required.
If the Contractor fails to comply with the SI and complete the works satisfactorily within the specified time, the
PM/CS shall issue a Non-Conformance Report (NCR) due to such default and payment for the affected work or
material withheld.

1.8.5. DISTRIBUTION
Site Instructions shall be distributed as follows:
Original and a copy to Contractor. The Contractor signs and dates both documents and returns the copy to the
PM/CS as acknowledgement of receipt of the SI form.

PROCEDURE: SITE INSTRUCTION
Site Instruction to be prepared and issued by

the PM/CS addressed to the Contractor
No Yes
Did the Contractor
take immediate
action?
The PM/CS inspect
the subject
The PM/CS to issue a Non No

Is the required
Conformance Report to the
action
Contractor regarding the same completed
subject
Yes
Follow NCR procedure for The PM/CS registers and issues

closure as detailed in section it to the Contractor (SI Closed)
1.10

1.9. INSPECTION OF PERMANENT MATERIALS DELIVERED TO SITE (IPMDTS)
1.9.1. PURPOSE
This section sets out the procedure and form to be used for the inspection of materials delivered to the Site to
ensure that such materials are in compliance with the specifications, drawings or approved samples.
The Contractor shall be responsible to submit the IPMDTS form (attached under this section 1.9), duly signed by
the Contractor’s authorized representative, and all supporting documents as may be requested by the PM/CS for
any materials delivered to the Site. No unloading for the material shall be allowed prior to the approval of the
PM/CS. Rejected materials shall be removed from Site immediately.
1.9.3. DESCRIPTION OF THE FORM
The Contractor shall use the IPMDTS form attached under this section 1.9 for all requests for IPMDTS, which
must be typed and filled in thoroughly according to the headings described below.
a) DESCRIPTION:
The material to be inspected must be briefly described in the IPMDTS form by the Contractor.
b) DETAILS / REFERENCES
The Contractor shall complete the IPMDTS form detailing the material. It is important to include
specific references to the specifications, drawings, BOQ or other approved documents. The form
shall also include details of the suppliers, delivery note details, location where the material will be
used, etc.
c) The PM/CS shall indicate its finding on the form after the necessary inspections are carried out.
1.9.4. DISTRIBUTION
The completed IPMDTS form shall be returned in original to the Contractor and a copy shall be retained by
PM/CS.

INSPECTION OF PERMANENT MATERIALS

DELIVERED TO SITE
INSPECTION OF PERMANENT
MATERIALS DELIVERED TO SITE
(IPMDTS) FORM TO BE PREPARED AND
ISSUED BY THE CONTRACTOR
ADDRESSED TO THE PM/CS
THE PM/CS TO DO THE REQUIRED

INSPECTION
NO IS THE YES
MATERIAL
SATISFACTORY?
(IPMDTS) (IPMDTS)
NOT APPROVED APPROVED
THE MATERIAL IS REJECTED AND MATERIAL CAN BE RECEIVED AND

SUPPLIER TO TAKE IT OUT STORED APPROPRIATELY
FROM THE SITE IMMEDIATELY

1.10. NON CONFORMANCE REPORT (NCR) PROCEDURE
1.10.1. PURPOSE
This Section sets out the procedure and form to be used for the issue of Non Conformance Report (NCR) to
notify the Contractor of work not in compliance with the Contract documents, or where the Contractor fails to
comply with any Field Instruction or Site Instruction or any other instruction issued by the PM/CS.
The PM/CS is responsible for issuing NCRs to the Contractor. The Contractor is responsible for responding
immediately to the NCRs by stating the remedial action to remedy the problem and corrective action to avoid
recurrence of the same. The PM/CS shall make the final decision on the remedial action and corrective action by
final inspection upon completion of work by the Contractor.
1.10.3. REFERENCES
Section 4.10, Non-Conformance Monitoring
1.10.4. DEFINITIONS
Remedial Action
The action taken to rectify any defect, error, omission or non-conforming work or material to an acceptable
condition in compliance with the Contract documents and the PM/CS’s satisfaction (including remove, repair,
rework, scrap etc).
Root-Cause
The primary cause of a defect, error, omission or non-conforming work or material. It is that point at which
intervention will lead to the elimination of the defect, error, omission or non-conforming work or material.
Corrective Action
The action taken to eliminate the root cause and ensure that the defect, error, omission or non-conforming work
or material does not recur.
1.10.5. NON CONFORMANCE REPORT FORM
The NCR form is attached under this Section 1.10 and to be used for notifying the Contractor of any defect, error
or omission in the Works, with a brief description of each item. NCRs shall be assigned a sequential number and
logged by the PM/CS.

1.10.6. PROCEDURE (refer attached process flowchart)
The PM/CS shall issue a NCR for work which is not in compliance with the Contract documents or for when the
Contractor fails to comply with any Site Instruction or Field Instruction issued to the Contractor.
The PM/CS shall indicate in the NCR form the subject of the NCR, issue date, specification and drawing
references and a brief description of the defect, error, omission or non-compliant work. The original NCR is sent
to the Contractor.
Payment for the defective or non-compliant work shall be withheld until the work is rectified to the PM/CS’s
satisfaction and the NCR is closed.
Upon the receipt of the NCR, the Contractor shall state its intended remedial action, which shall be taken at the
Contractor’s own cost, on the NCR form and return the NCR form to the PM/CS for review and acceptance.
The Contractor shall commence the remedial and corrective actions after obtaining the PM/CS’s approval. Upon
completion of the remedial and corrective actions by the Contractor, the PM/CS shall inspect the work and sign
the Non Conformance Report if the work has been rectified satisfactorily. The PM/CS shall also ensure that
appropriate corrective action has been taken to avoid recurrence of the defect, error, omission or non-compliant
work.
A copy of the completed NCR shall be sent to the Contractor, and any payment for such defective work previously
withheld will be certified by the PM/CS for payment in the next Interim Payment Certificate.

NCR PROCESS FLOW
THE PM/CS INITIATES NCR
THE CONTRACTOR
REGISTERS AND INITIATES
ACTION
THE CONTRACTOR TAKES THE CONTRACTOR

REMEDIAL ACTION AS ANALYSES THE ROOT
AGREED WITH THE PM/CS CAUSE
THE PM/CS INSPECTS TAKES APPROPRIATE

NO REMEDIAL ACTION CORRECTIVE ACTION TO NO
AVOID RECCURENCE OF
THE NCR
REMEDIAL ACTION CORRECTIVE ACTION

APPROVED VERIFIED BY THE PM/CS
YES YES
NCR CLOSED

WORK NOTIFICATION
1.10.7. PURPOSE
This Section sets out the procedure and form to be used by the Contractor to notify the PM/CS of its intention to
commence any permanent activities on Site.
The Contractor shall issue the work notification to the PM/CS for approval prior to commencing any permanent
activity on Site. The work notification shall set out details of the Contractor’s intention to commence an activity,
the extent of which shall be decided on by the PM/CS.
1.10.9. DESCRIPTION OF THE FORM
The Contractor shall use the work notification form attached under this section 0 for all work notifications, which
shall be typed and filled in thoroughly according to the headings described below.
a) SUBJECT:
The title of notification shall be completed by the Contractor. The subject should be limited to few words
and descriptive of the content of the notification.
b) DESCRIPTION:
The Contractor shall complete the work notification form specifying the notification with the proposed date
of commencement. It is important to include specific references to the specifications, BOQ or other
documents. Only one notification of an activity shall be included on each form. Any other works impacted
by this activity must also be listed. After completing the form, the Contractor shall deliver the original form
to the PM/CS for action.
c) The PM/CS shall indicate on the form if the Contractor may proceed or not with the permanent activity after
inspection of the area of the proposed activity. The Contractor shall attend to and comply with the PM/CS’s
comments, if any, prior to commencing the work.
1.10.10. DISTRIBUTION
Work notification form shall be distributed as follows:
The completed and signed work notification shall be returned to the Contractor in original and copy to be retained
by the PM/CS.

PROCEDURE: WORK NOTIFICATION
Work Notification Form to be prepared and

issued by the Contractor addressed to the
PM/CS
The PM/CS representative to carry

out the required inspection
Is there any
conflict with other
works?
NO YES
Work Notification
Work Notification Approved Not Approved
Return back to the Contractor to Return back to the Contractor

proceed with the work with comments.

1.11. CHANGE MANAGEMENT
This Section sets out the procedure and forms to be used in the management and administration of changes to
the Works and the Contract, and the responsibilities of the various parties involved in the Contract, namely:
 The Employer,
 The PM/CS,
 The Quantity Surveyor,
 The Contractor.
In the event the Contractor proposes any the modifications / changes to the Works or the Contract, it shall be
responsible to advise the potential risks involved.
The proposed changes will then be generated through a Change Proposal. The change proposal will give rise to
a Provisional Variation Order, which in turn gives rise to a Variation Order.
1.11.1. PURPOSE
The purpose of this Section is to establish a systematic method that controls the impact of changes generated
as result of modifications, initiated by responsible parties throughout the project design and construction stages
by using defined control procedure.
1.11.2. SCOPE
Modifications / changes should be effected in accordance with approved control procedure established for this
purpose. This procedure consists of several controlled forms which are listed below:
 Change Proposal (CP)
 Provisional Variation Order (PVO)
 Variation Order (VO)
1.11.3. REFERENCE
None
1.11.4. RESPONSIBIILITIES

The Employer’s Project Manager is responsible for issuing the control forms and following up with all concerned
parties until a decision is made.
1.11.5. DEFINITIONS
Risk The possibility of occurrence that may have a positive or negative effect on the
outcome of the Project.
Change proposal A tool by which Employer’s Project Manager recommends to the Employer
whether or not to proceed with modifications/changes.
Provisional Variation Order A request sent to the Contractor for advice on the potential impact of a change
if implemented.
Variation Order An instruction issued to the Contractor in accordance with the Conditions of
Contract.
1.11.6. PROCEDURES
1.11.6.1. CHANGE PROPOSAL
The Change Proposal undergoes the following sequential steps by the responsible parties until approved by the
Employer.
The Employer, Employer’s Project Manager, Quantity Surveyor or the Contractor will identify the changes.
The Employer’s Project Manager will then issue the Change Proposal (refer to the Change Proposal form).
The Quantity Surveyor will review and check the Change Proposal and provide his comments.
Once the Change Proposal is signed by Employer’s Project Manager, it should be signed by the Employer’s
Project Director (PD) and Head of Department Commercial (HOD).
The Employer’s HOD will then submit the Change Proposal to the Employer’s management for final decision.
Once the Change Proposal is signed and approved by the Employer’s management, the Employer’s Project
Manager will then proceed with issuing the PVO. If the Change Proposal is rejected by the Employer’s
management, no further action will be required and the issue will be considered closed.

1.11.6.2. PROVISIONAL VARIATION ORDER
The Provisional Variation Order (PVO) will be issued by the PM/CS once the Change Proposal is approved by
the Employer.
The PM/CS will issue the PVO form and forward it to the Contractor for pricing (refer to the Provisional Variation
Order form).
The Contractor will price and submit the PVO within 3 days of receipt of the PVO form to the PM/CS for approval.
Please refer to the PVO flowchart for complete reference of PVO procedure.
1.11.6.3. VARIATION ORDER
The PM/CS will issue to the Contractor for confirmation and endorsement a variation order form (refer to the
Variation Order form) to set out (i) the agreed price of a PVO or variation instructed by the PM/CS that has been
approved by the Employer or (ii) the adjustment of a Provisional Sum or PC Rate item after the appointment of a
nominated Subcontractor or supplier by the Contractor. The Contractor shall return the Variation Order form to
the PM/CS after its endorsement.
The Variation Order form will then be forwarded to the Quantity Surveyor, who will review it and indicate his
approval by signing on the form.
The Employer’s Project Manager will then sign on the form and forward the variation order form to the Employer’s
Project Director (PD) Projects and Head of Department Commercial (HOD) for acceptance.
The Employer’s HOD will endorse on the variation order form and issue the form to the Employer’s management
for final approval. The Employer will return the variation order form to Employer’s Project Manager for issuance.
1.11.6.4. THE ANTICIPATED COST REPORT
On monthly basis, the PM/CS shall prepare and submit the Anticipated Cost Report (ACR) to the Employer. The
ACR shall include, amongst other things:-
Proposed Budget Gives rise to an Approved Budget
Contract Sum An amount committed by the Employer

Variations Costs generated after modifications / changes / risks / claims initiated by responsible
parties take place. These are subdivided in to the following:
Potential Variations An indicative cost issued through a change proposal after risk / change is identified.
Provisional Variations An estimated cost issued through a provisional variation order after the Employer
approves the indicative cost.
Claim An estimated or actual / provision to cover identified and/or notified contractual

claims through a variation order to the Employer for signature.
Issued Variations The approved adjustment to the Contract Sum (price) issued through a variation
order to the Employer for signature.
The PM/CS shall update the Anticipated Cost Report to include the above generated costs by the end of each
calendar month. The posted amounts are either the Contractor’s submitted cost or the final assessments – as
negotiated and approved by the PM/CS, Quantity Surveyor and Employer’s Project Manager – depending on the
stage of issue of the corresponding variation.
Please refer to the Anticipated Cost Report format.

CHANGE PROPOSAL FLOWCHART
EMPLOYER’S SPM/PM TO GENERATE

CHANGE PROPOSAL
EMPLOYER’S SPM/PM TO SIGN AND

ISSUE TO EMPLOYER’S PD/HOD
PROJECTS FOR APPROVAL
EMPLOYER’S SPM/PM TO CANCEL

EMPLOYER’S NO CHANGE PROPOSAL OR AMEND
PD/HOD PROJECTS CHANGE PROPOSAL AND RE-ISSUE
APPROVED? TO EMPLOYER’S PD/HOD PROJECTS
FOR APPROVAL
YES
EMPLOYER’S PD/HOD PROJECTS TO
ISSUE TO EMPLOYER FOR APPROVAL
EMPLOYER NO
APPROVED AND
SIGNED?
YES
ISSUE PVO

PROVISIONAL VARIATION ORDER FLOWCHART
THE PM/CS TO GENERATE PVO
ISSUE TO CONTRACTOR FOR

PRICING & RETURN TO THE PM/CS
WITHIN 3 DAYS
THE PM/CS TO SEND TO QS FOR

VETTING (ONE WEEK OR IF URGENT,
1-2 DAYS DEPENDING ON THE
NATURE OF VARIATION)
QS TO SEND TO EMPLOYER’S PM EMPLOYER’S PM, QS, PM/CS &

CONTRACTOR TO DISCUSS & AGREE
QS COST IN NO
AGREEMENT WITH
CONTRACTORS
COST
YES
EMPLOYER’S PM TO ISSUE
INSTRUCTION TO THE PM/CS TO
ISSUE VO & SEND
RECOMMENDATION TO
EMPLOYER’S PD/HOD PROJECTS
FOR PVO APPROVAL (SIGNATURE
& STAMP)
EMPLOYER’S PM TO ISSUE COPY

TO THE PM/CS, CONTRACTOR & QS

VARIATION ORDER FLOWCHART
THE PM/CS TO GENERATE VO
ISSUE TO CONTRACTOR FOR

SIGNATURE & STAMP AND RETURN
TO THE PM/CS
CONTRACTOR
NO
EMPLOYER’S PM, QS, PM/CS &
ACCEPTED &
SIGNED
CONTRACTOR TO DISCUSS & AGREE
YES
THE PM/CS TO SIGN & SEND TO QS
FOR SIGNATURE & STAMP
QS TO SEND TO EMPLOYER’S PM FOR

SIGNATURE & STAMP
EMPLOYER’S PM TO SEND TO
PD/HODCOMMERCIAL/ PROJECTS FOR
RECOMMENDATION TO THE
EMPLOYER
EMPLOYER NO
APPROVED &
YES
EMPLOYER’S PM TO ISSUE COPY

TO CONTRACTOR, QS, & PM/CS

2. BUILDER’S WORKS AND EMPLOYER SUPPLIED MATERIALS
2.1. Builder’s Works Related to MEP Services
This Section sets out the responsibilities of the Contractor and its Subcontractor and the Employer’s requirements
with respect to the Builder’s Works in connection with the mechanical, electrical and plumbing (MEP) services
which shall include drainage, external services and other associated/similar installations.
A. The expression “Builder’s Works” shall mean the ancillary works carried out by the Contractor in
connection with the MEP installations, examples of which are given below.
B. The drilling, cutting or leaving of holes or apertures through structural floors, walls, beams, etc. shall be
avoided, but where this becomes a necessity, the Contractor must obtain the written approval of the PM/CS
before proceeding with such work.
C. The Contractor shall allow for all Builder’s Works in connection with the MEP installations which shall
include, but are not limited to, the following items and works (Note: the list is not intended to be exhaustive
and the Contractor shall carry out any additional items or works as may be instructed by the PM/CS for
the proper execution and completion of the MEP works).
1. Drilling, cutting or leaving of holes for pipes, ducts and the like through walls, floors, partitions, roofs,
etc., and subsequently making good / waterproofing where necessary.
2. Pinning ends of supports for pipes, equipment, appliances, fittings and the like to walls, floors,
partitions, soffits, etc. and making good (e.g. fixing of MEP items to the structures where weights of
the equipment/pipes are detrimental to the structural elements).
3. Cutting or leaving mortices, sinkings, etc. for holding down bolts, brackets, supports and the like and
grouting in.
4. Cutting chases for pipes, conduits and the like in walls, floors, partitions, etc. and subsequent making
good.
5. Cutting and filling around, boring holes through and making good of finishings up to pipes, ducts,
fans supports, brackets and the like.
6. The formation of ducts within concrete slabs, together with access covers and frames.
7. The building of timber frames, panels, ceiling access panels and doors, including ironmongery, to
give access to pipes, ducts, equipment and the like.

8. The formation of concrete bases, plinths, etc. for plant and equipment including floating floors,
isolation pads, inertia bases for chillers and the like.
9. The building of timber frames for A/C grilles and ducts penetrations.
10. Painting of exposed pipe-work, insulation, and exposed metal supports, etc. where aesthetics are of
concern (See Item D-4 below in this Section).
11. Making good finishes after second fix installation.
12. Secondary steel framing for support of plant, pipe-work, lifts, ductwork and the like (e.g. steel
supports required for fixing of equipment, pipes, etc. on steel roofs).
13. Concrete encasement to drainage pipes and fittings below slab on grade.
14. Elevator lifting beams, supports and other necessary builders work.
15. The lifts of chillers, air handling units onto the roof(s) or relevant level(s) from ground floor level close
to the building.
16. Providing surveyor(s) to set out positions for fixing of pipe sleeves and cutouts on floor slabs as
required by MEP Subcontractor.
D. MEP Subcontractor’s responsibilities in connection with Builder’s Works for MEP services installations
which shall include the following:
1. Preparing accurate shop drawings for all Builder’s Works requirements including coordination with
structural beams and walls.
2. Note: In preparing the shop drawings, the drilling, cutting or leaving of holes or apertures through
structural floors, walls, beams, etc., shall be avoided, but where this becomes a necessity, the
Subcontractor must obtain the written approval of the PM/CS before finalizing the shop drawings.
3. Positioning and fixing of sleeves, frames, mark locations for openings required on slabs and wall
partitions. For the avoidance of doubt, the sleeves shall be supplied by the MEP Subcontractor.
4. Mark accurate opening sizes on ceilings for recessed light fittings, A/C grilles, access panels or other
devices.

5. Applying protective paint to pipe work supports and brackets.
6. Filling of services penetration gaps between pipe sleeves, pipes, cables, ducts, etc. with
specified/approved materials.
7. Note: Services penetration through fire rated walls, floors shall be filled with fire stop material as
approved by the local authorities / PM/CS.
8. Excavation and backfilling of external pipes or cables service duct trenches.
9. The building of meter pits, sumps, manholes, handles, access chambers and the like.
10. Sealing of incoming cable ducts to and from buildings subject to the PM/CS’s approval.
11. Supply and installation of galvanized steel frames and chequered plates for cable trenches / services
trenches, manhole covers as detailed in specification, drawings or BOQ.
12. The waterproofing of penetrations for all external ductwork and pipework to the PM/CS’s approval.
2.2. Employer Supplied Materials
A. The expression “Employer Supplied Materials” shall mean the items or equipment, which are procured by
the Employer and delivered to the Contractor at Site, for the Contractor to install, test and commission
such items that are necessary for completion of the Works and designated as such in the Contract.
B. The Employer’s Project Manager shall specify these items including all accessories, which are required to
complete the installation as detailed in drawings, specification and BOQ. The Quantity Surveyor shall
quantify the items of the Employer Supplied Materials prior to procurement of material or equipment as
detailed in shop drawings and specification. The details of material, quantities, supplier’s information and
delivery details shall be issued to the Contractor when they are finalized.
C. The Contractor’s responsibilities in connection with Employer Supplied Materials shall include, amongst
other things
1. Delivery of the Employer Supplied Material shall be agreed upon during the approval of construction
programme.
2. Verification of quantities of the Employer Supplied Materials prior to placing of orders with the
suppliers and advise the PM/CS if there are any discrepancies.

3. Notify the PM/CS in advance if there are any delays in delivery of material / equipment, which may
affect the completion of works according to the programme.
4. Receiving samples of materials delivered to the Site and installation of samples according to
manufacturer’s recommendation or specification or as detailed in drawings and obtaining of Resident
PM/CS’s approvals of all materials included as fix only in his BOQ.
5. Carrying out all necessary Builder’s Works in connection with installation of the Employer Supplied
Materials.
6. On receipt of the Employer Supplied Materials at Site, the Contractor shall unload, check for
shortages, breakages, damages, or any failure and notify the PM/CS within five days.
7. The Contractor shall liaise with the supplier of the Employer Supplied Materials to ensure that all
materials are not properly packed or identified prior to delivery to the Site. Examples:
a) Light fixtures shall be delivered to the Site with proper labels identifying manufacturer’s
catalogue numbers and the fitting reference numbers as Type A, B, C, D……etc. as detailed
in the purchase order. The accessories such as diffusers, reflectors, ballast, transformers and
lamps, which are part of the fixtures, should also be labeled to avoid confusion during issue of
material and installation.
b) Sanitary fittings shall be delivered to the Site with all identification labels on them for Make/Type
where they are to be installed having toilet numbers/building references. The mixers for
sanitary appliances shower assembles, WC assembles and etc. shall also be labeled as
sanitary fixtures.
8. The Contractor shall be held responsible for any losses, breakages, and damages to the Employer
Supplied Material upon receipt and acceptance of the delivery to Site.
9. Maintaining the schedules of materials delivered to the Site and the material installed with a proper
inventory list.
10. Coordinating with the relevant Subcontractors and issue materials as they are required on Site for
installation.
11. Protecting the installed materials.

3. PROJECT HEALTH, SAFETY AND ENVIRONMENT (HSE)

REQUIREMENTS
3.1. Health and Safety (H&S) Management
3.1.1. Introduction:
Scope:
This Section sets out the Employer’s Health, Safety and Environment (HSE) requirements for the Project which
the Contractor, its Subcontractors and any other agency shall comply with at the Site at all times. The Employer’s
Project HSE requirements are minimum standards set for the Contractor’s compliance in the execution of the
Works at the Site.
The Contractor shall ensure that all its employees, its Subcontractors and agents strictly comply with the HSE
rules and procedures set out in this Manual.
IMPORTANT NOTE:
This Employer’s Project HSE requirements do not supersede the local authorities’ rules and regulations. In cases
where standards or guidelines are not available in the region and in the Employer’s Project HSE requirements,
the Contractor shall comply with the applicable International Standards such as ISO, ILO, British Standard
Institute, OSHA standards etc., whichever is the highest requirement or standard. If there is any doubt or
misunderstanding of the HSE rules and procedures, the Contractor shall consult the PM/CS and the Employer
for clarifications.
Purpose:
a) To provide a code for safe working practices to minimize hazards and prevent injuries.
b) To set out the HSE management controls for Construction Management / Supervision projects for the
Contractor and its Subcontractors compliance in the execution of the Works.
c) To set out the Health, Safety and Environmental Standards for the Contractor and its Subcontractors
compliance in the execution of the Works.
d) To set out the mandatory HSE reporting, monitoring and submission requirements for the Contractor and
its Subcontractors compliance in the execution of the Works.
3.1.2. Employer HSE Requirements and Compliance
Employer HSE Policy and Management Systems: The construction works shall be undertaken in accordance with
the Employer HSE Policy and Management Systems as amended from time to time.
The Contractor shall establish a Health, Safety and Environmental policy statement showing commitment to the
Employer’s HSE standards, adherence to the Employer’s HSE requirements and compliance with all the HSE

statutory requirements and regulations of local authorities. This statement shall be signed by the Contractor’s
authorized representative.
‘HSE’ Targets and Goals:
 The HSE targets, goals and aim for the Works are to achieve:
 Reduce total recordable injuries.
 Reduce reportable environmental incidents.
 All personnel and visitors are inducted in accordance with the approved Contractor HSE plan.
 Total compliance with HSE inspection plans and audits as per approved HSE plan.
 100% incident recording and reporting.
 100% adherence of usage of appropriate PPEs at work.
 Executing construction work with least disturbance to the environment, utilities, adjoining structures,
road users and general public.
‘HSE’ Culture:
 The Employer adopts a strong HSE culture which is enforced by the Employer’s project management
team in line with the following HSE principles:-
 To promote, develop and create a “safety first second nature” culture.
 HSE is accepted as everybody’s responsibility.
 Management is fully committed to HSE and shall lead by personal example.
 Timely reporting of unsafe acts/conditions.
 Proactive rather than reactive.
3.1.3. Planning and integration of HSE into overall project management - Legal and Contractual
requirements:
Where legal requirements conflict with those set out in the Employer Project HSE Requirements, then the more
stringent requirement shall apply.
The Contractor shall be responsible for ensuring that its and its Subcontractor’s employees understand and
comply with the relevant Employer Project HSE Requirements.
The safety of all personnel and visitors on Site is of paramount concern to the Employer. Therefore, the Contractor
shall strictly comply with the Occupational Health and Safety requirements for the Project. The PM/CS or the
Employer shall have the right to stop any operation, activity or erection of plant/equipment, etc. if there is a hazard
to the safety and health of any site personnel (or others) and environment.

The Contractor shall ensure that all its and its Subcontractors’ employees obey any written or verbal instructions
issued by the PM/CS of the Employer in respect of health, safety and environment matter. The Contractor shall
not be entitled to any additional payment for complying with this paragraph.
Specific HSE Requirements set out in Contract documents shall be applied where relevant. This may include the
prescribed HSE reporting mechanisms or the use of specific HSE formats.
International Standards, Guidelines and ISO Certifications:
The HSE standards and practices set out in this Manual have been developed to reflect the international best
practice while remaining realistic and achievable in the country in which the Site is located, where the Works are
to be executed.
Where necessary and relevant, the Contractor shall execute the Works in accordance with the applicable
international guidelines, standards and specifications on HSE, as follows:
 OHSAS 18001 (Occupational Health and Safety Management Standard);
 ISO 14001 (Environmental Management Standards);
 OSHA 1910.12 (Occupational Safety and Health Standards: Construction Work)
 Health and Safety Executive (HSE) Guidance Notes and ACOPS
 British Standards, British Standards Institute (BSI);
 American National Standards Institute (ANSI);
 Code of Federal Regulations (CFR), Title 29 (OSHA), Construction H& S Regulations (1926);
 National Fire Protection Association (NFPA).
Workman Compensation Act along with allied Rules:
Please refer to the Conditions of Contract which set out the conditions and requirements for the Contractor secure
and maintain workmen compensation insurance in the execution of the Works.
3.1.4. Duties and Responsibility in Health, Safety and Environment:
The Contractor shall ensure that key personnel are aware of their duties and responsibilities as set out in the
Employer Project HSE Requirements.
3.1.5. Contractor’s HSE Policies, Plans and Procedures.
The Contractor shall prepare and submit the Project Specific Health, Safety and Environmental Plan to the PM/CS
for review and approvals within 14 days of the date of receipt by the Contractor of the Letter of Acceptance, duly
signed by the Employer and the Contractor. Upon approval by the PM/CS, the Contractor shall provide two (2)
copies of the HSE Plan to Employer.

The Contractor’s project specific Health, Safety and Environmental Plan shall detail how it intends to organize its
activities to comply with the requirements contained under this Section 3, which shall contain the following
information, as a minimum:
1. Description of project
a) Project description and details of programme which shall include any key dates.
b) Details of the Employer, the PM/CS, the Contractor, other contractors and consultants
appointed by the Employer for the Project.
c) Extent and location of existing records and plans that are relevant to health and safety on Site,
including information about existing structures where appropriate.
2. Management of the Works
a) Management structure and responsibilities.
b) Health and safety goals for the Project and arrangements for monitoring and review of health
and safety performance.
c) Arrangements for:
i) regular liaison between parties on Site.
ii) consultation with the workforce.
iii) the exchange of design information between the Employer, the PM/CS, the Contractor
and other consultants appointed by the Employer for the Project, and the management
of design changes during construction of the Works.
iv) the selection and control of contractors on Site.
v) the exchange of health and safety information between the Contractor and other
contractors appointed by the Employer for the Project.
vi) site security.
vii) site induction.
viii) on-site training.
ix) welfare facilities and first aid.
x) the reporting and investigation of accidents and incidents including near misses.
xi) the production and approval of risk assessments and written systems of work.
xii) site rules (including drug and alcohol policy).
xiii) fire and emergency procedures.
3. Arrangements for controlling significant site risks
Safety and health risks, including:
a) Delivery and removal of materials (including waste) and work equipment taking into account of
any risks to the public, for example during access to or egress from the Site.

b) Dealing with services - water, electricity and gas, including overhead power lines and
temporary electrical installations.
c) Accommodating adjacent land use.
d) Stability of structures whilst carrying out construction work, including temporary structures and
existing unstable structures.
e) Preventing falls.
f) Working with or near fragile materials.
g) Controlling of lifting operations.
h) Maintenance of plant and equipment.
i) Working on excavations and other work activities where there are poor ground conditions.
j) Working on wells, underground earthworks and tunnels.
k) Working on or near water where there is a risk of drowning.
l) Work activities which involve diving.
m) Working in a caisson or compressed air working space.
n) Work activities which involve the use of explosives.
o) Traffic routes and segregation of vehicles and pedestrians.
p) Storage of materials (particularly hazardous materials) and work equipment.
q) Any other significant safety risks.
r) Health risks, including:
i) the removal of asbestos.
ii) dealing with contaminated land.
iii) manual handling.
iv) use of hazardous substances, particularly where there is a need for health monitoring.
v) reducing noise and vibration.
vi) working with ionising radiation.
vii) exposure to UV radiation (from the sun).
viii) any other significant health risk.
The Contractor shall prepare and submit to the PM/CS, and copy to the Employer, the following documents and/or
information (prior to commencement of the Works on Site):
a. Project specific Health, Safety and Environmental (HSE) Plan.
b. Project specific Traffic Management and Logistics Plan.
c. Project specific Fire and Emergency Plan.
d. Project specific Construction Environmental Management Plan.
e. Project specific Heat Stress Management Plan.

f. Project specific Welfare Plan.
g. Other specific plans as may be required and deemed necessary by the PM/CS (e.g. lifting, electrical
safety, temporary works, working at high level management plan etc.).
h. Activity specific method statements and risk assessments.
i. HSE organization structure.
j. Appointment of key personnel on the Site: CV’s of key personnel such as Project Manager,
Construction Manager, HSE Manager and PM/CS / Officer shall be submitted to the PM/CS, and copy
to the Employer, for approval.
If any early or enabling works is required to commence immediately prior to the Contractor submitting the above
HSE document, the Contractor shall prepare and submit a specific method statement complete with risk
assessment for such works to the PM/CS, and copy to the Employer, for review and approval prior to
commencement of such works.
3.1.6. Project HSE Pre-Commencement
Prior to commencement of the Works, the Contractor is required to attend an HSE kick-off meeting, in which the
Main Contractor shall deliver an HSE presentation detailing planned arrangements for HSE for the Project.
The HSE kick-off meeting shall be initiated by the Consultant Resident PM/CS in conjunction with Employer
Project Manager and HSE Manager.
The Contractor’s HSE Plan presentation, as a minimum, shall include:
a) Project description and scope of work.
b) The Contractor’s HSE personnel site organisation.
c) The Contractor’s HSE personnel duties and responsibilities.
d) HSE document submissions (e.g. HSE Plan, method statements, risk assessments, job hazard
analysis, environmental mitigation plans).
e) Site set up and logistics (e.g. offices, workshops, site stores, traffic management, security, labour
accommodation).
f) Impact from and to adjacent buildings, structures, premises.
g) HSE meetings and communication.
h) HSE statistics / KPI’s (Key Performance Indicators).
i) HSE competence, training / Site induction.
j) Emergency management.
k) Traffic and security management.
l) Management of Subcontractors / Suppliers.
m) Welfare and medical facilities / occupational health.
n) Workplace bullying and violence.

o) Disciplinary procedure.
p) Incident investigation and reporting.
q) HSE inspection and audit / Identification and close out of HSE non conformance.
r) Fire detection and prevention.
s) Permit to work.
t) Control of site hazards (demolition, access / egress, barriers and signage, temporary electrical
distribution, lock out / tag out, lighting, excavations, confined spaces, scaffold, cantilevers and
temporary work platforms, working at height, false work / formwork, concrete works, roofing and
cladding, lifting operations, plant, tools and equipment, mobile plant, MEWPS, hazardous substances,
gas cutting / welding, electric welding, hot works, overhead and underground services, animals and
reptiles)
u) Issue and use of personal protective equipment / respiratory protective equipment.
v) Construction Environmental Management Plan (CEMP).
w) Waste management and housekeeping
x) Working safely in the heat.
The Contractor shall prepare and submit a draft HSE Plan to the PM/CS, and copy to the Employer, on the date
of or prior to the HSE Plan presentation. After review of the HSE Plan, the PM/CS shall issue its comments, if
any, on the Plan to the Contractor to incorporate in the HSE Plan before formal submission of the HSE Plan.
3.1.7. The Contractors and Subcontractors’ HSE Personnel Requirements at Site:
Sl Contractor’s (including its HSE Manager Sr.HSE PM/CS HSE PM/CS /

No. Subcontractors’) HSE Personnel / Officer Officer
Requirements at site:
1 1 to 250 Workers - - 1
2 250 to 500 Workers - 1 1
3 500 to 750 Workers 1 2
4 750 to 1000 Workers 1 1 2
Note: For every 250 workers and for each high rise tower - 1 HSE officer as a minimum.
For each high rise tower exceeding 40 storeys - HSE Manager is a must
The Contractor must appoint a qualified and competent Project HSE Manager or PM/CS or Officer (as per the
HSE Personnel requirements above) to oversee the safe and proper conduct of his operations.
The Contractor’s Project HSE Manager / PM/CS / Officer shall report directly to the Contractor’s Project Director
/ Manager and liaise with the PM/CS to ensure that all necessary HSE precautions are being adhered to and that
everyone on Site is properly following information or instruction on health, safety and environment matters issued
by the PM/CS or the Employer.

3.1.8. HSE Personnel qualification, experience and approval requirements:
The Contractor’s HSE personnel must comply with the following requirements:-
a) Qualifications:
i) Relevant degree or diploma in PM/CSing (Civil/ Electrical/ Mechanical) or according to the nature of
the project and specialization from an accredited university.
ii) HSE qualification from international recognized institution etc. and with basic Environmental certificate
qualification or trainings.
iii) Experience of independently managing projects.
iv) Able to independently prepare and review HSE plan and assist in implement HSE requirements.
v) Local experience (Vietnam) of at least 3 years and to be fully conversant with local regulations.
b) Years of Experience:
i) HSE Manager - 10 to 12 years of experience.
ii) Sr. HSE PM/CS / Officer - 7 to 10 years of experience.
iii) HSE PM/CS / Officer - 5 to 7 years of experience.
c) Approvals:
i) The Contractor’s Project HSE Manager / PM/CS / Officer shall be interviewed and approved by the
PM/CS and the Employer prior to deployment to the Site.
d) The Project HSE In charge (Manager / PM/CS / Officer) key responsibilities:
i) Application and implementation of local authorities’ regulations and the Contractors HSE Plan in the
execution of the Works.
ii) Developing safety culture in the Project.
iii) Promptly identifying potential hazards on new work activities before work commences.
iv) Conducting HSE audits and inspections on a regular basis to ensure that safe working practices are
in operation.
v) Supervising the recording HSE trends and reviewing overall HSE performances.
vi) Carrying out and analysis of information on injuries, damage. Previewing any corrective actions
recommended to eliminate or minimize incident causes.
vii) Assisting in the HSE training of employees to promote awareness of incident prevention and damage
control.
viii) Ensuring strict adherence to work permit procedures.
ix) Ensuring compliance with the Employer’s Project HSE requirements.

x) Co-coordinating incident/accident response including first aid, rescue, evacuation, investigation and
reporting.
xi) Submitting HSE reports to the PM/CS, and copy to the Employer.
xii) Liaison with the Employer, local authorities and the PM/CS in hazard identification and the
establishment of preventative measures.
3.1.9. Key Project Personnel’s:
The PM/CS shall review competency of the key project personnel’s site nurse / scaffolding inspectors and
supervisors / lifting inspectors / logistic and welfare in charge / site electrical in-charge for the Project (all if
applicable) to ensure that the Contractor carries out the works effectively as highlighted in the Contractor’s HSE
plan.
3.1.10. Method Statements, Hazard Identification and Risk Assessments
The Contractor shall submit safety work method statement to the PM/CS at least two weeks before work is due
to start. The Contractor shall also prepare risk assessments for all the activities and attach to the safety work
method statement. All safety work method and risk assessments shall be project specific and shall be approved
by the PM/CS before commencement of work.
The safety work method statement shall include the following details:
a) The job to be undertaken,
b) Individual activities required to complete the job,
c) plant/equipment/tools to be used in the activities,
d) substances/chemicals to be used where and in which activity,
e) names of the supervisor for each activity,
f) name of the person overall charge of the work (responsible persons for different jobs/activities shall be
identified), and
g) detailed description of how the work will be done including control measures and procedures to complete
each activity and the overall job safety.
The Contractor shall be responsible to ensure that to ensure that the procedures set out in the safety method
statement and risk control measures are complied with in the execution of the Works. The Contractor shall also
ensure that all its and its Subcontractor’s workers and employees (First line supervision and operatives involved
in activity) fully understand the risk assessment and record for such meetings / briefing.
The Contractor shall ensure that its supervisors, in direct charge of an activity on Site, fully briefs and discusses
with the workers executing such activity the following matters prior to commencement of the activity:
i) On nature of the job,
ii) associated hazards,

iii) safe working methods to be adopted, and
iv) requirements of the permit to work system,
The risk assessment shall be amended depending on the change in activity or when the situation demands (i.e.
change of workplace, new tools, incident has happened etc).
The Contractor shall prepare a risk register for the overall Project scope of works. Specific risk assessments shall
then be prepared for each principle activity. Specific safety requirements / risk assessments must be included in
the method statements submitted for the planned works.
3.1.11. HSE Induction and trainings
The Contractor shall ensure all its and its Subcontractors’ workers, staff and employees working at the Site to
attend the Health, Safety and Environmental induction when they arrive at the Site. The induction shall include
the following information as set out in the table below, as a minimum requirement:
Site Familiarisation Section Key Items
1. Site Plan / Boundaries a) Site details / address etc.
b) Key personnel contact details.
c) Site layout, boundaries and security, notice boards etc.
d) Welfare facilities on Site – toilets, rest shelters, prayer room etc.
e) Housekeeping arrangements and materials storage.
f) Personal responsibilities and conduct, and disciplinary measures.
g) Environmental issues – water courses, noise, dust, re-fuelling.
h) Construction constraints – noise restrictions, deliveries, overlap with

the Employer’s undertaking, adjacent properties or works, working
hours.
2. Communication & a) Procedure for reporting unsafe acts/conditions, near misses and
Consultation safety infringements that require attention.
b) Methods of consultation on this Project including method statement

briefings, toolbox talks, daily activity briefings, night activity briefings
etc.
c) Language barriers.
d) Use of visual standards and pictograms.
3. Reporting and emergency a) Key personnel contact details.
b) Actions in the event of an accident and reporting procedure.

c) Fire precautions on Site and the actions in the event of an emergency,

including escape routes, assembly points and instruction in the safe
use of any firefighting equipment.
d) Name, details, location of nurse/first aider and first aid facilities.
4. Restrictions a) Site rules.
b) Smoking restrictions.
c) Drugs and alcohol.
d) Mobile phones.
e) Personal Protective Equipment required.
f) Safe use of scaffolding.
g) Site procedures (e.g. permits to work, hearing protection zones,

restricted areas etc.)
h) Public interface.
i) Waste management arrangements.
5. Specific Hazards (to identify a) Access/Egress.

the major project specific
hazards and controls; the list b) Heat exposure/adverse weather.
opposite is not definitive)
c) Excavations.
Plant/Machinery.
d) Working at high level.
e) Scaffold.
f) COSHH.
g) Hand/power tools.
h) Electricity.
i) Confined spaces.
j) Permit to work systems.
Common health issues.
6. Training and Authorisation a) Who needs to be authorized for what activities; how are people
authorized and identified.
b) Local 3rd party requirements
c) i.e. Scaffolder.
d) Plant operator.
e) Carpenter etc.

7. Emergency procedures and a) Key emergency contact details.

arrangements for
b) First Aid / MTC / major injuries.
c) Fire.
d) Fall from high level.
e) Crane, scaffolding, trench collapse / cable strike.
f) RTA
g) Others.
The term HSE training refers to the acquisition of knowledge, skills, and competencies as a result of the teaching
of vocational or practical skills and knowledge that relate to specific useful competencies. In addition to the basic
training required for a trade, occupation or profession, observers of the labor-market recognize today the need
to continue training beyond initial qualifications: to maintain, upgrade and update skills throughout working life.
People within many professions and occupations may refer to this sort of training as professional development.
The Contractor shall develop a training plan which shall identify the target groups and necessary training required
for the target groups (both internal and external). Trainings shall include first aid training, fire fighting training,
emergency rescue training, specific safety training programs, tool box meetings, and mock drills etc.
3.1.12. HSE Communications:
All the Contractor’s staff, supervisors and HSE Officers shall be able to communicate in English speaking.
The Contractor shall erect a sign board at the entrance to the Site. Signboards shall include details of the
Employer, the PM/CS, the Contractor and other relevant consultants for the Project.
The Contractor shall display key health and safety data on the signboard such as hours worked without lost time
injury.
The Contractor shall display relevant signage to communicate mandatory requirements, communicate
prohibitions, warn of dangers and inform of workers of emergency equipment and escape routes.
The Contractor shall prepare and erect hazard warning signs throughout the worksite. Signs shall display both
words and pictures where possible. Signage shall be maintained so that it is clearly visible. Signage shall be
reflective where intended to provide guidance during night operations.
The Contractor is required to display prominently appropriate DANGER, WARNING and INFORMATION signs
for:
a) safety hazards;
b) health hazards;

c) environmental hazards;
d) need to use PPE with type;
e) emergency escape routes and exits;
f) emergency medical services.
Signage type, method, size and locations of the display shall meet local authorities’ regulations.
3.1.13. Permits to work system:
A. A permit to work system is a safety procedure designed to protect personnel and plant. It consists of an
organized and pre-defined safety procedure. It forms a clear record of all foreseeable hazards, which have
been considered in advance. Proper implementation of the system ensures that:
i) Only one authority issues permit to allow personnel to work.
ii) Only authorized persons shall request and receive permit.
iii) All personnel are aware of safety measures required to be taken.
iv) The area affected by the work clearly defined.
v) The period of time during which the work may take place is clearly defined.
vi) The correct protective clothing and equipment is provided and used.
vii) Management is aware of the work in progress.
B. A work permit system shall be in place for:
i) Entry into confined spaces.
ii) Permit to dig – Excavation.
iii) Work in close proximity to overhead power lines and telecommunication cables.
iv) Demolition / Blasting.
v) Hot work.
vi) Tunneling / Piling.
vii) Lifting over 5 tons.
viii) Work on electrical equipment.
ix) Limitation to Access / Electrical isolations.
x) Radiography / Hydro test / Pressure test.
xi) Lift and Riser shaft.
xii) Steel Erection and Roof works.
xiii) Work with heavy moving machinery.
xiv) Any other high risk task.

C. Work permit system: The Contractor shall require a written system of work permits, identifying the
following:
i) The level of competence of all operatives and any specialist skills.
ii) Isolation / pre-work / work precautions.
iii) Plant and equipment required.
iv) PPE (Personal Protective Equipment) to be used.
v) Method statement setting out the sequence of events as planned, with identified hazards / residual
risks and controls clearly defined.
vi) Work permits shall not be valid for more than 1 day.
vii) Each permit contains a list of the typical precautions against common hazards. It shall be the
responsibility of both the Permit Issuer and Permit Receiver to review the task, anticipate the
hazards that might occur and to ensure that the proper precautions have been specified on the
permit before it is signed.
viii) Prior to work execution, the hazards and necessary precautions or controls shall be discussed with
involved persons through toolbox talks. Records of the toolbox talks shall be maintained.
ix) Persons not required in the area to carry out the task shall be prohibited from entering.
x) If any unauthorized person enters the area where the person could be exposed to the hazards, the
activity shall be stopped immediately until such person is removed from or has left the area.
xi) If conditions change or the area becomes unsafe during the course of work the Permit Issuer, local
supervisor or Safety PM/CS/Officer shall stop the work and cancel the permit.
xii) The Permit Receiver shall be responsible for stopping the work and informing the Permit Issuer or
his supervisor if he feels that the activity does not meet the conditions of the work permit.
xiii) The Permit Receiver shall request for a new work permit on the rectification of identified
deficiencies. The procedure shall then be repeated from the beginning.
xiv) Permits shall be available at all times at the work area.
xv) When the task is completed, or the shift ends, each permit shall be closed out by both the Permit
Issuer and Permit Receiver.
D. Permit to Work audits:
Surprise audits shall be conducted by PM/CS’s or the Employer’s representative together with the
Contractor’s representative for ongoing works. If the PM/CS or the Employer identifies any deficiencies
during the audit, the permit shall be withdrawn/cancelled. New permit shall be issued after rectification of
all deficiencies by the Contractor.
3.1.14. Traffic Management and Logistic
Within 14 days of the date of receipt of the Letter of Acceptance, duly signed and stamped by the Employer and
the Contractor, the Contractor shall develop a traffic management and logistic plan and submit the plan to the
PM/CS, and copy to the Employer, for review and approval. The plan shall include drawings to clearly show:

a) Site boundary / Site security stations.
b) Site vehicle access / egress routes (cars, delivery vehicles).
c) Site vehicle access / egress routes (emergency services).
d) Labour bus loading / offloading areas.
e) Proposed location of temporary structures, welfare facilities, workshops and laboratories.
f) Site parking / Site pedestrian routes.
g) Proposed lay down areas / stores.
h) Proposed road closures and diversions.
3.1.15. Emergency preparedness plan and response.
An emergency is any unplanned event that can cause deaths or significant injuries to any person, or an event
that can shut down the construction process, disrupt operations, cause physical or environmental damage, or
threaten the Employer’s financial standing or public image.
As part of the Contractor’s HSE Plan, the Contractor shall prepare an emergency response plan and submit to
the PM/CS for review and approval. The plan shall integrate the emergency response plans of the Contractor
and all its Subcontractors. The emergency response plan shall detail the Contractor’s procedures, including
detailed communications arrangements, for dealing with all emergencies that could affect the Site. This includes
where applicable, injury, sickness, evacuation, fire, chemical spillage, severe weather and rescue.
The Contractor shall ensure that an emergency response plan is prepared to deal with emergencies arising out
of:
a) fire and explosion
b) major industrial incidents leading to fatalities, major injuries or ill health
c) collapse of lifting appliances and transport equipment
d) collapse of building, sheds, scaffolding or structure etc.
e) gas leakage or spillage of dangerous goods or chemicals
f) civil disturbance, terrorism and war
g) drowning of workers
h) natural disasters (earthquakes, cyclones / hurricanes / tropical storms, tsunami
i) outbreak of disease / infection,
j) catastrophic failure of plant and / or equipment,
k) environmental incidents / release of hazardous materials and substances etc..
The Contractor shall be responsible to inform the local authorities of any accident or emergency event and seek
urgent help so as to mitigate the consequences of an accident or emergency. The Contractor shall also promptly
notify the PM/CS of any accident or emergency first by telephone and followed by a written report. The Contractor

shall arrange for EMS / local hospitals to attend promptly to injured personnel, and shall also co-ordinate with
local fire stations / civil defense departments for emergency response.
The Contractor shall conduct an onsite emergency mock drill once in every three months for all his workers and
its Subcontractors’ workers. Emergency contact numbers must be displayed at different locations on the Site.
3.1.16. Monitoring, Inspections, Audits, Review and Reporting
The Contractor shall introduce a program of inspections to ensure that all its and it Subcontractors’ workers and
all person who are entitled to be on Site comply with the Project HSE requirements and regulations. The
inspection program shall include the following, as a minimum:
 Site HSE inspections;
 Site senior management tours;
 Site HSE joint tours with the Employer’s and PM/CS’s representatives.
Inspections play a key role in maintaining HSE standards. The purpose of walks and inspections is to improve
the working standards of the workers and employees. Inspections help the Contractor to recognize the deviations
from the standards, regulations, norms, and contractual terms and help rectify and preventing it from further
deviations. The Contractor is required to conduct a weekly site HSE inspection program for the duration of the
Works on Site using Form No. SPM/HS/SIC/003/00 (HSE Inspection Checklist) included below under this Section
3. Records of such inspections shall be maintained on the site HSE records.
The Contractor shall host a weekly joint site HSE inspection with the PM/CS’s representative and where available.
The Contractor shall cooperate with the PM/CS at all times and ensure safe access to all work areas for the
purposes of inspection. Any items of concern which are identified by the HSE inspectors / PM/CS’s representative
during the inspections must be given serious attention and shall be complied within the stipulated time given by
the HSE inspectors / the PM/CS representative.
The Contractor shall develop and implement its HSE inspection schedules. The table below sets out the minimum
inspections and frequency recommended to be carried out at Site.
Sl Item to be inspected Frequency Internal / By

No. of Inspection External
Whom
1 a. Personal Protective Equipment Daily Internal a. HSE team

(P.P.E)
b. Vehicle / Machinery conditions

b. Operator
c. Housekeeping at site
c. HSE team
d. Hygiene Facilities
d. HSE team

Sl Item to be inspected Frequency Internal / By

No. of Inspection External
Whom
e. Cranes etc. e. Operator
2 a. Crane and lifting equipment Weekly Internal a. Crane coordinator

Inspections
b. Site safety inspections

b. HSE Off / Eng
c. Health and hygiene facilities
c. HSE team
d. Excavations
d. HSE Off / Eng
e. Scaffoldings
e. Scaffolding Inspector
3 a. Site senior management tour Monthly Internal a. Senior Manager /

Director
b. HSE In charge
b. Monthly Site HSE audits
c. Electrical Eng.
c. Electrical installations and tools
d. Workshop In charge
d. Work shop / stores facilities
e. Fire Coordinator
e. Fire fighting equipment
f. Plant Coordinator
f. Plant and equipment
g. HSE team
g. Environmental audits
h. HSE team
h. Site office establishments
4 a. Annual HSE audits Yearly Internal a. HSE Auditor
5 a. External HSE audits Yearly External a. 3rd party accredited

HSE auditor
6 a. Lifting tools and tackles Half yearly External a. 3rd party
7 b. Crane and lifting equipment Annual External b. 3rd party

inspections
c. Air receivers, boilers, pressure

vessels c. 3rd party
d. Firefighting equipment
d. 3rd party
Project HSE Audits:
The Contractor shall arrange and conduct all the necessary audits on the Works and the Project as prescribed
by this Section 3 jointly with the Employer, the PM/CS and other consultants appointed by the Employer for the

Project, as required and appropriate. The audits will focus on management compliance and effectiveness of the
HSE management plans, method statements, risk assessments and procedures, and any associated documents.
The following audits shall be conducted for the Project:
a) 1st Party Audits: To be carried out internally by the Contractor’s HSE Manager / staff on both their own
systems and that of the Subcontractors’ systems;
b) 2nd Party Audits: To be conducted by the PM/CS on the Contractor’s HSE systems and records;
c) 3rd Party Audits: To be conducted by the Employer on the PM/CS’s and the Contractor’s HSE systems,
or conducted by external third parties to ensure ISO compliance for an accredited company.
If any NCRs raised during the audit are still open during the interim claim for progress payment stage, the PM/CS
shall be entitled to deduct an estimated amount of the cost of rectifying each NCR works from the payment
certificates.
The Contractor shall prepare and submit to the PM/CS, and copy to the Employer, daily, weekly and monthly
reports of all HSE activities on Site.
3.1.17. Stoppage of Work, Violations and Notices:
The PM/CS shall have the right to stop any work if, in its opinion, the work is being carried out in such a way that
may cause accidents and/or endanger the safety of any persons and / or property, and / or equipments. In such
event, the PM/CS shall accordingly notify the Contractor in writing of such stop work order and include in the
notice details of the hazards and possible injury / accident which led to the stop work order. The Contractor shall
not proceed with the work until it has rectified the situation and/or eliminated the danger to the satisfaction of
Consultants.
The Contractor shall not be entitled to any additional time and payment arising from or in connection with the
stoppage of work due to safety reasons.
Action Management System (AMS) improvement notices using Form No. SPM/HS/AMS/006/00 (Asset
Management System) included below under this Section 3 shall be issued to the Contractor for action within the
specified timescale. AMS notice shall normally be used to record the close out of significant HSE violations and
/ or identified hazards. AMS notice will be raised by the PM/CS and issued to the Contractor. AMS notice shall
include a description of the issue and suggested remedial action. Where possible, the AMS notice will include
relevant photographs of the violation.
Safety Violation Report (SVR) prohibition notices using Form No. SPM/HS/SVR/005/00 (Safety Violation Report)
included below under this Section 3 shall only be issued to the Contractor for persistent failure to close issues
raised on the AMS notice, or as a stop work order for work in progress identified as life threatening. In such
circumstance, the Contractor shall be verbally advised by PM/CS to stop work and the SVR notice shall be issued
by the PM/CS to the Contractor at the earliest possible time following the stop work order. SVR notice will be
raised by the PM/CS and issued to the Contractor. SVR notice shall include a detailed description of the issue
and minimum remedial action. Where possible, the SVR notice will include relevant photographs of the violation.

The PM/CS shall not permit highly unsafe work to re-commence, regardless of cost or delay, until the necessary
and required HSE controls are in place.
3.1.18. Disciplinary Program and HSE Awards:
The Contractor shall have its own disciplinary program for its and its Subcontractors workers and employees who
breach safety rules consistently. The disciplinary system should not exist primarily to punish the workers and
employees. Its purpose should be to control the work environment so that the workers and employees are
protected and accidents are prevented.
A disciplinary system helps ensure workplace safety and health by letting the company’s workers and employees
know what is expected of them. It provides workers and employees with opportunities to correct their behavior
before an accident happens.
HSE awards shall be distributed to the staff and workers on monthly basis for outstanding performance in the
areas of HSE.
3.1.19. Incident Reporting and Investigation:
The Contractor shall immediately notify and report all significant incidents to the PM/CS. The PM/CS shall
immediately notify all major and significant incidents to the Employer’s Project Manager.
The Employer’s Project Manager shall further notify the Employer’s SVP/VP Projects and the HSE Manager for
information and necessary actions. Definitions and categories of incidents are set out in Annexure No.
SPM/Annexure 02 (Definitions and Categories of Incidents) included below under this Section 3 for reference
and implementation.
The Contractor shall send a notification report of fatalities, major injuries, multiple injuries, potential lost time
accidents or any incident which could have resulted in any of these injuries or in serious damage or loss to plant,
equipment or structure, immediately or on the same day of such incident to the PM/CS in accordance with Form
No. SPM/HS/IRN/001/00 (Incident Report Notification) included below under this Section 3.
The Contractor shall forward a detailed Incident report within 07 days of the date of the incident first occurred to
the PM/CS in accordance with Form No. SPM/HS/AIR/002/00 (Accident/Incident Report) included below under
this Section 3. The PM/CS shall review and forward all incident reports to the Employer.
The PM/CS and the Contractor shall allocate sufficient resources to the investigation of any incident in order to
determine the root cause(s) and prepare improvement recommendations. Following an incident, the Contractor
shall be responsible, if necessary, to contact the insurance company(ies) who may require an independent
investigation of such incident.

3.1.20. Incident Review Meeting:
Any incidents resulting in major injuries, loss of life or significant property damage will require a detailed
investigation by the Contractor. An incident review meeting shall be arranged by the PM/CS within 24 hours of
the occurrence of any major incident resulting in loss of life or significant property damage. The PM/CS and its
HSE representative shall attend incident review meetings. The Contractor shall present all relevant facts and
findings at the incident review meeting.
3.1.21. Emergency Contacts:
The Contractor shall install information boards in various locations on Site to display emergency contacts,
including: -
 Names of personnel on site - nurse who are First Aid / CPR Trained
 Nearest hospital or medical center
 Police / Ambulance / Fire brigade
 Project HSE in charge
 Contractor’s Project Manager
 The PM/CS’s representative (The Resident PM/CS)
Telephone or radio communication equipment shall be available for emergency calls. A suitable vehicle shall be
available on Site at all times during the execution of any works for emergency transport.
3.1.22. HSE Registers
The Contractor shall maintain the following registers, as a minimum, on the Site for all parties reference and
monitoring:
 First aid register
 Incident register
 Permit-to-work register
 Risk assessment register
 Plant and equipment register
 Hazardous substances register
 Lifting equipment and gear register
 Abrasive wheel register
 HSE NCR register
 Tool box talks register
 HSE induction register

 Other relevant registers (as advised by the PM/CS)
3.1.23. HSE Monthly Document Review
The Contractor shall carry out a monthly HSE document review of the HSE records to review compliance with
legal and other requirements.
Typical HSE documents for periodic review include, but are not limited to:
 HSE Inspection Records
 HSE Induction Records
 HSE Training and Tool Box Talk Records
 HSE Meeting Minutes
 HSE Audit Reports
 3rd Party Test / Inspection Certificates (e.g. lifting equipment, site plant)
 Operator Licenses (3rd party training certificates, driving licenses)
 Plant, Tool and Equipment Maintenance Records
 Permit Records
 General Incident Reports and Medical Treatment Records
 COSHH / MSDS Records
 Waste Collection / Disposal Records
The Contractor shall ensure that the above information is maintained in the Project HSE records and made
available to the PM/CS’s representative on request.
3.1.24. Project HSE Meeting:
A weekly or bi-weekly HSE meeting shall be arranged, chaired by the PM/CS’s HSE representative. The
frequency (weekly or bi-weekly) of this meeting shall be subject to the size and scope of the Project. The following
personnel shall be required to attend the Project HSE meeting, as a minimum:
 The PM/CS’s Resident PM/CS and/or HSE Representative.
 The Contractor’s Project Manager and/or HSE Manager / PM/CS / Officer
The Project HSE meetings shall be recorded in accordance with Form No. SPM/HS/AMM/007/00
(Agenda/Minutes Project HSE Meeting) included below under this Section 3 and minutes prepared by PM/CS.
The PM/CS shall issue the minutes to the attendees and all relevant parties including the Employer.

3.1.25. HSE Submittals to Employer
The Contractor shall prepare its HSE Plan which shall incorporate the Employer HSE reporting requirements.
This shall be prepared utilizing the Project HSE monthly report in accordance with Form No.
SPM/HS/MSR/008/00 (Project Monthly HSE Report) included below under this Section 3. The report shall be
issued to the PM/CS and copy to the Employer. The Project HSE monthly report shall be prepared within 1 week
of the end of each month and submitted to the PM/CS and copy to the Employer.
The Project HSE monthly report shall include the following information, as a minimum:
 Manpower / Man-hours worked
 Number of fatal or permanently disabling injuries
 Number of temporarily disabling injuries
 Number of medical treatment / restricted work cases
 Number of first aid cases / occupational illness cases
 Number of dangerous occurrences (significant non-injury events)
 Number of environmental incidents
Other HSE monthly report submissions are detailed in Section 6.4.4.
When the Employer requires an additional specific HSE report from the Contractor, the Contractor shall issue
such HSE report(s) to the Employer, and copy to the PM/CS.
3.2. Occupational Health, Welfare and Security
3.2.1. Health and Medical Arrangements
Any person who has impaired vision, impaired physical health, mental health or an infectious disease shall not
be allowed into the Site.
The Contractor shall have emergency first aid facilities available at the Site in compliance with the local
authorities’ rules and regulations. The name of trained first aider(s) shall be promptly displayed throughout the
Site. The Contractor shall provide and ensure that full time trained first aider(s) are available at Site at all times
(for day and night shifts) whenever any work is being performed based on the following requirements: -
a) If the number of persons on Site exceeds 5 numbers, the Contractor shall provide at least one fully
trained first aider to be present full-time on Site.
b) If the number of persons on Site exceeds 150 numbers, the Contractor shall provide an additional first
aider to be present full-time on Site.

c) Thereafter, for every subsequent additional 150 persons working on Site, the Contractor shall provide
one additional first aider to be present full-time on Site.
All first aiders must have completed a locally approved course of training, typically an internationally recognized
3 day course on first aid. The first aiders shall also be required to undertake a refresher course every year and
will require re-certification after three years.
Where there are more than 500 persons on Site, the Contractor shall provide a resident site nurse to be present
full-time on Site. The site nurse shall be provided with an air conditioned medical station. This shall be a private
room or cabin. The site nurse may not issue prescription drugs, but shall be qualified and registered with the
relevant local authorities to work as a nurse. The Contractor shall submit to the PM/CS evidence of qualification,
certificate and experience of the site nurse / first-aider.
First aid boxes shall be provided and maintained throughout the Site in compliance with the relevant local
authorities’ regulations and requirements and the PM/CS’s instructions. The size of first aid boxes shall be in line
with the number of workers in the work area. The contents of the first aid boxes shall comply with specific local
authorities’ regulations and requirements and the PM/CS’s instructions. The Contractor shall prepare and
maintain first aid register in the first aid center to record details of any injury, such as name of the injured, date
and time, type or nature if injury or illness, first-aid or treatment given, and references to hospitals if made any.
3.2.2. Alcohol and Non-Prescription Drugs
Alcohol and Non-prescription drugs shall not be permitted on Site.
3.2.3. Site Welfare Facilities
An adequate and readily accessible supply of drinking water shall be provided by the Contractor. Cool drinking
water must be provided in site offices and at suitable points such as rest and eating areas and shall be marked
‘drinking water’ using the applicable languages required. The Contractor shall install water filters and ensure that
water storage tanks are cleaned and maintained.
Toilet and washing facilities shall be provided before the commencement of work and shall be maintained, by the
Contractor, to a standard acceptable to local authorities’ regulations.
Rooms containing washing facilities shall have sufficient ventilation and lighting.
Sanitary facilities (toilets / urinals) must be under cover, partitioned from each other and have doors with
fastenings. Urinals must be suitably screened. The Contractor shall provide sanitary facilities to include at least
1 WC and 1 urinal for every 25 persons on Site.

Adequate rest area shall be provided to workers to protect them from sun, wind and rain. The Contractor shall
ensure that all persons on Site do not rest or sleep at the work place, where many safety hazards exist.
The Contractor shall provide sufficient and conveniently accessible mess areas for all construction workers
(including its Subcontractors) on Site. Mess areas located external to the building / structure should be enclosed,
free of significant dust ingress and air conditioned where local temperatures would pose a risk.
Mess areas shall be fitted out with tables and benches. The number of tables and benches must be sufficient to
allow every workers/person to sit at a table while eating food. The consumption of food shall be restricted to the
mess area.
No cooking and canteen shall be allowed on Site without the Employer’s approval. If the Contractor requires a
full canteen with kitchen facilities for preparing food, it shall prepare and submit a written proposal to the
Employer, and copy to the PM/CS, for consideration and approval. Subject to the Employer’s written approval,
the proposed canteen shall comply with the relevant local authorities’ food safety regulations. The Contractor
acknowledges and agrees that the Employer may itself or appoint a third party to set-up and operate a canteen
with kitchen facilities at the Site. In the event that the Employer or through a third party sets up and operate a
canteen with kitchen facilities at the Site, the Contractor shall:
a) purchase meals (at the minimum lunch meal) from the canteen for its workers at the Contractor’s own
cost;
b) ensure that its Subcontractors also purchase meals (at the minimum lunch meals) for their workers from
the canteen at the Subcontractors’ costs.
c) not be allowed to bring any food for lunch meals to the Site;
d) ensure that its and its Subcontractors’ workers do not bring any food for lunch meals to the Site.
Suitable pest control measures shall be implemented in all sanitary conveniences, mess areas and other site
areas. Pest control measures shall only be carried out by suitably competent persons / subcontractors. Facilities
shall not be used when hazardous pest control substances are being applied.
3.2.4. Manual Handling:
The Contractor shall ensure that no worker lifts any material, article, tool or appliances by hand or carries such
items overhead or over his back or shoulders if such items exceed the weights as prescribed in the relevant local
authorities’ regulations with regard to the subject matter, unless he is aided by another worker or device.
3.2.5. Noise and Vibration
The Contractor shall consider noise and vibration as an environmental constraint in his design (to the extent
provided for by the Contract), planning and execution of the Works and shall when requested by the PM/CS or
the Employer provide evidence to demonstrate that it has taken into consideration any action required to prevent
or minimie noise and vibration pollution in the design, planning and execution of the Works. The Contractor shall,
at his own cost and expense, take all appropriate measures to ensure that work carried out by the Contractor and
by its Subcontractors, whether on or off the Site, will not cause any unnecessary or excessive noise which may
disturb the occupants of any nearby dwellings, schools, hospitals, or premises with similar sensitivity to noise as
per local authorities’ regulations.

Ear protection zones shall be clearly marked by the Contractor. The Contractor must ensure that its and its
Subcontractors employees are provided with and use appropriate hearing protection when working in these
zones.
If the Contractor brings plant or machinery into the Site, it must ensure that noise levels produced by such plant
or machinery are as low as possible. Where noise levels from the operations of such plant or machinery exceeds
85 db (A), the Contractor shall provide all employees involved in the operation of such plant or machinery with
suitable and approved hearing protection.
3.2.6. Ventilation and Illumination
The Contractor shall provide and maintain adequate fresh air and ventilation throughout the work site, in order to
avoid bad or harmful exhaust fumes, changes of temperature or excessive humidity as per the local authorities’
regulations.
In all confined area the fresh air supply shall not be less than 6m3/min for each worker working in any such
confined area and the free air flow movement inside such confined area shall not be less than 9m3/min. The
oxygen level shall not be less than 19.5% in any working environment.
The Contractor shall take every effort to illuminate the work site as per the local authorities’ regulations. The
Contractor shall conduct a weekly illumination monitoring by lux meter for all the working areas on Site.
3.2.7. Heat Stress at Work and Windy Conditions
The Contractor shall ensure that all workers on Site are protected during hot weather conditions with suitable
body outfits and sufficient amount of shades to protect them. Heat stress is a significant occupational problem
during hot weather conditions. The Contractor shall ensure safe working environment in the workplace. The
Contractor’s supervisors must look-out for early signs of heat stress in any of the workers on Site, and relieve
such workers from performing any work and provide appropriate treatment.
The Contractor shall provide rest breaks to the workers depending on the weather conditions. The Contractor
shall plan work schedules to help the workers adapt to the heat for better acclimatization. The Contractor shall
ensure adequate cool drinking water is available at Site.
During high wind, special precautions shall be taken for all works. When the wind speed exceeds 60 km/hr at Jib
level for tower cranes, the cranes shall not be used for lifting. If the wind velocity exceeds 70 km/hr the crane
must be placed in out of service mode.
The Contractor shall have in place a system to warn all the workers that are working at high levels / other risky
environment of any windy condition and to instruct the workers to cease all works at such areas until the weather
condition improves.

3.2.8. Site Temporary Structures
Temporary structures such as offices, stores, workshops, laboratories and guard houses shall be of safe
construction. In situ constructed or prefabricated structures shall be structurally sound and constructed from non-
hazardous and non-flammable materials.
Electrical supply and distribution for temporary structures shall be in accordance with BS 7671 and shall be tested
and commissioned by a qualified and competent person.
The Contractor shall also prepare and submit to the PM/CS for approval a fire safety plan which shall include fire
prevention and protection requirements for temporary structures. The Contractor shall ensure that suitable and
sufficient firefighting equipment is provided and maintained for temporary structures.
All doors must be self-closing and must be hung to open in the direction of escape. All doors used as an escape
route must always be kept unlocked when the premises is occupied.
Pedestrian access / egress for both normal use and escape route shall be planned and installed for all temporary
structures.
Temporary structures shall have adequate ventilation and natural light. Temporary offices must be adequately
screened against insect / pests. The Contractor shall carry out routine pest control at the work site and all
temporary structures including the temporary offices, sheds, etc. to ensure the Site is pest free.
3.2.9. Office Safety
Permanent and temporary office buildings shall provide a safe place of work for the occupants. While office
environments are considered low risk, the following issues shall be addressed by the Contractor or organiation
responsible for temporary buildings. The Contractor’s fire and emergency plan shall include all offices.
Electrical wiring shall comply with local authorities’ electrical regulations or BS 7671. BS 7671 shall be used
where national regulations are deemed inadequate. Sockets and switches shall comply with national electrical
regulations or BS 7671 where national regulations are deemed inadequate. Electrical systems shall be
maintained by a qualified and competent person. Air conditioning or heating systems shall be maintained by a
qualified and competent person.
Steps / staircases shall comply with the following:-
a) Riser shall not be more than 7 inches (178 mm) high;
b) Tread shall have a minimum of 10.6 inches (269 mm) wide, and
c) pitch shall not be more that 30 degrees.
Staircases with more than 3 steps shall have a handrail.

General office equipment, including electrical equipment, shall be maintained in good working condition and shall
be serviced in accordance with the manufacturer’s or hire company’s recommendations. The Contractor shall
provide and maintain adequate welfare facilities at all times. Toilet, washing and first aid facilities shall comply
with the local authorities’ regulations and requirements and the requirements set out in this Manual. Emergency
exits including doorways and access routes shall be clearly marked and provided with emergency lighting.
3.2.10. Security Arrangements and Site Perimeter Fencing
Before commencement of any works on Site, the Contractor shall ensure that all its and its Subcontractors
workers engaged to work on the Site are issued with ID card / security pass for entry to the Site.
ID card / security passes shall always be carried on the Site and shall be shown to any of the PM/CS’s or the
Employer’s representative on request. The PM/CS reserves the right to remove any of the Contractor or its
Subcontractor’s worker from the Site for willful or repeated breaches or misconduct. The Contractor shall ensure
that its security personnel routinely inspect the vehicles, to ensure that the vehicles are properly insured and
registered as per local laws, driver’s license, vehicle helper, condition of the vehicle etc.
All authorized visitors must report at the site office and shall be aware of basic site rules as briefly described in
Annexure No. SPM/Annexure 01 (Basic Site Safety Rules) included below under this Section 3. The Contractor
shall provide each visitor helmet and other PPEs, namely safety shoes, reflective jacket, respiratory protection
etc. as per requirement of the Site. All visitors shall be accompanied at all times by a responsible member of the
Contractor’s site personnel. The Contractor shall be fully responsible for all visitors’ safety and health within the
Site.
Fencing shall be constructed with suitable materials to withstand all weather conditions, unless otherwise stated
elsewhere in the Contract the fencing shall be constructed of steel. The general specifications for fencing /
barricades shall comply with the following:
a) The minimum height shall be 2m.
b) The fence shall not be easily climbable, especially for the fence constructed around materials storage
areas.
c) All support posts shall be securely anchored.
d) Properly painted and maintained.
e) The ground must be leveled with all fencing being straight and with level tops.
3.3. Safety at Site Works
3.3.1. Access / Egress

Do not block recognized gangways and access ways unless a clear and safe diversion has been provided. All
access ways shall be identified and marked clearly on site layout drawings before any work commences or any
changes made on the Site.
3.3.2. Abrasive wheels
The Contractor must ensure that any of its or its Subcontractors’ workers, authorized to change abrasive wheels,
have attended appropriate training to perform such work. Details of each worker’s trained must be entered in the
abrasive wheels register kept on Site. The Contractor must produce the worker’s training certificates and registers
on the PM/CS’s request.
Machines used to drive abrasive wheels must be in good working condition and properly guarded. Pedestal or
bench mounted grinders must have an emergency stop button and be fitted with a properly adjusted tool rest. All
hand held grinders shall have a ‘Dead Man ‘switch. Eye protection must be used while working on machines with
abrasive wheels.
3.3.3. Asbestos
Asbestos shall not be used. Demolishing works where asbestos is present must be conducted with strict
adherence to the local laws applicable to asbestos. Any work must be authorized by the PM/CS, and shall only
be conducted by the Contractor’s or it Subcontractor’s workers trained and licensed to work with asbestos. An
asbestos abatement plan shall be developed that defines all required personal protective equipment and
decontamination protocols.
3.3.4. Cartridge Operated Fixing Tools
If the Contractor or its Subcontractor intends to use cartridge operated fixing tools, it must prepare and submit to
the PM/CS for approval a work method statement detailing the following:
a) Authorized users.
b) Training given.
c) Storage arrangement for machines and cartridges.
d) Control measures for issue and return of equipment.
e) Limitations on the type of work undertaken.
f) Safety precautions required during use.
g) Means by which spent cartridges shall be disposed.
h) Type of cartridges to be used.
The operators of the cartridge operated fixing tools must be trained and authorized to use such tools.

3.3.5. Compressed Air
All air receivers and compressors shall be in good working condition and properly maintained. Air receivers shall
be individually identified and marked with their safe working pressure. Air receivers/compressors shall be
inspected according to the local rules and regulations.
All air receivers must be fitted with a properly set pressure relief valve. Air receivers shall be examined and the
pressure relief valve tested by an independent examiner at yearly intervals. All compressed air fittings shall be
protected with whip checks to prevent them from whipping should the coupling be broken.
3.3.6. Demolition
The Contractor shall ensure that all demolition works, if any, be carried out in a controlled manner and supervised
by experienced and competent personnel. The Contractor shall be responsible to obtain all necessary permits
and NOCs from all the relevant local authorities for any demolition works.
All glass or similar materials or articles in exterior openings are removed before commencing any demolition work
and all water, steam, electric, gas and other similar supply lines are put-off and such lines so located or capped
with substantial coverings so as to protect it from damage and to afford safety to the building workers and public.
Examine the walls of all structures adjacent to the structure to be demolished to determine thickness, method of
support to such adjacent structures. No demolishing work shall be performed if the adjacent structure seems to
be unsafe unless and until remedial measures, such as sheet piling, shoring, bracing or similar means are
constructed to ensure safety and stability of the adjacent structure from collapsing.
Debris / bricks and other materials or articles shall be removed by enclosed tilted passage, covered chutes,
covered buckets or hoists or any other safe means. No person other than building workers or other persons
essential to the operation of demolition work shall be permitted to enter a zone of demolition and the area must
be adequately barricaded to prevent any unauthorized entry.
3.3.7. Electricity
The Contractor must not interfere with or work on any electrical installations or equipment without the PM/CS’s
written consent. All electrical installations and equipment must conform to the local authorities’ regulations. No
temporary electrical supply shall be installed or modified without the PM/CS’s written consent.
When the Contractor carries out any work in the vicinity of electrical equipment it must take all necessary
precautions to avoid accidental contact with live conductors, limited access permit, permit to work etc. All
equipment must be treated as “live” unless isolated/locked off and tagged. All temporary electrical facilities shall
conform to the local authorities’ rules and regulations.
Only a competent and qualified electrician may carry out repair or installation of any electrical equipment. All tool,
plant or equipment exceeding 110 volts shall be connected to an earth leakage circuit breaker (ELCB). All

temporary cables shall be, wherever possible, raised above the ground. All cables shall be in good operating
condition and any joints in the cable must be made with proprietary joining systems.
Portable lighting shall have the lamps protected by cages. Check for defective cables, plugs and sockets. Use
the correct fuses.
All electrical power tools shall be in good operating condition and fit for use. Switch off the tools before making
repairs or adjustments. All junction boxes and distribution boards (DB’s) must be covered and protected and
weather proof.
Before commencing any electrical works, the Contractor’s electrical supervisor shall be responsible to conduct
tool box talk related to such job task.
All electrical rotating equipment must have safety devices/guards. Trained first aider (especially electric shock
first aid) must be available on the Site at all times. Use appropriate PPE like rubber soled shoes, insulated hand
gloves and rubber mats if it is absolutely necessary to work in wet conditions (for life saving situations).
3.3.8. Excavations
The Contractor shall not commence any excavation work without valid excavation permits obtained from the
relevant local authorities.
Where “live” services are present, hand excavation must be carried out until the location of the service has been
identified and made safe. No ‘sharp’ tools, that is picks, crowbars, metal spades shall be used for hand
excavation.
The Contractor shall ensure that necessary clearances are obtained from the concerned local government
departments such as electricity board, local authorities, etc. which may interfere with site excavation works etc.
before commencing any excavation works.
No machine excavation shall be allowed within 5 meters of buried services.
The Contractor must erect suitable hard edge protection (i.e. guardrails) around excavation or openings. At night,
sufficient number of warning lamps must be provided to warn the workers of any excavations, openings or
obstructions near or on roadways and walkways. Guardrails shall not be bunting, tape or string.
All excavation work to a depth greater than 1 meter must be properly shored, fenced, or sloped back to any angle
of at least 45º. In places where sloping cannot be provided, other suitable shoring/shielding methods shall be
employed.

All excavations to a depth of greater than 1 meter must be provided with proper ladder access point. The
Contractor shall ensure that its or its Subcontractors’ workers use proper access egress when working in trenches
or pits.
The Contractor must not allow its or its Subcontractors’ workers work in any excavation, pits or trenches unless
it is considered safe to do so by the Contractor’s supervisor. The Contractor must ensure that its or its
Subcontractors’ work do not interfere with or alter the positioning of supports in excavations, pits or trenches
unless authorized to do so.
The Contractor shall ensure that: -
a) all excavation, pits and trenches are clean, clear and free from rubbish at all times.
b) Spoil/excess materials are stock piled 1.5 meters away from the edge of the excavation, pits or trenches.
c) working areas above and alongside pits, trenches or excavations are clear of objects or loose materials.
3.3.9. Explosives
No explosives shall be allowed on Site other than cartridges used in cartridge operated fixing tools.
3.3.10. Fire
The Contractor must ensure that adequate fire precautions are taken while carrying out any activities on Site,
especially where these activities involve hot work (such as burning, welding, grinding or the use of other naked
flame). Where there is a high fire risk or a risk of injury to other workers through sparks or hot slag, the area shall
be shielded with appropriate flame retardant blanket or provide additional fire fighting means and nominate a
dedicated firewatcher.
The Contractor must ensure that its and its Subcontractors’ employees are aware of the correct procedures to
be followed in the event of a fire alarm/evacuation situation. The Contractor must ensure that its and its
Subcontractors’ employees participate fully in any evacuation exercise.
The Contractor’s offices/cabins shall have at least one fire extinguisher located at each access / exit door. No
point within any office / cabin shall be more than 20 meters from a fire extinguisher.
All combustible materials shall be cleared from the area before any welding, cutting or burning shall be carried
out.
The Contractor must provide and ensure a fire fighting team is available on Site at all times to attend any
emergency cases (“Plan in advance – You won’t have time when fire breaks out”).

The Contractor shall ensure that construction site is provided with fire extinguishing equipment sufficient to
extinguish any probable fire at construction site. An adequate water supply is provided at ample pressure as per
the local authorities’ regulations.
Suitable means of escape shall be provided with a maximum travel distance to a fire exit must not exceed 18 m
for a single exit and 45 m for multiple exits. All doors must be self closing type and shall be hung to open in the
direction of escape.
As a minimum 1 no. 6 kg dry chemical powder and 1 no. carbon dioxide portable fire extinguishers shall be
provided near each fire exit doors. Fire extinguishers shall be checked and certified by authorized third party
organization at least once per year. The Contractor shall ensure that all the fire extinguishers are properly
recharged and maintained.
All fire extinguishers and fire fighting system shall conform to the local authorities’ regulations and/or NFPA
standards.
All vehicles / lifting appliances’ driver cabin shall be provided with a suitable portable fire extinguisher.
The Contractor shall also give consideration to the provision of adequate fire fighting arrangements within the
underground area / confined area including the provision of fire service compatible hose connections and
emergency lighting.
Combustible scrap and other construction debris shall be disposed off site on a regular basis. Every fire, including
those that have been extinguished by the Contractor’s or its Subcontractor’s personnel, shall be reported to the
PM/CS and the Employer.
3.3.11. Floor Openings
All floor openings shall be covered and effective barrier erected (i.e. hard barrier e.g. scaffold tube) or otherwise
adequately protected to prevent persons falling. Covers shall be secured to prevent movement. Adequate
precautions shall be taken to cover floor or other openings to prevent objects falling through the openings. Timber
for covers shall be strong enough to support the weight likely to be placed on it.
3.3.12. Grit Blasting
Grit blasting shall be carried out in an enclosed designated area. Only proper grit blast that is copper slag or other
silica free material shall be used. Under no circumstances shall sand be used. Personnel involved in the actual
blasting of materials shall be protected by a blast hood which complies with approved standards and includes
both respiratory and eye protection.
3.3.13. Hazardous substances

Hazardous substances include any flammable liquid or any substance likely to give rise to toxic, corrosive, irritant
or harmful risk. No hazardous substance shall be brought into the Site without the PM/CS’s approval. A copy of
the Material Safety Data Sheet (MSDS) for the substance must be submitted to the PM/CS before delivery to
Site. The information on MSDS shall be communicated to all personnel by the Contractor through tool box talk
meetings or special meetings.
All storage facilities for hazardous substances must be designated and clearly marked and must be approved by
the PM/CS. Substances delivered to the Site shall:
a) be kept to a minimum,
b) be securely locked and fenced off,
c) have appropriate warning notices affixed to the storage facility,
d) have ‘No Smoking’ notice affixed to the storage facility where flammable substances are stored,
e) have fire-fighting extinguishers (appropriate to the substance) and other emergency equipment,
including spill equipment located nearby the containment area.
All storage tanks, drums stores, loading pads, and areas, and work locations where dangerous goods are used
and transferred must be bund to prevent ground/soil contamination with a secondary containment facility. Bund
construction must be in accordance with the local authorities’ regulations. All containers holding hazardous
substances must have their lids replaced as soon as they are not in use. Only small quantities shall be removed
from the approved store at any one time. It is the Contractor’s responsibility to ensure that users of substances
are properly informed, instructed and trained in the hazards and control measures to be used.
Diesel storage facilities: Diesel shall be kept to minimum on the site. If it is required to store diesel in sufficient
large quantities, then storage facility shall conform to the following safety precautions:
a. Proper concrete bund shall be provided around the diesel storage tank.
b. Bund shall be constructed with a minimum capacity of 110% of the volume of the diesel storage tank.
c. No electrical connections shall be made inside the bund area.
d. Loading and unloading area shall be concreted to prevent soil contamination.
e. Any chemical drums or other hazardous liquid waste shall be provided with drip trays.
3.3.14. Hot Work (General)
Hot work is defined as any work which will generate sparks or flames which can ignite a flammable gas or other
flammable substances, which include welding, grinding, cutting, brazing etc. A permit must be issued before
commencement of any HOT WORK. In areas of high fire risk a dedicated trained firewatcher shall be positioned
at the worksite or risk area. All slag and sparks must be contained within the immediate work area.
Flammable/hazardous material must be cleared and removed from the work area to at least 10m radius away.
Temporary fabrication shelters must be of flame retardant material. Welding and burning on certain materials
may give rise to hazardous fumes. In certain areas local exhaust ventilation must be used as agreed between
the Contractor and the PM/CS. In other more open areas respiratory protective equipment shall be worn. Cutting
of drums will be by cold work only. ARC shields/screens to be provided. Eye protection, gloves and flame
retardant, overall etc. must be provided to the operators of the welding tools.

3.3.15. Housekeeping
The Contractor must keep its work areas tidy and not allow rubbish, scrap or surplus materials to accumulate.
Flammable rubbish must be disposed of and removed from the Site at the end of each shift, or more regularly if
necessary.
Different types of wastes shall not be mixed together. Separate storage bins must be allotted for wastes like: -
paper, wood, chemical/paint/oil containers, plastic, metals, general etc.
It is the Contractor’s responsibility to ensure that all wastes are removed from the Site and disposed at designated
dumping ground as per the local authorities regulations and requirements. Hazardous wastes must be properly
contained, identified and segregated from other waste.
It shall be the responsibility of the Contractor to ensure that a dedicated housekeeping crew be allocated to keep
work areas and temporary facilities clean and tidy. The numbers involved in the housekeeping crew shall be
dependent upon the type of work and number of personnel employed to carry out the work. In any case, Site
shall be kept clean and tidy at all times.
If the Contractor fails to keep the Site in a clean and tidy condition, the Employer shall reserve the right to appoint
a third party to carry out the cleaning and housekeeping works of the Site and all costs and expenses incurred
by the Employer shall be back-charged to the Contractor accordingly.
3.3.16. Lockout / Tag out
The Contractor shall ensure full compliance with lockout and tag out requirements for all work on electrical circuits,
installed electrical apparatus and electrical machinery.
3.3.17. Ladders
All ladders shall be of a material that is not electrically conductive. Only properly manufactured ladders shall be
used on Site. Site assembled ladders of nailed timbers shall not be permitted. Ladders must be in good condition
and free from defects like broken rungs, split stiles. Ladders must not be painted to hide defects.
Ladders must: Be securely fastened at the top. Be properly positioned at the base. Extend at least 1 meter (5
rungs) above the working platform. Be at a distance of 300mm (1 foot) out for every 1.2m (4 feet) vertical drop.
3.3.18. Lifting Equipment and Gears.
All lifting equipment used by the Contractor must be tested and examined and have a valid certificate issued by
the relevant local authorities or approved agencies. Copies of all test and examination certificates must be

submitted to the PM/CS. Equipment must be properly marked with an identification number and safe working
load. Defective lifting equipment shall be immediately withdrawn from service.
Ensure each item of lifting gear is accompanied by a valid certificate and keep all such certificates for examination
by the PM/CS. All lifting gear shall be examined by an independent 3rd party examiner at six monthly intervals
and all such examinations shall be entered into a register.
All lifting equipment shall be properly supported by a load-bearing member of sufficient strength for the load to
be imposed. Where appropriate, beam clamps or proper packing shall be used. The Contractor shall ensure that
proper installation, inspection, testing, repair and maintenance of all components, tools, machinery and
equipment used for rigging are performed in order to protect the safety of any persons and property on or off site.
All rigging and slinging work is done by or under the direct supervision of a qualified person familiar with the
rigging to be used. The assembly shall be certified safe for lifting by a qualified rigger with the necessary
compliance and experience of rigging work to make such a pronouncement.
Operator must be certified with having a valid license for lifting operation and rigger must be also certified with
valid certification issued by the relevant local authorities or approved agencies.
The Contractor shall ensure that:
a) Lifting operation is planned in details before lifting operation commences.
b) Risk assessment is carried before lifting operation commences.
c) Tool box talk must be conducted by the Contractor’s lifting supervisor to the lifting crew and maintain
tool box talk record.
d) Loads are not slewed over public facilities, roads or walkways, unless such areas are barricaded to
prevent entry.
e) No persons shall be allowed under a suspended load.
f) To provide warning signs during lifting operations.
g) The operator checks the lifting equipment/machinery as per the approved check-list every day before
commencement of lifting operation.
h) Only rigger can give the signal to the crane operator.
i) Tag line to be used to control the load.
3.3.19. Lighting
The Contractor shall provide adequate lighting, both general background lighting to enable safe access and spot
lighting to enable work to be carried out properly and safely. Lighting arrangements shall conform to the local
authorities’ regulations and International standards such as OSHA. The Contractor shall also provide lighting to
the Employer’s other contractor when instructed by the PM/CS.
Portable lighting shall not exceed 110V and halogen lighting shall not exceed 220V.

Where there is a risk of explosion, explosion proof lighting shall be used. Work inside confined space may require
lower voltage lighting.
3.3.20. Machinery and General Area Guarding
Unauthorized personnel must not operate, interfere or tamper with plant or equipment. Persons authorized to use
machines must first check that guards are in position and that any other safety devices like emergency stops are
in working order.
All plant or equipment brought into work site must be properly guarded to prevent injury. No one shall be allowed
to remove or install any guard or safety device unless the machinery is stopped and not operated again until the
guard or safety device is refitted.
3.3.21. Man-Riding Baskets
When the carriage of personnel by crane is required, the man riding basket must be suitably tested and have a
current test certificate and clearly marked ‘Man Riding Only’. All wire ropes and other attached lifting equipment
must also have an up-to-date certificate.
All cranes used for carrying personnel must be provided with a dead man’s handle facility to ensure that the brake
is applied when the control lever is released. Crane hooks must be fitted with safety latches or equivalent.
At no time shall the crane be allowed to be used in a free fall situation. Cranes must have power lowering
capabilities for carrying men. Limit devices must be fitted to the crane to ensure that the carrier cannot be raised
above the over hoist limit of the crane. The limit switch must be tested daily before raising persons in the basket.
All persons using man-riding baskets must be secured inside the basket by a safety harness. The safety harness
must be secured to the master link of the supporting sling or to the hook of the crane.
3.3.22. Mechanical Plant and Equipment
All mobile equipment like forklifts, cranes, concrete pumps etc., must be inspected before use at Site and shall
have a valid test certificate issued by an independent third party agency approved by the local authorities. Ensure
that no one is within the working area of the machine. Before starting work, visually check the work area
immediately to make sure that there are no other operations in the vicinity that may interfere with the operation
of the equipment. The Contractor shall ensure that the operation of the equipment is guided by a banks man,
regarding approaching vehicles or personnel.
3.3.23. Maintenance

All items of mechanical equipment transported to Site shall be in sound working condition and shall be maintained
properly. The Contractor shall establish a programme for regular and preventive maintenance of all mechanical
equipment, as per the manufacturer’s instructions and ensure that the equipment are maintained and serviced
as necessary. The preventive maintenance programme and the name of the Contractor’s employee responsible
for taking appropriate actions shall be clearly identified.
A safe system of work must exist during all installation, erection, maintenance and repair operations to ensure
that no part of the machinery/plant/equipment is set in motion while work is carried out. A safe system of work
must exist during all installation, erection, testing, maintenance and repair operations to ensure that no part of
the machinery/plant/equipment is energised or becomes live with electrical energy.
No mechanical plant/equipment shall be allowed entry into the Site until it has been checked by Contractor’s HSE
representative.
3.3.24. Overhead Protection
The Contractor shall provide overhead protection as mentioned below:
a) Overhead protection shall be erected along the periphery of every building which is under construction,
and
b) if the building height will be 15m or more above ground level.
Overhead protection shall be minimum 2m wide and the outer edge shall be 150mm higher than the inner edge
and an angle not more than 20 degrees to its horizontal sloping into the building.
Overhead protection shall not be erected more than a height of 5m from the base of the building. Areas of
inadvertent hazard of falling of material shall be guarded or barricaded or roped-off thereby by the Contractor.
3.3.25. Personal Protective Equipment (PPE)
The Contractor shall ensure that its and its Subcontractors’ workers are provided with all necessary protective
equipment and that the workers properly wear and store such equipment. The Contractor must ensure that all
workers on Site have and wear basic PPE at all times. Basic PPE are as follows: hard hat, safety glass, overall,
safety shoes, hand gloves, reflective vests.
Specific PPE are as follows: cotton gloves, rubber gloves, high voltage rubber gloves, leather gloves, welding
shield, face shield, dust mask, full body harness, gum boot and disposal overall, in case of emergency – breathing
apparatus etc.
The Contractor shall ensure that personal protective equipment is properly maintained in good order and replaced
when defective.
The PPE shall comply with the following standards:

a) Safety footwear BS 1870 or equivalent
b) Safety helmets to BS 5240/ EN 397 or equivalent
c) Eye protection to BS 2092 Grade 1, or equivalent
d) Other protective clothing gloves, etc. on tasks where they are required to provide additional protection.
e) Full body coveralls with long sleeves shall be used by workers.
The use of PPE is an important means of controlling risks involved in various work activities.
3.3.26. Site Stores and Storage:
Site stores shall be defined. The Contractor shall not store materials on Site access routes / roads or outside of
the Site boundary (except for agreed lay down areas). The Contractor shall provide suitable security to ensure
that materials and substances are secure from theft or misuse.
Site stores shall be segregated to ensure that flammable liquids and gases and substances hazardous to health
are controlled. The Contractor shall provide an air conditioned store for flammable liquids / chemicals where local
temperatures pose a risk of ignition, and a separate external store for flammable gases.
3.3.27. Slipping, Tripping and Falling Hazards
All areas of the Site shall be kept clean and tidy at all times, and any debris, rubbish and excess materials
removed from the Site on daily basis. Sharp projections or any protruding nails or similar objects shall be suitably
guarded or shall even be avoided to make the place safe to work.
The Contractor shall not allow workmen to work or use platforms, scaffolds/passageways or any walkways, which
have water, oil or similar substances spilt which may cause a slipping hazard, unless it is cleaned off or covered
or sanded or saw dusted or make it safe with any suitable material.
Suitable safety net shall be provided at places where material or persons may fall, in accordance with international
standards.
3.3.28. Safe Use of Harnesses and Temporary Lifelines
Where it is not practicable to provide a standard working platform and the working height exceeds 2 meters,
safety harnesses must be worn. When working on open steel or erecting / dismantling cantilever or hanging
scaffolding a securely attached safely harness and where required inertia reel must be worn.
Safety harnesses must comply with the approved standard (BS.EN 361 or equivalent), and be properly
maintained and regularly inspected at monthly intervals. The Contractor shall keep a record of such inspection
on Site. It must be a full body harness with chest and leg straps, including hardware must be capable of

withstanding a tensile loading 22.2kN without cracking, breaking, or taking a permanent deformation. Where a
safety harnesses is not adequate the Contractor shall supply an inertia reel. Six monthly examinations of inertia
reels shall be carried out by an independent examiner in addition to the normal monthly checks carried out by the
Contractor. The workers shall not move a distance of more than 3M (10 feet) horizontally away from the inertia
reel secure anchorage point.
Lanyard: The lanyard must be rope or shock-absorbing web lanyard, not to exceed 1.8m in length. The lanyard
and all of its components in a fall arrest system must have a minimum tensile strength of 22.2kN. Locking type
snap hooks shall be used to connect the lanyard to the harness. The lanyard may be self-retractable that allows
freedom of movement but protects the worker should a fall occur. A shock-absorbing lanyard will substantially
reduce the force created during a fall. The maximum lanyard elongation when resisting a fall must not exceed
1.06m in length.
Lifeline and anchorage: The lifeline can be horizontal or vertical and must have a minimum tensile strength of
22.2kN. Vertical lifelines may only support one worker. The strength of any fall protection system is dependent
on a secure attachment point. The attachment point must support a least 22.2kN per person attached to the line,
or designed with a safety factor of 2:1.
Rigging: Anchor points should be as high as possible, but shall never be lower than the connection point on the
harness. Workers must be tied off in a manner that ensures no lower level or other surfaces are struck during a
fall.
Training and Inspection: All persons using a fall protection system must be trained on the safe use of the system
including: Proper fit, wear, inspection, limitations, and care of the system. Fall protection systems must be
inspected prior to use, at intervals as established by the manufacturer.
Rescue: An emergency rescue procedure must be established prior to using any fall arrest system, including self-
rescue, outside services, and in-house rescue. The procedure shall outline the equipment to be used for rescue,
notification procedures, emergency phone numbers, and responsible personnel.
3.3.29. Scaffolding and False Work:
Scaffolds and false work shall be erected and dismantled by trained / competent and certified personnel. All
scaffold and false work must be installed by or under the direct supervision of a qualified person familiar with
scaffold erection.
The Contractor shall prepare the construction designs, drawings, and design loads for all scaffolds used on Site
including forms concrete ceiling supports, platforms used for storage of materials and others, and such design
and documents must be approved by the PM/CS, prior to erection of scaffolds. All this information must be kept
on Site for inspection purposes.
Scaffolds shall be erected as per approved standards. Scaffolding must not be disturbed or altered by any
unauthorized persons. If any erected scaffolding is required to be altered, the Contractor must ensure that such
alteration is only carried out by or under the supervision of the scaffolder who erected the scaffolding.

Before use scaffolding shall be inspected by an approved scaffold inspector who shall complete a scaffolding tag
(“Scafftag”) and secure it in a prominent position at the base of all ladder access points.
Scaffolds shall be inspected at weekly intervals by the scaffold inspector who shall sign and date the Scafftag
after each inspection. Scaffolding not considered safe shall have the Scafftag withdrawn and a prominent ‘DO
NOT USE’ sign installed and displayed.
A scaffold register shall be kept on Site by the scaffold inspector. The register shall contain:
a) Date of first and subsequent weekly inspections
b) Individual identification of all scaffolds which shall be cross referenced to the Scafftag identity number.
c) Clear name and signature of the authorized scaffold inspector against each separate scaffold inspected.
The Contractor is not permitted to erect or carry scaffolding near live overhead electrical cables, or equipment
because of the danger of tubes making accidental contact with electrically charged apparatus. If there is any
doubt the security of any anchorage, suspension points or ties for a scaffold, e.g. strength of existing buildings /
structures, or those under construction, the Contractor must consult the PM/CS before proceeding with erection.
All scaffolds must be provided with suitable access and where ladders are used for this purpose they must be of
an adequate length and properly secured by lashing or fixing to prevent displacement. Action shall be taken to
warn personnel against using partly erected or dismantled scaffolds. A prominent ‘DO NOT USE’ sign shall be
clearly installed and displayed.
Ladders must be provided to give suitable access when scaffold are being dismantled or erected. Scaffolders
must work off a minimum of a two board run.
Where a section of scaffold is incomplete and workers are working on an adjacent scaffolding section with a
Scafftag, the incomplete section must be blocked off and a ‘DO NOT USE’ sign clearly installed and displayed.
DO NOT leave tools and materials lying around on the scaffold platform. Materials, rubbish or debris must never
be thrown, tipped or dropped from high level. All materials, rubbish or debris shall always be lowered or disposed
of through properly constructed chute or with proper hoisting facilities. Never climb up and down scaffold, always
use ladders or stairs provided.
Any design of the scaffolds and false works prepared by the Contractor or its Subcontractors shall be checked
and approved by the PM/CS prior to loading and first use.
All scaffolds and false works shall be erected on firm level ground. A readily visible Scafftag shall be attached to
each access point displaying the erector’s name, location, erection date, inspection date and next inspection due
date.

All scaffolds and false works shall be inspected daily and report recorded. Ensure that ladders are properly
secured at the top, have a firm base. Extend at least 1.0 meter (3’6”) above the platform and are at angle of
approximately 1 out to 4 up.
3.3.30. Steel Erection
Erectors must be fully informed of the correct erection sequence, by their supervisor, prior to each stage of work
commencing.
Vertical access provision shall whenever possible be fixed to the steel before it is lifted into position. Where this
is not possible permanent access i.e. stairways, permanent metal ladders shall be installed as early as possible.
Where horizontal access along structural members is required as much work as possible must be completed
before the steel is lifted into position. This includes:
a) Fixing of handrails or posts for security steel wire ropes to be used in conjunction with safety harnesses
or inertia reels.
b) The fixing of scaffold tubes (needles) to the lower flange of an l-beam to allow a working platform to be
erected.
c) Where scaffold tubes (needles) are used they shall not support a working platform wider than three
boards, or one lightweight staging without being ‘picked up’.
Where no ladder access, permanent stairway, etc. leads onto working platforms, as described above, employees
shall use man-riding baskets or powered access equipment.
3.3.31. Tools and Equipment
The Contractor’s and its Subcontractors’ tools and equipment must be suitable and adequate for the purpose. All
tools shall be maintained in a safe working condition.
Guards and electrical trip switches must work effectively and must not be removed or by-passed.
The Contractor shall provide suitable storage, with suitable racks and bins for storing tools and equipment.
The Contractor shall nominate or employ the services of a competent qualified electrician to inspect and tag
electrical power hand tools on monthly basis. The tag shall display name, signature of the individual inspecting
the tool, date of inspection and shall be ticked to indicate the tools is safe for use.
The Contractor shall forward the name and qualification of the qualified electrician to the PM/CS before
commencement of the Works.

The Contractor shall keep, on Site, a register of all electrical power hand tools delivered to the Site and in use.
3.3.32. Transport
The Contractor must not bring vehicles onto Site unless they are roadworthy and conform to the local authorities
regulations.
The Contractor must ensure that only licensed and authorized personnel are allowed to drive vehicles.
Loads shall be within the safe weight limit for the vehicle and shall not project beyond the vehicle body in such a
manner as to present hazard to other vehicles, pedestrians or adjacent structures.
Passengers must never be carried unless proper seatbelts are provided for all seats. Vehicles shall not be used
for carrying the passengers, unless designed to do so. Seat belts shall be used at all seats. Personnel must not
get on or off any vehicle whilst it is in motion.
Vehicles shall not block access or emergency points. All loads being transported by vehicle must be properly and
adequately secured. The Contractor’s, its Subcontractors and suppliers’ vehicles shall only be permitted to the
operational area to deliver or transport materials to, from and within its work site. Vehicles shall not exceed the
laid down speed limit within the Site. All vehicles larger than pickups shall be fitted with an audible reversing
alarm.
No flammable liquids, gases etc, shall be permitted in the compartment of a vehicle where people are riding.
The Contractor shall ensure that the driver of any vehicle immediately notifies his supervisor of any defect or
damage to his vehicle and that the driver does not under any circumstances operate the vehicle if the vehicle is
considered unsafe in any way. The Contractor shall prepare a separate traffic and transportation management
plan and submit to the PM/CS, when requested by the PM/CS.
3.3.33. Use of Gas and Oxygen Equipment
Any gas and oxygen equipment brought into the Project Site must comply with approved standards.
Cylinders shall be:
a) in good condition and not suffering from corrosion.
b) properly colour coded (black-oxygen, maroon-acetylene, red-LPG, blue-argon, etc.).
c) accompanied by a valid test certificate.
Hoses shall be:

a. properly colour coded in accordance with the international recognized standard for the gas being used,
b. in good condition, and
c. fitted with hose connection attached by permanent clips. Check valves and flashback arrestors must be
used on both fuel and oxygen hoses at all times.
The equipment used by Contractor and its Subcontractors must be properly maintained. Suspected leaks may
be confirmed by a soap solution. If the leak cannot be cured the equipment must be removed from the Site. Users
shall check the equipment for perished, damaged hoses or regulators, etc. Defects must be reported to their
supervisor.
Gas cylinders must not be left lying around the work site. Arrangements shall be made to store cylinders in a
suitably footed open mesh fenced compound. Cylinders shall not be left in direct sunlight. Oxygen and fuel gas
cylinders shall be kept separate. A distance of 6m shall be maintained between oxygen and fuel gas cylinders.
Cylinders must never be stored or used in a horizontal position and must be secured in an upright position. Full
and empty cylinders shall be stored separately and marked. Proper chains locks shall be provided to prevent
slipping of cylinders. All gas cylinders must be handled with care and must not be misused or abused. Gas
cylinders must be properly shut off when not in use. Gas cylinders shall be provided with safety caps when not
in use. Gas cylinders shall never be carried manually. Gas cylinders shall be transported on a wheel mounted
trolleys with chain lock to prevent accident fall.
Great care must be taken to ensure that gas equipment, including hoses, is not allowed to cause obstruction of
roadways, walkways, manholes, ladders or other means of access where the equipment may cause tripping
hazards or pose damage to any person. Hoses not in use shall be coiled up and put in a safe place. Hoses shall
whenever possible be supported off the ground.
Where any operation involves the use of gas and oxygen equipment in enclosed or semi-enclosed spaces, the
Contractor must carry out frequent checks to ensure the above procedures are complied with. During meal breaks
and at the end of a day, hoses and equipment must be removed from confined spaces. Oxygen or gas cylinders
must not be taken into confined spaces for use or storage.
3.3.34. Welding
All welding works shall be covered under permit-to-work system. Welding sets shall be in good operating
condition, earthed and properly maintained. Isolation switches on welding sets shall be readily accessible.
Terminals and live components shall be adequately protected. Cables shall be frequently inspected to ensure the
insulation is intact. Proper cable connectors shall be used when connecting runs of cables. Damaged cables or
electrical holders shall be properly repaired or replaced. The welding return cable shall be secured onto the work
piece. If this is not practical it shall be as near as possible.
Welders shall wear: Face and eye protection with correct grade of filter, welders gauntlets and long sleeved flame
retardant overalls.
Welding areas shall whenever possible be screened off using approved flame retardant blanket or other suitable
material. Only suitably qualified and experienced personnel are permitted to carry out welding or cutting activities.
Supervisors and welders shall check to see that the helpers are properly protected at all times.

If welding or cutting is being carried out at more than one level warning signs must be posted. Before starting of
welding or cutting, inspect the working area to ensure that sparks or molten metal will not affect the personnel or
come into contact with combustible materials. Ensure that suitable fire fighting equipment are available at the
welding area. Before commencement of welding or burning, check that:
a) There are no bare cables or cracked insulation.
b) A good earth connection is fixed.
c) Hoses in good condition.
d) All joints are secured.
Welding shall not be carried out under wet conditions. Rubber insulation mats shall be used while working on wet
surfaces.
3.3.35. Work in Confined Spaces
Hazards can be encountered where work is carried out in excavations, tanks, vessels, pipes, or other confined
spaces. The Contractor shall not enter or commence work in any excavation tank, vessel, pipe or chamber or
other enclosed space unless a valid permit-to-work has been issued. Where the Contractor’s operation(s) may
give rise to a dangerous atmosphere during the work activity, the permit-to-work issuing authority must be made
aware of this before permit issue.
No new activity shall be introduced into a confined space without the permission and signed approval of the
permit-to-work issuing authority. A confined space is any space which is not designed for human occupancy and
has limited means of access and egress, or where the possibility of oxygen deficiency is anticipated or oxygen
enrichment is required. Each confined space area must be clearly identified in order to assess the particular
dangers.
The risk assessment must be consulted to define safe working practices and the safety equipment required.
The execution of work in a designated confined space area will be the responsibility of a supervisor, nominated
in writing through the permit system. Prior to commencing any work in confined spaces, the Contractor shall carry
out gas test in any confined space and record any test result in a log sheet. Always keep another personnel on
standby with a good communication with the worker who is working in the confined space and never work alone.
Cylinders must be kept outside of confined space. All personnel involved must be suitably experienced / trained
in their responsibilities. Ventilators must be provided to all confined spaces, and emergency rescue procedures
shall be in place while working in confined spaces.
A register shall be maintained to record all personnel entering in to and coming out of the confined spaces.
3.3.36. Working at Heights

The Contractor must ensure that all workers are aware of the access arrangements on Site, e.g. scaffolding,
ladders, etc., before interfering or altering such access arrangement including providing clear and visible signage.
Any access arrangement provided by the Contractor must comply with all local authorities’ regulations and
relevant site standards.
Any work which results in openings being created where persons can fall through, or removal of side walling /
barriers where persons can fall from must be effectively protected to prevent injury. Materials, equipment or plant
shall be properly secured to prevent them falling from a height. Where there is a danger of falling material, an
effective step (such as solid barriers and warning notices) must be taken to prevent such danger occurring and
to warn people of the hazard.
Any worker working on roof level where the risk of the worker falling through the roof or from the roof is high must
use crawling boards and edge protection.
Proper lifeline arrangements shall be made on roofs or other areas where workers are likely to fall or slip. No
loose materials shall be left on the roof.
Work platforms and stands with wheels must have snap-on type brakes. They shall have a working platform at
least two feet wide with firmly fixed floorboards.
3.3.37. Working Over Water
The Contractor shall provide a buoyancy aid to any employee working over or near water where there is a
likelihood of falling in and drowning.
The Contractor shall also supply a sufficient number of life buoys to be permanently located at the points of
danger. The life buoys shall be attached to a throwing line. A man shall be on stand-by, with a clear view of those
working, ready to raise the alarm in the event any person falls into the water.
Where workers are working at a height of 2 meters or above water level, the Contractor shall implement the
necessary the safety requirements for working at high level as per the relevant sections set out in this Manual.
Where practicable, barricades shall be installed to ensure safe working over water.
In severe weather conditions, inspections shall be carried out before the start of each work period. Guardrails
and toe-boards shall be fitted to prevent personnel or material falling or dropping from the working platform.
Ensure that the works are properly supervised. Don’t allow personnel to work in isolated conditions.
When working close to river or streams, the Contractor must install a lifeline across the river, downstream.
3.4. Environmental Management

3.4.1. Introduction and Definitions: Term
The objective of site environmental procedures is to minimize pollution and reduce adverse environmental
impacts during the course of construction of the Works and the Project.
The purpose of these site environmental requirements is also to assist the Contractor to identify any potential
environmental impacts of site operations and to develop appropriate on site controls to mitigate adverse impacts
of the construction activities on the environment.
Environmental Aspect Element of an organizations activities or products or services that can interact
with the environment.
Environmental Impact Any change to the environment, whether adverse or beneficial, wholly or
partially resulting from organizations environmental aspects.
Hazardous Waste Waste that poses potential harm to human health or the environment.
Non Hazardous Waste Waste that does not meet the definition of hazardous waste and are not
household waste.
3.4.2. Environmental Aims and Objectives
Specific environmental aims and objectives shall be set by the Contractor at project level and shall be
documented within the relevant Project HSE Plan or CEMP (Construction Environmental Management Plan).
The aims and objectives may include, among others, a reduction / minimization in polluting emissions, promote
re-use recycling, reduction / minimization of environmental incidents (such as oil spillages), reduction /
minimization in water usage, reduce waste produced and protect the environment.
Where an environmental aspect and associated impacts are found to be significant, appropriate control measures
shall be identified by environmental impact assessment and implemented with continued monitoring and
reassessment as appropriate.
3.4.3. Legal Requirements and Environmental Management Programs:
The site environmental management requirements contained in this Manual shall not be interpreted as a limitation
on, but rather are additional and to complementary to the local authorities regulations and requirements. Where
local authorities’ regulations specify alternative or more stringent requirement or condition requirements or
conditions, such requirement or condition shall take precedence.
These site environmental management requirements are provided for the Contractor to implement such
requirements in the execution of the Works and the Project with the objective to obtain a LEED – Leadership in
Energy and Environmental Design (or similar international / national scheme) certification for the Project.

3.4.4. Construction Phase Environmental Impact Assessment (EIA) and Mitigation Program:
A detailed construction phase “Environment Impact Assessment” (EIA) shall be carried out by the Contractor
prior to commencement of the Works. This shall consider the activities to be carried out on site during the
construction phase.
Where a pre-construction environmental survey and impact assessment has been carried out by a third party
appointed by the Employer then all specified requirements contained in such survey and assessment report shall
be incorporated into the Contractor’s Project HSE Plan / CEMP and EIA reports. Control measures shall be
detailed on the EIA plan. These control measures shall be the planned environmental ‘Mitigation Program’ for the
Project.
3.4.5. Evaluation and Assessment of Environmental Impacts
The EIA shall identify the environmental aspects and impacts of the construction of the Works and the Project on
the environment. The potential impact severity of these aspects shall be determined. The significance of each
environmental impact is determined by considering both the likelihood and severity of the impact. As conditions
change the EIA plan will need be reviewed, amended as necessary.
Appropriate control measures, to minimize environmental impacts of the construction of the Works and the
Project, shall be determined and documented within the EIA plan which will become the Project environmental
mitigation program. Priority and resources shall be focused on those aspects with more severe environmental
impacts.
The Contractor shall operate a ‘good neighbour policy’. This simply means that the Contractor’s project teams
will liaise and / or coordinate activities with adjacent residents and / or business premises to minimize disruption
and inconvenience.
3.4.6. Implementation and Operation
The Contractor shall ensure that the necessary resources / equipment are provided (including by its
Subcontractors) to implement the environmental controls identified in the EIA plan.
The environmental mitigation program shall be communicated to all relevant persons and other interested parties.
Internal communication shall be via management briefings for staff members and tool box talks for workers.
The Contractor’s management staff must ensure that all employees under their control receive the necessary
environmental training to carry out their duties. The Contractor must be aware that some tasks may require
specific environmental expertise and increased levels of competence, and in such circumstance the Contractor
shall appoint specialist consultant or person who is expert in performing such task.

The Contractor shall be responsible for the day to day implementation of the environmental mitigation program
(control measures) identified in the EIA plan. The Contractor shall engage an Environmental Manager or
Environmental Management Consultant when instructed by the PM/CS for the purpose of managing the
construction processes to obtain a LEED (or equivalent) standards/certification for the Project.
3.4.7. Environmental Testing / Monitoring
The Contractor shall carry out the periodic monitoring of the air, ground and water for pollution or contamination
arising from the construction activities. Monitoring techniques may include non-instrumental methods such as
routine visual checks, site tours, review of complaints from neighbours or reports made by employees.
Instrumental techniques may be spot samples or by continuous monitoring using approved instruments.
Where monitoring is required, a specialist contractor shall be engaged by the Contractor to carry out this function.
The test reports shall identify any pollution or contamination to the environment, in accordance with the guidelines
and criteria set out in this Manual and the relevant local authorities’ regulations, arising from the construction
activities on Site and include actions and measures to rectify and mitigate such environmental problem. A copy
of all test results shall be issued to the PM/CS, and copy to the Employer. The specialist contractor shall submit
a detailed method statement that shall set out test methods and equipment to be used.
3.4.8. Environmental Incidents
Project environmental incidents shall be recorded and reported to the PM/CS. The report shall include details of
any penalties applied and / or punitive action taken by the local authorities.
The Contractor shall forward copies of any environmental incident reports to the PM/CS and to the Employer,
and to the relevant local authorities if such reporting is required to comply with the local authorities regulations.
The Contractor shall incorporate emergency arrangements into the project HSE plan or CEMP or develop a
standalone emergency plan. Environmental emergencies, such as major spills or unintentional release of toxic
materials, shall be dealt with in compliance with the stated emergency arrangements.
3.4.9. Waste and Energy Management
The Contractor shall establish a waste management process for the Project Site. The Contractor shall nominate
a staff as responsible for waste management.
The Contractor shall establish waste collection points on Site and shall provide adequate number of skips and /
or wheel bins to ensure that uncontrolled waste tips do not develop. Waste shall be moved from on-site collection
points to a defined site waste disposal area for removal to landfill or controlled waste facilities outside the Site.
Offsite disposal shall be carried out in compliance with the prevailing local environmental legislation.

The Contractor shall provide and maintain adequate manpower and resources to carry housekeeping and
cleaning of the Site on daily basis. The Contractor shall also ensure that its Subcontractors provide and maintain
adequate manpower and resources to carry out housekeeping and cleaning of their work areas on daily basis.
The Contractor shall provide septic tanks for site sanitary facilities. Septic tank capacity shall be based on the
peak labour requirements. The Contractor shall appoint an authorized third party to remove sewage waste from
the septic tanks by an authorized on daily basis. Appropriate protection around the septic tanks shall be
constructed as follows:
a) Proper concrete bund shall be provided around the septic tank.
b) Bund shall be constructed with a minimum capacity of 110% of the volume of the septic tank.
The Contractor shall provide concrete washout areas for mixer wagons. Ready mix concrete waste shall be
controlled and ground contamination minimized. The Contractor shall provide spill kits to deal with oil, fuel and
chemical spills and develop a spill response procedure.
The Contractor and its Subcontractors shall be prohibited from burning waste materials on Site.
Offsite disposal of waste materials shall comply with the prevailing local environmental legislation. The Contractor
shall establish specific procedures for the segregation, collection and offsite disposal of:
a. General waste (construction materials)
b. Hazardous waste
c. Non-Hazardous / Flammable / Medical / Food waste
d. Grey water / Black water
The Contractor may be required to segregate wood and metal waste for recycling. Recycling and waste
segregation requirements will be specified in the Contract or as per the local authorities’ regulations.
The Contractor shall make arrangement to dispose of waste, metal scrap and other saleable waste to authorized
dealer and submit evidence of such sales to the PM/CS and the Employer, when requested.
The Contractor shall use and maintain equipment so as to conserve energy and shall be able to produce
demonstrable evidence of the same.
3.4.10. Environmental Audit and Inspection
The Contractor shall prepare a weekly environmental inspection program. Environmental inspections shall be
recorded, action taken and the issue closed out in the Form No. SPM/HS/EIC/004/00 (Environmental Inspection
Checklist) included below under this Section 3.

The PM/CS shall continuously monitor compliance with the Project HSE Plan / CEMP and EIA mitigation program.
3.4.11. HSE Annexure and Forms
The Annexure and forms under this Section 3 are included herein below.

BASIC SITE SAFETY RULES
ONLY staff and workers who have completed HSE induction can work on
the Site.
AT ALL TIMES know the Site emergency procedures.
AT ALL TIMES know who is your first aider.
AT ALL TIMES know the location of your assembly point.
ALWAYS abide by the no smoking policy.
ALWAYS wear the correct personal protective equipment for the job.
ALWAYS use the correct tool for the job.
ALWAYS maintain good housekeeping, keep areas free from obstruction.
ALWAYS use scaffolding with green tags.
ALWAYS access the scaffolding by the use of ladders.
ALWAYS use full body harness while working at heights.
ALWAYS check your equipment for damage or defects before work.
ALWAYS use a gas cylinder trolley for moving gas cylinders.
ALWAYS use a gas cylinder with fitted flashback arrester.
ALWAYS barricade the excavations.
ALWAYS keep your work area clean and throw waste to waste bin.
REPORT all accidents, injuries, near misses and unsafe acts to your
supervisor.

SPM / Annexure 01





















4. PROJECT QUALITY REQUIREMENTS:
4.1. Quality Policy:
The Contractor shall prepare and submit a quality policy statement showing commitment to the Employer’s quality
standards for the Project, adherence to the quality requirements and compliance with all the local authorities’
regulations and requirements in relation to the Project. This statement shall be signed by the Contractor’s
management authorized representative and its Subcontractors for the following key packages viz. MEP,
aluminum and glazing, interior design works, carpentry and joinery, landscaping etc.
4.2. Submittals:
A. Contractor’s Project Quality Plan (PQP)
1. The Contractor shall prepare and submit the PQP to the PM/CS no later than 2 weeks after the date of
receipt by the Contractor of the Letter of Acceptance, duly signed and stamped by the Employer and the
Contractor.
2. The Contractor shall not commence any Permanent Works until the PQP has been approved by the
PM/CS, unless the PM/CS, at its sole discretion, gives the Contractor a special consent to commence an
activity which forms part of the Permanent Works.
3. Plan shall describe all of the Contractor’s quality control procedures that will be used throughout the
construction of the Works and the Project.
4. Include external (by ISO certification bodies) and internal audit schedule (by Contractor’s QA/QC auditors).
5. Prior to the approval of the PQP by the PM/CS, the Contractor shall conduct a presentation of the PQP to
demonstrate to the PM/CS and the Employer the implementation methodology of the PQP.
B. Quality Control Organization plan in the PQP
1. Show organization of the Contractor’s quality control team.
2. Provide the CV showing qualifications and experience of the project quality manager and key QC support
staff for the PM/CS’s approval.
3. Once approved, the Contractor’s quality manager shall have full authority to represent and act for the
Contractor on all quality related matters.
4. Notify the PM/CS in writing at least 30 days in advance for approval, before re-assigning any of the
designated quality control personnel.
5. Obtain the PM/CS’s approval for replacement prior to re-assigning or re-locating approved quality control
personnel.
6. The same procedure shall apply for the QC team of all Subcontractors.
C. Inspection and Test Results
1. Submit inspection and test results, certificate of compliance and certified material test reports to the PM/CS
within the agreed duration.

2. Materials delivered to the Site shall be sampled and tested as per requirements of the Contract
specification, local authorities regulations and international standards. Test results must be submitted to
the PM/CS at least 14 calendar days prior to incorporating the material into the Permanent Work.
3. Report results to the PM/CS indicating compliance or failure immediately upon receipt of such results.
D. Inspection and Test Plan
The purpose of an Inspection and Test Plan (ITP) is to put together a single document that records all inspection
and testing requirements relevant to a specific activity. An inspection and test plan identifies the materials and
work to be tested or inspected, as the case may be, the party who will be responsible to perform such test or
inspection and at what stage or frequency, as well as hold and witness points, references to relevant standards,
acceptance criteria and the records to be maintained. Inspection and test plans, when properly implemented, will
ensure and to verify if any work has been undertaken in accordance with the required standard and requirements,
and that records are maintained.
1. Submit to the PM/CS before commencement of any work along with activity specific method statement
and checklist.
2. The Contractor shall not commence any Permanent Works until the ITP has been approved by the PM/CS,
unless the PM/CS, at its sole discretion, gives the Contractor a special consent to commence an activity
which forms part of the Permanent Works.
3. The minimum main items to be specified in the ITP are:-
i) The sub-activity (breakdown) of the activity of the ITP that will be checked inspected or tested etc.
ii) The type of inspection that needs to be performed (visual inspection, review/approval of documents
etc.).
iii) The frequency that this inspection needs to be performed.
iv) The criteria/tolerance parameters that will determine if the inspection/test for that item has passed
or not.
v) The quality record/document that will be generated or saved as a proof of the passing of the
inspection/test.
vi) The responsibility of all the parties, and the responsibility must be coded using the coding system as
follows:
 H- Hold Point – the responsible party has to perform this check and it needs to be successful in
order to proceed to the next stage of the construction.
 W-Witness Point – the responsible party has to be informed that a test is being performed but
its presence and signature is not obligatory to move on to the next stage.
 R-Review – the responsible party has to only review the record/document that checks have been
done and it passed.
 S-Surveillance – the responsible party has to conduct random visual inspection of the activity
without formal request for inspection.
E. Method Statement and Checklist
1. Submit to the PM/CS for approval, checklists and method statements covering the detailed sequential
execution methodology of the activity and risk assessments.

2. The method statement and checklist shall be project-specific based on the approved drawings and
Contract specification.
4.3. General Quality Control Requirements:
A. Develop, implement and maintain a quality control program consistent with the requirement of this section.
1. Ensure equipment and material confirm to applicable requirements of each section of the
specification.
2. Maintain specified quality in all areas of work including but not are limited to:
a) Design and construction of temporary structures.
b) Inspection.
c) Testing.
d) Packaging, receiving, handling and storage of equipment and materials.
e) Site construction activities.
f) Off site production and shipping activities.
B. Establish procedures to prevent deficiencies from occurring.
1. Identify discrepancies when they do occur and take corrective action without waiting for the PM/CS
to point them out.
2. Instruct workmen, Subcontractors, material suppliers and other personnel involved in the Project on
the correct procedures to follow.
C. Assign specific responsibility for implementing the QA/QC program to a qualified permanent member
of the Contractor’s site supervision team.
D. Systematically verify compliance with the specified requirements using quality control audits for
Subcontractors and suppliers (on site and off site).
1. Record results in formal reports and make them available to auditors during the Employer QA/QC
audits.
2. Prepare and update corrective action logs to track all actions.
E. Assist the Employer’s QA/QC auditors in auditing the Project processes and construction works.
1. The Employer’s audits maybe either pre-planned or random as warranted by general quality trends
of the Contractor’s works.
F. Inspect and test all work under the Contract.
1. Maintain records of such inspection and tests.

2. Prepare and submit signed checklist for all work offered for the inspection and approval of the
PM/CS.
G. Arrange for factory inspections and tests of the manufacturing of any Plant or materials by the PM/CS and
the Employer as clearly intended by or provided for in the Contract.
H. Provide equipment, instruments, qualified personnel and facilities necessary to inspect any work and
perform the tests as clearly intended by or provided for by the Contract.
I. Repeat tests and inspection after correcting non-conforming works until all works comply with the Contract
requirements.
1. All re-testing and re-inspections shall be performed at no extra cost to the Employer.
J. The PM/CS may perform additional inspections and tests of any Plant or material at the place of
manufacturing, the shipping point or on receiving at the Project Site, in order to verify that such Plant or
material comply with the applicable specifications in the Contract.
1. Inspections and tests performed by the PM/CS shall not relieve the Contractor of its responsibilities
to execute the Works in compliance with the specification set out in the Contract.
2. Inspections and tests performed by the PM/CS shall not be considered as guarantee that materials
delivered at a later time will be acceptable.
K. Non-conforming material, whether fixed-in place or not, will be rejected by the PM/CS. The PM/CS will
notify the Contractor in writing of such non-conformance and the Contractor shall immediately rectify
correct or replace the defective/non-conforming material from the Works.
1. If the Contractor fails to comply with the PM/CS’s notice, the Employer shall be entitled to employ
and pay a third party to carry out the work which is the subject of the PM/CS’s notice. All costs and
expenses incurred by the Employer may, without prejudice to any other rights it may have, be
recovered by the Employer from the Contractor by way of deduction from any amount which is due
or may become due and payable to the Contractor.
L. Materials accepted on the basis of a certificate of compliance may be sampled and inspected/tested by
the PM/CS at any time.
1. Material acceptance on the basis of the certificate of compliance shall not relieve the Contractor of
any of its responsibilities to use materials which in compliance with the specification of the Contract.
M. The Contractor shall impose all the inspections and test procedures upon all its suppliers and
Subcontractors.
N. Failure to perform.
1. In the event the Contractor fails to adequately perform any or all of the provisions of this section, the
Employer, at its sole discretion, shall reserves the right to appoint a third party to perform any or all
of the provisions of this section. All costs and expenses incurred by the Employer may, without

prejudice to any other rights it may have, be recovered by the Employer from the Contractor by way
of deduction from any amount which is due or may become due and payable to the Contractor.
4.4. Project Quality Plan
A. Provides detailed description of procedures, instructions and reports used to ensure compliance with the
Contract documents.
B. The Contractor shall not commence any Permanent Works until the Project Quality Plan has been
approved by the PM/CS, unless the PM/CS, at its sole discretion, gives the Contractor a special consent
to commence an activity which forms part of the Permanent Works.
C. The project quality plan shall include the following as a minimum:
1. Statement of commitment to the Employer’s quality requirements and compliance with all the
Contract requirements and statutory regulations and requirements of all local authorities.
2. Organization chart identifying all personnel responsible for quality control plan.
a) Identify the manager of the QA/QC program showing that the position is independent of the
supervising staff with clear lines of authority.
b) The QA/QC manager shall report directly to the Contractor’s corporate management and shall
liaise and coordinate directly with the PM/CS.
c) Show and describe in detail, the area of responsibility and authority of each individual in the
QA/QC system.
d) The QA/QC manager shall be present at the Project at any time the work is in progress.
3. Procedures for receiving shop drawings, samples, certificates and other submittals as per the
Contract requirements including the names of authorized signatories of the submittals.
4. Procedures for ensuring that the Works are executed in compliance with the Contract documents as
well as procedures for identification, reporting and resolution of any defect/problem/non-compliance.
5. Include copies of all formats, logs and reports used to document quality control operations.
6. Control of suppliers and Subcontractors (on site and off site).
7. An inspection and test schedule incorporated into the construction schedule and following the order
of the specifications. Indicate the following:
a) Inspection and tests required.
b) Names of responsible personnel for each segment of the Works.
c) Schedule for each inspection and test.
d) Acceptance criteria for tests carried out.
8. Document and submittal control procedures.
9. Internal and external audit program for the duration of the Project.
10. Handing over procedure.
4.5. Inspection Procedures:

A. As a minimum, inspect the existing structure/surface before commencing each follow-on work activity and
after completing a section/portion of the follow-on work activity.
B. Perform follow up inspection as necessary to ensure compliance with the Contract documents.
C. Preparatory inspection shall include:
1. Review of Contract documents.
2. Review of approved shop drawings and data.
3. Check availability of required control testing.
4. Ensure materials and equipment conform to approved shop drawings and submittal data.
5. Ensure the necessary preparatory work has been completed and is of acceptable quality.
D. Perform an initial inspection as soon as a section/portion of a work has been completed. This inspection
shall include the following:
1. Conduct scheduled tests.
a) Results shall state the Contract requirements, the test procedure used and the actual test
results.
b) State whether the item tested “conforms” or “fails to conform” and signed by an authorized lab
representative.
2. Immediately submit all results to the PM/CS
3. Examine quality of workmanship.
4. Check for omissions or dimensional errors.
5. Approve or reject initial works.
E. Provide follow up inspection as necessary. Include continued testing and examinations to ensure
continued compliance with the Contract requirements.
F. Prepare and attach to the inspection procedures copies of the checklists covering all aspects of the Works.
4.6. Document and Submittal Control:
A. Establish a written procedure for processing all documents and submittals associated with the Project.
1. Procedure shall address receipt, filing, safe guarding, processing and transmitting.
2. Establish procedures to ensure only the latest revisions are available at all points of use and in a
timely manner.
3. Procedure shall ensure control of superseded documents.
4. Procedure shall also ensure that documents contain the required technical information.
B. Maintain separate files for quality related documents and make such files available to the Employer’s
QA/QC auditors for inspection during any audits of the Project.
1. Retain all quality related records for not less than 10 years from the date of completion of the Project,
unless otherwise specified in the Contract.
2. Protect all records from damage, deterioration and loss.

C. The Contractor shall not change or alter approved submittals, procedures, shop drawings or any other
pertinent documents without the PM/CS’s written authorization.
D. Establish register to verify the approval status of ITP’s, method statements, drawings, materials and
checklists.
4.7. Material Receipt, Storage, Identification and Traceability:
A. The Contractor shall establish control procedure to ensure that items or materials accepted through
“receiving inspection” are properly stored and used/installed.
B. The Contractor shall be responsible for handling, storing and preserving Plant and material delivered to
the Site until the date of issue of the Taking-Over Certificate for the whole of the Works.
C. The Contractor’s storage and handling procedures shall be designed to prevent damage, deterioration
distortion of shape and dimension, loss, degradation, loss of identification or substitution.
D. The handling procedure shall address the use, inspection and maintenance of special devices such as
crates, boxes, containers, dividers, slings, material handling and transportation equipment and other
facilities.
E. The Contractor shall record equipment and material identifications and ensure that they are traceable to
the location where they are incorporated into the Permanent Works.
F. The Contractor shall develop and maintain a material receiving inspection log containing, as minimum, the
information itemized below:
1. Purchase order no., item no., supplier’s name, quality, item description, applicable contract
requirements and date received.
2. QC acceptance sign off and date.
3. The PM/CS’s acceptance sign off and date.
4. Production and expiry dates.
G. The Contractor shall also develop a procedure to address the controls and handling of any Employer
supplied equipment and materials.
4.8. Inspection and Tests:
A. The Contractor shall use approved tests laboratory for any testing as required by the Contract.
1. Submit name and qualifications of independent accredited testing laboratories to the PM/CS not less
than 14 days prior to the date the laboratories are to be used.
2. Once approved, dismissal and replacement of the approved independent testing laboratory shall
require written authorization by the PM/CS.
B. All inspections, sampling and testing shall be conducted in accordance with specified standards.
C. The Contractor shall have adequate QC personnel on Site during all shift operations.
D. Provide the PM/CS with not less than 24 hours written notice of the occurrence of an assigned hold point.
E. Submit inspection/test results to the PM/CS for approval prior to incorporation of the items into the
Permanent Works.

1. Report inspection/test failures to the PM/CS immediately upon receipt.
2. Submit certificate of compliance not later than 7 calendar days prior to incorporating an item into the
Permanent Works.
F. Inspection and test conducted by person or agencies, other than, the Contractor shall not in any way
relieve the Contractor of its responsibilities and obligations under the Contract to comply with the
specifications and referenced standards.
4.9. Monitoring and Measuring Equipment (MME):
A. Provide measuring and monitoring equipment necessary to ensure the execution of the Works complies
with the Contract requirements and all the relevant local authorities’ regulations.
B. Maintain the accuracy of all MME.
1. Provide unique identification number permanently affixed on each MME.
2. Calibrate each MME at intervals recommended by the manufacturers and submit calibration
certificate to the PM/CS.
3. Develop a master log of all MME for recording the following information: -
a) Equipment description, Make and Model,
b) Identification number,
c) Date of last calibration,
d) Date of next calibration.
4.10. Non-conformance Monitoring:
A. The Contractor shall develop a system to identify, document, control and process non-conforming material
and equipment. A non-conformance exists when material and equipment, processes, documentations or
construction does not comply with the requirements of the Contract documents or the local authorities.
B. The Contractor shall develop and maintain a non-conformance action log to track all non-conformances.
The log shall contain the following information as a minimum;
1. Sequential reference no., issue date, originator and description of non-conformance.
2. Remedial action and approval date.
3. Root cause and corrective action taken.
4. Date closed.
C. The Contractor’s QC personnel shall have the authority to stop that portion of work which does not comply
with the Contract requirements or the local authorities’ regulations.
D. Corrective action. The Contractor shall take, in addition to the remedial action (repair, rework etc), prompt
action to analyze and identify the root cause of the non-conformance and implement corrective action
necessary to eliminate the possibility of recurrence.
4.11. Personnel Qualifications:

A. The Contractor shall identify activities requiring qualified execution, inspection and test personnel and
establish their minimum competence level.
B. Personnel inspecting and testing special operations like welding etc. shall have the experience, training
and current certification to commensurate with the scope, complexity and nature of the activity.
C. The Contractor shall submit qualification and credentials for all such personnel.
4.12. Quality Control Audit/Reports:
A. The Contractor’s QA/QC manager shall provide weekly and monthly quality control reports to the PM/CS,
as a part of the weekly/monthly project progress reports. This report shall be comprehensive and it shall
include all QC activities on the Project in accordance with the requirements set out in item 7 of section
6.4.4, and also the QA/QC statistics shall be as per the attached Form No. SPM/QA/PQR/003/00 (Project
Quality Report) included below under this Section 4.
B. The Contractor shall perform regularly scheduled internal audits to verify that the quality control procedures
are adhered to so as to ensure that the Works are executed in total compliance with the Contract
documents, local authorities’ regulations and referenced standards.
1. Maintain records of the internal audit and make them available to the PM/CS’s and Employer’s
QA/QC auditors as and when requested.
2. The Contractor shall perform similar audits on its main suppliers and Subcontractors and prepare
and submit the audit reports to the PM/CS and Employer for review.
4.13. Workmanship:
A. Comply with industry standards except when specified requirements indicate more restrictive tolerances,
more rigid standards or more precise workmanship.
B. Perform work by persons qualified to produce workmanship of a specified quality.
4.14. Protection of Property:
A. Do not load or permit a structure to be loaded in a manner that will affect the structure integrity and
endanger safety of the Site.
B. All finished works shall be cleaned and un-marred upon acceptance of the area.
1. Do not permit traffic or material storage on finished surfaces; If any activity is needed to be performed
on the finished surface in order to complete the work, provide and maintain adequate protection.
2. Provide and maintain adequate protection against the weather at all times so as to preserve work,
materials, equipment, apparatus and fixtures free from damage.
3. Do not use any equipment which form part of the Permanent Works for construction use without
specific written approval from the PM/CS in each instance.

4.15. QA/QC Meetings:
A. Weekly project QA/QC meetings shall be conducted to discuss the quality issues of the Project.
B. The meetings shall be chaired by the PM/CS who will prepare the minutes of the meeting.
C. The PM/CS shall be represented by its PM/CSs and Inspectors.
D. The Contractor shall be represented by the Project Director, Project Manager, Construction Managers,
Project QA/QC in-charge and Subcontractors (as required).
4.16. QA/QC Induction Training:
A. Prepare and carry out QA/QC induction training for all QC staff, PM/CSs, inspectors and foremen in the
project quality plan, procedures, ITP’s, method statement and checklists to be used during the construction
of the Project.
B. Prepare and carry out QA/QC induction training for all Subcontractors’ staff as above.
4.17. Employer QA/QC Audits:
A. The Employer’s QA/QC department shall conduct regular audits on the PM/CS’s and the Contractor’s
services and works.
B. The audit criteria shall be this Manual, the Contract (i.e. Specifications, Drawings, Bill of Quantities and
any other documents which form part of the Contract), ISO9001:2008 standard approved project quality
plan and procedures and other approved QA/QC documents such as method statements, ITPs, checklists
etc.
C. If any NCRs raised during the audit that are not rectified to the Employer’s QA/QC auditor’s satisfaction at
the time the PM/CS is preparing to issue Interim Payment Certificate, the PM/CS shall deduct an estimated
amount for each NCR’s from the Interim Payment Certificate. Such amounts deducted will be certified for
payment to the Contractor after the NCRs are rectified and signed-off by the Employer’s QA/QC auditor.
D. All templates, forms provided herewith are indicative only and shall be subject to fine tuning based on
project conditions. Refer to Section 9, Appendix B for templates to be in place.

5. CONSTRUCTION AUDIT PROCEDURES
The Contractor acknowledges that the PM/CS and the Employer shall have the right to carry inspection and audit
of the works executed by the Contractor during the construction of the Works. This Section sets out the trade
works and checklists (i.e. Technical Audit Checklist) for such inspection and audit as follows: -
5.1. Technical Audit Checklist (TAC) template
5.2. Technical Audit Checklist (TAC) for various trade-works
When carry out any inspection or audit, the PM/CS shall ensure that all the approved inspection requests are
attached with to the Technical Audit Checklist (TAC) and submitted to the Employer. After the Employer has
completed its inspection and audit, the Employer will indicate its findings, concerns and/recommendations in the
TAC and return the TAC to the PM/CS who shall ensure that all of the Employer’s inspection and audit
observations as stated in the TAC are properly remedied and closed promptly.
5.1. Technical Audit Checklist (TAC) template
The Technical Audit Checklists for various trade-works are included in Section 5.2. If a checklist for any particular
trade-work/activity is not included in the said Section, then the PM/CS shall use the Technical Audit Checklist
template included below in this Section to create a checklist for the inspection and audit of such trade-
work/activity.
Technical Audit Checklist (TAC) template
Project: Contract Ref:
Audit Check Sheet
REV 1
DCS-- Subject
No 00001
General Information
Tower Floor Area Reference Area name
Drawing/Material Submittal Reference
Document Ref Approval Code Approval Date
1.
2.
Inspection/Audit

( √ ) - Comply; ( Х ) - Does Not Comply – require substantiation in remarks column; (NCR) - Non Conformity
report shall be issued by the PM/CS; (N/A) - Not Applicable.
Testing &
Approvals Location Foundation Workman-ship Remarks
Results
Works Verified/ Checked/Audited
C D C D C D C D C D PM/CS (C) Employer (D)
1 Works Execution checked

by the PM/CS
(C) Column is for the PM/CS’s check
(D) Column is for the Employer’s audit check
PM/CS’s Inspector PM/CS’s Snr. PM/CS Employer’s Representative Audit
Date: Date: Date:
Sign: Sign: Sign:
Note: 1. The aforementioned check points are the least that the Employer expects the PM/CS to carry out. This check point shall no
way limits the inspection process of the PM/CS in any aspect of the construction including quality issues, documentation,
testing and on site execution of various components and the PM/CS shall generate additional checklists as appropriate.
2. ( √ ) - Comply ( Х ) - Does Not Comply – require substantiation in remarks column (N/A) - Not Applicable.
5.2. Technical Audit Checklists for various tradeworks
This Section includes Technical Checklists for the following tradeworks/activities:
Sl No. Checklists for the following Tradeworks Revisions Dated
1 FENCING / BOUNDARY WALLS R1 15 Nov. 2020
3 ENABLING WORKS – Shoring and Dewatering R1 15 Nov. 2020
4 ENABLING WORKS – Concrete Piling Works R1 15 Nov. 2020

5 EARTH WORKS – Excavation, Backfilling and Compaction R1 15 Nov. 2020
6 PLAIN CONCRETE WORKS – PCC R1 15 Nov. 2020
7 FORMWORK – Vertical and Horizontal Elements R1 15 Nov. 2020
8 REINFORCEMENT – Vertical and Horizontal Elements R1 15 Nov. 2020
9 BEFORE CONCRETING – Vertical and Horizontal Elements R1 15 Nov. 2020
10 AFTER CONCRETING – Vertical and Horizontal Elements R1 15 Nov. 2020
11 POST TENSION SLABS – before concreting R1 15 Nov. 2020
12 PRE CAST ELEMENTS R0 15 Nov. 2020
15 STRUCTURAL STEEL WORKS R1 15 Nov. 2020
24 WATERPROOFING SYSTEM R0 15 Nov. 2020
25 SUBSTRUCTURE FOUNDATION WORKS R0 15 Nov. 2020
26 POST TENSION SLABS – after concreting and stressing R0

Check Sheet
REV 1
DCS1 FENCING / BOUNDARY WORKS
No 00001
General Information
1.
2.
Inspection/Audit
( √ ) - Comply; ( Х ) - Does Not Comply – require substantiation in remarks column; (NCR) - Non Conformity
Workman- Testing
Approvals Location Foundation & Remarks
Works Verified/ Checked/Audited ship Results
1 Fencing Works Execution
Demarcation certificate
Compaction test below the

foundation
Foundation detail and layout
Sign Off
Date: Date: Date:
Sign: Sign: Sign:
Status – NCR (against the Check/Audit comments)
Initiated by the PM/CS NCR close out action
Dated Remarks/Comment Dated Remarks/Comments Sign off

NCR num. and Audit C D

Description Item
ref:
1.
2.
3.
Note: 1. The aforementioned check points are the least that the Employer expects the PM/CS to carry out. This check point shall no
way limits the inspection process of the PM/CS in any aspect of the construction including quality issues, documentation,
testing and on site execution of various components and the PM/CS shall generate additional checklists as appropriate.
2. ( √ ) - Comply ( Х ) - Does Not Comply – require substantiation in remarks column (N/A) - Not Applicable.

Check Sheet
REV 1
DCS3 ENABLING WORKS – Shoring and Dewatering
No 00001
General Information
1.
2.
Inspection/Audit
( √ ) - Comply; ( Х ) - Does Not Comply – require substantiation in remarks column; (NCR) - Non Conformity report shall
be issued by the PM/CS; (N/A) - Not Applicable.
Testing &
Approvals Setting out Size/Type Levels Remarks
Results
1 Preparation
Plot clearance (Existing

structures and other
constraints)
Boundary establishment
Mobilization
2 Shoring as per design
Method statements
Ensuring safety to Adjacent

property
Shoring setting out layout
Demarcation certificate
Shoring Anchoring and De

Anchoring sequences
Shoring movement survey

report
3 Dewatering and disposal

system
Method statement

Ensuring safety to the structure

and Adjacent property
Dewatering NOC
Dewatering efficiency
4 Excavation
Method statement
5 Filling/ Base preparation
Compaction Test
Method Statement
Sign Off
Date: Date: Date:
Sign: Sign: Sign:
NCR num. and Dated Audit Remarks/Comment Dated Remarks/ Sign off
Description Item Comments
ref: C D
1.
2.
Note: 1.The aforementioned check points are the least that the Employer expects the PM/CS to carry out. This check point shall no
way limits the inspection process of the PM/CS in any aspect of construction including quality issues, documentation, testing
and on site execution of various components and the PM/CS shall generate additional check lists as appropriate.

Check Sheet
REV 1
DCS4 ENABLING WORKS – Concrete Piling Works
No 00001
General Information
1.
2.
Inspection/Audit
Setting Testing &

Approvals Size/Type Levels Remarks
out Results
1 Piling
Working Platform
Ensuring safety to Adjacent

property
Casing
Vertical alignment
Toe level
Cut off level
bentonite test
2 Piles Reinforcement
Dowels to raft
Steel cage length and bars

arrangement
3 Concrete Works
Concrete design Mix and test
Lab facilities

4 Test Results
Slump test
Cube test
Integrity test
Reinforcement lab test
PTP test results
Working piles test layout
Sign Off
Date: Date: Date:
Sign: Sign: Sign:
NCR num. and Dated Audit Remarks/Comment Dated Remarks/Comments Sign off
Description Item
ref: C D
1.
2.

Check Sheet
REV 1
DCS5 EARTH WORKS - Excavation, Backfilling and Compaction
No 00001
General Information
1.
2.
Inspection/Audit
Testing &
Approvals Setting out Size/Type Levels Remarks
Results
1 Excavation
Method statement
Soil Stability (Shoring/ Slopes,

Ensure safety to adjacent
property)
Safety in equipments and truck

to access through enabling
works and adjacent property.
Equipment adequacy.
dewatering condition
2 Filling
Methodology
Material specification
Platform level survey report
3 Compaction
Methodology
Adequacy

Test Results
Sign Off
Date: Date: Date:
Sign: Sign: Sign:
Description Item
ref: C D
1.
2.

Check Sheet
REV 1
DCS6 Plain Concrete Works - P.C.C
No 00001
General Information
1.
2.
3.
4.
Inspection/Audit
Setting Testing &

out Results
1 Anti-termite
Method statement
2 Plain Cement Concrete
Soil compaction test
Thickness /layout and level
Sign Off
Date: Date: Date:
Sign: Sign: Sign:

Description Item
ref: C D
1.
2.

Check Sheet
REV 1
DCS7 FORM WORK - Vertical and Horizontal Elements
No 00001
General Information
1.
2.
3.
4.
Inspection/Audit
Setting Testing &

out Results
1 Form Works
Material
Propping
Centering and staging
Bracing
Design approval
Specialist execution
certificate
Survey clearances
MEP Clearances
Pre-cambering for slabs
Concrete cover blocks
2 Service entry/ exit pts
Seal

Sign Off
Date: Date: Date:
Sign: Sign: Sign:
Description Item
ref: C D
1.
2.
way limits the inspection process of the PM/CS in any aspect of construction including quality issues, documentation, testing and on
site execution of various components and the PM/CS shall generate additional check lists as appropriate.

Check Sheet
REV 1
DCS8 REINFORCEMENT - Vertical and Horizontal Elements
No 00001
General Information
1.
2.
Inspection/Audit
( √ ) – Comply; ( Х ) - Does Not Comply – require substantiation in remarks column; (NCR) Non Conformity
Setting Testing &

out Results
1 Reinforcement
Steel mesh arrangement
Lap / Splices (length and

location )
standard hook termination
starter bars (walls/columns )
Chairs / Spacers and cover

blocks
Physical conditions of Rebar
Binding between bars
Construction joint
Dowels and Continuity at

Construction joint
Steel Mill certificate and tests
2 Service entry/ exit pts
Additional bars/ Opening

details

3 Pre Concreting
Concrete design Mix
Lab facilities
Method Statements
MEP Clearances
Provisions for (BMU/Facade

light /cladding ……etc.)
Sign Off
Date: Date: Date:
Sign: Sign: Sign:
Description Item
ref: C D
1.
2.

Check Sheet
REV 1
DCS9 BEFORE CONCRETING - Vertical and Horizontal Elements
No 00001
General Information
1.
2.
Inspection/Audit
Setting Testing &

out Results
1 Concreting
Concrete design Mix
Site Lab facilities
Construction joints approval
Shuttering and propping

clearances /certificate
Concreting Method statement
MEP clearances
Setting out layout and survey

clearances
Verticality /alignments
Concrete cover block
2 Quality
Slump
Cube
Timely Placement

Sampling and Techniques
Temperature check
Sign Off
Date: Date: Date:
Sign: Sign: Sign:
Description Item
ref: C D
1.
2.

Check Sheet
REV 1
DCS10 AFTER CONCRETING - Vertical and Horizontal Elements
No 00001
General Information
1.
2.
Inspection/Audit
( √ ) – Comply; ( Х ) - Does Not Comply – require substantiation in remarks column; (NCR) - Non Conformity
Vertical
Sizes Levels Approval Remarks
alignment
1 Curing and surface

condition
Surface condition
Curing
Slopes
Placement & Compaction
Finishing
As-Built survey
2 Inspection after the

removal of shuttering.
Surface condition
Slopes and Levels
Setting out
Expansion joints
Construction joints

Reinforcement Cover
3 Test results.
Cube tests
Sign Off
Date: Date: Date:
Sign: Sign: Sign:
Description Item
ref: Comments C D
1.
2.

Check Sheet
REV 1
DCS11 POST TENSION SLABS - Before Concreting
No 00001
General Information
1.
2.
3.
Inspection/Audit
( √ ) - Comply; ( Х ) - Does Not Comply – require substantiation in remarks column; (NCR) Non Conformity report
shall be issued by the PM/CS; (N/A) - Not Applicable.
Setting Testing &

out Results
1 Post Tension
Method statement
Tendons test
Slab Reinforcement
Anchoring systems design

approval
Stressing method and

Sequence
Grouting test
Batch Mix
Slump
Specialist approval on the

execution prior to cast
Concrete cover
Tendon layout

Sign Off
Date: Date: Date:
Sign: Sign: Sign:
Description Item
ref: C D
1.
2.

Check Sheet
REV 1
DCS12 PRECAST ELEMENTS
No 00001
General Information
1.
2.
Inspection/Audit
Approvals Grade Rebar Lifting Support Remarks

1 Precast Works Execution
Sign Off
Date: Date: Date:
Sign: Sign: Sign:
Description Item
ref: Comments C D
1.
2.

2. ( √ ) - Comply; ( Х ) - Does Not Comply – require substantiation in remarks column; (N/A) - Not Applicable.

Check Sheet
REV 1
DCS15 STRUCTURAL STEEL WORKS
No 00001
General Information
1.
2.
3.
Inspection/Audit
Setting Testing &

out Results
1 Structural Steel
Physical Condition
Type & Grade
Steel mill test certificate
Anchor bolt condition
2 Lap and Splice
3 Method of Erection
4 Connections
Bolted connection (bolts grade

and test )
Welded connection (welding

thickness / grade and test )
5 Finish and protection
Anticorrosion paint
Fire painting protection

Final paint thickness
Sign Off
Date: Date: Date:
Sign: Sign: Sign:
Description Item
ref: Comments C D
1.
2.
3.
way limits the inspection process of the PM/CS in any aspect of Construction including quality issues, documentation, testing

Check Sheet
REV 1
DCS24 WATERPROOFING SYSTEM
No 00001
General Information
1.
2.
3.
Inspection/Audit
( √ ) - Comply; ( Х ) - Does Not Comply – require substantiation in remarks column; (NCR) Non Conformity report shall
Setting Testing &

out Results
1 Water proofing system
Membrane test results
Application method statement
Joints condition and test
Compartmentalization
Pile head treatment
Protection screed and

membrane
Service entry exit treatment
Sign Off
Date: Date: Date:

Sign: Sign: Sign:
Description Item
ref: Comments C D
1.
2.

Check Sheet
REV 1
DCS25 SUBSTRUCTURE FOUNDATION WORKS
No 00001
General Information
1.
2.
Inspection/Audit
( √ ) - Comply; ( Х ) - Does Not Comply – require substantiation in remarks column; (NCR) Non Conformity report shall be
issued by the PM/CS; (N/A) - Not Applicable.
Setting Testing &

out Results
1 Piling
As built survey report
Pile head surface treatment
Cut off level
Pilling test results
2 Piles Reinforcement
Piles Dowels to raft /pile capes
Coupler lab test
3 Concrete Works
Concrete design Mix and test
Lab facilities
4 Foundation reinforcement
Layout /dimensions
Affective depth
Concrete cover block

Starter rebar’s dowels/standard

hook
Column/wall survey layout
Sign Off
Date: Date: Date:
Sign: Sign: Sign:
Description Item
ref: Comments C D
1.
2.

Check Sheet
REV 1
DCS26 POST TENSION SLABS - after concreting and stressing
No 00001
General Information
1.
2.
3.
4.
Inspection/Audit
( √ ) - Comply; ( Х ) - Does Not Comply – require substantiation in remarks column; (NCR) Non Conformity
Setting Testing &

out Results
1 Post Tension
Stressing Method statement
Grouting test
Specialist approval on the

execution prior to start the
stressing
Concrete test
Slab Surface condition
2 Strain Check
Theoretical log
Actual log
Sign Off

Date: Date: Date:
Sign: Sign: Sign:
Description Item
ref: Comments C D
1.
2.

6. PLANNING, SCHEDULING, PROGRESS CONTROL AND REPORTING

PROCEDURES
6.1. INTRODUCTION
The Contractor shall develop detailed implementation plans and contract administration and control procedures
based upon the conditions and requirements set out in the Contract. The Contractor shall clearly identify all
activities pertaining to the Works including, but are not limited to, the following functions to be undertaken:
a) The analysis and identification of the Contractor’s, Subcontractors’, manufacturer’s and supplier’s basic
activities, including significant milestones through an agreed “Work Breakdown Structure”.
b) The progress monitoring of these activities through the use of critical path networks (CPM), bar charts,
progress curves, histograms, follow-up tables / reports and material (submittals / procurement) schedules.
c) Continuous comparison of the Contractor's programme for the Works, actual achievements and forecasts.
d) The prompt identification of delay, and where necessary, actions required to implement corrective
measures to recover any slippage (“Recovery Schedule”).
The Contractor shall develop a system for the implementation of planning, monitoring and control of the execution
and completion of the Works in accordance with the conditions and requirements of the Contract. The system
shall include the procedures and requirements: -
a. A preliminary submission plan (level 1 schedule, programme and progress control methodology) including
but not limited to:
i) Trades production rates and duration calculations I justifications
ii) Resources allocation, distribution and movements of equipment.
b. Within the time prescribed in the Conditions of Contract, the Contractor shall prepare and submit a
programme for the Works in accordance requirements set out in the Contract to the PM/CS for review and
consent.
c. The Contractor shall also produce and submit, within the time prescribed in the Conditions of Contract of
being so requested by the PM/CS, a revised programme showing such modifications to the approved
programme as are necessary to ensure completion of the Works within the Time for Completion.
d. The Contractor shall appoint a dedicated Planning PM/CS to perform operate this service and to satisfy
the reporting requirements as required by the Contract.
e. The Contractor shall grant the Employer’s representative access to all relevant planning and control
documents prepared by the Contractor during the term of the Contract.
f. All progress curves charts and histograms shall include a data table below graphics providing planned,
actual and cumulative data. When necessary, the PM/CS or the Employer may request that forecast data
be included on some or all of these documents.
6.2. SCOPE

The scope of the planning, scheduling, progress control and reporting procedures are described hereunder. The
Contractor shall include all activities, which are relevant to the scope of the Works.
6.3. PLANNING AND SCHEDULING
The planning and progress measurement activities of the Contractor’s programme shall be prepared in such
manner and format so as to allow the Employer to also monitor these aspects and integrate them within its own
overall project control system. This shall be done through the usage of computerised planning software such as
PRIMAVERA P6 or other Employer’s approved software, to achieve prompt and accurate reporting.
6.3.1. General
The Contractor shall develop and detail the programme for the Works in accordance with the following
requirements:
a) The itemisation breakdown of the scope of the Works as stated in the Contract into basic measurable
activities on the basis of a user-defined “Work Breakdown Structure” (WBS). The Contractor shall establish
the type and style of the WBS on the basis of the work packages and units. This system, once approved
by the PM/CS, will provide a common activity coding structure, which shall be used throughout both the
planning and progress reporting infrastructures. A sample WBS template is provided in figure 1.
b) All planning documents shall cover the entire term of the Contract which shall include the construction
phase and the Defects Liability Period which shall include any time for pre-commissioning, commissioning,
mobilization and demobilization, as-built documentation activities and handover.
c) All planning documents shall clearly describe the type and category of manpower, man-hours, special
resources and status used.
d) The planning programme shall not include any constraints imposed on any of its activities. Exceptions for
the commencement and completion of the Works, and intermediate milestones (if any) may include late
constraints only. Use of early or must finish constraints is not permitted.
e) A weekly update of all planning documents (including the programme) based on the actual progress of
works shall be prepared and submitted on the day before the last day of the week or at another agreed
cut-off day. In principle no more than 3 calendar days shall lapse between cut-off date and report
submission date.
f) A monthly update of all planning documents (including the programme) based on the actual progress of
works shall be prepared and submitted on a cut-off date as required and advised by the Employer. The
regular planning update shall be affected on a monthly basis for all planning documents. An interim update
of planning documents shall be prepared if deemed necessary at the request of the PM/CS (i.e. weekly,
fortnightly, etc.).
g) Planning updates shall determine by calculation, the planned and actual progress values to date, for each
activity (or work package) using weight factors. It shall also include, when an activity is not 100% complete,
an assessment of the remaining duration value and a revised forecast completion date for such activity.
h) Once the Contractor’s programme is approved by the PM/CS in accordance with the Conditions of
Contract, no changes in terms of planned figures, links and relations to successors and predecessors,
budgeted quantities etc. shall be permitted without the PM/CS’s approval.

Fig.1 Typical Work Breakdown Structure for Project Program

6.3.2. Planning/Programming Levels
The Contractor shall prepare its programme and/or other planning documents in three different levels of detail.
The content, extent and output required for each level is listed herein under. Level 3 summary will roll up to Level
2. Level 2 summary will roll up to Level 1.
Total Project Duration
This shall include all activities related to the implementation of the following phases:
 Design and Detailed Shop Drawings
 Procurement/Fabrication
 Construction/Installation/Hook-up
 Pre-commissioning/Commissioning/Start-up/Handover/As-built
Design and Detailed Shop Drawings
 Level 1: Work Package Level (per area or process system).
 Level 2: Work Unit Level (per item of document).
 Level 3: Document Status Register (Control Level).
Procurement
 Level 2: Work Unit Level (per item of material).
 Level 3: Procurement Status Register (Control Level).
Construction
 Level 2: Work Unit Level (per item of work).
 Level 3: Per activity (Control Level).
Pre-commissioning, Commissioning and As-Built
 Level 2: Work Unit Level (per item of work).
 Level 3: Per activity/System (Control Level).
6.3.2.1. Level 1 Planning and Scheduling

Level 1 bar chart: This is a summary time schedule logic bar chart covering the scope of the Works, including
any contractual milestone dates and other key dates as identified by the Contractor. This bar chart document
shall cover all work packages. The Level 1 bar chart shall be updated once a month and at a regular interim
period if deemed necessary by the PM/CS or the Employer. The Level 1 bar chart shall contain the following
information as a minimum-planning requirement for each activity.
 Work Breakdown Structure (WBS) Identifier
 Activity description and duration
 Actual percentage progress
 Baseline start and finish dates (original)
 Planned early start and early finish dates
 Actual start and actual finish dates
 Contractual milestone dates and other key dates (original, plan and actual)
 Long lead and critical material milestone dates
 Main interface dates.
The Level 1 bar chart shall be prepared and presented in A3 size format and submitted to the PM/CS, and copy
to the Employer, in both hardcopy and softcopy (in editable format) formats.
The Level 2 schedule shall consist of a set of computerised working documents prepared and issued by the
Contractor initially to control the Works at the work group level, discipline level and document level. For
representation, Level 2 includes bar charts and progress/productivity tables. This schedule is a direct combination
of Level 3 activities summarised at Level 2.
Level 2 bar chart: The Level 2 bar chart shall be an aggregate bar chart for the complete scope of the Works.
Level 2 shall be updated every week. The Level 2 bar chart shall contain the following information as a minimum-
planning requirement for each activity:
 Work Breakdown Structure (WBS) identifier
 Activity description and duration
 Actual percentage progress
 Baseline start and finish dates (original)
 Planned early start and early finish dates and total float
 Critical path relationships
 Activity logic relationships
 Contractual milestone dates
 Long lead and material milestone dates (plan, actual and forecast)

 Key interface dates (plan, actual and forecast)
The Level 2 bar chart shall be prepared and presented in either A3 or A4 size document as agreed with the
PM/CS, and submitted to the PM/CS, and copy to the Employer, in both hardcopy and softcopy (in editable
format) formats.
LEVEL 2 PROGRESS STATUS TABLE
This table shall provide for each Level 2 Activity with the following information:
 Work Unit No.
 Work Unit Designation
 Weight Factor
 Physical Percentage Planned and Actual.
LEVEL 2 PROGRESS AND PRODUCTIVITY TABLES
For each work package and unit, a table shall be presented showing for each activity of work with the following
information:
 Planned and Actual Progress
 Original work hours estimate
 Revised work hours estimate
 Consumed work hours to date
 Productivity factor
Level 3 bar chart shall be supported by the project critical path network, reflecting all the individual work elements,
including subcontracts, if appropriate, and shall demonstrate the viability of the Contractor’s overall execution
plan. The activities in the Level 3 bar chart shall be referenced to Level 1 and 2 bar chart activities to allow
automatic roll up of progress to summary levels as referred in the sections above. All detailed activities in Level
3 bar chart shall be assigned with weighting factors based on estimated man-hours (unless otherwise requested
by the PM/CS or the Employer), and when approved by the PM/CS and the Employer, shall be the basis for the
detailed progress reporting system. Backup details used by the Contractor in deriving the estimated man-hours
shall be submitted to the PM/CS, and copy to the Employer, for review and approval.
Level 3 networks shall be resource-loaded to reflect the resources (manpower, materials and equipment) the
Contractor plans to use in completing the Works, and shall form the basis in generating the overall progress S-
Curve and manpower histogram.
The Contractor shall use the approved planning software system to develop the planning and scheduling function
and to enable control of all aspects of the Works. The scheduling software shall:

 Generate bar chart schedules by work packages or disciplines with planned, actual and forecast dates
rolled up to Level 2.
 Enable extensive selection and sorting facilities on activity codes consistent with planning Levels 1 and
2.
 Be linked at network activity level to data sets or files contained in the Level 3 source data.
 Cover the Design and Shop Drawings, Procurement, Fabrication, Construction, Installation, Hook-up,
Pre-commissioning, Commissioning and As Built phases.
The content of activities and the choice of constraints shall identify all critical and sub-critical paths.
The following Level 3 computerised output shall be considered:
 A complete electronic copy of the logic network.
 A detailed Level 3 activity bar chart by work packages and disciplines.
 An activity listing with preceding and succeeding activities.
 An activity listing sorted by work item / total float / early start.
 Any other activity listing as required by the PM/CS or the Employer.
Information to be provided by activity shall include as a minimum:
 Work Breakdown Structure (WBS) identifier
 Activity Description
 Activity Percentage Progress
 Activity Duration
 Contract Milestone Dates
 Other Milestone dates (if any)
 Milestone dates (if any)
 Predecessors and Successors
 Early Start and Finish dates
 Late Start and Finish dates
 Total Float
6.3.3. Progress S-Curves
Progress S-Curve shall indicate both the weekly or monthly cumulative planned percentage progress spread over
the project duration and the weekly or monthly actual cumulative percentage progress. Weekly or monthly
cumulative planned progress shall be based upon the resource loading input in Level 3 detailed project schedule,
and the weekly or monthly cumulative actual progress shall be based upon the achieved percentage weighting
system. The cumulative Planned S-Curve, when approved by the PM/CS, shall not change throughout the project
duration and shall become the baseline from which progress shall be measured against each update period. In

addition to the Progress S-Curve, S-Curves categorised by major phases of the Works or milestone stages (i.e.
Engineering, Procurement, Fabrication, Installation and Commissioning) and subcontracts, if appropriate, shall
be prepared and provided by the Contractor.
6.3.4. Manpower Histogram
The Manpower Histogram shall indicate both the weekly and monthly manning levels the Contractor plans to
deploy over the duration of the project, including its Subcontractors’ personnel, if appropriate, and the
weekly/monthly actual deployment up to the Time for Completion of the Works. Planned manpower loading shall
be based on the manpower resources/man-hours estimate allocated to each activity in the Level 3 bar chart.
In addition to the Manpower Histogram, Histogram’s categorised by resource trade grouping or phases of the
Works shall be prepared and provided by the Contractor.
6.3.5. Two Month Look-Ahead Bar Chart
During Engineering design, preparation of shop drawings, mobilization and material procurement phases, the
Contractor shall prepare and submit a two month look-ahead bar chart covering Engineering design, procurement
and mobilization activities only. However, if deemed necessary by the PM/CS or the Employer, the Contractor
will be required to add the construction phase as well. This bar chart shall be updated and issued on a weekly
basis within the weekly report until the finalization of the Contractor’s programme for the Works.
6.3.6. Six Week Look-Ahead Bar Chart
This bar chart is required only during the construction, fabrication, installation and hook-up phases. The six-week
look-ahead bar chart shall be an extract of the detailed network covering construction activities only. The
Contractor shall prepare and submit, within 7 calendar days of the date of the Letter of Acceptance, to the PM/CS,
and copy to the Employer, the bar chart, and thereafter updated and submitted on a monthly basis within the
monthly report.
6.3.7. 90 Day Look-Ahead Bar Chart
Upon finalization of the Contractor’s programme for the Works, the Contractor shall prepare and submit a 90 days
look-ahead bar chart to the PM/CS, and copy to the Employer, for review and/or approval. The 90 day look-ahead
shall be an exact extract from the Contractor’s detailed programme of the Works covering all activities. This bar
chart shall be updated and submitted on a weekly basis within the weekly report.
6.3.8. Recovery Plan
During the execution of the Works, if performance or progress of the Works deviates from the Contractor’s
programme to the point where the original plan can no longer be an effective basis for control, then it is

appropriate and desirable to create a new performance measurement plan, based upon a revised schedule and
manpower deployment.
Therefore, at a mutually agreed cut-off date, the Contractor shall establish the balance of works remaining to be
completed for the Contract, at a measurement level, and reschedule activities so as to complete the Works within
the relevant Time for Completion. All plans shall be rescheduled based on the remaining duration for each activity.
Remaining duration values must be realistic and reflect the previous recorded value. Up to date information shall
then be entered into the computer planning software for a new time analysis run. A revised document known as
the “Recovery Plan” shall be produced for the PM/CS’s consideration. The Contractor shall not be entitled to any
additional payment for executing the Works in accordance with the Recovery Plan.
The proposed Recovery Plan shall include a revised manpower deployment program, in line with the remaining
duration and shall be incorporated into the baseline schedule so as to complete the Works within the relevant
Time for Completion.
The revised baseline schedule/programme along with the proposed Recovery Plan, critical path analysis,
manpower deployment histogram (Revised and Original) and other planning reports shall be submitted to the
PM/CS, and copy to the Employer, for approval. The Contractor shall ensure that all the above mentioned reports
substantiate the Recovery Plan for the completion of the Works within the relevant Time for Completion. Once
this Recovery Plan is approved by the PM/CS, all planning and scheduling reports shall be corrected to reflect
revised percentage progress and revised plan along with original percentage progress and plan. The baseline of
the Contractor’s programme for the Works shall be revised and updated to reflect the revised
schedule/programme.
6.4. PROGRESS REPORTING
6.4.1. General
The Contractor shall report to the PM/CS and the Employer on the progress of the Works during the entire term
of the Contract. Reports shall contain facts only and shall not be construed as agreement. Presentation of the
reports shall be of the highest quality.
The Contractor shall, within 14 days of the date of the Letter of Acceptance, submit draft weekly and monthly
report formats to the PM/CS, and copy to the Employer, for approval. Once approved by the PM/CS, the format
shall not be altered in any way, except in agreement with the PM/CS. The following reports shall be prepared and
submitted by the Contractor at the times stated below: -
 Daily Report
 Weekly Report
 Monthly Report
 Special and Exception Reports (as and when required by EMPLOYER)
 Close Out Report

6.4.2. Daily Report
During the construction phase of the Works, the Contractor shall prepare and submit a Daily Report in accordance
with the requirements, format and at the time specified in section 1.1.9.
6.4.3. Weekly Reports
On weekly basis and no later than 1 day after the cut-off date agreed with the PM/CS, the Contractor shall prepare
and submit to the PM/CS for verification and reference a weekly progress report. The weekly progress report
shall contain, as a minimum, the following information/data:
a) Overall Contract Status (Narrative)
 Planning and Scheduling - overview of performance
 Engineering Design - brief description of works executed
 Design related tasks
 Procurement
 Construction I Erection
 Pre-Commissioning and Commissioning
 Areas of Concern
 Employer’s constraints
 Permits
 Forecast for next 2 weeks
 Recovery actions (when required)
b) Weekly Progress Tables
 Project Progress Report (Level 2 summary)
 Project Progress Report (Level 3 detail)
c) Overall Progress Curve
 Contract ‘S’ Curve
d) Manpower Return
 Management
 Project Control Staff

 Engineering Staff
 Construction Labour
 Subcontractors Labour
e) Plant Equipment Return
 Plant Description
f) Milestone Status Report
 Contract achieved dates
 Contract Planned Dates
 Forecast Planned Date (to date)
 Comments on variations (notes)
g) Material Procurement Register
 Key vendor data received dates
 Material description
 Material Submittal Status Plan vs. Actual
 Name of the Supplier
 Requisition Status Report
 Purchase Order issue date
 Planned, Actual and forecast dates
 Ex. Works
h) Level 3 Bar Chart
 Activity Key Identifier
 Activity Description
 Activity Progress
 Activity Duration
 Imposed dates (if any)
 Early Start and Finish dates
 Actual Start and Actual Finish dates
 Forecast Start and Finish dates
 Late Start and Late Finish dates

 Total Float
i) HSE Monthly / Weekly Reports (Form No. SPM/HS/MSR/008/00 (Project Monthly HSE Report) included
in Section 3)
6.4.4. Monthly Report
On monthly basis and no later than 5 working days after the cut-off date agreed with the PM/CS, the Contractor
shall prepare and submit to the PM/CS for verification and reference a monthly progress report. The monthly
progress report shall contain, as a minimum, the information/data segregated into the following
sections/headings:
 Management / Executive Summary
 Project Control
 Design and Shop Drawings
 Procurement
 Construction, Pre-commissioning and Commissioning
 Planning and Cost Control
 QA / QC
 Health Safety and Environmental (HSE) Reports
 Areas of Concern
 Record of Expenditure
 Recovery Actions (when necessary)
 Photographic Record (Both Hard and Soft Copy)
1. Management Executive Summary
This Section shall include:
a) Execute summary (Narrative)
b) Progress Card
c) Main decisions taken, problems solved, new problems arisen
d) Updated Level 1 Schedule
e) Updated Overall Progress Curve
f) Updated Overall Histogram
2. Project Control

a) Updated Milestone Status Report
b) Document Status Register (overall summary)
c) Interface Report.
3. Design and Shop Drawings
a) A narrative of the month’s events by discipline
b) Progress per discipline
c) Deliverable Status Register (summary by generic title)
d) Forecast for next reporting period
e) “Hold” Register
4. Procurement
a) A narrative of the month’s events
b) Progress per requisition
c) Requisition Status Report
d) Purchase Order Status Report
e) Expediting Status Report (by exception only)
f) Third Party Inspection Report
g) Forwarding and Shipping Report
h) Forecast for next period
5. Construction, Pre-commissioning and Commissioning
a) A narrative of the month’s events
b) Progress per discipline
c) Problem areas
d) Forecast for next period
e) Any other information deemed necessary
6. Planning and Cost Control

a) All areas of progress and impact on the Contractor’s programme
b) An updated Level 3 Bar chart plan sorted as per WBS
c) S-Curves
d) 6 Week Look-ahead schedules
e) Manpower histograms.
7. QA/QC
This Section shall include a comprehensive report on QA/QC aspects of the Project. QAIQC document
matrix shall be provided for detailing each QA/QC procedure including the following:
a) Register for QA / QC documents such as method statement checklist, ITP’s, Field Instructions,
Site Instructions and NCR’s shall be provided detailing the following:
 Document Number / Revision number
 Description
 Planned and Actual date of issue
 Approval date
 Remarks column
b) Test Results
c) Master list of monitoring and measuring equipment
d) Quality statistics as per Section 4 (Project Quality Requirements) of this Manual
8. HSE
This Section shall include a comprehensive report on HSE aspects of the Project. Please refer to
Project HSE requirements and forms in Section 3 (Project HSE Requirements).
a) HSE Monthly / Weekly Reports (Form No. SPM/HS/MSR/008/00 (Project Monthly HSE Report)
included in Section 3)
b) Incident registers including first aid and near miss incidents.
c) Incident reports for major Incidents / dangerous occurrence (Form No. SPM/HS/AIR/002/00
(Accident/Incident Report) included in Section 3)
d) HSE meeting minutes conducted during the period (Form No. SPM/HS/AMM/007/00
(Agenda/Minutes Project HSE Meeting) included in Section 3)
e) HSE monthly inspection and audit reports (Form No. SPM/HS/SIC/003/00 (HSE Inspection
Checklist) and Form No. SPM/HS/EIC/004/00 (Environmental Inspection Checklist) included in
Section 3)
f) HSE AMS / SVR or NCR registers.
g) HSE violations / notices.
h) Plant and equipment – 3rd party register
i) Fire evacuation drill records.

9. Areas of Concern:
This Section shall include in detail:
a) Last month’s areas of concern still valid
b) This month’s raised areas of concern
c) The Contractor’s recommendation for remedial actions
10. Record of Expenditure
a) Number of invoices submitted
b) The amount of each invoice
c) Number of invoices paid
d) Date when payment was received
11. Recovery Actions
a) Delay Analysis
b) A full description of recovery actions being considered to recover programme slippage.
c) Areas which could be carried out ahead of programme.
d) Material or equipment delivery dates which could be accelerated
12. Photographic Record
a) A full set of photographs showing incremental progress.
b) A photographic record of all substructure/cable trench work.
c) Where appropriate, photographic details of subsequently hidden structures and equipment
A sample monthly report template which defines the minimum requirements is enclosed herewith in Appendix
A. The values (figures) mentioned in the report template are for illustration purposes only. Any reasonable
changes / value addition (project specific) to the reports shall be acceptable upon Contractor securing PM/CS’s/
Employer’s written approval. The Contractor shall propose the changes and demonstrate the value addition to
the report as a result of such changes in order for the PM/CS to approve such Changes on the reporting template.
6.4.5. Documents Status Register

The Contractor shall be required to develop and maintain a computerised “Document Status Register”, capable
of registering, planning, tracking, monitoring, expediting and reporting on the production of all PM/CSing
deliverables prepared under each work package unit. Each deliverable shall be listed. The current status of each
deliverable shall be identified and a mutually agreed percentage weighting based on man-hour estimates shall
be assigned to the status noted above for the purpose of progress monitoring. The system used by the Contractor
shall be Microsoft Excel, Microsoft Access or other approved equivalent packages, version(s) to be agreed with
the PM/CS and the Employer to achieve prompt and accurate reporting. The minimum information required shall
be as follows:
a) Document no.
b) Corresponding WBS no.
c) Document title
d) Discipline
e) Type of document
f) Planned/Actual/Forecast dates for different stages of completion
g) Weighted value
h) Percentage complete
i) Remarks
All planned dates for each document shall be derived from the lowest level network providing schedule for
deliverable activities. All documents shall be coded using a Work Breakdown Structure (WBS) system. This
document status register shall become the basis for the Engineering Progress Curve(s).
The above is not exhaustive and any other information may be added at the request of the PM/CS of the
Employer. The system shall be capable of providing exception reporting such as documents overdue, documents
to be issued in the next period. A summary status of drawings and documents at Work Unit Level shall be annexed
along with various reports generated by the above system.
6.4.6. Procurement Status Register
The Contractor shall be required to develop and maintain a computerised “Procurement Status Register”, capable
of registering, planning, tracking, monitoring, expediting and reporting on the requisitions and purchase orders of
all Plant and/or materials required under each work package unit. Each requisition shall be recorded in this
register, indicating the various milestones involved from receipt of requisition until delivery of material at Site. The
system used by the Contractor shall be Microsoft Excel or other approved equivalent. The system version(s) shall
be agreed with the PM/CS prior to implementation. The minimum information required shall be as follows:
a) Purchase Order No.
b) Corresponding WBS No.
c) Corresponding Requisition No.
d) Discipline
e) Material Description
f) Planned/Actual/Forecast dates for different stages of completion (Tender issue, Tender closed,
Purchase Order Placed, Vendor Drawings approved, Ex-works, FAT, TPI, Shipment, Required On Site).

g) Shipment Type (Road, Sea, Air)
h) Weighted value
i) Percentage complete
j) Expediting comments
All planned dates for each material shall be derived from the lowest level network. All requisitions shall be coded
using the Work Breakdown Structure (WBS). This Procurement Status Register shall become the basis for the
Procurement Progress Curve(s).
The system shall be capable of providing exception reporting such as requisitions overdue and requisitions to be
issued in the next period. A summary status of requisitions at Work Unit level shall be annexed along with various
reports generated by the above system. The above is not exhaustive and any other information may be added at
the request of the PM/CS or the Employer.
6.4.7. Special and Exception Reports
If deemed necessary by the PM/CS or the Employer, the Contractor shall prepare and submit the PM/CS, and
copy to the Employer, reports which cover all aspects of the clarifications and/or the problems identified during
the course of the execution of the Works.
6.4.8. Close Out Report
The Contractor shall produce and submit to the PM/CS, and copy to the Employer, for review and approval a
“Close Out Report” which shall include a detailed narrative of main events/problems and solutions for technical
aspects, Project Management, Engineering, Procurement, Testing, Construction, Commissioning, Planning,
Cost, Contracting, Interfaces etc. This shall include all major decisions undertaken during the performance of the
Works.
This report shall include a copy of all programmes, Schedules, Progress Curves, Histograms, status tables as
listed in this Section 6 (Planning, Scheduling, Progress Control and Reporting Procedures). The report shall be
submitted to the PM/CS, and copy to the Employer, before the issue by the PM/CS of the Taking-Over Certificate
for the whole of the Works.
6.5. CONSTRUCTION PROGRESS CONTROL
The Contractor shall implement, maintain and update a computerised “Construction Progress Control” system
which enables the monitoring and follow up of Planned/Actual physical progress of the construction activities.
Progress control shall be established based on deliverables prepared and submitted by the Contractor. This shall
be performed through use of a computerised software system such as, Microsoft Access or Microsoft Excel (or
other approved software) to achieve prompt and accurate reporting.

6.5.1. General
The Contractor shall prepare a control estimate for the Works covering the man-hour resources requirement.
Such estimate shall consist of the breakdown of the Works (in exact compliance with the WBS) into progressable
activities. Each of these activities shall be allocated work content in estimated man-hours for completing such
activity. Planned Progress and Weight Factors, at any level, shall always be calculated from estimated man-hours
spread over the activity duration. Consolidation to higher level shall be effected using weighted factors. Actual
progress shall always be assessed at the lowest level of planning. The physical progress values shall be designed
in such a way to reflect the milestone for calculation of Value of Work Done (VOWD). This can be used for
comparisons for preparation and submission of statement of claims for work done.
6.5.2. Progress Scales (For Actual Progress)
For each different work package and unit, the Contractor shall propose to the PM/CS a set of scales to assess
actual physical progress. Once approved by the PM/CS, progress scales shall be utilised for distributing weighted
factors over the duration of the activity. Actual progress shall always be based on physical achievement only.
Actual progress shall be calculated at the lower level using several progress scales that differ depending upon
the type of deliverables to be issued. For example:
1. For procurement stage, Cumulative Scales of Progress shall be established to monitor each item from the
inquiry stage up to the delivery and acceptance at Site:
a) Requisition Issued to the PM/CS for Comments 5%
b) Issued for Inquiry 10%
c) Complete Technical Evaluation 15%
d) Issued for Purchase Order 20%
e) Vendor Drawings Approved 25%
f) Ex-Works Delivery 75%
g) Shipment and Customs Clearance 95%
h) On Delivery and Acceptance at Site 100%
2. For construction stage, Cumulative Scales of Progress shall be established to monitor the
fabrication/erection up to final certification/acceptance:
a) Shop Drawings complete 5%
b) Materials Procured 25%
c) Pre-fabrication complete 45%
d) Pre-fabricated items delivered to site 70%
e) Erection 90%
f) Testing and Commissioning 95%

g) Completion Certification/Inspection / Acceptance and Handover 100%
Progress Scales shall not be implemented without the PM/CS’s approval. Actual progress shall not, under any
circumstances, be assessed by reference to man-hours spent. The above progress figures are for determining
progress only and shall not be used for payment purposes.
6.5.3. Weight Factors
For higher level progress consolidation, a “weight factoring system” shall be implemented. In all cases, weight
factors shall be calculated using estimated or planned man-hours or man days.
Each activity shall be allocated a weight factor value, unless the PM/CS and the Employer approve/instruct
otherwise. So as to ensure consistency of progress reporting, the weight factors shall not be modified without
the PM/CS’s approval.
6.5.4. Cost Loading Construction Schedule
Cost Loaded Schedule is the Contractor’s approved CPM Construction Schedule with assigned cost values
based on the Schedule of Rates and/or Bill of Quantities which set out the Contract Price that could be used for
monitoring and invoicing.
6.6. MEETINGS
6.6.1. Weekly Meetings
Weekly meeting shall be held at the site office or as required by the PM/CS depending upon the phase of the
Works in progress, for the purpose of keeping all parties fully informed of all aspects of the Works. The PM/CS
shall chair all meetings.
Agenda:
 Complete review of all work units, progress and associated matters
 Review of schedules in view of progress
 Review of resources
 Highlight problem areas and resolutions
 Technical queries
 Identification of changes
 Quality Assurance / Quality Control Issues.
 HSE issues
 Materials

 The Contractor’s representative
 Personnel in charge of main activities (procurement, construction, commissioning)
 Specialists as necessary
6.6.2. Monthly Meeting
Monthly meeting shall be held based on the following requirements and agenda:-
 Location and date: to be defined before each meeting
 Review and approval of each Work Unit progress for the month
 Review of main activities (Engineering, Procurement, Construction, Commissioning)
 Review of planning
 Highlights of occurred and/or anticipated problems. Corrective actions to be taken
 Long term plan
 The Contractor’s personnel in attendance shall be same as per weekly meetings above.
 Quality Assurance / Quality Control Issues.
 HSE issues
6.6.3. Management Meetings
Management level meetings may take place between the Employer’s management and the Contractor’s
management as agreed between the parties. Other meetings may be held at the Contractor’s or the Employer’s
request on specific matters.
6.6.4. Organisation of Meetings
The time, place and venue of meetings shall be as defined above. Agendas may be completed by both parties
as necessary. The Minutes of Meeting shall be written and recorded by the PM/CS.
The notes shall indicate date and location of meeting, names of the persons who were present at the meeting,
purpose of the meeting, record of actions agreed and name of person responsible for each action and
anticipated completion, and distribution of the minutes.
Minutes of each meeting shall be prepared by the PM/CS within three (3) working days of the meeting and sent
to the Employer for approval. The PM/CS shall sign, acknowledging the minutes as being a true record of the
meeting, and formally issue the same to the Contractor.
Clear hand written minutes may be acceptable.

6.7. TYPOGRAPHY (TYPEFACE) REQUIREMENTS FOR REPORTS
6.7.1. Fonts and Color Management Techniques
The Contractor shall standardize the typographic techniques and shall produce a consistent report from the
commencement of the project till Completion of works. Some of the key typographic techniques are as follows:
 Planned Units i.e. Planned Dates, Planned % Progress, Planned Value, Budgeted Cost, Budgeted
Units and all such planned values (cost/ time) as per approved baseline program shall follow the font
color with following color composition:
R G B Color
0 0 225
 Actual Units i.e. Actual Dates, Actual % Progress, Earned Value and Actual Cost, Actual units and all
such actual values as per the updated latest program shall follow the font color with following color
composition:
R G B Color
192 0 0
 Forecast Units i.e. Forecast Dates, Look Ahead and all such forecast values shall follow the font color
with following color composition:
R G B Color
0 0 0

7. INTERIM PAYMENT CERTIFICATION PROCEDURE
7.1. PURPOSE
This Section sets out the procedure and mechanism on the certification of payment to the Contractor for the
works executed so as to ensure that:
Interim Payment Certificates are an accurate evaluation of the works executed up to the date of certification by
the PM/CS; and
the quality of works executed and materials supplied and included in Interim Payment Certificates comply with
the standards specified in the Contract.
7.2. RESPONSIBILITIES
The Contractor shall be responsible for collating and assembling the required information and supporting
document and details, including obtaining verification as may be required of the PM/CS’s authorized
representative, and submit such information and documents together with its monthly statement to the PM/CS
for evaluation.
7.3. VERIFICATION CATEGORIES
For the purpose of verifying the Contractor’s monthly statements submitted under Sub-Clause 60.2 of the
Conditions of Contracts, the scope of the Works shall be categorized into the following headings to facilitate the
evaluation process:
 Civil and Architectural Works
o Enabling Works
o Concrete structure
o Masonry
o Aluminium and glazing woks
o Metalworks
o Associated trades
o Hard and soft landscaping works
 Mechanical, Electrical and Plumbing Works (MEP)
o Conveying systems
o Heating, Ventilation and Cooling (HVAC)
o Electrical works

o ELV systems
o Plumbing and Drainage Installation
o Firefighting Installation
o Building Maintenance Units
o Façade Lighting
o Associated trades
 Fit-out and Finishing Works (front and back of house and including ID fitout)
o Floor finishes
o Wall finishes
o Ceiling finishes
o Joinery and woodwork (Doors, frames, wardrobes, kitchens and vanities)
o Ironmongery
o MEP fittings (sanitary fittings, light fittings and associated accessories)
o Miscellaneous items including signage
7.4. THE CONTRACTOR’S RESPONSIBILITIES: QUANTITY AND QUALITY VERIFICATION
In addition to the procedure and requirements set out in Sub-Clause 60.1 of the Conditions of Contract, the
Contractor shall also collate, prepare and submit the documents as described in the following paragraphs of this
Section 7.4.
7.4.1. Civil and Architectural Works
With respect to any civil and architectural works executed and included in the Contractor’s monthly statements,
the Contractor shall prepare and submit the following supporting documentation along with its statements:
Quantity verification
 Progress report verified by the PM/CS’s authorized representative.
 For fixed price lump sum contract, the Contractor shall prepare and submit the following information and
supporting documents:
 Marked-up A3 drawings to indicate work completed for the applicable period which must be verified
by the PM/CS’s authorized representative. Each drawing must also be endorsed with the
Contractor’s company stamp and include the following statement: “We have reviewed the progress
of works executed to date and certify that we are in agreement with the indicated progress.
Furthermore, we certify that said works comply with the quality standards specified for the works.”
 Calculation sheets

 For re-measured contract, the Contractor shall prepare and submit its monthly statement under the cover of
its company letter-head and endorsed with its company stamp and include the following statement: “We have
reviewed the progress of works executed to date and certify that we are in agreement with the indicated
progress. Furthermore, we certify that said works comply with the quality standards specified for the works”.
The Contractor shall also prepare and submit the following information and supporting documents together
with the monthly statement:
 Marked up electronic drawings
 Measurement sheets
 Records of the PM/CS authorized representative’s approval of the materials delivered to the Site and
included in the Contractor’s monthly statement pursuant to the Conditions of Contract.
Quality verification
 Contractor’s Inspection Request (IR) form: The Contractor shall comply with the procedure set out in Section
1.5 with respect to the inspection of works carried out by the Contractor, and ensure that all inspection
request forms and schedules are up to date for the works included in the Contractor’s Monthly Statements,
including inspection request forms for the materials delivered to the Site, and included in the statements, as
may be applicable
 IR forms verified by the PM/CS’s authorized representative.
7.4.2. MEP Works
With respect to the MEP works executed and included in the Contractor’s monthly statements, the Contractor
shall prepare and submit the following supporting documentation along with its statements:
 Progress Schedule/Matrix to indicate work completed for the applicable period, per system per
level/area, which must be verified by the PM/CS’s authorized representative, and also endorsed with
the Contractor’s company stamp and include the following statement: “We have reviewed the
progress of works executed to date and certify that we are in agreement with the indicated progress.
 For re-measured contract, the Contractor shall prepare and submit its monthly statements under the cover
of its company letter-head and endorsed with its company stamp and include the following statement: “We
have reviewed the progress of works executed to date and certify that we are in agreement with the indicated
with the monthly statement:

 Contractor’s Inspection Request (IR) form: The Contractor shall comply with the procedure set out in Section
1.5 with respect to the inspection of works carried out by the Contractor, and ensure that all inspection
request forms and schedules are up to date for the works included in the Contractor’s Monthly Statements,
including inspection request forms for the materials delivered to the Site, and included in the statements, as
may be applicable.
 IF form verified by the PM/CS’s authorized representative
7.4.3. Fit-out and Finishing Works (front and back of house and including ID fit-out)
With respect to the fit-out and finishing works executed and included in the Contractor’s monthly statements, the
Contractor shall prepare and submit the following supporting documentation along with its statements:
 Marked-up A3 drawings to indicate work completed for the applicable period which must be verified
by the PM/CS’s authorized representative. Each drawing must also be endorsed with the
Contractor’s company stamp and include the following statement: “We have reviewed the progress
of works executed to date and certify that we are in agreement with the indicated progress.
 For re-measured contract, the Contractor shall prepare and submit its monthly statements under the cover
of its company letter-head and endorsed with its company stamp and include the following statement: “We
have reviewed the progress of works executed to date and certify that we are in agreement with the indicated
with the monthly statements:
 Bill of Lading for materials off Site (if payable under the Contract).
 Contractor’s Inspection Request (IR) form: The Contractor shall comply with the procedure set out in
Section 1.5 with respect to the inspection of works carried out by the Contractor, and ensure that all

inspection request forms and schedules are up to date for the works included in the Contractor’s Monthly
Statements, including inspection request forms for the materials delivered to the Site and included in
the statements, as may be applicable.
 IF form verified by the PM/CS’s authorized representative

8. APPENDIX A - FINISHING SEGMENTS (As Applicable)
8.1. HIGH END: Not applicable
8.2. LUXURY: Not applicable
8.3. ULTRA LUXURY: Applicable and will be issued in due course. Refer to various Design
Documentations for Fishing segment objectives

9. APPENDIX B - FORMATS & TEMPLATES
9.1. QA/QC PROCEDURES (FORMS & CHECKLISTS TEMPLATES)
9.2. LOGS
9.3. REPORTS
9.4. ETC

10. APPENDIX C – PROJECT CLOSE-OUT & TAKEOVER DOCUMENTATION

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SITE PROCEDURE MANUAL

SITE PROCEDURE MANUAL

Rev. Date Description of revision Prepared by Checked by Authorized by

Issue: B Rev.: 01 Date: 30.03.21 Page 1 of 202

Controlled copies have been distributed to the following personnel:

Controlled Name Designation Signature Date

0. ORIGINAL Company Archive

Name Designation Signature Date

XX QA/QC Manager, Hanoi

XX QA/QC Manager, HCMC

XX HSE Manager, Hanoi

XX HSE Manager, HCMC

Issue: B Rev.: 01 Date: 30.03.21 Page 2 of 202

1.1.2. PURPOSE ............................................................................................................................. 11

1.1.3. CONTRACT ........................................................................................................................... 11

1.1.4. TYPES OF CORRESPONDENCE......................................................................................... 11

1.1.6. SUBMITTAL/TRANSMITTAL (STR) FORM ........................................................................... 12

1.1.7. REQUEST FOR INFORMATION (RFI) .................................................................................. 12

1.1.8. INSPECTION REQUEST (IR) ................................................................................................ 12

1.1.9. DAILY ACTIVITY REPORT (DAR) ........................................................................................ 13

1.1.10. FIELD INSTRUCTION (FI)..................................................................................................... 13

1.1.11. SITE INSTRUCTION (SI)....................................................................................................... 13

1.1.12. INCIDENT REPORT .............................................................................................................. 13

1.1.13. NON – CONFORMANCE REPORT (NCR) ........................................................................... 14

1.1.14. REQUEST FOR INSPECTION OF PERMANENT MATERIALS DELIVERED TO SITE

1.1.15. WORK NOTIFICATION: ........................................................................................................ 14

1.1.16. PROVISIONAL VARIATION ORDERS AND VARIATION ORDERS ..................................... 14

1.2. SUBMITTAL PROCEDURE ...................................................................................................15

1.2.2. RESPONSIBILITY ................................................................................................................. 15

1.2.3. SUBMITTAL/TRANSMITTAL FORM ..................................................................................... 15

1.2.4. SUBMITTAL TITLE BLOCK SHEET ...................................................................................... 15

1.2.5. SPECIFICATION COMPARISON SHEET ............................................................................. 15

1.2.6. SAMPLES .............................................................................................................................. 15

1.2.7. PM/CS’S REVIEW ................................................................................................................. 15

1.2.8. SUBMITTAL FORM DESCRIPTION ...................................................................................... 16

1.3. CONTRACTOR’S PREPARED DRAWINGS .....................................................................................23

1.3.2. RESPONSIBILITY ................................................................................................................. 23

1.3.3. DRAWING SIZE .................................................................................................................... 23

1.3.4. DRAWING TITLE BLOCK...................................................................................................... 23

Issue: B Rev.: 01 Date: 30.03.21 Page 3 of 202

1.3.5. DRAWING ORIENTATION .................................................................................................... 24

1.3.6. DRAWING NUMBERS .......................................................................................................... 24

1.3.7. DRAWING COORDINATION ................................................................................................. 25

1.3.8. DRAWING REVISIONS ......................................................................................................... 25

1.3.9. DRAWING SUBMITTALS ..................................................................................................... 25

1.3.10. DRAWING SCALE ................................................................................................................ 25

1.4. REQUEST FOR INFORMATION (RFI) ............................................................................................28

1.4.2. RESPONSIBILITY ................................................................................................................. 28

1.4.3. DESCRIPTION ...................................................................................................................... 28

1.5. CONTRACTOR’S INSPECTION REQUEST (IR) .................................................................30

1.5.2. SCOPE .................................................................................................................................. 30

1.5.3. REFERENCES ...................................................................................................................... 30

1.5.4. RESPONSIBILITY ................................................................................................................. 30

1.5.5. DEFINITIONS ........................................................................................................................ 30

1.5.6. PROCEDURES ..................................................................................................................... 30

1.5.8. RECORDS ............................................................................................................................. 31

1.6. DAILY ACTIVITY REPORT (DAR) PROCEDURE ...............................................................34

1.6.2. RESPONSIBILITY ................................................................................................................. 34

1.6.3. DAILY ACTIVITY REPORT FORM ....................................................................................... 34