CUE 8.6 Gui - PDF

Configuring Cisco Unity Express 8.
6 Using
the GUI
First Published: June 20, 2011
Last Updated: November 11, 2013
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Text Part Number: OL-24779-02

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any practice that monitors or records any phone conversation. Some laws require some form of notification to all parties to a phone conversation, such as by using a beep
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Configuring Cisco Unity Express 8.6 Using the GUI

© 2007-2013 Cisco Systems, Inc. All rights reserved.
CONTENTS
Welcome to Cisco Unity Express 9
Changing Your Password 11
Configure Tab >
Starting the Initialization Wizard

for Cisco Unified Communications Manager (CUCM) 15
Call Agent Integration 15
Current Settings 16
Overview 16
Cisco Unified Communications Manager Login 17
Importing Cisco Unified Communications Manager Users 17
Configuring System Defaults 18
Configuring Call Handling 18
Committing Your Information 19
Viewing the Status 20
Starting the Initialization Wizard for Cisco Unified Communications Manager Express
(CUCME) 21
Call Agent Integration 21
Current Settings 22
Overview 22
Cisco Unified Communications Manager Express Login 23
Importing Cisco Unified Communications Manager Express Users 24
Configuring System Defaults 25
Configuring Call Handling 25
Committing Your Information 26

Related Topics 26
Viewing the Status 26
Configuring Users for Cisco Unified Communications Manager (CUCM) 29
Viewing a List of Users 29
Adding a New User 30

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Contents
Importing a User from CUCM 30
Displaying or Modifying a User Profile 31
Displaying or Modifying Group Subscriptions 32
Finding a User 32
Deleting a User 33
Configuring Users for Cisco Unified Communications Manager Express (CUCME) 35
Viewing a List of Users 35
Adding a New User 36
Selecting a Phone for a User 37
Selecting an Extension for a User 37

Displaying or Modifying a User Profile 38
Displaying or Modifying Group Subscriptions 39
Finding a User 39
Deleting a User 40
Configuring Groups 41
Viewing a List of Groups 41
Adding a New User Group 42
Subscribing Members to a Group 43
Subscribing Owners to a Group 44
Unsubscribing Members and Owners from a Group 44
Displaying or Modifying Group Parameters 45
Viewing Owners and Members of a Group 45
Viewing Group Membership in Another Group 45

Modifying Group Ownership and Membership in Other Groups 46
Deleting a Group 46
Finding a Group 47
Setting User Defaults 49
Configuring Password and PIN Options 49
Configuring Account Lockout Policy 50
Configuring Supervisors 51
Viewing a List of Supervisors 51
Adding Supervisors 51
Editing Supervisors 52

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Contents
Configuring Privileges 53
Overview 53
Creating a New Privilege 58
Customizing an Existing Privilege 58
Deleting a Privilege 59
Configuring Authentication, Authorization, and Accounting 61
Configuring the AAA Authentication Server 61

About the Authentication Order 61
About Authentication Failover 62
About Unreachable Failover 62
Example of Authentication Sequence 62
Configuring Connection Parameters for the AAA Authentication Server 63
Specifying the Policy that Controls the Behavior of Authentication and Authorization 63
Configuring the AAA Accounting Server 64

Overview 64
AAA Accounting Event Logging 64
Configuring the AAA Accounting Server 65
Configuring Accounting Event Logging 65
Configuring Network Locations 67
Viewing a List of Network Locations 67
Adding a Network Location 68
Displaying or Modifying a Network Location 69
Deleting a Network Location 71
Configuring Remote Users 73
Viewing a List of Remote Users 73
Adding a New Remote User 74
Displaying or Modifying a Remote User 74
Deleting a Remote User 75
Configuring the Cisco Unified Communications Manager System 77
Configuring the Cisco Unified Communications Manager Express System 79
Viewing Cisco Unified Communications Manager Express Settings 79
Adding a Site Name 80
Editing a Site 80
Deleting a Site 81

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Contents
Entering the SIP Provider Hostname 81
Configuring Voice-Mail Prompts 83
Viewing a List of Prompts 83
Displaying or Modifying a Prompt 84
Uploading a Prompt 84
Downloading a Prompt 84
Deleting a Prompt 85
Changing Prompt Languages 85
System Tab >
Configuring System Scripts Using Editor Express 89
Viewing a List of Scripts 89
Creating a New Script with Editor Express 90
Uploading Scripts 93
Editing Scripts 94
Deleting Scripts 94
Downloading Scripts 94
Configuring Business Hours Settings 95
Displaying or Modifying a Business Hours Schedule 95
Adding a Business Hours Schedule 95
Copying Business Hour Days 96
Deleting a Business Hours Schedule 96
Configuring Holiday Settings 97

Viewing a List of Holidays 97
Adding a Holiday 97
Displaying or Modifying a Holiday 98
Deleting a Holiday 99
Configuring Call-In Numbers 101
Viewing a List of Call-in Numbers 101
Displaying or Modifying Call-in Numbers 102
Adding a Call-in Number 102
Using Wildcard Trigger Patterns 103

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Contents
Configuring CTI Ports for Cisco Unified Communications Manager 105
Configuring Language Settings 107
Configuring Fax Settings 109
Configuring Domain Name Settings 111
Changing a DNS Server 111
Adding a DNS Server 112
Deleting a DNS Server 112
Configuring the System Login Banner 113
Configuring Network Time and Time Zone Settings 115
Configuring Restriction Tables 117
Configuring Restriction Table Parameters 117
Adding a New Restriction Table 117
Adding Call Patterns to a Restriction Table 118
Editing Restriction Table Entries 118
Deleting Restriction Table Entries 119
Deleting Restriction Tables 119
Configuring SMTP 121

Importing SMTP Settings 121
Configuring the SMTP Server 121
Testing the SMTP Connection 122
Voice Mail Tab >
Configuring Mailboxes 125
Viewing a List of Mailboxes 125
Adding a New Mailbox 126
Displaying or Modifying a Mailbox 127

General Tab 127
Greetings Tab 128
Caller Input Tab 129
Unlocking a Mailbox 130
Deleting a Mailbox 131
Finding a Mailbox 131

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Contents
Configuring Distribution Lists 133
Viewing a List of Public Distribution Lists 133
Adding a Public Distribution List 134
Adding Members to a Distribution List 134
Adding a Non Subscriber to a Distribution List 135
Deleting Members of a Distribution List 136
Adding Owners to a Public Distribution List 136
Deleting Owners of a Public Distribution List 137
Displaying or Modifying a Public Distribution List 138
Deleting a Public Distribution List 138
Viewing a List of Private Distribution Lists 138
Adding a Private Distribution List 139
Displaying or Modifying a Private Distribution List 139
Deleting a Private Distribution List 140
Viewing a List of Other Users' Private Distribution Lists 140
Viewing Other Users' Private List Profiles 140
Voice Mail Message Waiting Indicators for Cisco Unified Communications Manager (CUCM) 143
Refreshing the Message Waiting Indicator 143
Modifying Message Waiting Indicator Settings 143

MWI Configuration Examples 144
Voice Mail Message Waiting Indicators for Cisco Unified Communications Manager Express
(CUCME) 145
Refreshing the Message Waiting Indicator 145
Modifying Message Waiting Indicator Settings 146
MWI Configuration Examples 146
Configuring a Voice Mail Auto Attendant 149
Adding an Auto Attendant 149
Configuring Auto-Attendant Script Parameters 150
Selecting an Auto Attendant 152
Uploading Scripts 152
Configuring Auto-Attendant Call Handling 152
Viewing a List of Auto Attendants 153
Editing an Auto Attendant 153
Deleting an Auto Attendant 154

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Contents
Setting Voice Mailbox Defaults 155
Configuring Voice Mail 157
Configuring Voice-Mail Call-Handling Parameters 161
Configuring Message Notification 163
Notification Administration 163
Enabling Subscriber Notification 164
Configuring Notification Devices 164

Setting Up the Notification Schedule 165
Configuring My Notification Devices 167
Configuring Integrated Messaging (IMAP) 169
Configuring VoiceView Express 171
Configuring the VoiceView Express Service 171
Terminating VoiceView Express Sessions 171
IVR Tab >
Configuring IVR 175
Configuring IVR Applications 175
Configuring HTTP Triggers 177
Configuring VoiceXML Applications 179
Configuring the Enterprise Database Subsystem 180

Configuring the IVR E-Mail Subsystem 181
Managing IVR Documents 181
Administration Tab >
Synchronizing Cisco Unified Communications Manager Express with Cisco Unity Express 187
Configuring Backup and Restore 189
Configuring the Backup Server 190
Viewing Scheduled Backups 190
Adding a Scheduled Backup 191
Configuring Backup Schedule Notification 192
Modifying a Scheduled Backup 193
Manually Starting a Backup 193
Disabling a Scheduled Backup 194

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Contents
Starting a Restore 194
Using the Administration Control Panel

for Cisco Unified Communications Manager (CUCM) 197
Switching the Call Agent to Cisco Unified Communications Manager Express 197
Saving or Reloading Cisco Unity Express 198
Using the Administration Control Panel for

Cisco Unified Communications Manager Express (CUCME) 199
Saving Cisco Unified Communications Manager Express 199
Creating Cisco Unified CME Configuration Files 199
Switching the Call Agent to Cisco Unified Communications Manager 200

Saving or Reloading Cisco Unity Express 200
Displaying Cisco Unity Express License Information 203
Configuring Trace Settings 205
Reports Tab >
Configuring Historical Reporting 209
Configuring Historical Reporting 209
Configuring Purge Settings 209
Reports 211
Viewing Voice-Mail Reports 211
Viewing Mailboxes 213

Viewing the Backup History Report 213
Viewing the Restore History Report 213
Viewing the Network Time Protocol Report 214
Real Time Reporting 214
Help 215
About Help 215
Viewing System Reports 216

1
Index

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Welcome to Cisco Unity Express
Welcome to the online help pages for Cisco Unity Express. To search for help topics in this file, choose
Search in the menu at the top of this page. For information on using help, choose Using Help.
For more information about Cisco Unity Express, see the Cisco Unity Express software and related
documentation at the following URL:
http://www.cisco.com/en/US/products/sw/voicesw/ps5520/tsd_products_support_series_home.html
Note The online help pages describe both user and administrator features of Cisco Unity Express. If you are
a user, the GUI displays only a subset of all of the features and parameters described in the online help.
Tip When you use Cisco Unity Express, you can use the Back and Forward buttons on your browser to view
information in another window, but if you make changes in that window and submit your changes, you
will receive an error and your changes will not be saved. Do not submit information after using your
browser's navigation tools to move to another window. Click the appropriate button or menu to reach
the window in which you want to enter information.

OL-24779-02 9
Welcome to Cisco Unity Express

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Changing Your Password
Guidelines
• Passwords should be at least 3 and no more than 32 alphanumeric characters in length.
• Use a mixture of uppercase and lowercase letters and numbers.
• Spaces are not allowed.
Changing an Expired Password

To change your password if you have reached the Expired Password prompt:
Step 1 Enter your old password. If it was not set by the system administrator, leave this field blank.
Step 2 Enter your new password.
Step 3 Enter your new password again for verification and click Apply.
Additional Changing Password Procedures

Change your password by performing the following tasks:
Step 1 Choose Configure > Users.

Step 2 Click your name in the list of users.
Step 3 Ensure that Password specified below is selected in the Password options field.
Step 4 Enter your new password.
Step 5 Enter your new password again for verification and click Apply.

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Changing Your Password

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PART 1
Configure Tab
Starting the Initialization Wizard
for Cisco Unified Communications Manager
(CUCM)
This window appears the first time you log in to the system after installing the Cisco Unity Express
software. Perform the following tasks:
• Call Agent Integration—Use this option to change the call agent from Cisco Unified
Communications Manager (CUCM) to Cisco Unified Communications Manager Express
(CUCME).
• View Current Settings—Use this option to display several system parameters that were defined
when the Cisco Unified Communications Manager software was installed. Also displays the default
Cisco Unity Express settings.
• Run the Initialization Wizard. See Overview.
Note You cannot run the Initialization Wizard after choosing the following option.
• Skip Initialization Wizard and Log off—Use this option only if you are using the Cisco Unity
Express command-line interface to configure the system parameters.
• Log Off (Run Initialization Wizard Later)
Call Agent Integration

This pull-down menu enables you to change the call agent. For example, you can change the call agent
from Cisco Unified Communications Manager (CUCM) to Cisco Unified Communications Manager
Express (CUCME).
Note Use this option with caution. Changing the call agent will permanently delete all non-local site related
configuration and reboot the system automatically.
Step 1 Select the call agent from the pull-down menu.

You will receive a warning notifying you that changing the call agent will permanently delete all
non-local site related configuration and reboot the system automatically.

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Starting the Initialization Wizard for Cisco Unified Communications Manager (CUCM)
Current Settings
Step 2 Click Ok to continue or Cancel to cancel the operation.

The system reloads. Once the system reload is complete, you will receive a notice that the system is not
initialized, and that only Administrator logins are allowed.
Step 3 Log in to the administrative interface using your User Name and Password.
Current Settings
This window displays current system settings that were configured when the Cisco Unified
Communications Manager application was installed. It also displays the Cisco Unity Express settings
configured at the time of installation. You cannot change the system settings from this window. Run the
Initialization Wizard to change the values. See the Glossary for explanations of the fields shown in this
window.
• Language
• Mailbox Size
• Maximum Caller Message Size
• Message Expiry Time
• Voice Mail Number (CUCM)
• Voice Mail Number (SRST)
• Auto Attendant Access Number (CUCM)
• Auto Attendant Access Number (SRST)
• Voice Mail Operator Extension
• Auto Attendant Operator Extension
• Administration via Telephone Call-in number (CUCM)
• Administration via Telephone Call-in number (SRST)
• SIP MWI Notification Mechanism
Overview
When logging in to the system for the first time, use the Initialization Wizard to configure your system.
The Initialization Wizard is a software tool that has a series of windows that help you configure Cisco
Unity Express. The wizard starts automatically the first time you log in to the graphical user interface
(GUI).
Some of the information shown on the wizard windows comes from system parameters that were
configured during the installation of the Cisco Unified Communications Manager system and the Cisco
Unity Express software.

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Cisco Unified Communications Manager Login
Cisco Unified Communications Manager Login

Enter the required information in the fields:
• Primary Cisco Unified Communications Manager
• Secondary Cisco Unified Communications Manager (Optional)
• Tertiary Cisco Unified Communications Manager (Optional)
• Web User Name (Optional)
• Web Password (Optional)
• JTAPI User Name
• JTAPI Password
To go to the Importing Cisco Unified Communications Manager Users window, click Next.
Importing Cisco Unified Communications Manager Users

The Importing Cisco Unified Communications Manager Users window displays any users who were
configured at the same time as the Cisco Unified Communications Manager software was installed. You
can import any or all of those users into the Cisco Unity Express database. If no users are displayed, you
can configure users after the initialization process is completed.
Note If you are importing Cisco Unified Communications Manager users, the usernames cannot contain
spaces. If you import Cisco Unified Communications Manager user IDs that contain spaces, an error
appears after your information is committed.
The Import Users window contains the following fields:

• User ID
• Extension number
• Primary Extension
• Mailbox—option to create a voice mailbox for the user
• Administrator
Step 1 If any users are listed, in the column to the left of the users’ names, do one of the following:
• To import all the users in the list to the Cisco Unity Express database, click the box next to User ID.
This places a check mark in the box next to each user ID.
• To import specific users to the Cisco Unity Express database, click the box next to each user ID that
should be imported into the database. Users who are not in the Cisco Unity Express database will
not have a voice mailbox.
Step 2 In the Primary Extension column, select a primary extension for the user. The primary extension is the
main extension that callers dial to reach a user. If no primary extension is designated for a user, that user
cannot receive voice-mail messages, but will be reachable by callers using the dial-by-name feature. In
this field, None means that none of the displayed extensions for the user is the primary extension. You
can designate a mailbox for this user now, but the user cannot access it until you configure the user’s
primary extension at a later time.

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Configuring System Defaults
Step 3 In the Mailbox column, do one of the following:

• To create a mailbox for all users, click the box next to Mailbox. This places a check mark in each
user’s box in the column. Cisco Unity Express creates the mailbox when the initialization process
is complete.
Note Clicking this box creates a mailbox for all users displayed in the list. If you selected specific users in
Step 2, do not click this box.
• To create a mailbox for specific users, click the box in the Mailbox column for each user who should
have a mailbox.
Step 4 In the Administrator column, do one of the following:
• To assign administrative privileges to all users, click the box next to Administrator. Note: If you
selected specific users in Step 2, do not click this box.
• To assign administrative privileges to specific users, click the box in the Administrator column for
each user who should have this permission.
Step 5 To go to the Configuring System Defaults window, click Next.

Use this procedure to configure system defaults when running the Initialization Wizard. The values
shown in this window are Cisco Unity Express default values. These values affect all users and
mailboxes in the voice-mail system. To change values for individual users, see Configuring Users for
Cisco Unified Communications Manager (CUCM).
The Defaults window displays following fields. If necessary, enter new values into the fields.
• System default Language
• Password and PIN Options:
– Password options
– Personal identification number (PIN)
• Mailbox Defaults:
– Mailbox Size
– Maximum Caller Message Size
– Message Expiry Time
To go to the Configuring Call Handling window, click Next.
Configuring Call Handling

Use this procedure to configure call handling when running the Initialization Wizard. You can change
these values later by Configuring Voice-Mail Call-Handling Parameters.

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Committing Your Information
Tip The Voice Mail number, Auto Attendant number, and Greeting Management number fields should not
contain the same telephone number. However, the operator extensions can be the same for these systems.
The Voice Mail Call Handling window displays the following fields. If necessary, enter the Call in
Numbers for Voice Mail, Auto Attendant and the Administration via telephone (AVT) system.
• Voice Mail Phone Number
• Voice-Mail Operator extension
• Auto attendant access number
• Auto attendant operator extension
• Administration via Telephone (AvT) number
• SIP MWI notification mechanism
To go to the Committing Your Information window, click Next.

The Commit window displays the values that you set up using the Initialization Wizard. Use the scroll
bar to view additional parameters. At this point, none of these values has been saved to the Cisco Unity
Express database.
Procedure
Step 1 If any value is not correct, click Back to return to the appropriate screen and change the value.
Step 2 If you want to save these values as the default startup system configuration, click the box to the left of
“Finally, save to startup configuration....”.
Step 3 If all the values are correct, click Finish to save the values and complete the initialization. The status
window appears (see Viewing the Status). The default values are stored in the Cisco Unity Express
database, and users designated as administrators are added to the Administrator group.
Note If you are importing Cisco Unified Communications Manager users, the usernames cannot contain
spaces. If you import Cisco Unified Communications Manager user IDs that contain spaces, an error
appears after your information has been committed.
You can change default parameters later. See the related topics.
Related Topics
• Configuring Domain Name Settings
• Adding a New User
• Adding a New Mailbox

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Viewing the Status
Viewing the Status

The Initialization Wizard Status window appears after you have completed the Initialization Wizard and
contains the fields shown in the following table. The field values show whether the information was
updated or the action failed.
Click View/Hide details next to the fields to display information or error messages.
Field Description
Auto-generated authentication information If you chose to generate passwords and PINs for users
automatically, they are displayed.
Defaults Status of voice mailbox size, message length, message
expiration time, password and PIN generation, and
message-waiting indicator (MWI) on and off numbers.
User Creation Status of creation of the selected Cisco Unified
Communications Manager users in the Cisco Unity
Express database.
MWI application creation Status of initialization of the MWI policy.
Voice-mail application creation Status of initialization of the voice-mail system and
storage of the voice-mail system telephone number.
Administration via Telephone application Status of initialization of the Administration via
creation Telephone application and storage of the
Administration via Telephone telephone number.
Auto Attendant application creation Status of initialization of the auto attendant application
and storage of the auto attendant telephone number.
JTAPI provider Status of update of the corresponding JTAPI options
and values entered in the Initialization Wizard fields.
CTI ports Status of the CTI ports. See System > CTI Ports.
Note You must reload the system for
importing users and CTI ports and for
voice calls to work.
Step 4 Logout or Reload Cisco Unity Express.

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Starting the Initialization Wizard for
Cisco Unified Communications Manager Express
(CUCME)
This window appears the first time you log in to the system after installing the Cisco Unity Express
software. Perform the following tasks:
• Call Agent Integration—Use this option to change the call agent from Cisco Unified
Communications Manager Express (CUCME) to Cisco Unified Communications Manager
(CUCM).
• View Current Settings—Use this option to display several system parameters that were defined
when the Cisco Unified CME software was installed. Also displays the default Cisco Unity Express
settings.
• Run the Initialization Wizard. See Overview.
Note You cannot run the Initialization Wizard after choosing the following option.
• Skip Initialization Wizard and Log off—Use this option only if you are using the Cisco Unity
Express command-line interface to configure the system parameters.
• Log Off (Run Initialization Wizard Later)
Call Agent Integration

This drop-down menu enables you to change the call agent. For example, you can change the call agent
from Cisco Unified Communications Manager Express to Cisco Unified Communications Manager.
Note Use this option with caution. Changing the call agent will permanently delete all non-local site related
configuration and reboot the system automatically.
Step 1 Select the call agent from the drop-down menu.

You will receive a warning notifying you that changing the call agent will permanently delete all
non-local site related configuration and reboot the system automatically.
Step 2 Click Ok to continue or Cancel to cancel the operation.

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Starting the Initialization Wizard for Cisco Unified Communications Manager Express (CUCME)
Current Settings
The system reloads. Once the system reload is complete, you will receive a notice that the system is not
initialized, and that only Administrator logins are allowed.
Step 3 Log in to the administrative interface using your User Name and Password.
Current Settings
This window displays current system settings that were configured when the Cisco Unified CME
application was installed. It also displays the Cisco Unity Express settings configured at the time of
installation. You cannot change the system settings from this window. Run the Initialization Wizard to
change the values.
Overview
When logging in to the system for the first time, use the Initialization Wizard to configure your system.
The Initialization Wizard is a software tool that has a series of windows that help you configure Cisco
Unity Express. The wizard starts automatically the first time you log in to the graphical user interface
(GUI).
Some of the information shown on the wizard windows comes from system parameters that were
configured during the installation of the Cisco Unified CME system and the Cisco Unity Express
software.
Multi-Site Deployment
If you are configuring a multi-site deployment, the Initialization Wizard GUI prompts you for the details
of each branch one by one and validates the data. There is an enhanced list of tasks on the left side of
the Initialization Wizard screen that shows which branch you are currently working on.
Prerequisites
Before starting the Initialization Wizard, you need the following information:
Web Administrator username (Cisco Unified Communications Manager Express) and password.
Telephone user information—Some users may have been configured when the Cisco Unified CME
software was installed. You may copy some or all of these users into the Cisco Unity Express database.
Some users or extensions may not require a voice mailbox. (For example, a lobby extension, a
conference room extension, or a visitor office extension should not be assigned a mailbox.) Review the
purpose of each extension carefully so that mailbox storage space is used efficiently.
You will need the following user information:
• Name
• User ID
• If user requires a Voice mailbox
• If user will be made an Administrator
Telephone numbers for the following:
• Voice-mail system

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Cisco Unified Communications Manager Express Login
• Auto attendant
• Operator extension
• Administration via Telephone system
Other Information
• Policy for handling the users’ Password and Personal identification number (PIN)
• Default Mailbox Size
Note The Initialization Wizard information-write is updated to communicate with up to ten Sites (Cisco
Unified CMEs). There can be a significant delay while the system communicates with the configured
sites. Support for multiple Cisco Unified CME sites is only supported on selected platforms. See the
Cisco Unity Express Release Notes for detailed support information.
Cisco Unified Communications Manager Express Login

Use this procedure to log in to Cisco Unified CME. If you have multiple sites (Cisco Unified CMEs) in
your configuration, you will repeat these steps for each site. In this procedure you will enter the details
of the Cisco Unified CME that Cisco Unity Express will connect to. The username and password is used
to authenticate while retrieving information from each Cisco Unified CME. The Site Name field
indicates which Cisco Unified CME you are connecting to in multiple-site configurations.
Step 1 In the Cisco Unified CME login screen, enter the Host Name IP address.
Step 2 Enter the Web User Name.
Step 3 Enter the Web password.
Step 4 Enter the XML User Name.
Step 5 Enter the XML password.
Step 6 If you have an NME-CUE, SM-SRE or ISM-SRE module, you can also optionally select the number of
Cisco Unified CME sites.
Step 7 To go to the Importing Cisco Unified Communications Manager Express Users window, click Next.
Step 8 If you selected the option to have more than one site, return to Step 1 as many times as needed to
configure each site.

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Importing Cisco Unified Communications Manager Express Users
Importing Cisco Unified Communications Manager Express

Users
The Importing Cisco Unified CME Users window displays any users who were configured at the same
time as the Cisco Unified CME software was installed. You can import any or all of those users into the
Cisco Unity Express database. If no users are displayed, you can configure users after the initialization
process is completed.
Note Cisco Unified CME usernames cannot contain spaces. If you import Cisco Unified CME user IDs that
contain spaces, an error appears after your information is committed.
The Import Users window contains the following fields:

• User ID
• Mailbox—option to create a voice mailbox for the user
• Administrator
• Set Call forward no answer (CFNA)/call forward busy (CFB)
Step 1 If any users are listed in the column to the left of the users’ names, do one of the following:
• Import all the users in the list to the Cisco Unity Express database—Click the box next to User ID.
This places a check mark in the box next to each user ID.
• Import specific users to the Cisco Unity Express database—Click the box next to each user ID that
should be imported into the database. Users who are not in the Cisco Unity Express database will
not have a voice mailbox.
Step 2 In the Primary Extension column, select a primary extension for the user. The primary extension is the
main extension that callers dial to reach a user. If no primary extension is designated for a user, that user
cannot receive voice-mail messages, but will be reachable by callers using the dial-by-name feature. In
this field, None means that none of the displayed extensions for the user is the primary extension. You
can designate a mailbox for this user now, but the user cannot access it until you configure the user’s
primary extension at a later time.
Step 3 In the Mailbox column, do one of the following:
• Create a mailbox for all users—Click the box next to Mailbox. This places a check mark in each
user’s box in the column. Cisco Unity Express creates the mailbox when the initialization process
is complete.
Note Clicking this box creates a mailbox for all users displayed in the list. If you selected specific
users in Step 2, do not click this box.
• Create a mailbox for specific users—Click the box in the Mailbox column for each user who should
have a mailbox.
Step 4 In the Administrator column, do one of the following:

24 OL-24779-02
• Assign administrative privileges to all users—Click the box next to Administrator. Note: If you
selected specific users in Step 2, do not click this box.
• Assign administrative privileges to specific users—Click the box in the Administrator column for
each user who should have this permission.
Step 5 To go to the Configuring System Defaults window, click Next.

Use this procedure to configure system defaults when running the Initialization Wizard. The values
shown in this window are Cisco Unity Express default values. These values affect all users and
mailboxes in the voice-mail system. To change values for individual users, see Displaying or Modifying
a User Profile.
The Defaults window displays the following fields. If necessary, enter new values into the fields.
• Language
• Password options
• Personal identification number (PIN) options
• Mailbox Size
To go to the Configuring Call Handling window, click Next.
Configuring Call Handling

Use this procedure to configure call handling when running the Initialization Wizard. You can change
these values later by Configuring Voice-Mail Call-Handling Parameters.
Tip The Voice Mail number, Auto Attendant number, and Greeting Management number fields should not
contain the same telephone number. However, the operator extensions can be the same for these systems.
The Voice Mail Call Handling window displays the following fields. If necessary, enter new values into
the fields.
• Voice-mail Operator extension
• Auto attendant access number
• Auto attendant operator extension
• Administration via Telephone (AvT) number
• SIP MWI notification mechanism
• MWI on number (if outcalling notification mechanism is selected)

OL-24779-02 25
• MWI off number (if outcalling notification mechanism is selected)

To go to the Committing Your Information window, click Next.

The Commit window displays the values that you set up using the Initialization Wizard. Use the scroll
bar to view additional parameters. At this point, none of these values has been saved to the Cisco Unity
Express database.
Procedure
Step 1 If any value is not correct, click Back to return to the appropriate screen and change the value.
Step 2 If you want to save these values as the default startup system configuration, click the box to the left of
“Finally, save to startup configuration....”.
Note You can click to save to startup configuration before continuing to the next step.
Step 3 If all the values are correct, click Finish to save the values and complete the initialization. The status
window appears (see Viewing the Status). The default values are stored in the Cisco Unity Express
database, and users designated as administrators are added to the Administrator group.
You can change default parameters later. See Related Topics.
Related Topics
• Configuring Domain Name Settings
Viewing the Status

The Initialization Wizard Status window appears after you have completed the Initialization Wizard. The
following table contains an example of the fields that you can configure. The field values show whether
the information was updated or the action failed.
Field Description
Auto-generated authentication information If you chose to generate passwords and PINs for users
automatically, they are displayed.
Defaults Status of voice mailbox size, message length, message
expiration time, password and PIN generation, and
message-waiting indicator (MWI) on and off numbers.

26 OL-24779-02
Viewing the Status
Field Description
User Creation Status of creation of the selected Cisco Unified CME
users in the Cisco Unity Express database.
Mailbox Creation Status of creation of voice mailboxes for the selected
users.
Voice-mail application creation Status of initialization of the voice-mail system and
storage of the voice-mail system telephone number.
Auto Attendant application creation Status of initialization of the auto attendant application
and storage of the auto attendant telephone number.
Administration via Telephone application Status of initialization of the Administration via
creation Telephone application and storage of the
Administration via Telephone telephone number.
MWI application creation Status of initialization of the MWI policy.
Cisco IOS CLI update Status of update of the corresponding Cisco IOS CLI
commands with the options and values entered in the
Initialization Wizard fields.
Save to startup configuration Status of the saving of the options and values entered
in the Initialization Wizard fields to the startup
configuration database.

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Viewing the Status

28 OL-24779-02
Configuring Users for Cisco Unified
Communications Manager (CUCM)
Perform the following tasks in the Configure Users window:

• Viewing a List of Users
• Importing a User from CUCM
• Displaying or Modifying a User Profile
• Displaying or Modifying Group Subscriptions
• Finding a User
• Deleting a User
Viewing a List of Users

Use this procedure to view a list of users in the system.
Step 1 Choose Configure > Users. The Configure Users window appears and contains the following fields:
• User ID—By default, the system displays users in alphabetical order by user ID. To sort from A to
Z, click User ID.
• Display Name—To display the list of users in order by display name, click Display Name.
• Primary Extension—To display the list of users in order by primary extension, click Primary
Extension.
• Use the dialog box to change the number of rows displayed per window.

OL-24779-02 29
Configuring Users for Cisco Unified Communications Manager (CUCM)
Adding a New User
Adding a New User

Use this procedure to add a new user to the system.
Step 1 Choose Configure > Users. The Configure Users window appears:
Step 2 Click Add. The Add a New User window appears.
Step 3 Enter information into the following fields:
• User ID
• First Name and Last Name
• Nick Name
• Display Name
• Primary E.164 number
• Fax number
• Language
• Password
• Confirm password—Enter the password again for confirmation.
• PIN options
• Personal identification number (PIN)
• Confirm PIN—Enter the PIN again for confirmation.
• Create mailbox—Click to create a voice mailbox for this new user. See Adding a New Mailbox.
Step 4 Click Add to save your changes. The Add a New Mailbox window appears. Proceed to Adding a New
Mailbox.
Note If you selected a random password or PIN, a message appears with the new password or PIN. Write these
values in a secure place to give to the user. They are also displayed on the user profile page (see
Displaying or Modifying a User Profile).
Importing a User from CUCM

Use this procedure to select a user to import.
Note You must first configure the Cisco Unified Communications Manager Web Administrator Username.
Step 1 Choose Configure > Users > Import. The Import Cisco CUCM Users window appears.
Step 2 Click on Find. The Cisco CUCM User Search window appears.

30 OL-24779-02
Displaying or Modifying a User Profile
Step 3 Specify User IDs in the field separated by a space, comma, or a new line.
Tip You can enter a maximum of 200 user IDs.
Step 4 Click Find. The Search Results window appears with the results listed. You have the option to View/Hide
details of your search.

Use this procedure to display or modify a user profile.
Step 1 To view a user's profile, click Configure > Users. The Configure Users window appears.
Note If you do not see the user, click Find to search for the user (see Finding a User). You can also
select All from the drop-down menu in the Rows Per Page field at the bottom of the Configure
Users window.
Step 2 Click the user ID of the person whose profile you want to see. The user’s profile window appears with
the following fields shown:
• User ID
• First Name and Last name
• Nick Name
• Display Name
• Fax Number
• Language
• Password Login (enabled by default)
• Password
• PIN login (enabled by default)
• PIN options
Step 3 Click to enable notification for this user profile.

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Displaying or Modifying Group Subscriptions
Additional User Profile Options

In this window, you can also click the following tabs:
• Groups—Change a user's groups. See Displaying or Modifying Group Subscriptions.
• Mailboxes—Display or modify a user's mailbox information. See Displaying or Modifying a
Mailbox.
• Notification—Configure notification of received voice-mail messages to be sent to a user’s phone,
pager, or email. See Configuring Notification Devices.

Use this procedure to modify the groups to which a user is assigned.
Step 1 Choose Configure > Users. The Configure Users window appears.
Step 2 Click the name of the user whose group subscription you want to view or modify. The User Profile
window appears.
Step 3 Click the Groups tab. The following fields are displayed:
• Group ID
• Rights—member or owner
• Description
• Primary extension—primary extension of the general-delivery mailbox assigned to the group.
Step 4 To subscribe the user as the owner of another group, click Subscribe as owner. The Find window
appears. Enter the group ID, description, or extension number in the Find window and click Find.
Or
Step 5 To subscribe the user as a member of another group, click Subscribe as member. The Find window
appears. Enter the group ID, description, or extension number in the Find window and click Find.
Step 6 Click the box next to the group that this user should join and click Select Rows.
Step 7 (Optional) To unsubscribe the user from a group, click the box next to the Group Name and click
Unsubscribe.
See Configuring Groups for more information.
Finding a User
Use this procedure to search for a user.
Step 2 Click Find. The following fields appear:
• User ID
• Name
• Extension

32 OL-24779-02
Deleting a User
Note All fields are optional.
Step 3 Enter the search criteria in one or more fields and click Find. The User Configuration window displays
the results of your search.
Deleting a User
To delete a user from Cisco Unity Express, use this procedure. Deleting a user in the Cisco Unity Express
GUI also deletes the user's mailbox. Deleting a user in the command-line interface leaves the user's
mailbox orphaned.
Step 1 Choose Configure > Users.

Step 2 Click the box next to the user ID that you want to delete.
Step 3 Click Delete.
Step 4 Click Ok to confirm the deletion.

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Deleting a User

34 OL-24779-02
Configuring Users for Cisco Unified
Communications Manager Express (CUCME)
Perform the following tasks in the Configure User window:

• Viewing a List of Users
• Selecting a Phone for a User
• Selecting an Extension for a User
• Displaying or Modifying a User Profile
• Displaying or Modifying Group Subscriptions
• Finding a User
• Deleting a User
Viewing a List of Users

Use this procedure to view a list of users in the system.
Step 1 Choose Configure > Users. The Users window appears and contains the following fields:
Z, click User ID.
Extension.

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Configuring Users for Cisco Unified Communications Manager Express (CUCME)
Adding a New User
Adding a New User

Use this procedure to add a new user to the system.
• User ID
• Nick Name
• Display Name
• Site name
This field only appears if multiple Cisco Unified CME sites are configured.
• Associated Phone—To reach the Select Phone window, click Add/Edit. To remove an associated
phone, click Remove.
• Fax number
• Language
• Password
• PIN options
• Create mailbox—Click to create a voice mailbox for this new user.
Step 4 To save the information, click Add.
Note If you click to add a new mailbox, the Add a New Mailbox window will appear after you click
Add to add the new user. See Adding a New Mailbox to set the parameters.
Note If you selected a random password or PIN, a message appears with the new password or PIN.
Write these values in a secure place to give to the user. They are also displayed on the user profile
page (see Displaying or Modifying a User Profile).

36 OL-24779-02
Selecting a Phone for a User
Selecting a Phone for a User

To select a phone for a user, use this procedure.
Step 2 In the User ID field, click on the user for whom you want to select a phone. The User Profile window
appears.
Step 3 In the Associated Phone field, click Add/Edit. The Select Phone window appears and shows the
sequence number, hardware address, and extensions of all unassociated phones. These phones are
available to assign to users.
Step 4 Click the button next to the phone that you want to assign to the user and click Select Phone. You are
returned to the User Profile window.
Note A user may only be assigned one phone.
Selecting an Extension for a User

To select an extension for a user, use this procedure.
Step 3 In the Primary Extension field, do one of the following:
a. Click Other then type in the extension in the field.
b. Click Other then click on the magnifying glass icon. The Select Extension window appears and
shows all unassociated extensions. These extensions are available to assign to users.
Step 4 Click the button next to the extension that you want to assign to the user and click Select Extension. You
are returned to the User Profile window.
Step 5 Click Apply to save the extension selection for that user.
Note A user may only be assigned one extension.

OL-24779-02 37

Use this procedure to display or modify a user profile.
Step 1 To view a user's profile, click Configure > Users. The Configure Users window appears.
Step 2 If you do not see the user, click Find to search for the user (See Finding a User). You can also select All
in the Rows Per Page field.
Step 3 Click the user ID of the person whose profile you want to see. The User Profile window appears with the
following fields shown:
• User ID
• Nick Name
• Display Name
• Associated Phone—To reach the Select Phone window, click Add/Edit. To remove an associated
phone, click Remove.
• Fax Number
• Language
• Password
• PIN login (enabled by default)
• PIN options
Step 4 Click to modify this user profile.
Additional User Profile Options

You can also click the following tabs in the Configure Users window:
• Groups—Change a user's groups. See Displaying or Modifying Group Subscriptions.
• Mailboxes—Display or modify a user's mailbox information. See Displaying or Modifying a
Mailbox.
• Notification—Configure notification of received voice-mail messages to be sent to a user’s phone,
pager, or email. See Configuring Notification Devices.
• Set Cascade options—Set your cascade settings to notify specified recipients after any specified
time.
• Set notification devices:
– Device type

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– Destination
– Click to enable the device type.
• Apply Call forward no answer (CFNA)/call forward busy (CFB) to voice-mail number if a primary
extension is configured. Click Ok to accept the changes. See Selecting an Extension for a User.

Use this procedure to modify the groups to which a user is assigned.
Step 2 Click the name of the user whose group subscription you want to view or modify. The User Profile
window appears.
Step 3 Click the Groups tab. The following fields are displayed:
• Group ID
• Rights—member or owner
• Description
• Primary extension—primary extension of the general-delivery mailbox assigned to the group.
Step 4 To subscribe the user as the owner of another group, click Subscribe as owner. To subscribe the user as
a member of another group, click Subscribe as member. The Find window appears.
Step 5 Enter the group ID, description, or extension number and click Search.
Step 6 Click the box next to the group that this user should join and click Select Rows.
Step 7 (Optional) To unsubscribe the user from a group, click the box next to the Group Name and click
Unsubscribe.
See Configuring Groups for more information.
Finding a User
Use this procedure to search for a user.
Step 2 Click Find. The following fields appear:
• User ID
• Name
• Extension

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Deleting a User
Step 3 Enter the search criteria in one or more fields and click Find. The User Configuration window displays
the results of your search.
Deleting a User
To delete a user from Cisco Unity Express, use this procedure. Deleting a user in the Cisco Unity Express
GUI also deletes the user's mailbox. Deleting a user in the command-line interface leaves the user's
mailbox orphaned.
Step 2 Click the box next to the user ID that you want to delete.

40 OL-24779-02
Configuring Groups
Perform the following tasks in the Configure Groups window:

• Viewing a List of Groups
• Adding a New User Group
• Subscribing Members to a Group
• Subscribing Owners to a Group
• Unsubscribing Members and Owners from a Group
• Displaying or Modifying Group Parameters
• Viewing Owners and Members of a Group
• Viewing Group Membership in Another Group
• Modifying Group Ownership and Membership in Other Groups
• Deleting a Group
• Finding a Group
Viewing a List of Groups

Use this procedure to view a list of groups:
Step 1 Choose Configure > Groups. The Configure Groups window appears and contains the following fields:
• Group ID—By default, the group list is sorted alphabetically by group ID. To sort from Z to A, click
Group ID.
• Display Name—To sort by description in alphabetical order, click Display Name. To sort from Z to
A, click Display Name again.
• Primary Extension for the group’s general-delivery mailbox. To sort numerically by primary
extension, click Primary Extension. To sort from high to low, click Primary Extension again.
• Privileges—Lists the various specified group privileges that have been assigned.

OL-24779-02 41
Configuring Groups
Adding a New User Group
Adding a New User Group

Use this procedure to create a new group to which users can belong.
Before You Begin

Configuring one or more groups is optional. Many businesses find that having a mailbox for a group,
called a general-delivery mailbox, is very convenient. Members of a group can retrieve voice messages
left in the general-delivery mailbox. For example, a Customer Service mailbox could be configured to
receive messages from customers, and anyone assigned to a Customer Service group could retrieve the
messages. Members of the general-delivery mailbox can be individual users or other groups. Individual
users also have their individual mailboxes, and groups that are members of another group have their own
mailboxes.
Be sure to have the following information available:
• The Extension number to be assigned to the group. Ensure that this extension is active.
• The maximum number of seconds for voice messages that this mailbox can hold.
• The maximum length, in seconds, for any voice message that is stored in this mailbox.
• The length of time, in days, that messages can remain in this mailbox.
Procedure
Step 1 To add a new user group, choose Configure > Groups. The Configure Groups window appears.
Step 2 Click Add. The Add a New Group window appears.
Step 3 Enter information into the fields shown below:
• Group ID
• Full Name
• Description—The word “group” is automatically added to the Group ID entry. You can add more
text to this description.
• Primary Extension for the group’s general-delivery mailbox
• Fax number
Step 4 Click to create mailbox—Click to create a general-delivery mailbox for this new group. See Adding a
New Mailbox.
Capabilities
Check the boxes for capabilities, or privileges, to assign to the group. See Privileges for detailed
information.
Step 5 Click Add. The Add a New Mailbox window appears. Enter or select the following information:
• Owner
• Description—Description of the mailbox.
• Zero-out number (operator assistance)
• Mailbox Size

42 OL-24779-02
Configuring Groups
Subscribing Members to a Group

• Play Tutorial
• Allow Login Without PIN
• Enabled—Indicates that the mailbox will be activated immediately. Unchecking this box deactivates
the mailbox.
• Fax enabled
• Enable notification for this user or group
See Configuring Mailboxes for more information.
Step 6 To save the information, click Add. The Configure Groups window reappears with the new Group ID in
the table.
Subscribing Members to a Group

Use this procedure to add members to a group. When you add members to a group, each member has
access to the voice messages that are stored in the group's mailbox.
Step 1 Choose Configure > Groups. The Configure Groups window appears.
Step 2 Click the name of the group to which you are adding new members. The Group Profile window appears.
Current information about the group is displayed in the fields.
Step 3 Click Owners/Members. The window displays all members of the group.
Step 4 To add a new member, click Subscribe Member. The Find window appears.
Step 5 Enter the ID, name, or extension of the person or group that you want to add to this group. All fields are
optional.
Step 6 Click Find. All users that meet the search criteria appear.
Step 7 Remaining in the Find window, do one of the following:
• Add one or more members to the group by checking the box next to each selected member's name
and click Select Rows. The Group window appears with the new member added.
• Look for other people to add but clicking Back to Find without checking a box next to any name.
The Find window appears. Return to Step 5 and continue.
Step 8 To add more members to the group, repeat Step 4 through Step 7.

OL-24779-02 43
Configuring Groups
Subscribing Owners to a Group
Subscribing Owners to a Group

Use this procedure to add owners to a group. Each owner of a group has control of the group's mailbox,
but cannot access the group's messages unless he is a member of the group.
Step 2 Click the name of the group to which you are adding new owners. The Group Profile window appears.
Current information about the group is displayed in the fields.
Step 3 Click Owners/Members. The window displays all members and owners of the group.
Step 4 To add a new owner, click Subscribe Owner. The Find window appears.
Step 5 Enter the ID, name, or extension of the person or group that you want to add as the owner of this group.
All fields are optional.
Step 6 Click Find. All users that meet the search criteria appear.
Step 7 Remaining in the Find window, do one of the following:
• Add one or more owners to the group by clicking the box next to each selected owner's name and
click Select Rows. The Group window appears with the new owner added.
• Look for other people to add by clicking Back to Find without clicking a box next to any name. The
Find window appears. Return to Step 5 and continue.
Step 8 To add more owners to the group, repeat Step 4 through Step 7.
Unsubscribing Members and Owners from a Group

Use this procedure to unsubscribe members and owners from a group. You must be an owner of a group
to delete members and owners.
Step 2 Click the name of the group that you want to manage. The Group Profile window appears. Current
information about the group is displayed in the fields.
Step 3 Click Owners/Members. The window displays all members and owners of the group.
Step 4 Click the box next to the name of each member or owner you want to delete.
Step 5 Click Unsubscribe to delete these members or owners. The Group Members window reappears with the
members or owners removed.

44 OL-24779-02
Configuring Groups
Displaying or Modifying Group Parameters
Displaying or Modifying Group Parameters

Use this procedure to display or modify group parameters.
Step 2 Click the name of the group that you want to view or modify. The Group Profile window for this group
appears with the following fields:
• Group ID
• Full Name
• Description—The word “group” is automatically added to the Group ID entry. You can add more
text to this description.
• Primary Extension for the group’s general-delivery mailbox
• Fax number
• Enable notification for this group (see Configuring Message Notification)
The available Privileges fields are displayed.
Step 3 To edit these fields, enter the new information and click Save.
Viewing Owners and Members of a Group

Use this procedure to view owners and members of a group.
Step 2 Click the group name that you want to view. The Group Profile window for this group appears.
Step 3 Click the Owners/Members tab to see the users who are owners or members of this group. The
Owners/Members window appears with the fields listed in the table. Click any column heading to sort
by that subject.
Viewing Group Membership in Another Group

Use this procedure to view the current group's membership in another group.
Step 2 Click the group name that you want to display. The Group Profile window for that group appears.
Step 3 To display the groups to which the group is subscribed, or the groups that this group owns, click the
Owner/Member of Groups tab. The Owner/Member of Groups window appears with the fields listed
in the table. Click on any column heading to sort by that subject.

OL-24779-02 45
Configuring Groups
Modifying Group Ownership and Membership in Other Groups
Modifying Group Ownership and Membership in Other Groups

A group has its own set of members, but a group can also be assigned as a member or an owner of one
or more other groups. If a group is assigned as an owner of another group, any individual member of the
owner group has privileges as an owner of the owned group. For example, if the Administrator group is
added as an owner of the Technical Support group, any individual member of the Administrator group
can add, modify, or delete members of the Technical Support group. Additionally, individual users that
do not belong to another group can be added as owners of the Technical Support group.
Use this procedure to modify a group's ownership and membership in other groups.
Step 2 Click the name of the group whose membership you want to modify. The Group Profile window for this
group appears.
Step 3 Click Owner/Member of Groups. The Owner/Member of Groups window appears.
Step 4 To designate your group as an owner of another group, click Subscribe as owner. To subscribe your
group as a member of another group, click Subscribe as member. The Find window appears.
Step 5 In the Find window, enter the group ID, description, or extension of the groups that you want to find.
Step 6 Click Find. All groups that meet the search criteria appear.
Step 7 To select one or more groups, click the box next to each group's name and click Select Rows. The new
groups are added to the list of groups in the Owner/Member of Groups window.
Deleting a Group
Use this procedure to delete a group from Cisco Unity Express. Deleting a group will delete the group's
mailbox. However, members of the group (individual members or other groups) will not be deleted from
Cisco Unity Express.
Step 2 Select the box next to the name of the group that you want to delete and click Delete.
Step 3 At the prompt, click Ok to delete the group.

46 OL-24779-02
Configuring Groups
Finding a Group
Finding a Group
Use this procedure to search for a group.
Step 2 Click Find. The following fields appear in the Find Groups window:
• Group ID
• Description
• Extension—Extension for the group's general-delivery mailbox.
Step 3 Enter the search criteria in one or more fields and click Find. The Find Groups window closes and the
Configure Groups window displays the results of your search.

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Configuring Groups
Finding a Group

48 OL-24779-02
Setting User Defaults
When you create a user, the defaults that you set in the Configure User window take effect. Use these
procedures to specify the default global password and PIN policy settings for all users. This default set
of parameters is applied when a new user is created.
Perform the following tasks from the Configure User Defaults window:
• Configuring Password and PIN Options
• Configuring Account Lockout Policy
Configuring Password and PIN Options

If you chose to generate passwords and PINs for users automatically, they are configured in the following
steps.
Procedure
Step 1 Choose Configure > User Defaults.

The system displays the Configure User Defaults page.
Step 2 Choose the default language from the drop-down menu.
Step 3 Configure password and PIN options by performing the following tasks in the Password and Pin
columns:
a. (Optional) Select whether the auto-generation policy will be random or blank.
b. (Optional) Check Enable expiry (days) to set an expiration date for the password. The range is 3 to
365.
c. Set the history depth. The range is 1 to 10.
d. Select the minimum length of the password and PIN. The range for the password is 3 to 32 and the
range for the PIN is 3 to 16.
Step 4 Click Apply.

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Setting User Defaults
Configuring Account Lockout Policy
Configuring Account Lockout Policy

The account lockout policy determines how the system acts when a user tries to log in and fails.
Procedure
Step 1 Choose Configure > User Defaults.

The system displays the Configure User Defaults page.
Step 2 Choose one of the following lockout policy types for the Password and PIN fields:
• Disable lockout—The user can continue to try to login with no consequences for failing.
• Permanent—The user is permanently locked out after a certain number of failed login attempts.
Enter the maximum number of failed attempts. The range is 1 to 200.
• Temporary—The user is temporarily locked out of the system. Enter values for the following:
– Number of allowable attempts. The range is 1 to 200.
– Temporary lockout duration. Pick any number in minutes.
– Maximum number of failed attempts. The range is 1 to 200.
Step 3 Click Apply to save your settings.

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Configuring Supervisors
You can perform the following tasks when configuring Supervisors:

• Viewing a List of Supervisors
• Adding Supervisors
• Editing Supervisors
Viewing a List of Supervisors

Use this procedure to view a list of configured Supervisors.
Step 1 Choose Configure > Supervisors.

The Configure Supervisors window appears with a list of configured Supervisors that shows their
user IDs.
Step 2 To configure Supervisors, you can either:
• Edit the list of primary and secondary reports for a Supervisor by clicking on the link for user ID.
• To add a new Supervisor, click Designate.
• To delete a Supervisor, click Undesignate.
Adding Supervisors
Use this procedure to add a new Supervisor.
Step 1 Enter the user ID of the user that you want to be a Supervisor or click the search icon to the right of the
field and click Find to display a list of users.
Step 2 Click Designate to save your settings.

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Configuring Supervisors
Editing Supervisors
Editing Supervisors
Use this procedure to edit the configuration of an existing Supervisor.
Step 1 Choose the tab for Primary reports or Secondary reports.

Step 2 Click Add Employee.
Step 3 Enter the user ID of the user that you want to add or click the search icon to the right of the field and
click Find to display a list of users.
Step 4 Click Add Employee to save your changes.
Step 5 Repeat Steps 3, 4, and 5 as many times as necessary to add all of reports that you want.
Step 6 If needed, change the display name or the user ID of the user that you want to be a Supervisor or click
the search icon to the right of the field and click Find to display a list of users.
Step 7 Click Designate to save your settings.

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Configuring Privileges
This chapter contains the following sections:

• Overview
• Creating a New Privilege
• Customizing an Existing Privilege
• Deleting a Privilege
Overview
Cisco Unity Express software provides several predefined privileges that you can assign to groups. You
can also create your own privileges and modify the predefined privileges.
When you assign a privilege to a group, any member of the group is granted the privilege rights. An
administrator group is created automatically by the software initialization process from the imported
subscribers designated as administrators. You can assign subscribers to an existing group using CLI
commands or the GUI option Configure > Users.
When you create or modify privileges, you add or delete the operations allowed by that privilege.
Operations define the CLI commands and GUI functions that are allowed. Most operations include only
one CLI command and GUI function. In addition to adding operations to a privilege, you can also
configure a privilege to have another privilege nested inside of it. A privilege configured with a nested
privilege includes all operations configured for the nested privilege.
Table 1 describes the predefined privileges provided with the Cisco Unity Express software and the
operations associated with them. Table 2 describes all available operations that you can add to privileges.
Note You cannot modify the superuser privilege. The superuser privilege includes all the operations.
To configure privileges, see Creating a New Privilege.

To display a list of privileges, use the show privileges command in Cisco Unity Express EXEC mode.
To display detailed information about a specific privilege, use the show privilege detail command.

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Overview
Note Users do not need privileges to access their own data. The user’s data is primarily associated with the
voice mail application and includes the user’s:
• Language (configured for the user’s voice mailbox)
• Password
• PIN
• Membership to groups owned by the user
• Ownership of groups owned by the user
• Notification profile
• Cascade settings
• Personal voice mail zero out number
• Voice mail greeting type
• Voice mail play tutorial flag
• Public distribution lists owned by the user
• Private distribution lists
Table 1 Privileges
Privilege Description Default Operations

superuser Grants unrestricted system access. all
Manageprompts Allows subscribers access to the AvT prompt prompt.modify
management but not to any other administrative system.debug
functions.
broadcast Allows subscribers to send broadcast messages broadcast.local
across the network. broadcast.remote
system.debug
local-broadcast Allows subscribers to send broadcast messages broadcast.local
only to subscribers on the local network. system.debug
manage-passwords Allows subscribers to create, modify, and delete user.pin
user passwords and PINs. user.password
system. debug
ManagePublicList Allows subscribers to create and modify public voicemail.lists. public
distribution lists. system.debug
manage-users Allows subscribers to create, modify, and delete user.configuration
users. user.pin
user.password
user.mailbox
user.notification
user.remote,
group.configuration
system.debug

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Overview
Table 1 Privileges (continued)
Privilege Description Default Operations

ViewHistorical Allows subscribers to view historical reports. report.historical
Reports
ViewPrivateList Allows subscribers to view another subscriber’s voicemail.lists.private.view
private distribution lists. The subscriber cannot
modify or delete the private lists.
ViewRealTime Allows subscribers to view real-time reports. report.realtime
Reports
vm-imap Allows subscribers to access the IMAP feature. voicemail.imap.user
Table 2 Operations
Operation Description
broadcast.local Create and send broadcast messages to local
locations. Delete or reschedule broadcast
messages.
broadcast.remote Create and send broadcast messages to remote
locations.
call.control Configure settings for Cisco Unified CME (SIP)
and Cisco Unified
Communications Manager (JTAPI).
database.enterprise Configure Enterprise database settings.
group.configuration Create, modify, and delete groups.
network.location Create, modify, and delete network locations,
network location caching, and NDR/DDR
configuration.
prompt.modify Create, modify, and delete system prompts for AA
scripts. Also includes upload/download of
prompts on the CLI.
report.historical.manage Configure and generate historical reports. Collect
data from Cisco Unity Express using the copy
command.
report.historical.view View historical reports.
report.realtime Run and view real-time reports.
report.voicemail Run and view voice mail reports.
restriction.tables Create, modify, and delete restriction tables.
script.modify Create, modify, and delete system AA scripts.
Also include upload and download of scripts on
the CLI and Editor Express.
security.aaa Configure and modify AAA service settings.

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Overview
Table 2 Operations (continued)
security.access Configure system level security regarding
encryption of data, including defining crypto
keys.
Note Also includes permission to reload the
system.
security.password Configure settings for the system password and
policy, such as:
• Expiry
• Lockout (temporary and permanent)
• History
• Length
security.pin Configure settings for the system PIN and policy,
such as:
• Expiry
• Lockout (temporary and permanent)
• History
• Length
services.configuration Configure system services: DNS, NTP/clock,
SMTP, SNMP, Fax Gateway, Cisco UMG,
hostname, domain, interfaces (counters) and
system default language.
system.
services.manage System level services commands not related to
configuration like clearing DNS cache and ping
site.configuration Create, modify, or delete sites for use with
Cisco UMG.
software.install Install, upgrade, or inspect system software or
add-ons such as languages and licenses.
system.
spokenname.modify Create, modify, and delete spoken names for
remote locations, remote users, and public
distribution lists. Copy spoken names.
system.application Configure system applications, such as
voice mail, auto-attendant, Prompt Management,
and so on.
system.backup Configure backup.
system.calendar Create, modify, and delete system schedules and
holidays.

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Overview
system.configuration Configure system settings such as the clock,
hostname, domain name, default language, and
interfaces (counters).
system.debug Collect and configure trace and debug data.
Includes copying data like core and log files.
system.documents Manage tiff, general, and template documents.
system.numbers Create, modify, and delete call-in numbers for
voice mail, AA, AvT, and IVR. This includes SIP,
JTAPI, and HTTP triggers.
system.sessions Terminate others voice mail sessions (VVE, SIP,
or JTAPI). Unlock locked mailboxes.
system.view View system settings and configuration.
user.configuration Create, modify, and delete users and groups,
including the configuration of:
• First and Last Name
• Nickname
• Display Name
• Language
user.mailbox Create, modify, and delete a user or group voice
mailbox.
user.notification Set or change others notification/cascade profiles.
user.password Create, set, or remove others passwords.
user.pin Create, set, or remove others pins.
user.remote Create, modify, and delete remote users.
voicemail.configuration Configure system-level voice-mail features:
• Mailboxes
• Fax
• Notification/cascade
• Non-subscriber options
• Broadcast
• TUI config
• Live-record
• Live-reply
• IMAP
• VVE
voicemail.imap.user Manage personal voice mail via IMAP client.
voicemail.mwi Reset/Refresh phone message waiting indicators.
Configure SIP MWI delivery.

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Creating a New Privilege
voicemail.lists.public Create, modify, and delete public voice mail
distribution lists.
voicemail.lists.private.view (GUI Only) View others private voice mail lists.
webapp.modify Deploy web applications on Cisco Unity Express.
webapp.control Start, stop, or restart web applications.
Creating a New Privilege

Use this procedure to create a new privilege and or specify which operations are included in it.
Step 1 Choose Configure > Privileges. The Privileges Configuration window appears.
Step 2 Click Add.
Step 3 Enter a name and description for the privilege.
Step 4 Select the operations that you want to add to the privilege.
Step 5 Click Add.
Step 6 Click Ok to save your changes.
Customizing an Existing Privilege

Use this procedure to change or display which operations are included a privilege.
Step 2 Select the privilege that you want to customize.
You might have to change the number of rows per page or select a different page to see the privilege that
you want to change.
Step 3 Select the operations that you want to add to the privilege or deselect the operations that you want to
remove.
Note Some operations are mandatory and cannot be removed.
Step 4 Click Apply.


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Deleting a Privilege
Use this procedure to delete a privilege.
Step 2 Select the privilege that you want to delete.

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Configuring Authentication, Authorization, and
Accounting
This chapter contains procedures for:

• Configuring the AAA Authentication Server
• Specifying the Policy that Controls the Behavior of Authentication and Authorization
• Configuring the AAA Accounting Server
Configuring the AAA Authentication Server

The two procedures for configuring AAA authentication consist of:
• Configuring connection parameters for the AAA authentication server
• Configuring whether the authentication servers or local authentication database will be queried first
Note To help protect the cryptographic information of the RADIUS server, you must view the running
configuration to see this information.
• About the Authentication Order

• About Authentication Failover
• About Unreachable Failover
• Example of Authentication Sequence
• Configuring Connection Parameters for the AAA Authentication Server
About the Authentication Order

The AAA policy specifies the failover functionality that you can optionally configure for the
authentication server. You can use these two types of failover functionality separately or in combination:
• Authentication failover
• Unreachable failover

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Configuring Authentication, Authorization, and Accounting
Configuring the AAA Authentication Server
About Authentication Failover

The authentication failover feature enables you to optionally use a remote RADIUS server for user login
authentication, in addition to the local database. The procedure in this section configures the order in
which authentication is resolved. You can configure authentication to use:
• The local database only
• The remote server only
• The local database first, then the remote server
• The remote server first, then the local database
When using both local and remote authentication, you can also configure whether you want the user
attributes that are retrieved from a remote RADIUS AAA server to be merged with the attributes found
in the local user database for the same username.
Note The authentication failover feature has the following limitations:

• Authentication with a RADIUS server is available only when accessing the GUI or CLI interface
and requires only a user ID and password. Authentication for the TUI, VVE, AvT, and IMAP
interfaces can use only the local database. Therefore, to gain access, users of the TUI, VVE, AvT,
and IMAP interfaces must be configured locally. The auto-attendant interface does not require
authentication because it is user independent.
• Login information is not synchronized between the local system and the remote server. Therefore:
– Any security features such, as password expiration, must be configured separately for Cisco
Unity Express and the RADIUS server.
– Cisco Unity Express users are not prompted when security events, such as password expiration
or account lockout, occur on the RADIUS server.
– RADIUS server users are not prompted when security events, such as password expiration or
account lockout, occur on Cisco Unity Express.
About Unreachable Failover

The Unreachable Failover feature is used only with RADIUS servers. This feature enables you to
configure up to two addresses that can be used to access RADIUS servers.
As Cisco Unity Express attempts to authenticate a user with the RADIUS servers, the system sends
messages to users to notify them when a RADIUS server either cannot be reached or fails to authenticate
the user.
Example of Authentication Sequence

In this example, authentication is performed by the remote server first, then by the local database. Also,
two addresses are configured for the remote RADIUS server.
This sequence of events could occur during authentication for this example:
1. Cisco Unity Express tries to contact the first remote RADIUS server.

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Specifying the Policy that Controls the Behavior of Authentication and Authorization
2. If the first RADIUS server does not respond or does not accept the authentication credentials of the
user, Cisco Unity Express tries to contact the second remote RADIUS server.
3. If the second RADIUS server does not respond or does not accept the authentication credentials of
the user, the user receives the appropriate error message and Cisco Unity Express tries to contact the
local database.
4. If the local database does not accept the authentication credentials of the user, the user receives an
error message.
Configuring Connection Parameters for the AAA Authentication Server

Procedure
Step 1 Choose Configure > AAA > Authentication.

The system displays the AAA Authentication Server Configuration window.
Step 2 Enter the following information in the appropriate fields for the primary server, and optionally, for the
secondary server:
• Server IP address or DNS name
• Port number used
• Cryptographic shared secret and security credentials
• Number of login retries
• Length of login timeout
Step 3 Click Apply.
Step 4 Click OK to save your changes.
Specifying the Policy that Controls the Behavior of

Authentication and Authorization
Use this procedure to configure the information used to log into the authentication server.
Procedure
Step 1 Choose Configure > AAA > Authorization.

The system displays the Configure AAA Authorization Server Configuration window.
Step 2 Select or deselect whether you want to merge the attributes of the remote AAA server with the attributes
in the local database.
Step 3 Click Apply.

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Configuring the AAA Accounting Server

This section covers the following topics:
• Overview
• AAA Accounting Event Logging
• Configuring the AAA Accounting Server, page 65
• Configuring Accounting Event Logging, page 65
Overview
You can configure up to two AAA accounting servers. Automatic failover functionality is provided if
you have two accounting servers configured. If the first server is unreachable, the accounting
information is sent to the second server. If both accounting servers are unreachable, accounting records
are cached until a server becomes available. If a server cannot be reached before the cache is full, the
oldest accounting packets are dropped to make room for the new packets.
Because the configuration of the AAA accounting server is completely independent of the AAA
authentication server, you can configure the AAA accounting server to be on the same or different
machine from the AAA authentication server.
If you use a syslog server, it is not affected by the AAA configuration and continues to use the existing
user interfaces. When the RADIUS server sends AAA accounting information to a syslog server, it is
normalized into a single string before being recorded. If no syslog server is defined, the AAA accounting
logs are recorded by the syslog server running locally on Cisco Unity Express.
Note Only RADIUS servers are supported.
AAA Accounting Event Logging

AAA accounting logs contain information that enables you to easily:
• Audit configuration changes.
• Maintain security.
• Accurately allocate resources.
• Determine who should be billed for the use of resources.
You can configure AAA accounting to log the following types of events:
• Logins—All forms of system access except IMAP, including access to the CLI, GUI, TUI, and VVE,
when a login is required.
• Logouts—All forms of system access except IMAP, including access to the CLI, GUI, TUI, and
VVE, when a login is required before logout.
• Failed logins—Failed login attempts for all forms of system access except IMAP, including access
to the CLI, GUI, TUI, and VVE, when a login is required.
• Configuration mode commands—Any changes made to the Cisco Unity Express configuration using
any interface except IMAP (CLI, GUI, TUI, and VVE).

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• EXEC mode commands—Any commands entered in Cisco Unity Express EXEC mode using any
interface except IMAP (CLI, GUI, TUI, and VVE).
• System startups—System startups, which include information about the system’s software version,
installed licenses, installed packages, installed languages, and so on.
• System shutdowns—System shutdowns, which include information about the system’s software
version, installed licenses, installed packages, installed languages, and so on.
• IMAP—Access to the IMAP system.
In addition to information specific to the type of action performed, the accounting logs also indicate the
following:
• User that authored the action
• Time when the action was executed
• Time when the accounting record was sent to the server
Note Account logging is not performed during the system power-up playback of the startup configuration.
When the system boots up, the startup-config commands are not recorded.

Use this procedure to configure the information used to log into the accounting server.
Procedure
Step 1 Choose Configure > AAA > Accounting.

The AAA Accounting Server Configuration window appears.
Step 2 Click Accounting Enabled.
Step 3 Enter the following information in the appropriate field for the primary server, and optionally, for the
secondary server:
• Server IP address or DNS name
• Port number used
• Cryptographic shared secret and security credentials
• Number of login retries
• Length of login timeout
Step 4 Click Apply.
Configuring Accounting Event Logging

Use this procedure to configure which event types to log for AAA accounting.

OL-24779-02 65
Procedure
Step 1 Choose Configure > AAA > Accounting.

The system displays the Accounting Server Configuration window.
Step 2 Select the log events that you want to include in the log and deselect those you do not want to include.
Step 3 Click Apply to save your changes.

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Configuring Network Locations
Perform the following tasks from the Configure Network Locations window:
• Viewing a List of Network Locations
• Adding a Network Location
• Displaying or Modifying a Network Location
• Deleting a Network Location
Viewing a List of Network Locations

Use this procedure to view a list of network locations.
Step 1 Choose Configure > Network Locations. The Configure Network Locations window appears.
Step 2 The local location ID is displayed first. One of the network locations must be entered in this field to
enable networking. To display or modify the local location configuration, click View Location Profile
next to the Local Location ID. If no Local Location ID is listed, see Adding a Network Location.
Step 3 A list of locations is displayed with the following fields:
• Location ID
• Location name
• Abbreviation—Alphanumeric abbreviation for the location that is spelled to a user (if there is no
spoken name) when the user performs addressing functions in the telephone user interface.
• Domain Name—Email domain name or IP address for the location. This information is added when
sending a VPIM message to the remote location (for example, “[email protected]”). A domain
name or IP address must be configured or networking is disabled at this location.
Step 4 If no Local Location ID is listed, proceed to Displaying or Modifying a Network Location to create a
new one.

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Adding a Network Location
Adding a Network Location

Use this procedure to add a network location.
Step 2 Click Add. The Add a New Location window appears
• Location ID
• Location name
• Domain Name/IP Address—Email domain name or IP address for the location. This information is
added when sending a Voice Profile for Internet Mail (VPIM) message to the remote location (for
example, “[email protected]”). A domain name or IP address must be configured or networking
is disabled at this location.
• Phone Prefix—Prefix that is added to an extension to create a VPIM address for a user at the
location. A prefix is required only if an email domain services multiple locations, and extensions
between the locations are not unique. Valid values: 1 to 15 digits.
• VPIM Broadcast ID—You must enter a VPIM broadcast ID to enable sending and receiving of
broadcast messages. The default value, “vpim-broadcast,” can be used for remote locations that have
unique domain names. If more than one of the remote locations has the same domain name, you must
enter a unique ID for each of those locations. For remote locations that are networked to a Cisco
Unity system, enter a numeric VPIM broadcast ID that is compatible with the Cisco Unity system.
To send broadcast messages from Cisco Unity to Cisco Unity Express, the VPIM ID must match on
both systems.
• Calling Number Rule Prefix Digits—Any digits are supplied to this command are prepended to the
E.164 phone number derived using the calling-number-rule before dialing the digits for a live-reply
to a network delivered voice-mail message.
• Minimum Extension Length (required)—Minimum number of digits for extensions at the remote
location. Valid values are 2 to 15; default is 2.
• Maximum Extension Length (required)—Maximum number of digits for extensions at the remote
location. Valid values are 2 to 15; default is 15.
• Voicemail Encoding—Configures the encoding method used to transfer voice-mail messages from
this location. You can select one of the following:
– Dynamic—Cisco Unity Express negotiates with the receiving location to determine the
encoding method
– G711ulaw—Cisco Unity Express always sends messages as G711ulaw .wav files. Set this only
if the receiving system supports G711 ulaw encoding (such as Cisco Unity).
– G726—Cisco Unity Express always sends messages as G726 (32K ADPCM). Use for
low-bandwidth connections or when the system to which Cisco Unity Express is connecting
does not support G711ulaw
• Send Spoken Name—Enables sending the spoken name of the voice-mail originator as part of the
message that is sent to the remote location. If the spoken name is sent, it is played as the first part
of the received message.

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Displaying or Modifying a Network Location
• Send vCard Information—Enables sending vCard information in VPIM messages. User information
from the vCard is added to the remote user directory cache (called the least recently used [LRU]
cache). The LRU cache is updated with user information (such as the user's first and last name)
whenever new vCards are received. The cache is used to provide addressing confirmation.
• Enabled—Indicates networking is enabled for this location. Check the box to enable networking, or
uncheck it to disable networking.
• Enable Secure Messages—Indicates secure messaging is enabled for this location.
Step 4 Click Add. The Network Locations window reappears with the new location added.

Use this procedures to display or modify network locations, including configuring the local location ID:
• Configuring the Local Location ID
• Displaying or Modifying Locations
Configuring the Local Location ID
Step 2 To configure the local location ID, enter the location ID number. You must designate one of your network
locations as the local location and enter it in this field to enable networking.
Step 3 Click Apply.
Step 4 Click Ok at the information prompt.
Displaying or Modifying Locations
Step 2 To display or modify the local location configuration, click View Location Profile next to the Local
Location ID. To display or modify a remote location configuration, click its location ID in the list of
locations.
Step 3 The Location Profile window appears with the following fields:
• Location ID
• Location name
• Domain Name/IP Address—Email domain name or IP address for the location. This information is
added when sending a Voice Profile for Internet Mail (VPIM) message to the remote location (for
example, “[email protected]”). A domain name or IP address must be configured or networking
is disabled at this location.
• Phone Prefix—Prefix that is added to an extension to create a VPIM address for a user at the
location. A prefix is required only if an email domain services multiple locations, and extensions
between the locations are not unique. Valid values: 1 to 15 digits.

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• VPIM Broadcast ID—You must enter a VPIM broadcast ID to enable sending and receiving of
broadcast messages. The default value, “vpim-broadcast,” can be used for remote locations that have
unique domain names. If more than one of the remote locations has the same domain name, you must
enter a unique ID for each of those locations. For remote locations that are networked to a Cisco
Unity system, enter a numeric VPIM broadcast ID that is compatible with the Cisco Unity system.
To send broadcast messages from Cisco Unity to Cisco Unity Express, the VPIM ID must match on
both systems.
• Calling Number Rule Prefix Digits—Any digits are supplied to this command will be prepended to
the E.164 phone number derived using the calling-number-rule before dialing the digits for a
live-reply to a network delivered voice-mail message.
• Minimum Extension Length—Minimum number of digits for extensions at the remote location.
Valid values are 2 to 15; the default value is 2.
• Maximum Extension Length—Maximum number of digits for extensions at the remote location.
Valid values are 2 to 15; the default value is 15.
• Voicemail encoding—Configures the encoding method used to transfer voice-mail messages from
this location. You can select one of the following:
– Dynamic—Cisco Unity Express negotiates with the receiving location to determine the
encoding method
– G711ulaw—Cisco Unity Express always sends messages as G711ulaw .wav files. Set this only
if the receiving system supports G711 ulaw encoding (such as Cisco Unity).
– G726—Cisco Unity Express always sends messages as G726 (32K ADPCM). Use for
low-bandwidth connections or when the system to which Cisco Unity Express is connecting
does not support G711ulaw
• Send Spoken Name—Enables sending the spoken name of the voice-mail originator as part of the
message that is sent to the remote location. If the spoken name is sent, it is played as the first part
of the received message.
• Send vCard Information—Enables sending vCard information in VPIM messages. User information
from the vCard is added to the remote user directory cache (called the least recently used [LRU]
cache). The LRU cache is updated with user information (such as the user's first and last name)
whenever new vCards are received. The cache is used to provide addressing confirmation.
• Enabled—Indicates networking is enabled for this location. Check the box to enable networking, or
uncheck it to disable networking.
• Enable Secure Messages—Indicates secure messaging is enabled for this location.
Step 4 After making any changes, click Save.

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Deleting a Network Location

Use this procedure to delete a network location from Cisco Unity Express.
Caution Deleting a location disables networking to and from that location. Deleting the location designated as
the local location disables networking for the entire Cisco Unity Express system. If you delete the
location designated as the local location, you must add a new network location and designate it as the
local location to reenable networking.
Step 2 Click the box next to the location ID of the location that you want to delete and click Delete.
Step 3 At the prompt, click Ok to delete the location.

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Configuring Remote Users
Perform the following tasks in the Configure Remote Users window:

• Viewing a List of Remote Users
• Adding a New Remote User
• Displaying or Modifying a Remote User
• Deleting a Remote User
Viewing a List of Remote Users

Use this procedure to view a list of users at remote locations.
Note You must have at least one remote network location configured before you can add, modify, or view a
list of remote users. See Configuring Network Locations for more information.
Choose Configure > Remote Users. The Configure Remote Users window appears and contains the
following fields:
Z, click User ID.
• Location ID—To display the list of users in order by Location ID, click Location ID.
Extension.

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Adding a New Remote User
Adding a New Remote User

Use this procedure to add a new remote user to the system directory. Remote users are users whose voice
mailboxes are located at a remote network location. Remote users who are added to the system directory
can be reached using the dial-by-name feature, and senders receive address and spoken name
confirmation when sending messages to remote users.
Note The system administrator can record a spoken name for remote users using the Administration via
Telephone (AvT) interface. Spoken name information is also retrieved from the Voice Profile for Internet
Mail (VPIM) messages received by the system from the remote user and the system directory is updated
accordingly.
The number of users supported depends on the Cisco Unity Express module being used. See the Cisco
Unity Express Release Notes for detailed support information.
Note You must add the remote user's location before adding the remote user to the system.
Step 1 Choose Configure > Remote Users. The Configure Remote Users window appears.
Step 2 Click Add. The Add a New Remote User window appears.
• User ID
• Display Name
• Location: Choose one of the following to identify the location:
– Location ID
– Abbreviation—Alphanumeric abbreviation for the location.
Displaying or Modifying a Remote User

Use this procedure to display or modify the profile of a remote user in the system directory. Remote users
are users whose voice mailboxes are located at a remote network location. Remote users who are added
to the system directory can be reached using the dial-by-name feature, and senders receive address and
spoken name confirmation when sending messages to remote users.
Note The system administrator can record a spoken name for remote users using the Administration via
Telephone (AvT) interface. Spoken name information is also retrieved from the VPIM messages received
by the system from the remote user and the system directory is updated accordingly.

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Deleting a Remote User
The number of users supported depends on the Cisco Unity Express module being used. See the Cisco
Unity Express Release Notes for further support information.
Step 2 Click the name of the remote user whose profile you want to view. The Remote User Profile Window
appears with the following fields shown that you can change:
• Display Name
• Location: Choose one of the following to identify the location:
– Location ID
– Abbreviation—Alphanumeric abbreviation for the location.
Step 3 After making any changes, click Apply.

Use this procedure to delete a remote user from the system directory.
Step 2 Check the box next to the user ID that you want to delete.

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Configuring the Cisco Unified Communications
Manager System
Use this procedure to modify the Java Telephony API (JTAPI) provider (on Cisco Unified
Communications Manager) information in Cisco Unity Express.
Note Any changes to the JTAPI provider on Cisco Unified Communications Manager require a software
reload of Cisco Unity Express. You must save your Cisco Unity Express configuration and reload for the
changes to take effect.
Use this procedure to configure the Cisco Unified Communications Manager (CUCM).
Step 1 Choose Configure > Communications Manager. The Configure CUCM window appears.
Step 2 Enter the information in the following fields:
• Primary Communications Manager—IP address or hostname of the primary Cisco Unified
Communications Manager system.
• Secondary Communications Manager—IP address or hostname of the first alternate Cisco
• Tertiary Communications Manager—IP address or hostname of the second alternate Cisco Unified
• Web User Name—Username to log in to the Cisco Unified Communications Manager system.
• Web Password—Password to log in to the Cisco Unified Communications Manager system.
• JTAPI user ID and password
Step 3 Click Apply to save the information.
Step 4 Click Verify to test the connection between Cisco Unified Communications Manager and Cisco Unity
Express.
Step 5 Click Reload Unity Express to reload the software after you make configuration changes.

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Configuring the Cisco Unified Communications Manager System

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Configuring the Cisco Unified Communications
Manager Express System
Use this procedure to enter information about the Cisco Unified Communications Manager Express
(CUCME) system to which the Cisco Unity Express system connects, including the Cisco Unified CME
GUI system administrator's name and password.
Note The system administrator account information in this window is for the Cisco Unified Communications
Manager Express GUI system administrator account only.
Perform the following tasks from the Configure CUCME window:

• Viewing Cisco Unified Communications Manager Express Settings
• Adding a Site Name
• Editing a Site
• Deleting a Site
• Entering the SIP Provider Hostname
Viewing Cisco Unified Communications Manager Express

Settings
Choose Configure > CUCME. In the Sites window, the current site names are listed with the following
fields displayed:
• Hostname
• Web User Name
• Web Password
• XML User Name
• XML Password
• Phone Authentication User Name
• Phone Authentication Password
• SIP gateway hostname

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Configuring the Cisco Unified Communications Manager Express System
Adding a Site Name
The number of sites visible may depend on the Cisco Unity Express hardware installed. Some hardware
modules support adding multiple sites while other hardware modules support only one site. See Adding
a Site Name.
Adding a Site Name

Centralized Cisco Unity Express allows you to add multiple Sites for each Cisco Unity Express
installation on selected platforms only. The Local site is the default and cannot be deleted.
Use this procedure to add a site to the Cisco Unified Communications Manager Express that the system
is registered to.
Step 1 Choose Configure > CUCME. The Configure CUCME window appears.
Step 2 Click Add Site. The Add Site window appears.
• Enter the Site Name.
• Enter the Description.
Step 3 Enter the hostname or IP address of the router on which Cisco Unified CME is installed.
Step 4 Enter the Web username for the Cisco Unified CME system administrator's GUI account.
Step 5 Enter the Web password for the Cisco Unified CME system administrator's GUI account.
Step 6 Enter the XML username.
Step 7 Enter the XML password.
Step 8 Enter the Phone Authentication User Name.
Step 9 Enter the Phone Authentication User Password.
Step 10 Click Apply to save your settings. The Configure CUCME window reappears and the new site is added
to the table.
Editing a Site
Use this procedure to edit a site that is registered to the Cisco Unified CME system.
Step 2 Click on the site name in the Name field. The Configure CUCME Edit window appears.
Step 3 Edit the information in the fields and click Apply to save your changes.

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Deleting a Site
Deleting a Site
Use this procedure to delete a site that is registered to the Cisco Unified CME system.
Step 2 Check the box next to the site name in the Name field and click Delete. Click Ok at the prompt. The
Configure CUCME window reappears and the site is removed from the table.
Entering the SIP Provider Hostname

Use this procedure to enter the SIP provider hostname.
Step 2 Enter the hostname or IP address of the router that provides SIP call control. (This is often the same
router on which Cisco Unified CME is installed.)
Step 3 Click Apply.
Step 4 Click Ok.

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Entering the SIP Provider Hostname

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Configuring Voice-Mail Prompts
Caution: This section is for advanced users.

Perform the following tasks from the System Prompts window:
• Viewing a List of Prompts
• Displaying or Modifying a Prompt
• Uploading a Prompt
• Downloading a Prompt
• Deleting a Prompt
• Changing Prompt Languages
Viewing a List of Prompts

Use this procedure to view a list of voice-mail prompts.
Step 1 Choose System > Prompts. The System Prompts window appears and displays the following fields:
• Prompt Name—Filename of the prompt. To sort the table by prompt name, click Prompt Name.
• Creation Date—Date on which the .wav file was created. To sort the table by creation date, click
Creation Date.
• Size (Bytes)—Size, in bytes, of the prompt file. To sort the table by size in bytes, click Size (Bytes).
• Length (Seconds)—Length, in seconds, of the prompt file. To sort the table by length in seconds,
click Length (Seconds).
• To increase the number of rows shown on the page, click Rows by Page and choose the number you
want to show.
Step 2 From the Languages list, select the Language for the Cisco Unity Express prompts. The Prompts window
refreshes and displays all of the prompts available for the language you selected.

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Displaying or Modifying a Prompt
Displaying or Modifying a Prompt

Use this procedure to display or modify a voice-mail prompt.
Step 1 Choose System > Prompts. The System Prompts window appears.
Step 2 Click the name of the prompt you want to display or modify. The Prompt Profile window appears. You
can edit the prompt filename only.
Step 3 After editing, click Apply.
Uploading a Prompt
Use this procedure to upload new voice-mail prompts.
Step 2 Click Upload. See also Configuring Auto-Attendant Script Parameters.
Step 3 Enter information in the following fields:
• Language
• Source File Name—path to the file you want to upload. Click the Browse button to help you find
the directory with the file you want to upload.
• Destination File Name—Enter the same filename as shown in the Source Filename field or a new
filename for the prompt. This file should be in .wav format.
• Click to overwrite the destination file, if it exists.
Step 4 Click Upload to save your changes.
Downloading a Prompt
Use this procedure to download a prompt.
Step 2 Check the box next to the prompt that you want to download.
Step 3 Click Download. The File Download window appears.
Step 4 In the File Download window, click Open and select an application on your computer, or click Save to
save the file to your computer.
Step 5 In the Save As window, navigate to the folder where you want to save the file and click Save.

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Deleting a Prompt
Deleting a Prompt
Use this procedure to delete a prompt.
Step 2 Click the box next to the prompt that you want to delete.
Changing Prompt Languages

Use this procedure to change the language of voice-mail prompts.
Step 2 From the Languages list, select the language for the Cisco Unity Express prompts. The Prompts window
refreshes and displays all of the prompts available for the language you selected.

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Changing Prompt Languages

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PART 2
System Tab
Configuring System Scripts Using Editor Express
Perform the following tasks from the System Scripts menu:

• Viewing a List of Scripts
• Creating a New Script with Editor Express
• Uploading Scripts
• Editing Scripts
• Deleting Scripts
• Downloading Scripts
Viewing a List of Scripts

Use this procedure to view a list of scripts. For more information on Cisco Unity Express scripts, see the
Cisco Unity Express Maintain and Operate Guides at the following URL:
http://www.cisco.com/en/US/products/sw/voicesw/ps5520/prod_maintenance_guides_list.html.
Step 1 Choose System > Scripts. The window displays a list of non-system scripts, showing the following
fields:
• Script Name—Filename of the script. To sort the table by script name, click Script Name.
• Type—AA or IVR.
• Creation Date—Date on which the script file was created. This information is read from the script
file properties. To sort the table by creation date, click Creation Date.
• Last Modified Date—Date on which the script was last modified. This information is read from the
script file properties. To sort the table by the date last modified, click Last Modified Date.
• Size (Bytes)—Size of the script. This information is read from the script file properties. To sort the
table by size in bytes, click Size (Bytes).
To increase the number of rows shown on the page, click Rows per Page and choose the number you
want to show.
Step 2 Click on Show system scripts to display the system scripts.
Note System scripts are indicated with an asterisk and cannot be modified or deleted. Scripts that you
create do not have an asterisk and can be edited. See Editing Scripts for more information.

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Creating a New Script with Editor Express
Step 3 Click on Hide system scripts to hide the system scripts.

Perform the following tasks in the Editor Express window:
• Configuring Settings for a New Script
• Configuring the Call Flow for a Script
• Show/Hide Settings
• Closing Editor Express
Configuring Settings for a New Script

Use this procedure to configure settings for a new script.
Step 1 Choose System > Scripts > New. The Editor Express window opens with an untitled.aef (unsaved)
script.
Step 2 Configure the new script settings by selecting any combination of the following options:
a. Click the box to allow dial-by-extension at any time during the main menu.
b. Click the box to allow menu options to overlap with the extension dial-plan.
c. Enter the desired extension length.
d. Click the box to allow external transfers.
e. If your system supports multiple languages, click the box to enable the Language selection menu. If
selected, the language selection menu displays in the Call Flow window.
f. Click the box to enable an alternate main menu for business closed hours. If selected, the Business
Closed Menu options display in the Call Flow window.
Step 3 Click Save. A pop-up window appears prompting you to enter a script name.
Step 4 Enter a script name and save the file (an .aef extension is automatically added if you save the file).
Step 5 Click Ok to save your settings or click Cancel.
Proceed to the next section for Configuring the Call Flow for a Script.

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Configuring the Call Flow for a Script

Use this procedure to configure the call flow from the Editor Express window.
Step 1 Choose System > Scripts > New or select an existing script by clicking the Edit button. The Editor
Express window opens.
Step 2 Click the box to play the alternate (emergency) greeting.
Step 3 Choose an audio prompt file from the drop-down menu for the following prompts:
• Welcome prompt
• Language Menu prompt
Select the prompt from the drop-down menu and click Add/ Remove Choice >>> . In the Add
Language Choice window, select the key and assign it to a language. Click Ok. Repeat for each key
to be assigned a language. To remove the language from a key, select the key and select Clear choice
and click Ok.
Note The maximum number of languages allowed is three. Only installed languages are
displayed.
• Holiday prompt
• Business schedule: select a Business Schedule name from the drop-down menu.
– Business open prompt
– Business closed prompt
Step 4 Configure the actions for the following menus:
• Main Menu
• Business Closed Menu
a. Select the prompt to be used for each menu.
b. Assign additional keys and menu actions by clicking Add Action. The Add Menu Action window
appears.
c. Select the Key from the drop-down list to assign a Key to an Action. You can choose the numbers
0-9, the “*” symbol, or the “#” symbol.
d. Select the action from the drop-down list to assign an action to the key. You can choose from one of
the following actions:
– Play message
– Dial-by-name
– Dial-by-extension
– Transfer to extension
– Transfer to mail box number
– Sub-menu. You can add another action from this level.
– Disconnect call
Click Ok to save your settings or Cancel. The action is added to the script. Configure the additional
settings for each action. See Table 3 for more information.

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Continue to add menu actions by clicking the Add Action button and repeating this step. To remove
an action from the menu, click Delete.
Step 5 Configure the Good-bye prompt.
a. Select the Good bye prompt name from the drop-down menu.
b. Click Add action. The Add Good-bye Action window appears.
c. Select the action from the drop-down list. You can choose one of the following actions:
– Transfer to extension
– Transfer to mail box number
See Table 3 for more information.
d. Click Ok to save your settings or Cancel. The action is added.
Step 6 Click Save to save your script.
Table 3 lists the Main Menu prompt and Goodbye prompt actions.
Table 3 Main Menu Prompt and Goodbye Prompt Actions
Action Supported for: Instructions for Setting Action

Play Prompt Main Menu prompt 1. Select the prompt audio file from the
drop-down menu.
then
2. Select one of the following options:
• Repeat Main Menu
• Disconnect Call
Dial By Name Main Menu prompt Select the search style:
• First - Last Name
• Last - First Name
Dial By Extension Main Menu prompt None.
Transfer to Extension Main Menu prompt Enter the extension subscribers will be transferred
Goodbye prompt to.
Transfer to Mailbox Main Menu prompt Enter the mailbox number subscribers will be
Number transferred to.
Goodbye prompt
Sub-Menu Main Menu prompt 1. Select the prompt audio file from the
drop-down menu.
2. Add actions for the sub-menu.
Disconnect Call Main Menu prompt None.

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Uploading Scripts
Uploading a New Prompt

Use this procedure to upload a new prompt from the Editor Express window.
Step 1 Choose System > Scripts > New. The Editor Express window appears.
Step 2 Click Upload Prompt. The Upload window appears.
Step 3 In the Upload dialog box, perform the following tasks:
a. Choose the language.
b. Enter the source filename, or path to the file you want to upload. Click the Browse button to help
you find the directory with the file you want to upload.
c. Enter the destination filename (required). Enter the same filename as shown in the Source Filename
field or a new filename for the prompt.
d. Click the box to overwrite the destination file, if desired, if the file already exists.
Show/Hide Settings
You can choose to show or hide the Call Flow window by clicking on Show/Hide Settings.
Closing Editor Express

To close the Editor Express window, click Close.
Uploading Scripts
Use this procedure to upload a new script.
Step 1 Choose System > Scripts. The System Scripts window appears.
Step 2 Click Upload. The Upload window appears.
a. Enter the source filename, or path to the file you want to upload. Click the Browse button to help
b. Enter the destination filename (required). Enter the same filename as shown in the Source Filename
field or a new filename for the script.
c. Click the box to overwrite the destination file, if the file already exists.

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Editing Scripts
Editing Scripts
Only scripts that are created with Editor Express may be edited using the Web GUI interface in the
browser window. These scripts appear in the System Scripts table with an Edit button next to the script
name. Scripts created with the windows Cisco Unity Express editor are only editable on the windows
editor and do not have an Edit button next to the script name.
Editing Editor Express Scripts

Use this procedure to edit scripts.
Step 2 In the Script Name field, edit an existing script (the Edit button is present) by clicking the Edit button.
The Editor Express window appears.
Step 3 Follow the procedures to configure Editor Express in Creating a New Script with Editor Express.
Step 4 Click Save to save your settings.
Deleting Scripts
Use this procedure to delete a script.
Step 2 Select at least one entry to delete from the Script Name table.
Step 4 Click Ok or Cancel to complete the task.
Downloading Scripts
Use this procedure to download new scripts.
Step 2 Select the script that you want to download from list and click Download. Your system download
window appears. You can save the file to disk or download the file using the default application.

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Configuring Business Hours Settings
Perform the following actions in the System Business Hours Settings window:
• Displaying or Modifying a Business Hours Schedule
• Adding a Business Hours Schedule
• Copying Business Hour Days
• Deleting a Business Hours Schedule
Displaying or Modifying a Business Hours Schedule

Use this procedure to display or modify a business hours schedule.
Step 1 Choose System > Business Hours Settings. The System Business Hours window appears.
Step 2 Choose the Business Hours schedule you want to view or modify from the drop-down list.
Step 3 Click the box for each half-hour increment to check or uncheck it. A gray box indicates that the business
is closed during that time period. A checked box indicates that the business is open.
Adding a Business Hours Schedule

Use this procedure to create a Business hours schedule.
Step 2 Choose the Business Hours schedule you want to modify from the drop-down list, or, if you do not have
a business hours schedule, click Add to create one.
Step 3 Click the box for each half-hour increment to check or uncheck it. A gray box indicates that the business
is closed during that time period. A checked box indicates that the business is open.

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Configuring Business Hours Settings
Copying Business Hour Days
Copying Business Hour Days

Copy the business hours schedule from one day to another day, or range of days. For example, if you
have a business that is open Monday through Friday for the same hours, you can configure first the hours
for Monday, and copy Monday's schedule to all weekdays.
Use this procedure to copy the business hours schedule for a day.
Step 2 Configure the day you want to copy and choose it from the drop-down list at the bottom of the Business
Hours Settings window.
Step 3 Choose either the day to which you want to copy the configured schedule, or one of the following from
the drop-down list on the right:
• All weekdays—copies the schedule for the configured day to all weekdays.
• Weekend—copies the schedule for the configured day to all weekend days.
Tip For a business that is open regular business hours on Monday through Friday, configure Monday's hours
and copy Monday's hours to all weekdays, then configure Saturday's hours, and copy to Sunday.
Step 4 Click Copy Schedule.

Deleting a Business Hours Schedule

Use this procedure to delete a Business hours schedule.
Step 2 Choose the schedule that you want to delete from the Business Hours Schedule drop-down list.

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Configuring Holiday Settings
Perform the following tasks from the System Holiday Settings window:
• Viewing a List of Holidays
• Adding a Holiday
• Displaying or Modifying a Holiday
• Deleting a Holiday
Viewing a List of Holidays

Use this procedure to view a list of Holidays.
Step 1 Choose System > Holiday Settings. The holiday settings for the current year are displayed. If no
holidays are configured, proceed to Adding a Holiday.
Step 2 Choose the year for which you want to display the list of holidays from the drop-down list, or choose
All Holidays to display all years.
Step 3 The list of holidays shows the date and description of each holiday.
Adding a Holiday
Use the following procedures to add Holidays:
• Adding Fixed Holidays
• Adding Regular Holidays
• Copying Holidays
Adding Fixed Holidays

Fixed holidays are holidays that occur on the same date every year, such as New Year’s Day or
Christmas. Fixed holidays are automatically added to future years. Use this procedure to add fixed
holidays.

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Displaying or Modifying a Holiday
Step 1 Choose System > Holiday Settings.

Step 2 Select Fixed Holidays from the drop-down list. The Add a New Holiday screen displays.
Step 3 Select the date by clicking on the calendar icon.
Step 4 Enter the holiday description (for example, “New Year's Eve”). This field is optional.
Step 5 Click Add.
Adding Regular Holidays

Regular holidays are holidays that occur on a different date each year. Use this procedure to add regular
holidays.

Step 2 Choose the year for which you want to add holiday settings from the drop-down list. The Add a New
Holiday screen displays.
Note You can add holidays only for the current year and next year.
Step 3 Select the date by clicking on the calendar icon.

Step 4 Enter the holiday description (for example, “New Year's Eve”). This field is optional.
Step 5 Click Add.
Copying Holidays
To copy a holiday from one calendar year to another, configure holidays for the year and choose Copy
All to Next Year.
Displaying or Modifying a Holiday

Use this procedure to display or modify Holidays.
Step 1 Choose System > Holiday Settings. The holiday settings for the current year are displayed.
Step 2 Choose the year for which you want to display or modify holidays from the drop-down list, or choose
All Holidays to display all years.
Step 3 Click the holiday to edit the description.
Step 4 Click Save to save the changes.
Tip To change the date of a holiday, you must delete it and add it under the new date.

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Deleting a Holiday
Copying Holidays
To copy a holiday from one calendar year to another, configure holidays for the year and choose Copy
All to Next Year.
Deleting a Holiday
Use this procedure to delete a holiday.

Step 2 Choose the year for which you want to delete holidays from the drop-down list, or choose All Holidays
to display all years.
Step 3 Check the box next to the holiday or holidays and click Delete.

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Deleting a Holiday

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Configuring Call-In Numbers
Perform the following tasks from the System Call-in Number window:
• Viewing a List of Call-in Numbers
• Displaying or Modifying Call-in Numbers
• Adding a Call-in Number
• Using Wildcard Trigger Patterns
Viewing a List of Call-in Numbers

Use this procedure to view a list of the numbers that callers dial to reach system applications, such as
voice mail, the auto attendant, and the Administration via Telephone (AvT) system.
Step 1 Choose System > Call-in Numbers.

Step 2 The window shows the configured call-in numbers with the fields shown below:
• Call-in Number—Extension that the caller dials to access a system application. These numbers can
also be entered when configuring the auto attendant (see Configuring Voice-Mail Call-Handling
Parameters) or configuring call-handling voice-mail parameters (see Configuring Voice-Mail
Call-Handling Parameters).
You can also use wildcard trigger patterns when configuring call-in numbers (see Using Wildcard
Trigger Patterns).
• Application—Application reached when the call-in number is dialed. Valid values are any custom
applications you have created, and the system defaults:
– voicemail—Default voice-mail application.
– autoattendant—Default auto attendant application.
– promptmgmt—Default Administration via Telephone (AvT) application
• Enabled—Shows whether the application is enabled.
• Maximum Sessions
• Language

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Displaying or Modifying Call-in Numbers
Displaying or Modifying Call-in Numbers

Use this procedure to display or modify the numbers that callers dial to reach system applications, such
as voice mail, the auto attendant, and the Administration via Telephone (AvT) system.

Step 2 Click the call-in number that you want to modify or view. The Call-in Number Profile window displays
the following fields:
Step 3 To modify, edit the following fields:
also be entered when configuring the auto attendant (see Configuring Voice-Mail Call-Handling
Parameters) or configuring call-handling voice-mail parameters (see Configuring Voice-Mail
Call-Handling Parameters).
Trigger Patterns).
– voicemail—Default voice-mail application.
– promptmgmt—Default Administration via Telephone (AvT) application
• Language
Step 4 Click Apply.
Step 5 Click Ok to save.
Adding a Call-in Number

Use this procedure to add a call-in number, or a number that callers dial to reach system applications.
These applications include voice mail, the auto attendant, and the Administration via Telephone (AvT)
system.

Step 2 Click Add.
Step 3 Enter the data in the following fields:
– voicemail—Default voice mail application.
– promptmgmt—Default Administration via Telephone (AvT) application.

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Using Wildcard Trigger Patterns
also be entered when configuring the auto attendant (see Configuring a Voice Mail Auto Attendant)
or configuring call-handling voice-mail parameters (see Configuring Voice-Mail Call-Handling
Parameters).
Trigger Patterns).
• Language
Step 4 Click Add.
Step 5 Click Ok to save.

You can configure a trigger to specify a number pattern instead of a single number. Incoming calls
targeted to a number that matches the pattern cause the associated script to be invoked. The script
determines which number was dialed by inspecting the called number attribute associated with the call.
Cisco Unity Express supports a limit of 32 characters in the trigger pattern.
Wildcard patterns are based on Cisco Unified Communications Manager route patterns. The rules for
choosing between multiple wildcard patterns matching an incoming call are similar to those used by
Cisco Unified Communications Manager. For each pattern that is a candidate match for the dial string,
Cisco Unity Express calculates the number of other dial strings of the same length as the input dial string
that would match each pattern, and then selects the pattern that has the fewest alternative dial string
matches.
Table 4 shows the trigger pattern wildcards and special characters supported in Cisco Unity Express.
Table 4 Trigger Pattern Wildcards and Special Characters
Character Description Examples

X The X wildcard matches any single digit The trigger pattern 9XXX matches all
in the range 0 through 9. numbers in the range 9000 through 9999.
! The exclamation point (!) wildcard The trigger pattern 91! matches all
matches one or more digits in the range 0 numbers in the range 910 through
through 9. 91999999999999999999999999999999.
? The question mark (?) wildcard matches The trigger pattern 91X? matches all
zero or more occurrences of the numbers in the range 91 through
preceding digit or wildcard value. 91999999999999999999999999999999.
+ The plus sign (+) wildcard matches one The trigger pattern 91X+ matches all
or more occurrences of the preceding numbers in the range 910 through
digit or wildcard value. 91999999999999999999999999999999.
[] The square bracket ([ ]) characters The trigger pattern 813510[012345]
enclose a range of values. matches all numbers in the range
8135100 through 8135105.

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Table 4 Trigger Pattern Wildcards and Special Characters (continued)
Character Description Examples

- The hyphen (-) character, used with the The trigger pattern 813510[0-5] matches
square brackets, denotes a range of all numbers in the range 8135100
values. through 8135105.
^ The circumflex (^) character, used with The trigger pattern 813510[^0-5]
the square brackets, negates a range of matches all numbers in the range
values. Ensure that it is the first character 8135106 through 8135109.
following the opening bracket ([).
Each trigger pattern can have only one ^
character.

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Configuring CTI Ports for Cisco Unified
Communications Manager
Use this procedure to import a new set of computer telephony integration (CTI ports) configured on
Cisco Unified Communications Manager for use by Cisco Unity Express (in addition to the CTI ports
already in use), or to remove or change CTI ports that are already in use. Typically you have one port for
each application configured, such as voice mail, automated attendant, and the Administration via
Telephone (AvT) system.
Step 1 Choose System > CTI Ports. The System CTI Ports window appears containing a list of CTI ports
configured on Cisco Unity Express displays.
Step 2 To use a CTI port for Cisco Unity Express, leave the box next to it checked. To remove it from use by
Cisco Unity Express, uncheck the box next to it. If you make changes, click Apply to save; unchecked
ports will be deleted.
Step 3 To import all the CTI ports that are configured on the Cisco Unified Communications Manager
associated with the current Java Telephony API (JTAPI) user, click Expand to also show available ports
on Cisco Unified Communications Manager. A list of all CTI ports displays. To use a port for Cisco
Unity Express, check the box next to the port and click Apply.
Note The maximum number of CTI ports that can be used concurrently by Cisco Unity Express depends on
your user license.

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Configuring CTI Ports for Cisco Unified Communications Manager

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Configuring Language Settings
Use this procedure to configure your language settings.
Step 1 Choose System > Language Settings.

Step 2 Select the System Default Language from the drop-down list.

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Configuring Language Settings

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Configuring Fax Settings
Note The Cisco IOS gateways must be configured to handle fax calls.
Use this procedure to configure your fax settings.
Step 1 Choose System > Fax Settings. The System Fax Settings window appears.
Step 2 Enter the hostname for the outgoing Cisco IOS fax gateway. Fax printing is allowed only when the
outgoing gateway is input.
Step 3 Enter a “From” e-mail address to use as the default. Use the format [email protected].
Step 4 Select the fax number restriction table from the drop-down list.
Note If no restriction tables are configured in the drop-down list, see Configuring Restriction Tables.
Step 5 Enter the fax printing number. Enter numbers without spaces, dashes, or parenthesis.
Note If multiple Sites (multiple Cisco Unified CMEs) are configured, a table will be present with a
list of configured sites and their fax numbers that you can configure and modify.
Step 6 Enter the hostname for the incoming Cisco IOS fax gateway and click Add. Up to ten faxes/Cisco IOS
gateways can be added.
Note If you omit the incoming gateway input, the receiving fax is automatically disabled on the
system.

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Configuring Fax Settings

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Configuring Domain Name Settings
Perform the following tasks from the System Domain Name Settings page:
• Specify a domain and hostname in which Cisco Unity Express is located. See Changing a DNS
Server.
• Add Domain Name Settings (DNS) servers. See Adding a DNS Server.
• Delete DNS servers. See Deleting a DNS Server.
Note After changing the domain name, you must reload the Cisco Unity Express software.
Changing a DNS Server

Use this procedure to change one or both of the DNS servers if their names or IP addresses have changed
since running the Initialization Wizard.
Before You Begin

Gather the following information:
• The hostname of Cisco Unity Express.
• The domain name and IP address of the DNS server.
Procedure
Step 1 Choose System > Domain Name Settings.

The system displays the Domain Name Settings page.
Step 2 Enter a hostname or the name of the server that stores the Cisco Unity Express application files.
Step 3 Enter the hostname of Cisco Unity Express.
Step 4 Click Apply.

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Configuring Domain Name Settings
Adding a DNS Server
Adding a DNS Server

Enter additional DNS servers as alternate server destinations, to be used if the system cannot access the
primary domain name server.
Restriction
You can have a maximum of four DNS servers.
Procedure

Step 2 Click Add under Domain Name Service (DNS) Servers.
The system displays the Add a DNS server page.
Step 3 Enter the IP address of the server.
Step 4 Click Add.
Deleting a DNS Server

Use this procedure to delete a DNS server.
Procedure

Step 2 Check the checkbox next to the DNS server that you want to delete.
Step 4 At the prompt, click OK.

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Configuring the System Login Banner
Use this procedure to configure your system login banner.
Step 1 Choose System > Login Banner. The Login Banner window appears.
Step 2 Enter the text for the login banner.

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Configuring the System Login Banner

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Configuring Network Time and Time Zone
Settings
Use these procedures to ensure that voice messages and system processes are identified with the correct
day and time.
Configure the following features from this window:
• Adding an NTP Server
• Deleting an NTP Server
• Changing the Time Zone
Before You Begin

These parameters are required to ensure that voice messages and system processes are identified with
the correct day and time:
• Current day and time
• Time zone for your company or branch
• Network time protocol (NTP) server address
Note Reload the Cisco Unity Express software after any NTP changes to ensure that the server information is
updated.
Adding an NTP Server

Use this procedure to add an NTP server.
Step 1 Choose System > Network Time and Time Zone Settings. The Network Time and Time Zone Settings
window appears.
Step 2 Click Add. The Add a NTP Server window appears.
Step 3 Enter the hostname or IP address for the NTP server. To make it the primary NTP server, check the box
next to “Preferred”.
Step 4 Click Add. The Network Time and Time Zone Settings screen appears with the new server listed in the
table.

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Configuring Network Time and Time Zone Settings
Deleting an NTP Server

Use this procedure to delete an NTP server.
window appears.
Step 2 To delete an NTP server, click the box next to the server to be removed and click Delete.
Step 3 Click Ok at the prompt. The window appears without the server listed.
Changing the Time Zone

Use this procedure to change the time zone.
window appears.
Step 2 Use the drop-down menu to select the correct country.
Step 3 Use the drop-down menu to select the correct time zone.
Step 4 To activate the changes, click Apply.

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Configuring Restriction Tables
Perform the following tasks from the System Restriction Tables window:
• Configuring Restriction Table Parameters
• Adding a New Restriction Table
• Adding Call Patterns to a Restriction Table
• Editing Restriction Table Entries
• Deleting Restriction Table Entries
• Deleting Restriction Tables
Configuring Restriction Table Parameters

Use this procedure to configure restriction table parameters.
Step 1 Choose System > Restriction Tables.

Step 2 Choose the restriction table name from the drop-down list. If there is no name indicated in the list,
proceed to Adding a New Restriction Table.
Step 3 Choose the minimum digits allowed. Range:1-30. Default:1.
Step 4 Choose the maximum digits allowed. Range: 1-30. Default: 30.
Adding a New Restriction Table

Use this procedure to add a new restriction table.
Step 1 Choose System > Restriction Tables

Step 2 Click Add.
Step 3 Choose a name for your new restriction table by entering the name in the field.

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Adding Call Patterns to a Restriction Table
Step 4 Click Add to save your changes.
Adding Call Patterns to a Restriction Table

If desired, add up to 10 dial strings in the Call Pattern list. For each dial string, you must configure a call
pattern and specify whether numbers matching the pattern are allowed or disallowed. External and long
distance access codes should be specified. Digits 0 to 9 and the following special characters are allowed:
• *—Match zero or more digits
• .—Match exactly one digit. Each “.” serves as a placeholder for one digit.
• 91555* (Allowed)
• 9011* (Not allowed)
Use this procedure to add call patterns to a restriction table.

Step 2 In the Call Pattern window, enter the call pattern in the field. Valid patterns can include digits 0 to 9,
asterisk (*), and dot (.). The * indicates a match of zero or more digits. Each dot serves as a placeholder
for 1 digit.
Step 3 Choose whether the call pattern is to be allowed in the restriction table by clicking Yes or No.
Step 4 Click Add to save your settings.
(Optional) To change the location of a dial string in the comparison sequence, click Move Up or Move
Down. Notification numbers that the user configures are compared against dial strings in the order that
the strings are listed in the Call Pattern box. See Restriction Table Examples for more information.
Step 5 Click Yes or No to allow or not allow the call pattern.
Editing Restriction Table Entries

Use this procedure to edit call pattern entries in a restriction table.

Step 2 Select the call pattern from the drop-down list and click Edit.
Step 3 In the pop-up window, choose whether the call pattern is to be allowed by clicking Yes or No.

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Deleting Restriction Table Entries
Deleting Restriction Table Entries

Use this procedure to delete call pattern entries in a restriction table.

Step 2 Select the call pattern from the list and click the Delete button.
Deleting Restriction Tables

Use this procedure to delete a restriction table.
Note Deleting a restriction table will cause unrestricted outgoing calls to be allowed by any features using that
restriction table.

Step 2 Select the restriction table from the Restriction Table Name drop-down list and click Delete. A warning
message appears asking if you wish to continue.
Step 3 Click Yes or No to complete the task.
Restriction Table Examples

To restrict international and long distance numbers:
Step 1 Enter 9011* in the Call Pattern field, select No, and click Add.
Step 2 Enter 91.......... in the Call pattern field, select No, and click Add.
To disallow a specific area code, except for one phone number within the area code:
Step 1 Enter 9011* in the Call Pattern field, select No, and click Add.
Step 2 Enter 915551212 in the Call Pattern field, select Yes, and click Add.
Step 3 Enter 91555....... in the Call Pattern field, select No, and click Add.
The system would first check against the * string, which allows any digits. Therefore, the configuration
of any notification number would be permitted, because the 91555* and 9011* strings would not be
reached. Moving the * string down to the end of the list would permit any numbers except those that
matched in the first two dial strings.

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Deleting Restriction Tables

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Configuring SMTP
Set up Cisco Unity Express to notify users of voice-mail events by phone, pager, or email. Cisco Unity
Express contacts these devices to let users know that they have received a voice-mail message. This
feature is not enabled by default, and is enabled on a system-wide basis. See Configuring Message
Notification.
Notifications for email and text pager devices are sent using a Simple Mail Transfer Protocol (SMTP)
server. You must configure the SMTP server for these notification types to work.
Importing SMTP Settings

You can import SMTP settings from email clients.
Use this procedure to import SMTP settings from an email client.
Step 1 Choose System > SMTP Settings. The System SMTP Settings window appears.
Step 2 From the Import SMTP Settings drop-down menu, select the email client.
Configuring the SMTP Server

Use this procedure to configure the SMTP server.
Step 2 Enter the hostname or IP address of the external SMTP server.
Step 3 Select the security mode from the drop-down menu. Select one of the following:
• None: No security setting is enabled.
• SSL: Specifies that SSL is enabled.
• STARTTLS: Specifies that STARTTLS is enabled.
Step 4 Enter the port number used to connect to the SMTP server.
Step 5 Enter the username and password for the server.

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Configuring SMTP
Testing the SMTP Connection

Use this procedure to test the SMTP connection to an email address.
Step 2 Enter the Test Email Address.
Step 3 Click Send Test Email.

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PART 3
Voice Mail Tab

Configuring Mailboxes
Perform the following tasks from the Voice Mail Mailboxes window:
• Viewing a List of Mailboxes
• Displaying or Modifying a Mailbox
• Unlocking a Mailbox
• Deleting a Mailbox
• Finding a Mailbox
Viewing a List of Mailboxes

Use this procedure to view a list of mailboxes in the system.
Step 1 Choose Voice Mail > Mailboxes. The Voice Mail Mailboxes window appears and contains the following
fields:
• Mailbox Owner (User/Group ID)—By default, the system displays mailboxes in alphabetical order
by owner. To display a list of owners from Z to A, click Mailbox Owner.
• Primary Extension—To display a list of mailboxes in order by primary owner extension, click
Primary Extension.
• Mailbox type—To display a list of mailboxes by mailbox type, click Mailbox Type.
• Description—To display a list of mailboxes in order by description, click Description.

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Adding a New Mailbox
Adding a New Mailbox

Use the following procedures to add one of the following types of mailboxes:
• Personal (User) Mailbox
• General-Delivery Mailbox.
Personal (User) Mailbox

An individual user may be assigned to a telephone connected to your telephone network. You can assign
a mailbox to an individual user.
General-Delivery Mailbox
One or more people in the company can access a general-delivery mailbox. A caller leaves a message in
the mailbox, and members of the group can log into the mailbox and retrieve the message. Any member
can delete a message from the general-delivery mailbox.
Note Before you can configure a general-delivery mailbox, you must create the group. See Configuring
Groups.
Use this procedure to add a new personal or general-delivery mailbox.
Step 1 Choose Voice Mail > Mailboxes. The Voice Mail Mailboxes window appears.
Step 2 Click Add. The Add a New Mailbox window appears.
Step 3 Enter or select the following information:
• Owner
Tip Click on the magnifying glass icon to open the Find window to search for an owner.
• Description—Description of the mailbox

• Announcement Only (cannot take messages)
• Mailbox Size
• Play Tutorial
• Allow Login Without PIN (this feature is enabled only for Personal mailboxes and is not selectable
for a general delivery mailbox). If you are adding a personal mailbox, the following options are
available from the drop-down menu:
– No
– Yes - from subscriber’s number
– Yes - from any phone number
the mailbox
• Fax enabled

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Displaying or Modifying a Mailbox
• Enable notification for this user or group


Mailbox attributes are organized by the following tabs:
• General Tab
• Greetings Tab
• Caller Input Tab
General Tab
Use this procedure to display or modify the general parameters of a personal (user) or general-delivery
mailbox.
Step 1 Choose Voice Mail > Mailboxes.

Step 2 In the Mailbox Owner (User/Group ID) field, click the user ID or group ID. The General tab for that user
or group appears with the following fields:
• Description—Description of the mailbox
• Announcement Only (cannot take messages)
• Mailbox Size
• Play Tutorial
• Greeting Type (general-delivery mailbox only)
• Allow Login Without PIN
– No
– Yes - From Subscriber’s Number
– Yes - From Any Phone Number
the mailbox
• Fax enabled
• Secure Outgoing Messages. This setting applies only to this mailbox.
– Default—The default Secure Outgoing Messages setting configured for the entire voicemail
system. See Configuring Voice Mail.
– Never—Subscribers do not have the option to mark outgoing messages as secure
– Ask—Outgoing messages are only marked secure when subscribers mark them as secure.
– Always—All outgoing messages are automatically marked secure

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– Private—All outgoing messages marked Private are always secure

• Secure Incoming Messages. This setting applies only to this mailbox.
– All—All messages in this mailbox are marked secure.
– None—All incoming messages to this mailbox are unsecure.
Step 3 To edit these fields, enter the new information and click Apply.
This window also contains informational fields that cannot be edited:
• Created or Last Accessed
• Total Time Used
• Total messages
• New messages
• Saved messages
• Deleted messages
• Mailbox Usage
• Broadcast messages
• Future messages
• Fax messages
• In use
Greetings Tab
Greetings fall into the following three categories:
• Standard greetings
• State-based greetings:
This category includes the following types of greetings:
– Busy
– Closed
– Internal
• Alternate greetings
This category includes the following types of greetings:
– Alternate
– Meeting
– Vacation
– Extended absence
By default, the standard greeting is enabled but none of the alternate or state-based greetings are enabled.
The standard greeting is always enabled but if one of the alternate greetings is enabled, it takes
precedence over the standard and state-based greetings.

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You can enable one or all of the state-based greetings. These greetings are played when no alternate
greeting is enabled and the following conditions apply:
• When the system is busy, the busy greeting is played. When enabled, the busy greeting has
precedence over the other state-based greetings.
• During non-business hours, the closed greeting is played.
• When the call is from an internal number, the internal greeting is played.
Use this procedure to display or modify the Greetings tab of a personal mailbox.
Step 2 Select the Greetings tab. The Greetings window appears.
Step 3 To configure one of the following types of greetings, click the link for the greeting:
• Standard
• Closed
• Internal
• Busy
• Alternate
• Meeting
• Vacation
• Extended Absence
Step 4 Choose whether the greeting is either:
• Disabled
• Enabled indefinitely
• Enabled until a specified date and time
Step 5 Choose one of the following sources of the greeting:
• System default
• Personal recording (Click Upload and browse to the location of the file.)
• Nothing (This is an empty greeting and can be selected if you want no greeting to be played.)
Note To replace the uploaded greeting, you should have playback and recording devices available on
the system and should be in enabled state.
Step 6 Click Ok to save your configuration.
Caller Input Tab

Customize how the call flow precedes in response to keys pressed by the caller during a call. For each
mailbox, the mailbox owner or system administrator can assign one of the following actions to the keys
input by the caller:

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Unlocking a Mailbox
• Ignore the input

• Skip the greeting
• Repeat the greeting
• Transfer the call to another number
• Connect to the operator
• Play good bye
• Proceed with subscriber sign-in
These actions can be assigned only to single digit input by the user, such as the numbers zero through
nine (0 - 9), the asterisk (*), or the pound sign (#).
You can also optionally restrict the use of the caller input feature by configuring a caller call-flow
restriction table.
Use this procedure to display or modify the Caller Input tab of a personal mailbox.
Step 2 Select the Caller Input tab. The Caller Input window appears.
Step 3 For each of the possible caller inputs, the numbers zero through nine (0 - 9), the asterisk (*), or the pound
sign (#), select one of the following actions:
• Ignore the input
• Skip the greeting
• Repeat the greeting
• Transfer the call to another number
• Connect to the operator
• Play good bye
• Proceed with subscriber sign-in
Step 4 Click Apply to save your configuration.
Unlocking a Mailbox
Occasionally, a mailbox becomes locked, and the owner cannot access the stored messages. A “mailbox
is currently in use” message is typically played when a user tries to access a mailbox that is locked.
Use this procedure to unlock a mailbox.
Step 2 Click the box next to the mailbox that you want to unlock.
Step 3 To unlock the mailbox, click Unlock.

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Deleting a Mailbox
Deleting a Mailbox
Before deleting a mailbox, you must erase the messages stored in the mailbox. The mailbox is removed
from the user or group profile of any user or group that uses the mailbox.
Use this procedure to delete a mailbox.
Step 2 Click the box next to the mailbox that you want to delete.
Step 4 At the prompt, click Ok. The Voice Mail Mailboxes window reappears, and the mailbox is removed.
Finding a Mailbox
Use this procedure to search for a mailbox.
Step 2 Click Find in the Mailboxes window. The following fields appear:
• Mailbox Owner ID
• Mailbox Type—Personal delivery (belongs to a user) or general delivery (belongs to a group).
Step 3 Enter the search criteria in one or more fields and click Find. The Voice Mail Mailboxes window
reappears and displays the results of your search.

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Finding a Mailbox

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Configuring Distribution Lists
Perform the following tasks from the Voice Mail Distribution Lists window.
• Viewing a List of Public Distribution Lists
• Adding a Public Distribution List
• Adding Members to a Distribution List
• Adding a Non Subscriber to a Distribution List
• Deleting Members of a Distribution List
• Adding Owners to a Public Distribution List
• Deleting Owners of a Public Distribution List
• Displaying or Modifying a Public Distribution List
• Deleting a Public Distribution List
• Viewing a List of Private Distribution Lists
• Adding a Private Distribution List
• Displaying or Modifying a Private Distribution List
• Deleting a Private Distribution List
• Viewing a List of Other Users' Private Distribution Lists
• Viewing Other Users' Private List Profiles
Viewing a List of Public Distribution Lists

A Distribution list is used to send a voice-mail message to multiple users at the same time.
Note You cannot modify the default public distribution list, named “everyone,” that contains all users in the
system. You must be a member of the administrators group, an owner of a list, or a member of a group
with Public list manager capability to perform this action.

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Adding a Public Distribution List
Use this procedure to view a list of public distribution lists.
Step 1 Choose Voice Mail > Distribution Lists > Public Lists. The Voice Mail Distribution Lists Public Lists
window appears with the following fields:
• Name—List name.
• Number—Number of the distribution list. This number must be unique to the list of public
distribution lists.
• Description (optional)
• Member count
Adding a Public Distribution List

Depending on your configuration, Cisco Unity Express supports up to a maximum of 25 public
distribution lists and 1,000 members or owners total across all of these public distribution lists. See the
Note You must be a member of the administrators group or a member of a group with Public list manager
capability to perform this action.
Use this procedure to add a public distribution list.
Step 1 Choose Voice Mail > Distribution Lists > Public Lists. The Public Lists window appears.
Step 2 Click Add. The Add a Public Distribution List window appears.
distribution lists and cannot be longer than fifteen digits.
Step 4 Click Add.
Step 5 Proceed to Adding Members to a Distribution List.
Adding Members to a Distribution List

Use this procedure to add members to your distribution lists.
Note Only administrators can add members to their own private distribution lists or to public distribution lists
that they own.

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Adding a Non Subscriber to a Distribution List
Step 1 Choose Voice Mail > Distribution Lists and choose either Public Lists or My Private Lists.
Step 2 Click the name of the list.
Step 3 Click the Members tab.
Step 4 Click Add Member and one of the following choices:
• Add by voice-mail mailbox number. Enter the exact voice-mail mailbox number and click Find.
Note If searching for a remote user or Blind address, enter the location ID and the extension with no
delimiters. Wildcard searching is not supported.
• Search for a member by user ID, name, description, or number. Click the button next to the search
criteria you want to use. A wildcard search is performed regardless of what is entered in the search
criteria text field, so results are not exact matches.
Tip To return a large list of results (and add a large list of members at one time), leave the search criteria text
field blank. Check the box at the top of the list results page to select all of the results displayed on that
page. To display all search results on the same page, and check the boxes next to all of the search results,
choose All from the Rows Per Page drop-down list.
Step 5 Select the rows you want to add as members and click Select row(s).
Adding a Non Subscriber to a Distribution List

Use this procedure to add a non-subscriber to a distribution list.
Step 1 Choose Voice Mail > Distribution Lists and choose either Public Lists or My Private Lists.
Step 2 Click a distribution list name in the Name field. The Public List window or Private List window for that
distribution list name appears.
Step 4 Click Add Non Subscriber and enter the phone number in the field.
Step 5 Click Add Member. The new non subscriber phone number appears in the Members field of the Public
or Private list window for the distribution list name. The Type is listed as Non Subscriber.

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Deleting Members of a Distribution List
Deleting Members of a Distribution List

Use these procedures to delete members of a public or private Distribution list:
• Deleting Members of a Public Distribution List
• Deleting Members of a Private Distribution List
Deleting Members of a Public Distribution List

You must be a member of the administrators group or a member of a group with Public list manager
To delete members of a public distribution list:
Step 2 Click the name of the list from which you want to delete members. The Public List window for that name
appears.
Step 4 Check the box next to the name of the members you want to delete and click Remove.
Deleting Members of a Private Distribution List

You can only delete members of private distribution lists which you own.
To delete members of a private distribution list:
Step 1 Choose Voice Mail > Distribution Lists > My Private Lists. The My Private Lists window appears.
Step 2 Click the name of the list from which you want to delete members. The My Private Lists window for that
name appears.
Step 4 Check the box next to the name of the members you want to delete and click Remove.
Adding Owners to a Public Distribution List

distribution lists and 1,000 members or owners total across all of these public distribution lists. See the
A list owner can be either an individual local user, or a group. If a list is owned by a group, all members
of that group are owners of the list.
Note You must be a member of the administrators group or an owner of a list to be able to add owners to it.

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Deleting Owners of a Public Distribution List
Use this procedure to add owners to a public Distribution list.
Step 2 In the Name field, click the name of the list. The Public List window for that name appears.
Step 3 Click the Owners tab.
Step 4 Click Add Owner and either:
• Add by voice-mail mailbox number. Enter the exact voice-mail mailbox number and click Find.
Note Wildcard searching is not supported.
• Search for a owner by user ID, name, description, or number. Click the button next to the search
criteria you want to use. A wildcard search is performed regardless of what is entered in the search
criteria text field, so results are not exact matches.
Tip To return a large list of results (and add a large list of owners at one time), leave the search criteria text
field blank. Check the box at the top of the list results page to select all of the results displayed on that
page. To display all search results on the same page, and check the boxes next to all of the search results,
choose All from the Rows Per Page drop-down list.
Step 5 Select the rows you want to add as owners and click Select row(s).
Deleting Owners of a Public Distribution List

Use this procedure to delete owners of a public Distribution list.
Note You must be a member of the administrators group or a member of a group with Public list manager
Step 2 In the Name field, click the name of the list from which you want to delete owners. The Public List
window for that name appears.
Step 3 Click the Owners tab.
Step 4 Check the box next to the name of the owners you want to delete and click Remove.

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Displaying or Modifying a Public Distribution List
Displaying or Modifying a Public Distribution List

Use this procedure to display or modify a public Distribution list.
Note You must be a member of the administrators group, an owner of the list, or a member of a group with
Public list manager capability to perform this action.

distribution lists and 1000 members or owners total across all of these public distribution lists. See the
Step 2 In the Name field, click the name of the list to display or modify it. The Public List window for that name
appears.
Note You cannot modify the default public distribution list, named “everyone,” that contains all users
in the system.
Step 3 To add owners to a list, click the Owners tab. See Adding Owners to a Public Distribution List. To add
members to a list, click the Members tab. See Adding Members to a Distribution List.
Deleting a Public Distribution List

Use this procedure to delete a public Distribution list.
Note You must be a member of the administrators group, an owner of the list, or a member of a group with
Public list manager capability to perform this action.
Step 2 Check the box next to the list(s) you want to delete.
Step 4 Click Ok to confirm.
Viewing a List of Private Distribution Lists

Use this procedure to view a list of private distribution lists. A Distribution list is used to send a
voice-mail message to multiple users at the same time. Private distribution lists are configured and
maintained by you. You can own up to five private lists.

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Adding a Private Distribution List
Step 2 The My Private Lists window appears and displays the following fields:
distribution lists.
• Member count
Adding a Private Distribution List

Use this procedure to add a private distribution list. Distribution lists are used to send a voice-mail
message to multiple users at the same time.
Step 2 Click Add.
distribution lists.
Step 4 Click Add.
Step 5 Click the name of the list to add members to the distribution list.
Displaying or Modifying a Private Distribution List

Cisco Unity Express supports a maximum of 5 private distribution lists for each user, and 50 members
total across all of the private lists belonging to a single user. Private distribution lists are configured and
maintained by you. See the Cisco Unity Express Release Notes for detailed support information.
Use this procedure to display or modify a private Distribution list.
Step 1 Choose Voice Mail > Distribution Lists > My Private Lists. The Voice Mail Distribution Lists My
Private Lists window appears.
Step 2 Click the name of the list to display or modify it. The My Private Lists window for that name appears.
Step 3 To add members to the list, click the Members tab. See Adding Members to a Distribution List.

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Deleting a Private Distribution List
Deleting a Private Distribution List

Use this procedure to delete a private distribution list.
Note You can only delete private distribution lists which you own.
Step 2 Check the box next to the list(s) you want to delete.
Step 4 Click Ok to confirm.
Viewing a List of Other Users' Private Distribution Lists

Use this procedure to view a list of other users' private distribution lists. Distribution lists are used to
send a voice-mail message to multiple users at the same time. Private distribution lists are configured
and maintained by their owners.
Step 1 Choose Voice Mail > Distribution Lists > Other Users' Private Lists. The Others' Private Lists
window appears.
Step 2 Enter the user ID of the user whose lists you want to view and click Find.
Note You must enter the exact user ID. Wildcard searching is not supported.
Step 3 The system displays the private distribution lists belonging to the user and shows the following fields:
distribution lists.
• Member count
Step 4 Click the name of the list to view the profile of the private distribution list.
Viewing Other Users' Private List Profiles

Use this procedure to view other users' private distribution list profiles. Distribution lists are used to send
a voice-mail message to multiple users at the same time. Private distribution lists are configured and
maintained by their owners.

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Note You can view other users' private distribution list profiles, but you cannot modify them or make changes
to list members. You must be a member of the administrators group, an owner of a list, or a member of
a group with Private list viewer capability to view other users' private distribution lists. If you try to view
them and do not have the proper permissions, you receive a message, “You do not have permission to
view other users' private lists.”
Step 1 Choose Voice Mail > Distribution Lists > Other Users' Private Lists. The Others' Private Lists
window appears.
Step 2 Enter the user ID of the user whose lists you want to view and click Find.
Note You must enter the exact user ID. Wildcard searching is not supported.
Step 3 The system displays a list of the private distribution lists belonging to the user.
Step 4 Click the name of the list to view its profile. The Profile tab displays the following fields:
distribution lists.
• Member count
Step 5 Click the Members tab to display members of the private distribution list.

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Voice Mail Message Waiting Indicators for
Cisco Unified Communications Manager (CUCM)
Perform the following tasks from the Voice Mail Waiting Indicators window:
• Refreshing the Message Waiting Indicator
• Modifying Message Waiting Indicator Settings
Refreshing the Message Waiting Indicator

The MWI is a light indicator on a Cisco IP phone to notify the phone user that a voice-mail message is
pending.
Occasionally, the MWI setting for a telephone can be out of synchronization with the user's message
status in the voice-mail database. For example, a user could have pending messages, but the MWI would
not be turned on. You can refresh the MWI light so that the light reflects the current message status in
the voice-mail database.
Use this procedure to refresh the message waiting indicator (MWI) for a single mailbox or for all
mailboxes.
Step 1 Choose Voice Mail > Message Waiting Indicators > Refresh.
Step 2 To refresh one mailbox, check the box next to mailbox owner's user or group ID and click Refresh
Selected. To refresh all mailboxes, click Refresh All.
Modifying Message Waiting Indicator Settings

Use this procedure to modify message waiting indicator settings.
Step 1 Choose Voice Mail > Message Waiting Indicators > Settings. The SIP MWI notification mechanism
window appears. Select one or all of the following:
• Subscribe Notify—Cisco Unified Communications Manager subscribes to Cisco Unity Express
using SUBCRIBE/NOTIFY SIP messages for MWI notification for each of the ephone-dns
registered to receive MWI notifications. See MWI Configuration Examples.

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Voice Mail Message Waiting Indicators for Cisco Unified Communications Manager (CUCM)
– Check the box to include envelope information in the notifications.

• Unsolicited Notify—Cisco Unified Communications Manager is not required to send a subscription
request for each ephone-dn to Cisco Unity Express for MWI notification. Cisco Unity Express sends
NOTIFY SIP messages to Cisco Unified Communications Manager whenever there is a change in
the MWI status for any ephone-dn.
MWI Configuration Examples

Subscribe/Notify Notification Example
The following example shows the configuration required to support the subscribe/notify method of MWI
notification.
telephony-service
…
…
mwi sip-server 1.100.9.6 transport udp port 5060
ephone-dn 35
number 2010
…
mwi sip

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Voice Mail Message Waiting Indicators for
(CUCME)
Perform the following tasks from the Voice Mail Waiting Indicators window:
• Refreshing the Message Waiting Indicator
• Modifying Message Waiting Indicator Settings
Refreshing the Message Waiting Indicator

The MWI is a light indicator on a Cisco IP phone to notify the phone user that a voice-mail message is
pending.
Occasionally, the MWI setting for a telephone can be out of synchronization with the user's message
status in the voice-mail database. For example, a user could have pending messages, but the MWI would
not be turned on. You can refresh the MWI light so that the light reflects the current message status in
the voice-mail database.
Use this procedure to refresh the Message Waiting Indication (MWI) extension for a single mailbox or
for all mailboxes. The MWI is a light indicator on a Cisco IP phone to notify the phone user that a
voice-mail message is pending.
Step 1 Choose Voice Mail > Message Waiting Indicators > Refresh.
Step 2 To refresh one mailbox, check the box next to mailbox owner's user or group ID and click Refresh
Selected.
Step 3 To refresh all mailboxes, click Refresh All.

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Voice Mail Message Waiting Indicators for Cisco Unified Communications Manager Express (CUCME)

Use this procedure to modify MWI settings.
Step 1 Choose Voice Mail > Message Waiting Indicators > Settings. The SIP MWI notification mechanism
window appears. Select one or a combination of the following:
• Subscribe Notify—Cisco Unified Communications Manager Express (CME) subscribes to Cisco
Unity Express using SUBCRIBE/NOTIFY SIP messages for MWI notification for each of the
ephone-dns registered to receive MWI notifications. See MWI Configuration Examples.
– Check the box to include envelope information in the notifications.
• Unsolicited Notify—Cisco Unified CME is not required to send a subscription request for each
ephone-dn to Cisco Unity Express for MWI notification. Cisco Unity Express sends NOTIFY SIP
messages to Cisco Unified CME whenever there is a change in the MWI status for any ephone-dn.
• Outcalling—Used for legacy Cisco Unified CME configurations; incompatible with SRST. Cisco
recommends changing to the Subscribe - Notify method to ensure the correct MWI status is reflected
on phones after interrupted phone service is restored.
Note If you have chosen Outcalling as the notification method, you must enter the MWI on number
and the MWI off number.
Note Do not use the voice-mail or auto attendant operator extensions for these MWI fields. Choose
Configure > Extensions to display currently configured extensions.
If no numbers are shown in this window, you must configure the appropriate MWI dial numbers
(ephone-dns) in Cisco Unified CME. When you configure the ephone-dn pairs in Cisco Unified CME,
you must add wildcard characters (.) to the ephone-dns to represent the length of a telephone extension
number. Cisco Unity Express requires these wildcards when importing the MWI ephone-dns from Cisco
Unified CME during the Initialization Wizard. See MWI Configuration Examples.
MWI Configuration Examples

Subscribe/Notify Notification Example
The following example shows the configuration required to support the subscribe/notify method of MWI
notification.
telephony-service
…
…
mwi sip-server 1.100.9.6 transport udp port 5060
ephone-dn 35
number 2010
…
mwi sip

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Outcalling Notification Example
Note Subscribe/Notify is the preferred MWI method; this information is for legacy systems only.
The following example shows a valid MWI ephone-dn configuration for 4-digit extension ranges on
Cisco Unified CME:
ephone-dn 8
number 8000....
mwi on
!
!
ephone-dn 9
number 8001....
mwi off
If wildcards are not configured in Cisco Unified CME, the ephone-dns will not show up as available
choices in the MWI extension field in the Cisco Unity Express GUI.
After configuring the MWI DNs in Cisco Unified CME, log back into the GUI and choose
Administration > Synchronize Information. The numbers can then be configured in the Voice Mail >
Message Waiting Indicators > Settings window. See also Synchronizing Cisco Unified
Communications Manager Express with Cisco Unity Express.

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Configuring a Voice Mail Auto Attendant
Perform the following tasks from the Voice Mail Auto Attendant window:
• Adding an Auto Attendant
• Configuring Auto-Attendant Script Parameters
• Selecting an Auto Attendant
• Uploading Scripts
• Configuring Auto-Attendant Call Handling
• Viewing a List of Auto Attendants
• Editing an Auto Attendant
• Deleting an Auto Attendant
Adding an Auto Attendant

An Auto attendant allows you to create and change greetings that callers hear when your telephone
system answers incoming calls.
A standard welcome greeting and other system messages are provided as part of the auto attendant
included with Cisco Unity Express. Use this procedure to add a custom auto attendant. You can record
a different welcome greeting to use in place of the standard greeting.
Before You Begin

You need the following information:
• The name of the .wav file containing the prerecorded welcome greeting. This file must be stored on
the system so that it can be located and saved in the auto attendant script. This file should be
recorded using ITU-T mu law and be an 8Khz/8 bit mono file.
Note For more information on recording auto attendant greetings, see the Cisco Unity Express Maintain and
Operate Guides at the following URL:
• The number of times the auto attendant will replay instructions to a caller before the call is
disconnected. This count begins when the caller moves past the main menu and hears instructions
for a submenu. The main menu will play five times; then, if the caller makes no choice or makes
incorrect choices, the call is transferred to the operator.

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Configuring Auto-Attendant Script Parameters
• The Auto attendant operator extension.

• The Auto attendant access number.
• The Maximum Sessions for your system.
Use the following procedure to add an auto attendant.
Step 1 Choose Voice Mail > Auto Attendant. The Auto Attendant window appears.
Step 2 Click Add. Enter the necessary information into the fields.
Note You must enter a valid numeric string into the operExtn field to add an auto attendant.

Step 4 Proceed to Configuring Auto-Attendant Script Parameters—You can upload welcome prompts from this
window for the auto attendant to use.

After you select an automated attendant, the Script Parameters window appears and shows the
parameters in the automated attendant script that you have selected.
Field Description
allowExternalTransfers True or false. Permits the caller to transfer to an
external number. To prevent toll fraud, set this
option to “false.”
busClosedPrompt Name of the .wav file containing the message that
the caller hears after the welcome prompt if the
business is closed at that time.
businessSchedule Name of the business schedule the system uses to
determine the open and closed hours for the
business.
busOpenPrompt Name of the .wav file containing the message that
business is open at that time.
dialByExtnAnytime True or false. Allows a caller to enter a extension
number directly when the welcome or menu
prompt is being played out. The call is then
transferred to that extension.
dialByExtnAnytimeInputLength How many digits to collect as a part of
dialByExtnAnytime.
dialByFirstName True or false. For dial-by-name, using the
first-last-name (instead of the regular
last-first-name order).

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Field Description
disconnectAfterMenu True or false. If true, then the call is disconnected
after the menu. If false, then the call is transferred
to the operator extension after the menu.
holidayPrompt Name of the .wav file containing the message that
current day is a holiday.
MaxRetry Number of times that the auto attendant will
replay submenu instructions to the caller before
disconnecting the call.
operExtn Auto attendant operator extension
welcomePrompt Name of the .wav file containing the message that
the caller hears when the auto attendant begins to
play.
If you have written and uploaded custom auto attendant scripts to Cisco Unity Express, the fields
displayed in this window may be different. For more information on Cisco Unity Express auto attendant
scripts, including field definitions, see the Cisco Unity Express Maintain and Operate Guides at the
following URL:
http://www.cisco.com/en/US/products/sw/voicesw/ps5520/prod_maintenance_guides_list.html
Use this procedure to configure auto attendant script parameters.
Step 2 Click on the name of the auto attendant that you wish to configure. The Edit window appears.
Step 3 Enter the information into the following fields:
• Call-in number
• Script
• Language
• Click the box to enable.
Step 5 Modify the welcome greeting script parameters by clicking Upload next to each parameter. The upload
screen appears. Enter the following information in the Upload screen:
• Source Filename
• Destination Filename
• Click the box to overwrite if the destination file already exists.
• Click Upload. After uploading, the new file appears on the welcomePrompt list. See Configuring
Voice-Mail Call-Handling Parameters.

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Selecting an Auto Attendant
Selecting an Auto Attendant

Use this procedure to select an auto attendant script to modify or view.
Step 2 Click on the name of the auto attendant that you wish to configure. The Auto Attendant Edit window
appears.
Step 3 Select the filename of the auto attendant script that you want to view or modify. The script contains
prerecorded messages for various auto attendant options that the caller hears.
Note The application name is displayed; you do not need to change this value.
Step 4 To upload a new script to use with the auto attendant, click Upload.
Step 5 From the Language drop-down list, select the language for the Cisco Unity Express prompts.
Step 6 To go to the Script Parameters window, click Next. See Configuring Auto-Attendant Script Parameters.
Uploading Scripts
Use this procedure to upload voice-mail scripts.
Step 2 In the Name field, click on the name of the auto attendant that you wish to configure. The Auto Attendant
Edit window appears.
Step 3 Click Upload at the Script entry field(s). The Upload window appears.
Step 4 Enter the source filename, or path to the file that you want to upload or click the Browse button to help
Step 5 Enter the destination filename. Enter the same filename as shown in the Source Filename field or a new
filename for the script. If you use the same filename, the existing script will be overwritten.
Step 6 Check the box to overwrite if the destination filename already exists.
Step 7 Click Upload.
Configuring Auto-Attendant Call Handling

Use this procedure to configure auto-attendant call handling. After you configure script parameters, the
Call Handling window appears, containing the following fields:
• Call-in Number—Auto attendant access number

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Viewing a List of Auto Attendants
• Enabled—Enables the auto attendant. Click Yes to enable the auto attendant. Click No to disable the
auto attendant. Callers will hear a message that the auto attendant system is unavailable.
Step 2 Click on the name of the auto attendant that you wish to configure. The Auto Attendant Edit window
appears.
Step 3 Enter the data in the fields.
Note You can change these values later by configuring voice mail call handling. See Configuring
Voice-Mail Call-Handling Parameters.
Step 4 To save the data, click Apply. The auto attendant window appears with the new or revised auto attendant
entry listed.
Viewing a List of Auto Attendants

Use this procedure to view a list of configured automated attendants (auto attendants).
Step 1 Choose Voice Mail > Auto Attendant. The Auto Attendant window appears and contains a list of auto
attendants and the following fields for each auto attendant. The system auto attendant is denoted by an
asterisk.
• Name—Name of the auto attendant.
• Number—Auto attendant access number.
• Enabled—Whether the auto attendant is enabled.
Editing an Auto Attendant

Use this procedure to edit an auto attendant.
Step 2 In the Name field, click the name of the auto attendant that you want to modify. The Voice Mail Auto
Attendant Edit window appears.
Step 3 Enter information that you want to change.
Note You cannot change the name of the auto attendant from this window. See Selecting an Auto
Attendant.

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Deleting an Auto Attendant
Step 4 Enter information you want to change in the Script Parameters window. You can upload welcome
prompts from this window for the auto attendant to use. See Configuring Auto-Attendant Script
Parameters.
Step 5 Enter information you want to change in the Call Handling window. See Configuring Voice-Mail
Call-Handling Parameters.
Step 6 Click Apply to save your data.
Step 7 See Configuring Auto-Attendant Script Parameters
Deleting an Auto Attendant

Use this procedure to delete an auto attendant.
Step 2 Check the box next to the auto attendant that you want to delete.

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Setting Voice Mailbox Defaults
When you create a mailbox, the defaults that you set in the Defaults Mailbox window take effect. Use
this procedure to specify the default maximum mailbox size, the maximum caller message size, and the
message expiry time. This default set of parameters is applied when a new mailbox is created.
Step 1 Choose Voice Mail > VM Defaults. The Voice Mail VM Defaults window appears.
Step 2 Enter the information in the following fields:
• Mailbox Size, in seconds
• Maximum Caller Message Size, in seconds
• Message Expiry Time, in days
Step 3 To save your entries, click Apply.

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Setting Voice Mailbox Defaults

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Configuring Voice Mail
When you create a user, the defaults that you set in the Defaults Voice Mail window apply to that user.
Now you can configure voice mail settings.
Use this procedure to configure the voice-mail application.
Step 1 Choose Voice Mail > VM Configuration. The Voice Mail VM Configuration window appears.
Step 2 Enter information in the following fields:
• Maximum voice message store, in minutes.
• Maximum subscriber recording size, in seconds.
• Maximum broadcast message size, in seconds.
• Broadcast message expiry time, in days.
Note The following selections are optional.
• Prompt language.
• Use Message Waiting Indication (MWI) extension for Broadcast messages:
– Yes—When a broadcast message is received by the system, the message waiting indicator
(MWI) light is turned on the users' phones.
– No—When a broadcast message is received by the system, the MWI light is not turned on the
users' phones.
• Play caller ID for external callers:
– Yes—If a message from an external caller is received, and the ID of the external caller is
available from the system, the telephone number of the caller is played in the envelope
information when the voice-mail recipient listens to the message.
– No—If a message from an external caller is received, the system plays an “unknown caller”
prompt in the envelope information when the voice-mail recipient listens to the message.
• Enable remote user information cache:
– Yes—Enables collection of vCard and spoken name information from remote voice-mail users
to be added to the directory cache (called the least recently used [LRU] cache on the local
system. The LRU cache is updated with user information (such as the user's first and last name)
whenever new messages are received. The cache is used to provide addressing confirmation.

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– No—Disables collection of vCard and spoken name information from remote voice-mail users
for the LRU cache.
• Mandatory message expiry—Choosing Yes allows an administrator to force a user to delete
messages upon expiry, therefore not allowing the user to choose to save the message again.
• Mailbox Selection. Choose from the following:
– Last Redirecting Party
– Original Called Party
• Outgoing e-mail “from” address.
• Non-subscriber Delivery Restriction Table. Choose no restriction table or select from a list of
configured restriction tables.
• Caller Call Flow Restriction Table
• Business Hours Schedule for Greetings
• Click to enable Live Reply
• Live Reply Network Precedence—Choose from the following:
– Disabled—Turn off live reply to network delivered voice-mail messages.
– Calling Number Rule—Use the calling number rule to determine live reply number for a
network delivered voice-mail.
– E.164 number—Use the E.164 number in the voice-mail header when using live reply for a
network delivered voice-mail.
– E.164 number-Calling Number rule—Use the E.164 number in the voice-mail header if
available otherwise use the calling number rule for live reply.
• Live Reply Calling Number Rule—Choose from the following:
– Extension—Use extension in network voice-mail header for live reply.
– Prefix-Extension—Use network location prefix then extension in network voice-mail header for
live reply.
– Location-Extension—Use network location id then extension in network voice-mail header for
live reply.
– Location-Prefix-Extension—Combine network location id, prefix, and voice-mail extension for
live reply.
– Prefix-Location-Extension—Combine network location prefix, id, and voice-mail extension for
live reply.
• Live Reply Restriction Table. Choose no restriction table or select from a list of configured
restriction tables.
• Live Record Pilot Number.
• Click to enable Live Record Beep.
• Enter the Live Record Beep Duration. Range is 50 to 1000 milliseconds.
• Enter the Live Record Beep Interval. Range is 1 to 30 seconds.
• Select the option for Secure Messages. This setting applies to all Cisco Unity Express subscribers
who are logged into the voicemail application.
– Never—Subscribers do not have the option to mark outgoing messages as secure.
– Ask—Outgoing messages are only marked secure when subscribers mark them as secure.

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– Always—All outgoing messages are automatically marked secure.

– Private—All outgoing messages marked Private are always secure. This is the default value.
Step 3 To save your changes, click Apply.

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Configuring Voice-Mail Call-Handling
Parameters
Use this procedure to configure call-handling parameters.
Step 1 Click Voice Mail > Call Handling. The Voice Mail Call Handling window appears.
Step 2 Enter the data in the following fields:
• Voice Mail Language
• Voice Mail Operator Number
• Application Parameter Settings Script
• Administration via Telephone (AvT) call-in number
• Administration via Telephone (AvT) prompt language

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Configuring Voice-Mail Call-Handling Parameters

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Configuring Message Notification
Set up Cisco Unity Express to notify users of voice-mail events by phone, pager, or email. Cisco Unity
Express contacts these devices to let users know that they have received a voice-mail message. This
feature is not enabled by default, and is enabled on a system-wide basis.
Note If this feature is enabled system-wide, configured for specific users, and then disabled system-wide,
upon enabling it again, the specific user configurations are restored.
Perform the following tasks from the Voice Mail Message Notification window:
• Notification Administration
• Enabling Subscriber Notification
• Enabling Subscriber Notification
• Configuring Notification Devices
To configure notification by email and for text paging devices, you must also configure an SMTP server.
See Configuring SMTP.
Notification Administration
Use these procedures to configure notification.
Step 1 Choose Voice Mail > Message Notification > Notification Administration. The Notification
Configuration window appears.
Step 2 Check the box to enable system-wide notification and choose one of the following message notification
types from the drop-down list:
• Urgent Messages—Notifications are only sent for voice-mail messages marked “urgent” by the
sender.
• All Messages—Notifications are sent for all voice-mail messages.
Step 3 Check the box to enable system-wide notification for live recordings.
Step 4 Check the box to allow a user to log in to the voice mailbox to retrieve voice-mail messages after
notification.

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Enabling Subscriber Notification
Step 5 Enter voicemail notification text:

• Enter the text that will precede the voicemail message notification. The maximum message length
is 250 characters.
• Enter the signature text that will follow the voicemail message notification. The maximum message
length is 250 characters.
Step 6 Check the box to send voice messages as .wav file attachments to email notification messages.
Step 7 Check the box to enable cascading notifications.
Step 8 Enter the number of seconds after which a call is considered failed. The range is 12 to 96.
Step 9 Choose a restriction table name from the drop-down menu. See Configuring Restriction Tables.
Enabling Subscriber Notification

Use this procedure to enable or disable notification for selected subscribers.
Step 1 Choose Voice Mail > Message Notification > Subscriber Notification Management.
Step 2 If the subscribers for which you want to configure notification are not listed, click Find and enter the
User or Group ID. Use * for wildcard searching.
Or
Step 3 If the subscribers are listed, check the box next to their user or group ID and click Enable Notification
or Disable Notification. The User Profile window appears with the Notification Tab active.
Step 4 A list of notification devices is displayed. Click the box next to specific devices to enable them. To
configure a notification device, see Configuring Notification Devices.
Note The check boxes are not enabled if notification has been disabled on a system-wide basis. See
Notification Administration.
Configuring Notification Devices

Use this procedure to configure a specific notification device.
Step 1 Choose Voice Mail > Message Notification > Subscriber Notification Management and click the
user’s name in the list of users.
Step 2 In the Notification Device window, click the name of the device that you want to configure.
Step 3 Enter data into the following fields. The fields shown depend on the type of device that you have
selected.
• Device phone number

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• Extra digits (such as access codes)

• To: (Email address)—Enter the email address to which to send notifications.
• Text for pager/text for email—Enter the text to display on the pager or in the email when the
notification is sent. Note: Special characters, including the “?,” are not allowed.
• If the ability to send a copy of the voice-mail message as an email attachment is enabled
system-wide (see Notification Administration), you can check the box to allow this feature for the
user.
• Notification preferences—Choose one of the following from the drop-down menu:
– Urgent Messages—Notifications are only sent for voice-mail messages marked “urgent” by the
sender.
– All Messages—Notifications are sent for all voice-mail messages. Note: If you select “All,” but
the system-wide notification preference is “Urgent,” you are not allowed to select “All” for an
individual user. See Notification Administration.
• Notification schedule—See Setting Up the Notification Schedule.
Setting Up the Notification Schedule

When configuring a specific notification device, a calendar with the days of the week and the time, in
half-hour increments, is shown.
Configure the following features in this window:
• Select Notification Manually
• Set Notifications for a Day
Select Notification Manually

Use this procedure to manually select notification dates and times.
Step 1 Choose Voice Mail > Message Notification > Subscriber Notification Management and click the
user’s name in the list of users.
Step 2 Click on a name in the User/Group ID field. The User Profile window appears.
Step 3 Check the boxes under the day and time. A checked box indicates a time period when notifications will
be sent to the user.
Step 4 Set Cascade options—Set your cascade settings to notify specified recipients after any specified time.
Set Notifications for a Day

Use this procedure to quickly set notifications for an entire day.
Step 1 In the Quick Add box, select the day, start time, and end time.
Step 2 Click Add.

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Timesaver To copy a day’s notification schedule, select the day to copy in the drop-down list, then click Copy.

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Configuring My Notification Devices
You can configure notify yourself of voice-mail events by phone, pager, or email. Cisco Unity Express
contacts these devices to let you know that you have received a voice-mail message. This feature is not
enabled by default, and must be enabled on a system-wide basis by the system administrator before you
can configure notifications.
Cascading Settings
Cisco Unity Express supports Cascading Message Notification, which allows you to set up a series of
notifications to a widening circle of recipients at various time intervals if your message is not
immediately responded to.
In the Voice Mail > Message Notification > My Notification Devices window, set your cascade settings
to notify specified recipients after a specified time. Range is 5 to 10080 minutes.
Use this procedure to configure notify yourself of voice-mail events by phone, pager, or email.
Step 1 Choose Voice Mail > Message Notification > My Notification Devices.
Step 2 In the Notification Device window, click the name of the device that you want to configure.
Step 3 Enter data into the following fields. The fields shown depend on the type of device that you have
selected.
• Device phone number
• Extra digits (such as access codes)
• To: (Email address)—Enter the email address to which to send notifications.
• Text for pager/text for email—Enter the text to display on the pager or in the email when the
notification is sent. Note: Special characters, including the “?,” are not allowed.
• If the ability to send a copy of the voice-mail message as an email attachment is enabled
system-wide, you can check the box to enable this feature.
• Notification preferences—Choose one of the following from the drop-down menu:
– Urgent Messages—Notifications are only sent for voice-mail messages marked “urgent” by the
sender.
– All Messages—Notifications are sent for all voice-mail messages.
Note If you select “All,” but the system-wide notification preference is “Urgent,” you are not allowed
to select “All” for an individual user.

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Configuring My Notification Devices
• Notification schedule—See Setting Up the Notification Schedule.


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Configuring Integrated Messaging (IMAP)
Integrated messaging is a feature for Cisco Unity Express that allows users to manage voice-mail
messages by using an Integrated Messaging Access Protocol (IMAP)-compatible email client. The
following clients are supported:
• Cisco Mobile 8.0

• IBM Lotus Notes (8.5, 8.0 and 7.0)
• Microsoft Entourage 2008 (for MacOS)
• Microsoft Outlook (2010, 2007, 2003)
• Microsoft Outlook Express 6.0
• Microsoft Windows Live Mail 12.0
• Iphone third party clients
Voice messages are received as email attachments in the form of .wav files. After it is enabled in
Integrated Messaging Service Configuration, IMAP works automatically on a system-wide basis when
you open your email client to check incoming voice-mail.
Note Integrated messaging is available for personal mailboxes only.
Configure the following features from this window:

• Integrated Messaging Service Configuration
• Viewing Integrated Messaging Sessions
Integrated Messaging Service Configuration
Use this procedure to configure system-wide integrated messaging.
Step 1 Choose Voice Mail > Integrated Messaging > Service Configuration.
Step 2 Check the box next to Enable Integrated Messaging.
Step 3 Enter the session idle timeout value, in minutes. When a user’s integrated message session has been idle
for this time period, the session is timed out and the user must restart. Range is 30 to 120.

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Configuring Integrated Messaging (IMAP)
Enter the maximum session allowed value, or the number of concurrent integrated message sessions that
can run on the Cisco Unity Express system. The number of sessions supported depends on the Cisco
Unity Express module being used. See the Cisco Unity Express Release Notes for detailed support
information.
Step 4 Select the security mode from the drop-down menu:
• None: Only non-SSL connections are permitted.
• Secure Sockets Layer (SSL): Only SSL connections are permitted.
• Mixed: Both non-SSL and SSL connections are permitted.
Step 5 Click Apply to save your settings. You must restart Integrated Messaging Service for configuration
changes to take effect.
Viewing Integrated Messaging Sessions
Use this procedure to view IMAP sessions.
Step 1 Choose Voice Mail > Integrated Messaging > Sessions.

If IMAP sessions have been enabled on the system, the statistics will appear in this window. If no
sessions are present, you will see the “There are no active IMAP sessions” message.

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Configuring VoiceView Express
VoiceView Express allows voice-mail users to browse, listen to, and manage new and saved voice-mail
messages using their Cisco IP Phone display and soft-keys available on the phone. Users can compose
and send voice-mail messages to other users and manage their personal mailbox options using
VoiceView Express.
Perform the following tasks from the System Voice View Express window:
• Configuring the VoiceView Express Service
• Terminating VoiceView Express Sessions
Configuring the VoiceView Express Service

Use this procedure to configure the VoiceView Express service.
Step 1 Choose System > VoiceView Express > Service Configuration. The VoiceView Express Service
Configuration window appears.
Step 2 Click the check box to enable VoiceView Express (VVE).
Step 3 Enter the session idle timeout value. This is the interval after which an idle VoiceView Express session
is automatically closed. The range is 5 to 30 minutes, and the default value is 5 minutes.
Step 4 (For CUCME configurations only): If you have multiple authentication servers on your network, you can
enter a fallback authentication server to be used if the VoiceView Express authentication server is unable
to authenticate. For example, if you have multiple phone services configured in CUCME that require
authentication, you can specify one of those servers to use as the fallback server for VoiceView Express.
Enter the URL of the fallback authentication server.
Terminating VoiceView Express Sessions

Use this procedure to terminate VoiceView Express (VVE) sessions.
Step 1 Choose System > VoiceView Express > Sessions. The VoiceView Express Sessions window appears.
Step 2 The session window displays all active VoiceView Express sessions.

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Configuring VoiceView Express
Terminating VoiceView Express Sessions
Step 3 To terminate a VoiceView Express session, check the box next to the session and click Terminate.

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PART 4
IVR Tab
Configuring IVR
The Interactive Voice Response (IVR) option is a separately licensed option that integrates with Cisco
Unity Express. IVR allows a telephone caller to select options from a voice menu and otherwise interact
with the Cisco Unified Express system. The Cisco Unity Express IVR applications work with Cisco
Unified Communications Manager Express or Cisco Unified Communications Manager. After the
system plays a pre-recorded voice prompt, the caller presses a number on a telephone keypad to select
an option.
If your system is configured with IVR, the GUI screen will have an IVR tab that you can select to
configure IVR features.
Perform the following tasks from the Interactive Voice Response (IVR) menu:
• Configuring IVR Applications
• Configuring HTTP Triggers
• Configuring VoiceXML Applications
• Configuring the Enterprise Database Subsystem
• Configuring the IVR E-Mail Subsystem
• Managing IVR Documents
Configuring IVR Applications

Perform the following tasks from the IVR Applications window:
• Adding IVR Applications
• Configuring Script Parameters
• Deleting a Script
Adding IVR Applications

Use this procedure to add IVR applications.
Step 1 Choose IVR > IVR Applications. The IVR Applications window appears.
Step 2 Click Add to begin adding IVR applications. The Add window appears.
Step 3 Enter the application name in lower case.
Step 4 Select one of the following trigger types:
• Call-in number—A number to dial in to the application.

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Configuring IVR
Configuring IVR Applications
• HTTP trigger—Enter a new URI. A corresponding HTTP trigger is created.
Note Entering information in this next step automatically selects Script parameter choices in the
Configuring Script Parameters section.
Step 5 Select the script information from the drop-down list.

Step 6 (Optional) Add a new script by clicking Upload. The Upload dialog box appears where you can upload
a script. You can also manage scripts using System > Scripts. See Configuring System Scripts Using
Editor Express for more information about scripts.
Step 7 Select the language.
Step 8 Enter the Maximum Sessions.
Step 9 Click to enable.
Note You must enter a valid string in the operExtn field to save your changes.
Configuring Script Parameters

Use this procedure to configure script parameters.
Note All the steps in this section are required.
Step 2 Click Add to begin configuring IVR script parameters.
or
Step 3 Click on the name of an existing IVR application. The Edit window appears.
The list of script parameters, generated dynamically, depends on your installation. The following types
of scripts may be available in your installation:
• busClosedPrompt
• holidayPrompt
• welcomePrompt
• disconnectAfterMenu
• dialByFirstName
• allowExternalTransfers
• MaxRetry
• dialByExtnAnytime
• busOpenPrompt
• businessSchedule
• dialByExtnAnytimeInputLength

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Configuring IVR
Configuring HTTP Triggers
• operExtn*:
Step 4 For each script parameter in your installation, select the appropriate script from the drop-down list.
Step 5 Click Upload. The Upload dialog box appears.
Step 6 In the Upload dialog box:
a. Enter the source filename, or path to the file you want to upload.
Tip Click the Browse button to help you find the directory with the file you want to upload.
b. Enter the destination filename. Enter the same filename as shown in the Source Filename field or a
new filename for the script.
d. Click Upload to save your settings. You can also manage scripts using System > Scripts. See
Configuring System Scripts Using Editor Express.
Step 7 Click Add in the IVR Applications window to save your settings.
Deleting a Script
Use this procedure to delete a script.
Step 2 Check the box of the file to delete from list and click Delete.

Perform the following tasks from the IVR HTTP Triggers window:
• Adding HTTP Triggers
• Deleting HTTP Triggers
• Editing HTTP Triggers
• Viewing HTTP Triggers
Adding HTTP Triggers

Use this procedure to add IVR HTTP triggers.
Step 1 Choose IVR > HTTP Triggers. The IVR HTTP Triggers window appears.
Step 2 Click Add. The Add an HTTP Trigger window appears.
Step 3 Choose an application from the drop-down list. The list of applications, generated dynamically, depends
on your installation.
Step 4 Enter the URL. Use the format, http://:8080/<suffix>

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Configuring IVR
Step 5 Enter the Maximum Sessions.

Step 6 Choose Yes or No to indicate whether you would like this HTTP trigger to be enabled.
Step 7 Select the language.
Deleting HTTP Triggers

Use this procedure to delete an HTTP trigger.
Step 1 Choose IVR > HTTP Triggers.

Step 2 Click in the box next to the trigger that you want to delete.
Step 3 Click Delete from the menu at the top of the screen.
Step 4 Click Ok to delete the file.
Editing HTTP Triggers

Use this procedure to edit an HTTP trigger.
Step 1 To edit an HTTP trigger, go to the IVR > HTTP Triggers window.
Step 2 Click the HTTP trigger name. The selected HTTP trigger profile window opens.
Step 3 Edit the Application, Maximum Sessions, and Language fields as needed.
Step 4 Click Yes or No whether you want this HTTP trigger to be configured.
Viewing HTTP Triggers

Use this procedure to view a list of configured HTTP triggers.
Step 1 Choose IVR > HTTP Triggers. The IVR HTTP Triggers window appears and contains a list of HTTP
triggers and the following fields for each HTTP trigger.
• Name—Name of the application suffix.
• Application—Name of the application.
• Enabled—Whether the auto attendant is enabled.
• Language

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Configuring IVR
Configuring VoiceXML Applications
Configuring VoiceXML Applications

Perform the following tasks from the IVR VXML Applications window:
• Adding VoiceXML Applications
• Deleting VoiceXML Applications
• Starting VoiceXML Applications
• Stopping VoiceXML Applications
• Restarting VoiceXML Applications
Adding VoiceXML Applications

Use these procedures to add VoiceXML applications.
Step 1 Choose IVR > VXML Applications. If no VXML applications are configured, you must configure a
new file.
Step 2 Click Deploy to add a new VXML application file. The Upload window appears.
Note The following steps are required.
Step 3 In the Upload window, enter the source filename.
Tip You can search for a file on your hard drive by clicking the Browse button.
Step 4 Enter the name for your source file.

Step 5 Click Upload to save your settings.
Deleting VoiceXML Applications

Use this procedure to delete VXML applications.
Step 1 Choose IVR > VXML Applications.

Step 2 Click the box to select the application to delete.
Step 3 Click Delete. The system asks if you are sure that you want to delete the application.
Starting VoiceXML Applications

Use this procedure to start VXML applications.

Step 2 Click the box to select the application you want to start.

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Configuring IVR
Configuring the Enterprise Database Subsystem
Step 3 Click Start. The status of the selected application appears in the Status field.
Stopping VoiceXML Applications

Use this procedure to stop VXML applications.

Step 2 Click the box to select the application that you want to stop.
Step 3 Click Stop. The status of the selected application appears in the Status field.
Restarting VoiceXML Applications

Use this procedure to restart VXML applications.

Step 2 Click the box to select the application to restart.
Step 3 Click Restart. The status of the selected application appears in the Status field.
Configuring the Enterprise Database Subsystem

Perform the following tasks from the IVR Enterprise Data Subsystem window:
• Adding a Database (DB) Profile
• Adding and Deleting Optional Database Driver Parameters
Adding a Database (DB) Profile

Use this procedure to add a database profile.
Step 1 Choose IVR > Enterprise Database Subsystem. If no database profiles are found, you must add a new
profile.
Step 2 Click Add to add a new profile. The Add DB Profile window appears.
Step 3 In the Add DB Profile window, enter the name of the profile.
Step 4 Enter the profile description.
Step 5 Enter the hostname. You can enter any valid hostname or IP address.
Step 6 Enter the port number.
Step 7 Enter the database type. Choose one of the following from the drop-down menu:
• IBM DB2
• Microsoft SQL or MSDE (default)
• Oracle
• Sybase

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Configuring IVR
Configuring the IVR E-Mail Subsystem
Step 8 Enter the database name.

Step 9 Enter your username.
Step 10 Enter your password.
Step 11 Enter the number of maximum connections.
Step 12 Click Add to save your changes. The Enabled box is checked default.
Adding and Deleting Optional Database Driver Parameters

Use this optional procedure to add or delete database driver parameters.
Step 1 Choose IVR > Enterprise Database Subsystem.

Step 2 Click Add. The Add DB Profile window appears.
Step 3 In the Add DB Profile window, enter the name of the database driver parameter in the Name field.
Step 4 Enter the value of the database driver parameter in the Value field.
Step 5 Click Add More if you would like to add more driver parameters. Additional blank fields appear. Repeat
Step 3 and Step 4.
Step 6 Delete driver parameters by checking the box next to the parameter in the list and clicking Delete.
Step 7 Click Add to save your changes.
Configuring the IVR E-Mail Subsystem

Use this procedure to configure your IVR e-mail subsystem.
Step 1 Choose IVR > E-mail Subsystem.

Step 2 Enter the default “From” e-mail address. Default is [email protected]. When Cisco
Unity Express sends an e-mail it uses that e-mail as its own e-mail ID. Use any standard e-mail address.
Managing IVR Documents

You can manage the following IVR document types from the IVR Document Management window:
• Templates—Plain text documents that have a “.txt” extension.
• TIFF Images—Image files typically used for fax that have a “.tif” or “.tiff” extension.
• Generic Files—Any document in any format, even plain text and TIFF files (for example, PDF, GIF,
and BMP).
Perform the following tasks from the IVR Document Management window:
• Configuring IVR Templates

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Configuring IVR
• Configuring IVR TIFF Images

• Configuring IVR Generic Files
Configuring IVR Templates

Use this procedure to configure IVR templates.
Step 1 Choose IVR > Document Management > Templates. If no documents are found, you must upload a
new document.
Step 3 In the Upload dialog box:
a. Select the language.
b. Enter the destination filename. Enter the same filename as shown in the Source File name field or a
new filename for the template.
d. Click Upload to save your settings.
Configuring IVR TIFF Images

Use this procedure to configure IVR TIFF images.
Step 1 Choose IVR > Document Management > TIFF Images. If no documents are found, you must upload
a new document.
a. Select the language from the drop-down list.
b. Enter the destination filename. Enter the same filename as shown in the Source Filename field or a
new filename for the image.
d. Click Upload to save your settings.

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Configuring IVR
Configuring IVR Generic Files

Use this procedure to configure IVR generic files.
Step 1 Choose IVR > Document Management > Generic Files. If no documents are found, you must upload
a new document.
a. Select the language from the drop-down list.
b. Enter the source filename, or path to the file you want to upload.
c. Enter the destination filename. Enter the same filename as shown in the Source Filename field or a
new filename for the file.
d. Click the box to overwrite the destination file, if the file already exists.
e. Click Upload to save your settings.

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Configuring IVR

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PART 5
Administration Tab
Synchronizing Cisco Unified Communications
Manager Express with Cisco Unity Express
Use this procedure to synchronize information stored in Cisco Unified Communications Manager
Express (CME) with information stored in the Cisco Unity Express database.
Cisco Unity Express has two types of synchronization:
• Automatic synchronization: Occurs without user input. Updates Cisco Unity Express with message
waiting indicator (MWI)-related configuration changes that occur on Cisco Unified CME.
• Manual synchronization: Necessary to cause new users and user changes, changes to the voice-mail
pilot number, and CFNA/CFB changes to propagate from Cisco Unified CME to Cisco Unity
Express.
You can update the following fields:
• User creation
• Primary extension
• Mailbox
• Administrator
• CFNA/CFB
Manual Synchronization
Use this procedure to perform manual synchronization.
Step 1 Choose Administration > Synchronize Information. The Administration Synchronize Information
window appears. The system automatically displays any unsynchronized information.
Step 2 Synchronize these databases by checking the box next to any number of User IDs and clicking
Synchronize. The Synchronization Summary window appears and shows auto-generated authentication
information. Any unsuccessful synchronization attempts are also shown. To see details of the failure,
click View/Hide Details next to the parameter.
Step 3 In the User ID field, create and synchronize users on Cisco Unity Express by checking the boxes of the
selected users and clicking Synchronize. The Synchronization Summary window appears with the
auto-generated authentication information.

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Synchronizing Cisco Unified Communications Manager Express with Cisco Unity Express

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Configuring Backup and Restore
Perform the following tasks from the Administration Backup/Restore window:

• Configuring the Backup Server
• Viewing Scheduled Backups
• Adding a Scheduled Backup
• Configuring Backup Schedule Notification
• Modifying a Scheduled Backup
• Manually Starting a Backup
• Disabling a Scheduled Backup
• Starting a Restore
Note When a Scheduled Backup occurs, it automatically takes the system to the offline mode, and brings it
back online after backup is done. To manually perform a backup, you must manually take the system
offline.
In offline mode, the system continues to accept and process incoming calls and fax messages and also
continues to support access to messages through the IMAP, TUI and VVE interfaces.
However, in offline mode, CLI configuration commands are not available, the GUI only displays the
backup progress bar, and the user login for the GUI is disabled. The following interfaces are also
disabled:
• Settings > Options in the TUI
• Everything in AvT
• My Options in VVE

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Configuring the Backup Server
Configuring the Backup Server

Before you begin the backup process from the Administration Backup/Restore Start Backup window,
you must first set the parameters in this window.
Use this procedure to configure the backup server.
Step 1 Choose Administration > Backup/Restore > Configuration.

Step 2 Enter the information shown in the following fields:
• Server URL—The URL of the server on the network where backup files are stored. The format
should be ftp://server/directory/ where server is the IP address or hostname of the server.
• User ID—The account name or user ID on the backup server. You must have an account on the
system to which you are backing up your data. Do not use an anonymous user ID.
• Password—The password for the account name or user ID on the backup server.
• Confirm Password—The password entered again.
• Maximum Revisions—The maximum number of revisions of the backup data that you want to keep
on the server. The maximum number is 50. The default value is 5.
Step 3 Click Apply to save the information.
Viewing Scheduled Backups

To view your scheduled backups, choose Administration > Backup/Restore > Scheduled Backups.
The Scheduled Backups window appears. From this window, you can see the following information
about the backups:
• Name
• Description
• Schedule
• Next Run
• Categories of backup, or type of data to save
From this window, you can perform the following actions:
• To add a new scheduled backup, click Schedule Backup.
• To modify an existing scheduled backup, click the link for the schedule name.
• To disable all existing scheduled backups, click Bulk Disable. See Disabling a Scheduled Backup.

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Adding a Scheduled Backup
Adding a Scheduled Backup

You must do the following before starting a backup:
• Configure the server used to back up the data. See Configuring the Backup Server.
• Save your configuration.
You can configure scheduled backups to occur once or recurring jobs that repeat:
• Every N days at a specific time
• Every N weeks on specific day and time
• Every N months on a specific day of the month and time
• Every N years on specific day and time
Use this procedure to add a new scheduled backup.
Step 1 Choose Administration > Backup/Restore > Scheduled Backups.

The Scheduled Backup tab appears.
Step 2 Enter a name for the scheduled backup.
Step 3 Enter a description of the scheduled backup; for example, “backupdata6-2-04.”
Step 4 Select the categories of backup, or type of data that you want to save:
• Configuration—Saves the configurations of the system and applications.
• Data—Saves your voice-mail messages.
• Historical Reporting Data—See Configuring Historical Reporting for more information.
Step 5 Select whether the scheduled backup will occur:
• Once
• Daily
• Weekly
• Monthly
• Yearly
Step 6 Select whether the scheduled backup will start:
• Once
• On a specific date and time
Step 7 To save the scheduled backup, click Apply.
Step 8 To configure users who will be notified of the scheduled backup status, click the Notification tab. See
Configuring Backup Schedule Notification.

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Configuring Backup Schedule Notification
Configuring Backup Schedule Notification

When configuring a scheduled backup, you can configure the system to notify selected users about the
backup status.
Adding a Backup Schedule Notification

Use this procedure to add a backup schedule notification.

Step 2 Click Schedule Backup to create a new scheduled backup, or select an existing scheduled backup.
Step 3 Click the Notification tab.
Step 4 Click Insert.
a. Select the Condition from the pull-down menu:
– Success—Notify the target only if the scheduled backup is completed successfully.
– Failure—Notify the target only if the scheduled backup fails.
– Both—Notify the target when a scheduled backup either succeeds or fails.
b. Select the Device for notification:
– E-mail—Notify by email
– Text Page—Notify by text page
– Voice Mail—Notify by voicemail
c. Enter the Username or E-mail address to be notified.
Step 5 Click Insert.
Deleting a Backup Schedule Notification

Use this procedure to delete a backup schedule notification.

Step 2 Click the Notification tab.
Step 3 Select the notification to be deleted.

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Modifying a Scheduled Backup
Modifying a Scheduled Backup

To modify a scheduled backup, choose Administration > Backup/Restore > Scheduled Backups and
click the name of a scheduled backup.
The Modify Scheduled Backup window appears. From this window, you can modify the following fields:
• Description
• Which categories, or type of data to backup:
– Configuration—Saves the configurations of the system and applications.
– Data—Saves your voice-mail messages.
– Historical Reporting Data—See Configuring Historical Reporting for more information.
• Whether the scheduled backup will occur:
– Once
– Daily
– Weekly
– Monthly
– Yearly
• Whether the scheduled backup will start:
– Once
– On a specific date and time
To save your changes, click Apply.
Manually Starting a Backup

You must do the following before starting a backup:
• Configure the server used to back up the data. See Configuring the Backup Server.
• Save your configuration.
Note To manually perform a backup, you must take manually the system offline.
In offline mode, the system continues to accept and process incoming calls and fax messages and also
continues to support access to messages through the IMAP, TUI and VVE interfaces.
However, in offline mode, CLI configuration commands are not available, the GUI only displays the
backup progress bar, and the user login for the GUI is disabled. The following interfaces are also
disabled:
• Settings > Options in the TUI
• Everything in AvT
• My Options in VVE
Use this procedure to begin the data backup process.

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Disabling a Scheduled Backup
Step 1 Click Administration > Backup/Restore > Start Backup. The Start Backup window appears and the
system automatically generates a backup ID. The backup ID number increases by 1 every time you back
up the server.
Step 2 Enter a description of the backup file; for example, “backupdata6-2-04.”
Step 3 Select the categories of backup, or type of data that you want to save:
• Configuration—Saves the configurations of the system and applications.
• Data—Saves your voice-mail messages.
• Historical Reporting Data—Saves your historical reporting information.
Warning It is recommended that you save your Cisco Unity Express configuration. The backup will put the
system in offline mode.
Step 4 To execute the backup, click Start Backup.
Disabling a Scheduled Backup

To disable a scheduled backup, choose Administration > Backup/Restore > Scheduled Backups. The
Scheduled Backups window appears.
• To disable an existing scheduled backup, click the name of a scheduled backup. The Modify
Scheduled Backup window appears. Click the Disabled checkbox and click Apply.
• To disable all existing scheduled backups, click Bulk Disable. Select whether all scheduled backups
should be always enabled, or select a date range for when the disabling of the scheduled backup will
begin and end. Click Apply. All existing scheduled backups are disabled.
Click on the Back To List button to return to the scheduled backup list without disabling all the
scheduled backups.
Starting a Restore
After you have backed up your voice-mail and configuration data to the server, you can restore it for
every new installation or upgrade. Use this procedure to restore previous data or a previous configuration
on your system.
Note If you restore a previously existing configuration, you cannot run the Initialization Wizard again. You
will log in using the same administrative privileges that existed in the restored configuration.

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Starting a Restore
Use this procedure to start a restore.
Step 1 Choose Administration > Backup/Restore > Start Restore. The window appears containing the
following fields:
• Backup ID and Description—The backup ID and description of previous backups.
• Categories—The type of data that you want to restore. Choose:
– Configuration—Saves the configurations of the system and applications.
– Data—Saves your voice-mail messages.
– Historical Reporting Data—Saves your historical reporting information.
Step 2 Select the row containing the configuration that you want to restore.
Note If you have backed up both the configuration and the data, you can restore both the categories,
or select one to restore.
Step 3 Click Start Restore.

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Starting a Restore

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Using the Administration Control Panel
for Cisco Unified Communications Manager
(CUCM)
Perform the following task from the Administration Control Panel window:
• Switching the Call Agent to Cisco Unified Communications Manager Express
• Saving or Reloading Cisco Unity Express
Switching the Call Agent to Cisco Unified Communications

Manager Express
Use this procedure to switch the call agent to Cisco Unified Communications Manager Express.
Step 1 Choose Administration > Control Panel.

Step 2 Under the Call Agent Integration: CUCM label, click Switch to CUCME.
A warning box appears indicating:
“Warning: This operation will
a. permanently delete all non-local site related configuration
b. reboot the system automatically
Do you wish to continue?
Step 3 Click Ok to switch to Cisco Unified Communications Manager Express or click Cancel.
To save or reload Cisco Unity Express, see Saving or Reloading Cisco Unity Express.

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Using the Administration Control Panel for Cisco Unified Communications Manager (CUCM)
Saving or Reloading Cisco Unity Express

Note Tis operation takes a few moments to complete.
Use this procedure to save or reload Cisco Unity Express.

Step 2 Click Save Configuration.
Step 3 Click Ok at the prompt.
Step 4 Click Reload Cisco Unity Express. A dialog box appears warning you that reloading the system will
terminate all end user sessions and that any unsaved configuration data will be lost.
To switch the call agent to Cisco Unified Communications Manager Express, see Switching the Call
Agent to Cisco Unified Communications Manager Express.

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Using the Administration Control Panel for
(CUCME)
Perform the following tasks from the Administration Control Panel window:
• Saving Cisco Unified Communications Manager Express
• Switching the Call Agent to Cisco Unified Communications Manager
• Saving or Reloading Cisco Unity Express
Saving Cisco Unified Communications Manager Express

Use this procedure to save Cisco Unified CME.

Step 2 Under the Cisco Unified Communications Manager Express label, click Save Configuration.
To create Cisco Unified CME configuration files, see Creating Cisco Unified CME Configuration Files.
To save or reload Cisco Unity Express, see Saving or Reloading Cisco Unity Express. To switch the call
agent to Cisco Unified Communications Manager, see Switching the Call Agent to Cisco Unified
Communications Manager.
Creating Cisco Unified CME Configuration Files

Cisco Unified CME configuration files are eXtensible Markup Language (XML) configuration files that
are required for IP phones. When new IP phones are added in CME, the new configuration files need to
be created.
Use this procedure to create Cisco Unified CME configuration files.

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Using the Administration Control Panel for Cisco Unified Communications Manager Express (CUCME)
Switching the Call Agent to Cisco Unified Communications Manager
Step 2 Under the Cisco Unified Communications Manager Express label, click Create CNF Files.
A confirmation dialog box will appear if the configuration files are created successfully.
To save Cisco Unified Communications Manager Express, see Saving Cisco Unified Communications
Manager Express. To save or reload Cisco Unity Express, see Saving or Reloading Cisco Unity Express.
To switch the call agent to Cisco Unified Communications Manager, see Switching the Call Agent to
Cisco Unified Communications Manager.
Switching the Call Agent to Cisco Unified Communications

Manager
Use this procedure to switch the call agent to Cisco Unified Communications Manager.

Step 2 Under the Call Agent Integration: CUCME label, click Switch to CUCM.
A warning box appears indicating:
“Warning: This operation will
a. permanently delete all non-local site related configuration
b. reboot the system automatically
Do you wish to continue?
Step 3 Click Ok to switch to Cisco Unified Communications Manager or click Cancel.
Manager Express. To create Cisco Unified CME configuration files, see Creating Cisco Unified CME
Configuration Files. To save or reload Cisco Unity Express, see Saving or Reloading Cisco Unity
Express.

Use this procedure to save or reload Cisco Unity Express.

Step 2 Under the Cisco Unity Express - Administration label, click Save Configuration.
Step 4 Click Reload Cisco Unity Express. A dialog box appears warning you that reloading the system will
terminate all end user sessions and that any unsaved configuration data will be lost.

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Manager Express. To create Cisco Unified CME configuration files, see Creating Cisco Unified CME
Configuration Files. To switch the call agent to Cisco Unified Communications Manager, see Switching
the Call Agent to Cisco Unified Communications Manager.

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Displaying Cisco Unity Express License
Information
Use this procedure to display Cisco Unity Express license information:
Step 1 Choose Administration > Licenses.

The Licenses display appears, showing the following fields:
• Product ID—The Cisco Unity Express hardware installed
• Serial Number—The serial number for the Cisco Unity Express hardware
• Feature—The installed license feature
• Description—Description of the license, such as voice mail mailboxes or IVR
• Type—Whether the license is a permanent or evaluation license
• State—Whether the license is Active, Inactive, In Use, or Not in Use
• Priority—The priority of the license, either High, Medium, or Low
• Usage—The number of the license that is used
• Validity Left—Days left that the license is valid (evaluation licenses only)

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Displaying Cisco Unity Express License Information

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Configuring Trace Settings
Use this procedure to enable traces, or debug message output, for components in Cisco Unity Express.
Components are modules, entities, and activities in the system. For more information, see the Cisco
Unity Express Maintain and Operate Guides at the following URL:
Step 1 Choose Administration > Traces. The window displays a hierarchical listing of the system components.
Step 2 To enable a trace on a system component, click the check box next to the name of the component.
• To expand the listing of components, click the + sign next to the upper-level components.
• Check the box next to an upper-level component (a module or entity) to enable the traces for all of
the components under that component.
• Uncheck the box next to an upper-level component to disable the traces for all of the components
under that component.
Step 4 Click Ok in the confirmation window.

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Configuring Trace Settings

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PART 6
Reports Tab
Configuring Historical Reporting
Historical reporting consists of collecting information about call and application activities and related
statistics and sorts and sends the information to local or remote databases. Historical statistics database
maintenance components consist of a database purging service that periodically removes older historical
statistics data and a database synchronization service that simultaneously updates the local and remote
databases. The remote database is typically able to store a larger amount of historical data.
Perform the following tasks from the Historical Reporting menu:
• Configuring Historical Reporting
• Configuring Purge Settings

Use this procedure to configure historical reporting.
Step 1 Choose Administration > Historical Reporting > Configuration.

Step 2 Check the box to enable historical reporting.
Configuring Purge Settings

Perform the following tasks from the Purge Settings window:
• Configuring Purge Scheduling
• Configuring Purge Notification
• On-Demand Purging
Configuring Purge Scheduling

Use this procedure to configure the purge schedule.
Step 1 Choose Administration > Historical Reporting > Purge Settings.

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Configuring Purge Settings
Note The following steps are required.
Step 2 The system purges the historical reporting data every day. Choose a time when the system is relatively
idle. Enter in hours and minutes the time that you want the system to be purged daily. You can enter any
combination of hours and minutes within a 24-hour period in HH:MM format.
Step 3 The system periodically purges old data from the system. Enter the number of days when to purge data
from the system. You can enter any number up to 1000.
Step 4 Purge the oldest data first when the system reaches a specified percent of capacity.
a. Enter the oldest data to purge, in number of days. You can choose any number.
b. Enter the percentage at which the database reaches capacity. You can choose any number up to 95.
Configuring Purge Notification

Use this procedure to configure purge notification settings.

Step 2 Specify to whom to send purge notifications by entering the recipient’s full e-mail address.
The system notifies the e-mail recipient when the database size exceeds a specified percent of capacity.
This step is required. Enter in number the percent at which the database reaches notification capacity.
Range: 0-95.
On-Demand Purging
Use this procedure to enable on-demand purging.

Step 2 Purge data older than a specified number of days by entering any number.
Step 3 Click the Purge Now button.
Note A warning dialog box appears alerting you that this operation is not reversible and that the action
may delete historical reporting data.
Step 4 Select Ok or Cancel to complete the task.

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Reports
Perform the following tasks from the Reports window:

• Viewing Voice-Mail Reports
• Viewing Mailboxes
• Viewing the Backup History Report
• Viewing the Restore History Report
• Viewing the Network Time Protocol Report
• Real Time Reporting
Viewing Voice-Mail Reports

The Voice Mail Report window allows you to view the number of mailboxes currently configured,
allocated mailbox space, time allotted for messages and greetings, and the total number of stored
messages and greetings.
Step 1 Choose Reports > Voice Mail. The Voice Mail Report contains the information shown in the following
table. You cannot modify any information in this window.

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Reports
Viewing Voice-Mail Reports
Field Description
# general delivery mailboxes Number of group mailboxes that are configured.
# personal mailboxes Number of individual mailboxes that are
configured.
# orphaned mailboxes Number of configured mailboxes that are not
assigned to an individual or group.
Total message time (seconds) Amount of time that is used for currently stored
voice messages.
Total number of messages The total number of voice messages that are
stored.
Average message length (seconds) Average length of voice messages that are stored.
Total greeting time (seconds) The total amount of time used by the configured
greetings.
Total number of greetings The total number of greetings that are configured.
Average greeting time (seconds) Average length of greetings that are configured.
Maximum voice message store (minutes) Maximum storage capacity that is available for
voice messages.
Total allocated space (minutes) Amount of space that is allocated to the
configured mailboxes.
Broadcast message count Number of active broadcast messages in the
system.
Future message count The total number of future message queues.
Networking message count Number of network messages in the network
queue.
Messages left since boot Number of messages left since the last reboot of
the system.
Messages played since boot Number of messages played since the last reboot
of the system.
Messages deleted since boot Number of messages deleted since the last reboot
of the system.

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Reports
Viewing Mailboxes
Viewing Mailboxes
Use this procedure to view Mailbox Reports.
Step 1 Choose Reports > Mailboxes. The window contains the following fields:
• Owner
• Number of messages
• New messages
• Saved messages
• Deleted messages
• Broadcast messages
• Future messages
• Faxes
• Time (in seconds)
• Used (percentage of the mailbox size that is in use)
Step 2 (Optional) You can select the number of rows to view per page from the drop-down in the lower left
corner of the screen
Viewing the Backup History Report

Use this procedure to view the Backup History Report.
Step 1 Choose Reports > Backup History. The Backup History report contains the following fields:
• ID—ID of the backup.
• Server URL—The server where the backup history is stored.
• Backup Time and Date—Date and time when the system was last backed up.
• Result—Status of the last backup procedure. Result shows Success or Fail.
Viewing the Restore History Report

Use this procedure to view the Restore History Report.
Step 1 Choose Reports > Restore History. The Restore History Report shows the history of all the restore
processes done on the current system since installation.

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Reports
Viewing the Network Time Protocol Report
Viewing the Network Time Protocol Report

Use this procedure to view the Network time protocol (NTP) report.
Step 1 Choose Reports > Network Time Protocol. The report contains the following fields:
• NTP Server—IP address or hostname of the NTP server.
• Status—Indicates if the NTP server connected with Cisco Unity Express or if it was rejected.
• Time Difference (secs)—Time offset between the NTP server and the client.
• Time Jitter (secs)—Estimated time error of the system clock, measured as an exponential average
of RMS time differences.
Real Time Reporting

The Real time reporting (RTR) subsystem maintains real time statistics for various call-related and
application-related events. You can configure various thresholds for system usage and these thresholds
are used for displaying the system summary reports. These thresholds can be configured from the RTR
applet only. If changed, the changed values will take effect immediately. Once configured, the threshold
values will be saved by the subsystem and will persist across system reloads. The statistics are
maintained in memory so a system reload will cause the statistics to get lost.
Use this procedure to initiate Real Time Reporting.
Step 1 Choose Reports > Real Time Reports. Select from the following options:
• Reports—Displays a summary of the statistics, active contacts or applications, and database usage
• Tools—Choose from manual statistics reset options
• Settings—Configure polling related options and customize the look and feel of the applet. Allows
you to configure the thresholds for system summary reports. These thresholds are used by the
various System Summary report charts to delineate the color scheme. Green, yellow and red color
codes to indicate normal, warning, and critical levels.
• System Summary—Displays active statistics and a summary of the statistics since last midnight.

214 OL-24779-02
Help
Perform the following tasks from the Help window:

• About Help
• Viewing System Reports
About Help
If you have multiple Site names configured on the system, they will be listed in the About
Cisco Communications Manager Express table.
Use this procedure to view operating system information.
Step 1 Choose About. The About window appears and contains the following information for your system:
• Cisco Unity Express version
Cisco Unified Communications Manager Express information (CUCME mode only)

• Cisco Unified Communications Manager Express information includes the following:
– Site Name
– Operating System Router
– Cisco IOS Software version
– Cisco Unified CME version
– Feature Package/Cisco IOS Image
Licensing Information
• Licensing information includes the following:
– Default number of personal mailboxes
– Default number of general delivery mailboxes
– Maximum number of configurable mailboxes
– Maximum message space, in minutes
– Maximum number of telephony ports
– Maximum number of voice-mail (VM)/auto attendant (AA) ports
– Maximum number of IVR ports

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Help
Viewing System Reports
– Installed packets
– Installed languages
Viewing System Reports

Use this procedure to view system reports.
Step 1 Choose Help > System Information.

The following system specifications can be viewed from the System Information window:
• CPU Model
• CPU Speed (MHz)
• CPU Cache (KB)
• System Uptime
• Chassis Type
• Chassis Serial
• Module Type
• Module Serial

216 OL-24779-02
GLOSSARY
A
Administration via The Administration via Telephone System telephone user interface allows administrative users to
Telephone (AvT) remotely change system greetings and prompts.
Administration via In Cisco Unity Express, when this capability if configured for a group, allows members in this group
Telephone (AvT) to log in to the AvT system using their extension and PIN. Members of the Superuser group
capability automatically have AvT privileges. You do not need to make them members of a separate group with
AvT privileges.
Administration via Number that users dial to access the Administration via Telephone System telephone user interface.
Telephone (AvT)
number
Administrator In Cisco Unity Express, administrators have full access to all the voice-mail and auto attendant
parameters. Non-administrative voice-mail users have access only to their profile and user-specific
Cisco Unified CME information.
Administrator Cisco Unified CME requires an administrator to configure the router and other system components.
username (Cisco When the Cisco Unity Express software is installed initially, you must create an administrator user ID
Unified and password to enable logging in to the system and setting up the Cisco Unified CME hardware and
Communications software parameters. Cisco Unified CME does not treat this administrator as a telephone user.
Manager Express)
Administrator Username of the Cisco Unity Express system administrator. This can be the same as the username of
username (Cisco the Cisco Unified Communications Manager Express system administrator.
Unity Express)
Administration via System that administrators dial into to manage system greetings.
Telephone system
AIM2 Advanced integration module (AIM2-CUE). Supports 15 public distribution lists and 200 members
depending on the license SKU. See the Cisco Unity Express Release Notes.
Associated Phone Hardware address of the telephone associated with the user.
Auto-answer This field is for intercom extension types. If you turn off the auto-answer feature at one end of an
intercom extension, the intercom becomes a one-way intercom instead of a two-way or bidirectional
intercom.

OL-24779-02 GL-1
Glossary
Auto-line selection Configures the way phone lines are chosen for incoming or outgoing calls.
In/Out—Picking up the handset answers the first ringing line, or, if no line is ringing, selects the first
idle line to dial out.
Incoming—Automatically selects a line for incoming calls. To place an outgoing call, users must press
a line button.
Disable—Pressing the Answer soft key answers the first ringing line, and pressing a line button selects
a line for an outgoing call. Picking up the handset does not answer calls or provide a dial tone.
Auto attendant An automated attendant (auto attendant) allows you to create and change greetings that callers hear
when your telephone system answers incoming calls. A welcome greeting is the first message that a
caller hears when calling your company. A standard welcome greeting and other system messages are
provided as part of the auto attendant included with Cisco Unity Express. These messages are collected
into a script that guides the caller in performing various functions, such as pressing buttons to reach
various departments and entering the extension for an employee.
Auto attendant Telephone number that callers dial to access the auto attendant. In many cases, this number is the last
access number four digits of your company telephone number.
Auto attendant Telephone extension for the operator in the auto attendant system. This number is dialed when an auto
operator extension attendant caller presses 0 for the operator.
B
Barge-in This field is for intercom extension types. Specifies that an intercom call on this extension will force
an existing call on the associated extension into a call-hold state and allow the intercom call to be
immediately answered.
Blind address A blind address is a phone number at a remote site for which there is no identifying information in the
local database, and for which no address confirmation is provided.
Block caller ID Calling-party information that appears on calls originating from an extension that has this option
selected (depending on the type of public switched telephone network telephone interface used). To
block caller ID from being sent on outbound calls, click Yes for this field when configuring an
extension.
Note: Block Caller ID is not supported for calls that access the PSTN through simple analog subscriber
lines (for example, on FXO ports), because caller ID for subscriber lines is controlled by the PSTN
service provider or telephone company.
Broadcast message A voice-mail message that is sent to all phones at a location.
Broadcast message Time, in days, for a broadcast message to remain active on the system.
expiry time

GL-2 OL-24779-02
Glossary
Broadcaster Members in a group with voice-mail broadcaster privileges can send broadcast messages to voice-mail
capability users. Members with local broadcaster privileges can send broadcast messages only to all users at their
local network location. Members with local and network broadcaster privileges can send messages to
all network locations, including their local location.
Business hours Schedule of hours that a business is open and closed that is used by the default auto attendant script to
schedule determine how to handle an incoming call (for example, the system plays a greeting stating that the
business is closed during “closed” hours). Greetings can be customized by uploading new prompts and
configuring the auto attendant script. You can have up to four different business hours schedules.
You can also use this feature in a custom auto attendant script that you have created. For more
information on Cisco Unity Express scripts, see the Cisco Unity Express Maintain and Operate Guides
at the following URL:
C
Call blocking Call blocking prevents unauthorized use of phones by matching a pattern of specified digits during a
specified time of day, day of week, or date, and blocking calls to those numbers. Call blocking applies
to all IP phones in a Cisco Unified CME system unless you exempt individual IP phones. Also, you can
allow phone users to log in to their phones and override time-of-day-based call blocking. To override
call blocking, click Exempt. If you click Non Exempt, the configured call-blocking rules are applied
to the IP phone. IP phone users can log in to their phones to temporarily disable time-of-day-based call
blocking; for example, when an employee works after normal office hours
Call forward Forwards all incoming calls to another number.

permanent
Call forward busy Redirects incoming calls to another number when the extension is busy, unless call waiting is active.
Call forward no Forwards incoming calls to another telephone number if they are not answered before the timeout
answer interval expires.
Call forward no If Call Forward No Answer and Call Forward Busy are configured on the primary extension associated
answer (CFNA)/call with a user, and the user has a configured voice mailbox, checking this box in the Cisco Unity Express
forward busy (CFB) GUI forwards this user's calls to the main voice-mail number if the line is busy or if there is no answer.
The main voice-mail number is displayed next to this field.
CTI ports Computer telephony integration (CTI) ports configured on Cisco Unified Communications Manager for
use by Cisco Unity Express. Typically there is one port for each application configured, such as voice
mail, automated attendant, and the Administration via Telephone (AvT) system.
D
Description Description that appears in the top line in the phone display. The description is an alphanumeric
character string, up to 40 characters in length. The string is truncated to 14 characters in the Cisco IP
phone display.
Display Name User’s name displayed within Cisco Unity Express applications.

OL-24779-02 GL-3
Glossary
Distribution list Distribution lists are used to send a voice-mail message to multiple users at the same time. A list
member can be an individual local user, remote user, general-delivery mailbox, group, a public
distribution list, or a Blind address.
Domain name Cisco Unity Express uses a DNS server to provide translation from hostnames to IP addresses.
system (DNS) server
E
E.164 registration Registers the extension number with an H.323 gatekeeper.
Both Reg—Registers both the primary and secondary extension numbers.
Primary No Reg—Registers only the secondary extension number.
Secondary No Reg—Registers only the primary extension number.
Neither Reg—Does not register either the primary or the secondary extension number.
Extension number Internal telephone number that is associated with a phone line. An extension number is the number that
other phones in the system dial to reach the line. Enter an extension number that is no more than 16
digits in length. If the extension is an intercom extension, the alphabetic characters A, B, C, and D can
be included for security. Using one or more of these characters in an intercom number ensures that the
number can be dialed only from the one other intercom number that is programmed to dial this number.
The number cannot be dialed from a normal phone if it contains an alphabetic character.
Extension number For MWI extension types. Maximum of 16 digits. When the MWI extension is set up for on-off
(secondary) operation, the MWI (primary) extension number is used to turn the MWI light on, and the secondary
extension number is used to turn the MWI light off.
F
First Name First name of a user. Callers use these names to access the extension using the dial-by-name feature.
These fields cannot contain special characters, spaces, or numbers.
Full Name Full group name. Callers use the full name to access the extension using the dial-by-name feature.
G
General-delivery One or more people in the company can access a general-delivery mailbox. A caller leaves a message
mailbox in the mailbox, and members of the group can log into the mailbox and retrieve the message. Any
member can delete a message from the general-delivery mailbox.
Group ID Name of a group of users, usually created to assign members to a general-delivery mailbox.
Greeting Type Type of greeting that users select to be played to callers reaching their voice mailboxes. Select Standard
to play the system standard greeting when callers reach the personal mailbox. Select Alternate to play
the user’s alternate greeting when callers reach the personal mailbox.

GL-4 OL-24779-02
Glossary
H
Historical reporting Collecting information about call and application activities and related statistics and sorting and
sending the information to local or remote databases. Historical statistics database maintenance
components consist of a database purging service that periodically removes older historical statistics
data and a database synchronization service that simultaneously updates the local and remote
databases. The remote database is typically able to store a larger amount of historical data.
History Depth The history depth is used to force all users to choose a password/PIN that is not in their password/PIN
history lists. The administrator specifies how many of the user’s previous passwords/PINs are
compared to the new password/PIN. This value is the “depth” and is an integer ranging from 1 to 10.
Hold-alert Audible alert notification on the Cisco IP phone for alerting the user about on-hold calls.
Originator—Generates a one-second burst of ringing on the phone that placed the call in the hold state
if the phone is in the idle state. If the phone is in use on another call, an audible beep (call-waiting tone)
is generated.
Idle—Generates a one-second burst of ringing on the IP phone that placed the call in the hold state if
the phone is in the idle state. If the phone is in active use, no on-hold alert is generated.
Shared—Generates a one-second burst of ringing for all the idle phones that share the same line
configuration. If the phones are in use, users do not hear an audible beep. Only the user who initiated
the call and is on another call hears a call-waiting beep when another calling party attempts to ring the
same line.
Holidays On days specified as holidays in Cisco Unity Express, the auto attendant script plays a special greeting
to callers. Cisco Unity Express supports a maximum of 26 holidays per calendar year and provides
holiday configuration for three calendar years: the previous, current, and next calendar years. You
cannot add holidays to a previous year.
HTTP trigger Hypertext Transfer Protocol (HTTP). World wide web protocol. A relative URL that a user enters into
the client browser to start the application. You can upload either eXtensible Style Language
Transformation (XSLT) templates or Java Server Pages (JSP) templates to serve as your HTTP trigger.
Hunt stop Prevents incoming calls from searching (hunting) for alternative destinations when the exact called
number or extension is busy. Huntstop is used to control call-coverage call paths. Disabling huntstop
allows you to create hunt groups in which the call-routing mechanism searches for alternative
destinations that are supported by your system.
Hunt stop channel For dual-line extensions.
On—Enables channel huntstop, which keeps a call from hunting to the next channel of an extension if
the first channel is busy or does not answer.
Off—Disables channel huntstop.
Use the hunt stop channel to reserve the second channel of a dual-line extension for outgoing calls. This
helps guarantee the availability of the second channel for functions like conferencing and call transfer
with consultation. If an outgoing channel is not available during a call, you may be unable to invoke
the conference and call transfer with consultation features. Also use the hunt stop channel when you
assign an extension to a hunt group. This causes incoming calls to hunt to the first available idle
extension in the hunt group, instead of presenting the call in call-waiting mode on an extension that is
already in use. Hunt stop channel can be used independently of the hunt stop option.

OL-24779-02 GL-5
Glossary
I
Integrated Feature for Cisco Unity Express that allows users to manage voice-mail messages by using an Internet
Messaging Access Message Access Protocol (IMAP)-compatible email client.
Protocol (IMAP)
Intercom extension Cisco Unified CME supports intercom functionality for press-to-answer voice connections by using
specially configured intercom buttons (from the command-line interface or the Cisco Unified CME
graphical user interface). When an intercom speed-dial button is pressed, a call is placed to the selected
extension. The called extension automatically answers the call in speakerphone mode and mute is
activated, providing a one-way voice path from the initiator to the recipient. A beep sounds when the
call is automatically answered to alert the recipient to the incoming call.
Intercom number This field is for intercom extension types. Enter the number of the telephone that is speed-dialed when
the intercom feature is used on this phone.
IP multicast address Optional fields for paging extension types when multicast paging is selected instead of unicast paging.
and port You must enter a unique multicast broadcast IP address and UDP port number. When multiple paging
numbers are configured, each paging number must use a unique IP multicast address. IP multicast
addresses can be in the range 225.x.x.x to 239.x.x.x and must not conflict with other IP multicast
addresses in use within your data network. Port 2000 is recommended because it is already used for
normal nonmulticast RTP media streams between phones and the Cisco Unified CME router.
Note: Cisco IP phones do not support multicast at 224.x.x.x addresses.
Interactive Voice Cisco IP IVR provides speech enabled voice response and leverages web-based content by
Response (IVR) incorporating VoiceXML support.
ISM-SRE Internal Service Module Service Ready Engine module (ISM-SRE-300-K9). Supports 25 public
distribution lists and 880-1000 members depending on the license SKU. Also supports up to 50 sessions
and 200 users. See the Cisco Unity Express Release Notes.
J
JTAPI Java Telephony API (JTAPI) supports telephony call control. It is an extensible API designed to scale
for use in a range of domains, from first-party call control in a consumer device to third-party call
control in large distributed call centers.
L
Label Text label assigned to an extension. Use this feature when you want to display a text label instead of an
extension number next the phone's line button. For example, you may prefer to display the text “Lobby,”
rather than the extension number of the Lobby phone. The maximum number of characters accepted is
40, and the number of characters displayed on the phone is based on phone type and language choice.
Language In Cisco Unity Express, the language in which prompts are spoken to the voice-mail users. The
languages available depend on the version of Cisco Unity Express that you have installed.

GL-6 OL-24779-02
Glossary
Last Name Last name of a user. Callers use these names to access the extension using the dial-by-name feature.
These fields cannot contain special characters, spaces, or numbers.
Line mode Specifies if an extension supports a single call or has a dual line that allows for two calls to be active
on one button.
Single—Makes one call connection at a time by using one phone line button (one call per button: Key
System mode). Single-line mode is required for lines that are dedicated to intercom, paging, or MWI.
Dual—Permits two simultaneous calls on an extension. Dual-line Mode is required for call waiting,
call transfer, and conferencing abilities on a line. Alternatively, you can configure multiple line buttons
per phone to support dual-call operations.
Location ID Unique numeric ID assigned to a voice-mail location. This number is used to identify the location and
is entered when a user performs addressing functions in the telephone user interface.
Login Without PIN Allows voice-mail subscribers to login to their mailbox without any PIN using either TUI or VoiceView
Express (VVE). A subscriber can login into his mailbox with out a PIN either from his primary
extension or from any other phone based on the “PINless login” configuration for that subscriber. For
personal mailboxes only.
M
Mailbox The space allotted to a user to store voice-mail messages. Personal mailboxes are assigned to individual
users, or user IDs. General-delivery mailboxes are assigned to groups, or group IDs.
Mailbox Size Maximum number of seconds of stored messages allowed for the voice mailbox. To check the
maximum number of voice message storage minutes permitted on your Cisco Unity Express system,
choose Help > About and look at the Licensing Information fields.
Maximum Maximum duration, in seconds, of a broadcast message that can be sent by a caller in the voice-mail
broadcast message system. The default value is 5 minutes and the maximum value is one hour.
size
Maximum Caller Maximum size, in seconds, of a message that can be left by a caller in the voice-mail system.
Message Size
Maximum Sessions Maximum number of callers that the auto attendant can handle simultaneously. The Maximum Sessions
number is limited by the number of auto attendant ports purchased with Cisco Unity Express. Choose
Help > About and look at the Maximum Telephony Ports field to see the number of ports that are
available on your system.
Maximum Maximum size, in seconds, of a message that can be left by a caller in the voice-mail system. This
subscriber default value is assigned by the system to a newly created user. When this limit is reached, the caller is
recording size notified that no more time is available for the message or that the mailbox is full. The caller hears
prompts to listen to the message, to rerecord the message, or to send the message.
Maximum voice The length of time, in minutes, for which voice-mail storage is available for the entire system. The
message store maximum number of mailboxes that your system can create determines how many minutes of
voice-mail messages can be stored at a given time.
Member count Number of users (individual or group) who belong to a distribution list.

OL-24779-02 GL-7
Glossary
Message Expiry Number of days for which messages are stored. After a message has been stored for the specified length
Time of time, the user can resave the message or delete it.
Max notify count This field is for park-slot extension types. Sets a limit for the number of reminder timeouts and
reminder rings for a parked call. For example, a Max Notify Count value of 10 sends 10 reminder rings
to the phone at intervals specified in the Notify Interval field. When a limit is set, a call parked at this
slot is disconnected after the limit has been reached. Range is from 1 to 65535. There is no default
value.
Message Waiting For outcalling SIP MWI notification mechanism only. Defines an extension that receives special
Indication (MWI) notification calls that are used to turn on the light indicator on a Cisco IP phone to notify the phone user
extension that a voice-mail message is pending. The MWI fields are automatically populated with the dialed
number (DN) pairs originally configured in Cisco Unified CME. When you configure the DN pairs in
Cisco Unified CME, you must add wildcard characters (.) to the DNs to represent the length of a
telephone extension number. Cisco Unity Express requires these wildcards when importing the MWI
DNs from Cisco Unified CME during the Initialization Wizard. If wildcards are not configured in Cisco
Unified CME, the DNs will not show up as available choices in the MWI extension field in the Cisco
Unity Express GUI. The following example shows a valid MWI DN configuration for 4-digit extension
ranges on Cisco Unified CME:
ephone-dn 8
number 8000....
mwi on
!
!
ephone-dn 9
number 8001....
mwi off
You need to configure an MWI on number and an MWI off number.
MWI mode For message-waiting indication (MWI) extension types.
On—Uses the MWI extension to turn on the MWI if the called number matches either the primary or
the secondary MWI extension number.
Off—Uses the MWI extension to turn off the MWI if the called number matches either the primary or
the secondary MWI number.
On-Off—Uses the MWI extension to turn on the MWI light if the called number matches the MWI
primary extension number. The MWI light is turned off if the called number matches the secondary
extension number.
MWI on number For outcalling SIP MWI notification mechanism only. The Cisco Unified CME ephone-dn number used
with a user’s extension to turn a user’s message-waiting indicator (MWI) light on. The MWI dialed
numbers (DNs) are used by the voice-mail system to activate and deactivate the MWIs. These numbers
should be unique and should not be assigned to any phone. Use wildcards (“.”) in the primary or
secondary number to match a range of extension numbers. For example use “8000….” so that a MWI
notification call from your voice-mail system to “80005001” turns on or off the MWI for extension
“5001.”

GL-8 OL-24779-02
Glossary
MWI off number For outcalling SIP MWI notification mechanism only. The Cisco Unified CME ephone-dn number used
with a user’s extension to turn a user’s message-waiting indicator (MWI) light off. The MWI dialed
numbers (DNs) are used by the voice-mail system to activate and deactivate the MWIs. These numbers
should be unique and should not be assigned to any phone. Use wildcards (“.”) in the primary or
secondary number to match a range of extension numbers. For example use “8000….” so that a MWI
notification call from your voice-mail system to “80005001” turns on or off the MWI for extension
“5001.”
MWI refresh Occasionally, the MWI setting for a telephone can be out of synchronization with the user's message
status in the voice-mail database. For example, a user could have pending messages, but the MWI
would not be turned on. You can refresh the MWI light so that the light reflects the current message
status in the voice-mail database.
N
Name In Cisco Unity Express, name usually identifies the name of a user that is associated with an extension.
The name is used for caller ID (calling line identification) purposes and also appears in the local
directory with the extension number.
Network time In Cisco Unity Express, Network Time Protocol (NTP) is used to set the system time to avoid manual
protocol (NTP) configuration of the time. Using NTP helps Cisco Unity Express to keep the system time in
synchronization with the NTP server in case there is a drift in the system clock. Typically Cisco Unity
Express uses the host router as the NTP server, but you can also use other standard public NTP servers.
NTP typically provides accuracy within a millisecond on LANs and up to a few tens of milliseconds
on WANs relative to Coordinated Universal Time. Typical NTP configurations utilize multiple
redundant servers and diverse network paths to achieve high accuracy and reliability.
New messages Voice-mail messages that have not been listened to or that have been marked as new after a user listens
to them.
Night service bell The phone at this extension will ring with a unique ring pattern during the time period when night
service is active.
NME Network Module Enhanced-Cisco Unity Express (NME-CUE). Supports 25 public distribution lists
and 880-1000 members depending on the license SKU. Also supports up to 50 sessions and 300 users.
See the Cisco Unity Express Release Notes.
Normal extension A regular extension line assigned to a phone.
Notification send-to This field is for park slot extension types.
Originator—Sends a reminder ring only to the phone that parked the call.
Notify Destination—Sends a reminder ring to the extension specified in the Notify Destination field.
Both Originator and Notify Destination—Sends a reminder ring to both the phone that parked the
call and the extension specified in the Notify Destination field.

OL-24779-02 GL-9
Glossary
Notify destination This field is for park slot extension types. Sends a reminder ring to the additional specified extension.
(additional)
Notify interval For park slot extension types—the interval at which the phone sends a reminder ring to the extension
that parked the call. The Notify Interval field sets the call park reminder timeout interval, in seconds.
Range is from 0 to 65535. There is no default value. By default, notify interval is not enabled.
O
Operator extension Extension that callers can dial to reach the operator from the auto attendant and voice-mail systems.
(Note: Callers can also reach the operator by other methods.)
Owner User or group ID of the user or group that owns a mailbox. Mailbox owners can add or delete users to
and from a general-delivery mailbox and can delete the general-delivery mailbox.
Note: If you assign a group as the owner of a general-delivery mailbox, all members in that group have
owner privileges for the mailbox.
P
Paging Defines a paging extension that receives incoming calls and broadcasts audio paging to idle Cisco IP
phones that have been set up to receive paging. Audio paging provides a one-way voice path to multiple
IP phones simultaneously, but does not have a press-to-answer option like the intercom feature. You
can create a paging group by using an extension that is configured to receive paging calls, and that
extension can be associated with any number of local IP phones. The paging extension number can be
dialed from anywhere, including from PSTN and VoIP.
Unicast— By default, audio paging transmits audio simultaneously to multiple IP phones using IP
multicast. In cases where you are unable to use IP multicast within your network, you can transmit the
audio page to up to ten IP phones individually by using IP unicast.
Note: Cisco IP phones do not support multicast at 224.x.x.x addresses.
Paging extension The number that people call to initiate a page.
Park-slot extension Designates an extension for use as a park slot, or a floating extension not bound to a physical phone.
Calls can be sent to the park slot and are held until retrieval by anyone on the system. Each call-park
slot occupies one extension, and each call-park slot can hold one call at a time.
Password A Cisco Unity Express password consists of letters and numbers and is at least 3 characters but not
more than 32 characters long.
Password options For the password used by the user to access the Cisco Unity Express GUI, select one of the following:
Generate a Random Password—To have Cisco Unity Express generate a random password.
Blank Password—To leave the password blank.
Password Specified Below—To specify a password for this user.

GL-10 OL-24779-02
Glossary
Personal A PIN consists of numbers only and is at least 3 digits but not more than 16 digits. Do not use the
identification asterisk (*) or pound sign (#).
number (PIN)
The initial PIN value is changed by the user when the user dials in to voice mail for the first time.
Phone physical ID MAC address of the phone. The MAC address of the phone is usually printed on a sticker located on
the back or underside of the phone. It should look similar to this: 000E.1234.ABCD.
PIN options For the PIN used to access the Cisco Unity Express TUI, select one of the following:
Generate a Random PIN—To have Cisco Unity Express generate a random PIN.
Blank PIN—To leave the PIN blank.
PIN specified below—To specify a PIN for this user.
Pickup group Allows extensions to be placed in a common group for ease of answering calls within that group. Users
can answer calls within their group using group pickup or answer calls within another group using
group pickup plus the group number. Place phones located near one another into the same pickup group.
To pick up calls, press the GPickUp softkey and dial the pickup group number. To perform a local
group pick up for phones within the same pickup group, press the GPickUp softkey, followed by the
star key. If you define only one pickup group within your system, you do not need to dial the pickup
group number when using the GPickUp softkey.
Play Tutorial When configuring mailboxes, clicking Yes in the play tutorial field plays a tutorial the first time a user
logs into the mailbox. The tutorial provides instructions on setting up greetings and a password.
Preference The order in which individual lines are selected to answer an incoming call when multiple lines have
the same extension number. You can set the preference number from 0 to 10. The lower the preference
value, the higher the selection priority. Normally, hunt stop must be disabled for the preference value
to be effective.
Preference The secondary preference value is assigned to the secondary number that is associated with an
(secondary) extension. You can set the preference number from 0 to 10. The lower the preference value, the higher
the selection priority. Normally, hunt stop must be disabled for the preference value to be effective.
Primary E.164 User or group’s primary telephone number, including area code.
number
Primary Extension A user or group's primary extension, which is associated with a phone line. Other extensions are
associated with the user or group and not with the phone. The primary extension is the main extension
that callers dial to reach a user, or members of a group dial to reach a general-delivery mailbox. If no
primary extension is designated for a user, that user cannot receive voice-mail messages, but will be
reachable by callers using the dial-by-name feature.
Private list viewer Members in a group with private list viewer capability can view other users’ private distribution lists.
capability
Public list manager Members in a group with public list manager capability can modify and delete public distribution lists.
capability

OL-24779-02 GL-11
Glossary
R
Real time reporting Maintains real time statistics for various call-related and application-related events.
(RTR)
Ring mode Ring mode of a phone associated with a button on the IP phone.
Normal Ring—For incoming calls, the phone produces audible ringing, a flashing ((< icon in the
phone display, and a flashing red light on the handset. On the Cisco IP Phone Expansion Module 7914,
a flashing yellow light also accompanies incoming calls.
Silent—Lines do not produce an audible ring when they receive incoming calls.
Silent w/ CW Beep—An audible ring is suppressed for incoming calls, but call-waiting (CW) beeps
are allowed. Visible cues are the same as described for normal ring.
Feature Ring—Triple-pulse cadence differentiates incoming calls on a line from incoming calls on
other lines on the phone.
Monitor—Select Monitor for a shared line. Visible line status indicates if a line is in use or not. You
cannot use the line on this phone to make or receive calls.
Overlay—Multiple extensions share a single button, up to a maximum of 10 extensions on a button,
separated by commas.
S
Saved messages Voice-mail messages that a user has marked as saved.
Secondary number For normal extension types. Second telephone number that is associated with a primary extension, so
that the IP phone line can be called by dialing either the primary or the secondary phone number. This
number is useful for creating simple call-coverage configurations. Maximum of 16 digits.
Secure Sockets Accepted standard for Web security.

Layer (SSL)
Sequence number Unique number that represents the relative placement of a phone in the Cisco IOS configuration. The
sequence number provides a mechanism to allow you to distinguish between multiple extension
instances that are configured with the same extension telephone number. For example, you can
configure a set of extension lines that all have the same extension number, and use a sequence number
to uniquely select a specific extension to edit or delete within this set of lines.

GL-12 OL-24779-02
Glossary
SIP MWI notification Cisco Unity Express supports the following methods of generating MWI notifications:
mechanism
Subscribe - Notify—Cisco Unified Communications Manager Express subscribes to Cisco Unity
Express using SUBCRIBE/NOTIFY SIP messages for MWI notification for each of the ephone-dns
registered to receive MWI notifications. Supports Cisco Survivable Remote Site Telephony (SRST).
Unsolicited Notify—Cisco Unified Communications Manager Express is not required to send a

subscription request for each ephone-dn to Cisco Unity Express for MWI notification. Cisco Unity
Express sends NOTIFY SIP messages to Cisco Unified Communications Manager Express whenever
there is a change in the MWI status for any ephone-dn. Supports Cisco SRST.
Outcalling—Used for legacy Cisco Unified Communications Manager Express configurations;

incompatible with Cisco SRST. Cisco recommends changing to the “Subscribe/Notify” method to
ensure the correct MWI status is reflected on phones after interrupted phone service is restored.
Site An individual Cisco Unified Communications Manager Express (Cisco Unified CME) installation.
Centralized Cisco Unity Express (CUE) allows multiple Cisco Unified CME installations per Cisco
Unity Express on NME and SM-SRE platforms only. If a system configuration has more than one site
configured per Cisco Unity Express installation, an enhanced table appears in the configuration GUI
screen from which you can select individual sites, or Cisco Unified CMEs, to configure.
SM-SRE Service Module Service Ready Engine modules (SM-SRE-700-K9 and SM-SRE-900-K9). Supports 25
public distribution lists and 880-1000 members depending on the license SKU. Also supports up to 250
sessions and 500 users. See the Cisco Unity Express Release Notes.
SMTP Simple Mail Transfer Protocol (SMTP). standard for e-mail transmissions across the Internet. Formally
SMTP is defined in RFC 821 (STD 10) as amended by RFC 1123 (STD 3) chapter 5. The protocol used
today is also known as ESMTP and defined in RFC 2821.
Speed dial You can configure IP phone buttons for one-touch speed dialing. Buttons on your phone that are not
used for phone lines and that have been designated for use as speed-dial buttons by your system
administrator can be programmed with speed-dial numbers. Your phone may support flexible
assignment of the phone buttons for use either as telephone lines or as speed-dial buttons. The total
number of physical buttons on your phone may limit the total number of lines and speed-dial buttons.
For example, if your phone has buttons that are configured as additional phone lines, you may have a
reduced number of available buttons for speed-dial use. The first available speed-dial button is the one
after the last phone button that has been assigned as a phone line.
To configure a speed dial, enter a number and the label you want displayed on the phone for that
speed-dial number.
This field applies only to Cisco IP Phones 7940, 7960 or 7914 for the four fixed-function speed-dial
numbers, or to Cisco IP Phone 7910 for the two fixed-function speed-dial numbers.
Superuser In Cisco Unity Express, when applied to a group, gives Administrator privileges to any users in this
group.
T
TUI telephone user interface.

OL-24779-02 GL-13
Glossary
Total Time Used Total amount of stored message time that is currently used in the mailbox.
Total messages Number of messages that are stored in the mailbox.
U
URI Uniform resource identifier.
User ID Alphanumeric user identifier.
Username In Cisco Unity Express, an alphanumeric identifier for a user or group.
V
vCard A standard format for an electronic business card that includes fields for the phone number, text name,
and e-mail address of the message sender.
Voice mailbox A storage space on the system for an individual user’s voice messages. See also General-delivery
mailbox.
Voice Mail Phone Telephone number that users dial to retrieve their voice messages. It should not contain spaces, dashes,
Number or periods.
Voice-mail system Cisco Unity Express system that users call to access voice-mail information, such as voice messages.
Voice Profile for Protocol for exchanging MIME-encoded voice messages between messaging systems by using SMTP
Internet Mail (VPIM) as a transport mechanism.
VoiceView Express VoiceView Express is an IP phone application that allows voice-mail users to browse, listen to, and
(VVE) manage new and saved voice-mail messages using their Cisco IP Phone display and soft-keys available
on the phone. Users can compose and send voice-mail messages to other users and manage their
personal mailbox options using VoiceView Express.
VPIM Broadcast ID The ID of the VPIM address that receives broadcast messages at the remote location and distributes the
messages to all users.
VXML Voice Extensible Markup Language (VoiceXML). VoiceXML is an open-standard markup language
used to create voice-enabled Web browsers and interactive-voice-response (IVR) applications.
Z
Zero-out number Number to which callers are transferred when they press 0 at a voice-mail greeting. If you want callers
to reach the operator when they press 0, enter the operator extension in this field.

GL-14 OL-24779-02
INDEX
adding 95
A
modifying 95
AAA settings 95
accounting event logging 64
configuring the accounting server 64
configuring the authentication server 61
C
adding a new user 30, 36 caller input 129
Administration Control Panel window 197, 199 call-in numbers
auto attendant adding 102
adding 149 modifying 102
configuring call handling 152 viewing 101
configuring script parameters 150 wildcard trigger patterns 103
modifying 152 cascading message notification settings 167
uploading voice-mail scripts 152 changing an expired password 11
auto attendants changing the time zone 116
viewing a list of 153 Cisco Unified CM
switching the call agent to Cisco Unified
Communications Manager Express 197
B
Cisco Unified CME 80
Backup History Report 213 adding sites 80
backups configuring 79
adding a scheduled backup 191 creating configuration files 199
configuring 189 deleting a site 81
configuring backup schedule notification 192 entering the SIP provider hostname 81
configuring the backup server 190 saving 199
disabling a scheduled backup 194 switching the call agent to Cisco Unified
Communications Manager 200
manually starting a backup 193
synchronizing with Cisco Unity Express 187
modifying a scheduled backup 193
Cisco Unity Express
viewing scheduled backups 190
reloading 198, 200
business hour schedule
saving 198, 200
copying business hour days 96
configuring backup and restore 189
deleting 96
configuring Cisco Unified Communications Manager 77
business hours schedule
configuring CTI ports 105

OL-24779-02 IN-1
Index
configuring distribution lists 133 modifying 138

configuring fax settings 109 viewing 133
configuring groups 41 viewing a list of other users’ private lists 140
configuring historical reporting 209 viewing other users’ private list profiles 140
configuring language settings 107 Domain Name Server (DNS)
configuring the backup server 190 adding 112
configuring trace settings 205 changing settings 111
configuring users 29, 35 configuring 111
configuring voice mail 157 deleting 112
configuring voice-mail message waiting indicators 143,
145
configuring VoiceXML (VXML) applications 179 E
customizing the caller input 129 editing an auto attendant 153
editing sites 80
D Editor Express
configuring call flow for scripts 91
deleting a group 46
creating scripts 90
deleting a mailbox 131
uploading a new voice-mail prompt 93
deleting an auto attendant 154
deleting a user 33, 40
displaying a user profile 31, 38 F
displaying Cisco Unity Express license information 203 failover
displaying group subscriptions 32, 39 authentication 62
displaying or modifying group parameters 45
unreachable 62
distribution lists fax settings 109
adding members 134
adding non-subscribers 135
configuring 133 G
deleting members 136 greetings 128
private groups
adding 139 adding a new user group 42
deleting 140 configuring 41
modifying 139 deleting 46
viewing 138 modifying group parameters 45
public modifying group subscriptions 32, 39
adding 134 modifying membership in other groups 46
adding owners 136 modifying owners in other groups 46
deleting 138 searching 47
deleting owners 137 subscribing members 43

IN-2 OL-24779-02
Index
subscribing owners 44 stopping VoiceXML applications 180

unsubscribing members and owners 44 Interactive Voice Response (IVR) 175
viewing group membership in other groups 45 adding applications 175
viewing owners and members 45 adding Voice XML applications 179
configuring generic files 183
configuring HTTP triggers 177
H
configuring script parameters 176
historical reporting 209 configuring the E-Mail subsystem 181
purge settings 209 configuring TIFF images 182
holidays deleting a script 177
adding 97 deleting HTTP triggers 178
deleting 99 deleting VoiceXML applications 179
list 97 editing an HTTP trigger 178
modifying 98 Enterprise Database Subsystem 180
managing documents 181
managing templates 182
I
restarting VoiceXML applications 180
importing a user 30, 37 starting VoiceXML applications 179
Initialization Wizard viewing HTTP triggers 178
changing the call agent 15, 21
committing your changes 19, 26
L
configuring system defaults 18, 25
configuring voice mail call handling 25 language settings 107
configuring voice-mail call handling 18
importing Cisco Unified Communications Manager
Express users 24 M
importing Cisco Unified Communications Manager
mailboxes
users 17
adding 126
initial window 15, 21
deleting 131
logging in for the first time 16, 22
greetings tab 128
logging into Cisco Unified Communications
Manager 17 modifying 127
logging into Cisco Unified Communications Manager searching for 131

Express 23 unlocking 130
starting 15, 21 viewing 125
viewing current settings 16, 22 viewing reports 213
viewing the status 20, 26 message notification configuration 163
integrated messaging (IMAP), configuring message waiting indicator (MWI)
system-wide 169
modifying settings 143, 146
Interactive Voice Response
refreshing 143, 145

OL-24779-02 IN-3
Index
modifying a user profile 31, 38 deleting 75

modifying group subscriptions 32, 39 displaying 74
modifying the JTAPI provider 77 modifying 74
viewing 73
reports
N
Backup History Report 213
network locations mailboxes 213
adding 68 Network Time Protocol (NTP) 214
deleting 71 Real Time Reporting (RTR) 214
displaying 69 Restore History Report 213
list 67 restore, starting 194
modifying 69 Restore History Report 213
Network Time Protocol (NTP) report 214 restriction tables
network time settings 115 adding 117
adding an NTP server 115 adding call patterns 118
deleting an NTP server 116 configuring 117
notification devices 164 configuring parameters 117
notification schedule 165 deleting 119
deleting call-pattern entries 119
editing call-pattern entries 118
O
overview of privileges 53
S
saving Cisco Unified CME 199

P
saving Cisco Unity Express 198, 200
password scripts
changing an expired 11 configuring 89
privileges configuring call flow from Editor Express 91
creating 58 creating with Editor Express 90
customizing 58 deleting 94
deleting 59 downloading 94
overview 53 editing using Editor Express 94
uploading 93
uploading a new voice-mail prompt from Editor
R Express 93
Real Time Reporting (RTR) 214 uploading to an auto attendant 152
reloading Cisco Unity Express 198, 200 viewing a list of 89
remote users selecting an extension for a user 37
adding 74 setting user defaults 49

IN-4 OL-24779-02
Index
setting voice mailbox defaults 155 viewing list of 29, 35

SMTP connection testing 122 viewing remote user list 73
SMTP server configuration 121
importing SMTP settings 121
V
subscriber notification, enabling or disabling 164
subscribing members to a group 43 viewing a list of groups 41
subscribing owners to a group 44 viewing a list of users 29, 35
supervisors viewing mailboxes reports 213
adding 51 viewing the Backup History Report 213
editing the configuration 52 viewing the Network Time Protocol (NTP) report 214
viewing a list 51 viewing the Restore History Report 213
synchronizing Cisco Unified CME with Cisco Unity voice mailbox default settings 155
Express 187 voice-mail call-handling parameters, configuring 161
system defaults voice mail configuration 157
setting user 49 voice-mail prompts
system login banner, configuring 113 changing the language 85
deleting 85
T downloading 84
modifying 84
time zone
uploading 84
changing 116
viewing 83
time zone settings 115
VoiceView Express
trace settings, configuring 205
configuring 171
terminating sessions 171
U VoiceXML applications
adding 179
unlocking a mailbox 130
deleting 179
unreachable failover 62
restarting 180
unsubscribing members and owners from a group 44
starting 179
users
stopping 180
adding 30, 36
adding remote users 74
configuring 29, 35 W
finding 32, 39
wildcard trigger patterns 103
importing 37
modifying a user profile 31, 38
modifying group subscriptions 32, 39
selecting an extension 37
selecting a phone for 37

OL-24779-02 IN-5
Index

IN-6 OL-24779-02

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Configuring Cisco Unity Express 8.

Cisco Systems, Inc.

Cisco has more than 200 offices worldwide.

Text Part Number: OL-24779-02

Configuring Cisco Unity Express 8.6 Using the GUI

Welcome to Cisco Unity Express 9

Changing Your Password 11

Configure Tab >

Starting the Initialization Wizard

Call Agent Integration 15

Cisco Unified Communications Manager Login 17

Importing Cisco Unified Communications Manager Users 17

Configuring System Defaults 18

Configuring Call Handling 18

Committing Your Information 19

Viewing the Status 20

Cisco Unified Communications Manager Express Login 23

Importing Cisco Unified Communications Manager Express Users 24

Configuring System Defaults 25

Configuring Call Handling 25

Committing Your Information 26

Configuring Users for Cisco Unified Communications Manager (CUCM) 29

Viewing a List of Users 29

Adding a New User 30

Configuring Cisco Unity Express 8.6 Using the GUI

Importing a User from CUCM 30

Displaying or Modifying a User Profile 31

Displaying or Modifying Group Subscriptions 32

Configuring Users for Cisco Unified Communications Manager Express (CUCME) 35

Viewing a List of Users 35

Adding a New User 36

Selecting a Phone for a User 37

Selecting an Extension for a User 37

Displaying or Modifying Group Subscriptions 39

Viewing a List of Groups 41

Adding a New User Group 42

Subscribing Members to a Group 43

Subscribing Owners to a Group 44

Unsubscribing Members and Owners from a Group 44

Displaying or Modifying Group Parameters 45

Viewing Owners and Members of a Group 45

Viewing Group Membership in Another Group 45

Setting User Defaults 49

Configuring Password and PIN Options 49

Configuring Account Lockout Policy 50

Viewing a List of Supervisors 51

Configuring Cisco Unity Express 8.6 Using the GUI

Creating a New Privilege 58

Customizing an Existing Privilege 58

Configuring Authentication, Authorization, and Accounting 61

Configuring the AAA Authentication Server 61

Configuring the AAA Accounting Server 64

Configuring Network Locations 67

Viewing a List of Network Locations 67

Adding a Network Location 68

Displaying or Modifying a Network Location 69

Deleting a Network Location 71

Configuring Remote Users 73

Viewing a List of Remote Users 73