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    Preparing To Write Formal Reports The Planning of Every Report Begins With A Statement of Purpose, Explaining

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    APARNA SURESH
    The document provides guidance on preparing formal reports. It discusses establishing the purpose and scope of the report, researching secondary data from sources like books, periodicals, and electronic databases. It also covers primary research methods like surveys, interviews, observation, and experimentation. The document offers tips on organizing, illustrating, and discussing findings as well as documenting sources. Formal reports should establish purpose, research multiple sources of secondary data and may also employ primary research methods, organize findings logically and objectively, and cite sources.

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    Preparing To Write Formal Reports The Planning of Every Report Begins With A Statement of Purpose, Explaining

    Uploaded by

    APARNA SURESH
    41 views3 pages
    The document provides guidance on preparing formal reports. It discusses establishing the purpose and scope of the report, researching secondary data from sources like books, periodicals, and electronic databases. It also covers primary research methods like surveys, interviews, observation, and experimentation. The document offers tips on organizing, illustrating, and discussing findings as well as documenting sources. Formal reports should establish purpose, research multiple sources of secondary data and may also employ primary research methods, organize findings logically and objectively, and cite sources.

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    Writing a Formal report

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    The document provides guidance on preparing formal reports. It discusses establishing the purpose and scope of the report, researching secondary data from sources like books, periodicals, and electronic databases. It also covers primary research methods like surveys, interviews, observation, and experimentation. The document offers tips on organizing, illustrating, and discussing findings as well as documenting sources. Formal reports should establish purpose, research multiple sources of secondary data and may also employ primary research methods, organize findings logically and objectively, and cite sources.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    41 views3 pages

    Preparing To Write Formal Reports The Planning of Every Report Begins With A Statement of Purpose, Explaining

    Uploaded by

    APARNA SURESH
    The document provides guidance on preparing formal reports. It discusses establishing the purpose and scope of the report, researching secondary data from sources like books, periodicals, and electronic databases. It also covers primary research methods like surveys, interviews, observation, and experimentation. The document offers tips on organizing, illustrating, and discussing findings as well as documenting sources. Formal reports should establish purpose, research multiple sources of secondary data and may also employ primary research methods, organize findings logically and objectively, and cite sources.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 3

    PREPARING TO WRITE FORMAL REPORTS

    The planning of every report begins with a statement of purpose, explaining


    the goal, significance and limitations of the report
    Example – The purpose of the report is to explore employment possibilities for
    entry level paralegal workers in the city of Cochin. It will consider typical
    salaries, skills required, opportunities and working conditions. The research is
    significant because of the increasing number of job openings in the paralegal
    field. This report will not consider legal secretarial employment which
    represents a different employment focus.
    RESEARCHING SECONDARY DATA
    Primary data come from first-hand experience and observation, secondary
    data comes from reading
    Although researchers are increasingly turning to electronic data, much data is
    available only in print.
    Books provide historical, in-depth data, periodicals provide limited but current
    coverage
    Most researchers today begin by looking in electronic databases
    A database stores information so that it is accessible by computer and is
    digitally searchable
    The World Wide Web is a collection of hypertext pages that offer information
    and links.
    Web browsers are software programs that access Web pages and their links.
    The Web is packed with amazing information. A good search tool such as
    Google, Alta Vista etc is a service that indexes, organizes, and often rates and
    reviews Web pages. They all begin a search based on the key words that are
    typed in.
    To locate occurrences of a specific phrase enclose it in quotation marks
    Use uncommon words such as employee retention instead of keeping
    employees
    SURVEYS
    Surveys yield efficient and economical primary data for reports
    INTERVIEWS
    Interviews with experts produce useful report data especially when little has
    been written about a topic. Make the questions objective and friendly and
    observe time
    OBSERVATION AND EXPERIMENTATION
    Some of the best report data come from first-hand observation and
    investigation. To make the observations objective, it’s better to
    quantify them. Valid experiments require sophisticated research
    designs and careful attention to matching the experimental and
    control groups
    DISCOVERING DATA
    Report writers document their sources to strengthen an argument, protect
    from charges of plagiarism and help readers locate data
    ORGANIZING AND OUTLINING DATA
    In the direct strategy, conclusions and recommendations come first and in the
    indirect strategy they are last.
    Huge amounts of data collected for a report must be analysed into meaningful
    information and organized into coherent sections
    ILLUSTRATING DATA
    Effective graphics clarify numerical data and simplify complex ideas
    Tables permit systematic presentation of large amounts of data, while charts
    enhance visual comparisons
    Bar charts enable readers to compare related items, see changes over time and
    understand how parts relate to a whole.
    Line charts illustrate trends and changes in data over time
    Pie charts are most useful in showing the proportion of parts to a whole
    Flow charts use standard symbols to illustrate a process or procedure
    DISCUSSION OF FINDINGS
    Findings may be organized chronologically, geographically, topicallyor by some
    other method.
    Findings must be presented logically and objectively
    Avoid the use of first-person pronouns (I, We)
    Analytic reports may include Implications of findings in which the findings are
    analysed and related to the problem. The researcher’s analyses of the research
    findings can be included in the Discussion section at the end.
    Endnotes, bibliography and appendixes may appear after the end of the report

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