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    IC Event Planning Templates Event Planner Template 9053

    Uploaded by

    Phan Minh
    This document provides an overview and planning checklist for an upcoming event. It includes details on the event title, date, location, and description. It also lists the event coordinator's contact information. The document outlines the event scope, including the target audience, messaging, and objectives. It identifies risks and how they will be mitigated. Milestones, benchmarks, and measures of success are defined. A task checklist delegates responsibilities for planning tasks. Event specifications cover equipment, set-up requirements, audio/visual needs, and post-event evaluation questions.

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    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd

    IC Event Planning Templates Event Planner Template 9053

    Uploaded by

    Phan Minh
    154 views5 pages
    This document provides an overview and planning checklist for an upcoming event. It includes details on the event title, date, location, and description. It also lists the event coordinator's contact information. The document outlines the event scope, including the target audience, messaging, and objectives. It identifies risks and how they will be mitigated. Milestones, benchmarks, and measures of success are defined. A task checklist delegates responsibilities for planning tasks. Event specifications cover equipment, set-up requirements, audio/visual needs, and post-event evaluation questions.

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    This document provides an overview and planning checklist for an upcoming event. It includes details on the event title, date, location, and description. It also lists the event coordinator's contact information. The document outlines the event scope, including the target audience, messaging, and objectives. It identifies risks and how they will be mitigated. Milestones, benchmarks, and measures of success are defined. A task checklist delegates responsibilities for planning tasks. Event specifications cover equipment, set-up requirements, audio/visual needs, and post-event evaluation questions.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Download as xlsx, pdf, or txt
    154 views5 pages

    IC Event Planning Templates Event Planner Template 9053

    Uploaded by

    Phan Minh
    This document provides an overview and planning checklist for an upcoming event. It includes details on the event title, date, location, and description. It also lists the event coordinator's contact information. The document outlines the event scope, including the target audience, messaging, and objectives. It identifies risks and how they will be mitigated. Milestones, benchmarks, and measures of success are defined. A task checklist delegates responsibilities for planning tasks. Event specifications cover equipment, set-up requirements, audio/visual needs, and post-event evaluation questions.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Download as xlsx, pdf, or txt
    of 5

    EVENT OVERVIEW

    EVENT TITLE

    EVENT DATE EVENT TIME

    EVENT LOCATION

    EVENT DESCRIPTION

    EVENT COORDINATOR INFORMATION

    COORDINATOR NAME

    COORDINATOR ORG

    TELEPHONE

    "DAY OF" PHONE MAILING ADDRESS

    FAX

    EMAIL WEBSITE
    ADD'L CONTACT ADD'L CONTACT
    NAME EMAIL
    CONTACT PHONE 1 CONTACT PHONE 2

    EVENT SCOPE

    TARGET AUDIENCE

    MESSAGING

    OBJECTIVES

    RISK MANAGEMENT

    IDENTIFIED RISKS RISK MITIGATION


    MILESTONES,
    BENCHMARKS, AND
    MEASURES OF
    SUCCESS

    TASK CHECKLIST + DELEGATION


    DATE COMPLETED TASK PARTY RESPONSIBLE

    TEAM IDENTIFIED

    FUNDING SOURCED

    SPONSORSHIP OBTAINED

    LOCATION SECURED

    PERMISSION REQUESTED

    PERMITS ISSUED / REQUESTED

    PARKING / TRANSPORTATION LOGISTICS

    EVENT ENTERTAINMENT / SPEAKERS CONFIRMED

    TALENT REHEARSALS SCHEDULED

    INVITE LIST COMPILED

    RSVP PROCESS DEFINED

    INVITATIONS COMPOSED / PRINTED

    INVITATIONS SENT

    PRINT ADVERTISING

    RADIO / TELEVISION ADVERTISING

    MEDIA ADVERTISING

    EVENT SIGNS / SIGNAGE

    PROGRAMS / CATALOGUES

    PROMOTIONAL GIFTS

    PRIZES / GIVEAWAYS

    DECORATIONS / FLORAL

    SEATING

    TABLES / LINENS

    GLASSES / DISHES / FLATWARE / NAPKINS

    FOOD / MENU / DIETARY CONCERNS ADDRESSED

    BEVERAGES

    ADDITIONAL STAFF

    SECURITY / FIRST AID

    ADA ACCESS

    HOUSEKEEPING

    EVENT FLOOR PLAN / SET-UP

    GUEST GREETERS / USHERS

    REGISTRATION AREA AND PROCESS


    GUEST AND PARTICIPANT FEEDBACK / REVIEW SYSTEM
    DEVELOPED

    SPECIFICATIONS

    EQUIPMENT REQUIRED COMMENTS: AVAILABLE IN-HOUSE, SPEAKER WILL PROVIDE, ETC.

    LIGHTING

    SOUND

    MICROPHONES

    STAGE

    PODIUM

    BACKGROUND MUSIC

    DESCRIBE STAGING
    SET-UP AND
    REQUIREMENTS

    A/V POINT OF
    A/V PHONE
    CONTACT

    A/V EMAIL ADDITIONAL STAFF

    DESCRIBE ANY
    ADDITIONAL SET-UP
    REQUIREMENTS

    POST-EVENT EVALUATION

    OBJECTIVES MET?

    BUDGETARY
    CONSTRAINTS MET?

    UNINTENDED
    POSITIVE
    OUTCOMES?

    UNINTENDED
    NEGATIVE
    OUTCOMES?
    FEEDBACK ANALYSIS

    STAFF AND VENDOR


    EVALUATION

    REVIEW OF
    MEASUREMENTS FOR
    SUCCESS

    CELEBRATION &
    THANK YOUS TO
    TEAM , STAFF,
    VENDORS, GUESTS,
    ETC.

    ADDITIONAL COMMENTS
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    reference only. While we strive to keep the information up to date and correct, we
    make no representations or warranties of any kind, express or implied, about the
    completeness, accuracy, reliability, suitability, or availability with respect to the website
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