TOPIC 5

MANAGEMENT OF NSTP COMMUNITY-BASED PROJECTS

CO3 - Identify the various social problems and express responsibilities as individuals towards mankind and the
environment.

OBJECTIVES:

5.1. Define project proposal as basis for implementation of the NSTP activities in the immersion area;
5.2. Apply the process of making effective project proposal based on the identified needs of the target clientele;
5.3. Appreciate the value of making effective project proposal in the NSTP program following the suggested
format.

How far you go in life depends on your being tender with the young compassionate with the aged,
sympathetic with the strong striving and tolerant of the weak and strong because someday in life, you
will have been all of these.

-George Washington Carver

Introduction
An important ingredient to NSTP community immersion is the development of community-based
projects. In managing NSTP projects, the universal management functions as planning, organizing,
staffing, directing and controlling be given due consideration to ensure the success of the
implementation of the projects. In general terms, project management encompasses project planning,
implementation, and monitoring and evaluation. Project planning and implementation will form part of
this unit while monitoring and evaluation will be treated as a distinct subject in Unit Five.

Learning Objectives

This chapter will enable the trainees to formulate and conceptualize projects for their community
service areas.

At the end of this unit, the student must be able to:

 Define project proposal as basis for implementation of the NSTP activities in the immersion area;
 Apply the process of making effective project proposal based on the identified needs of the target
clientele; and
 Appreciate the value of making effective project proposal in the NSTP program following the
suggested format.
Project Planning and Implementation

Project is a time-bound undertaking that is carried out to create a unique service. It combines
resources and channeled into a temporary structure in order to accomplish a specific goal. Project
development involves a series of continuous, often overlapping phases. This cyclical process launches
with survey of felt needs in the locality that will serve as baseline information in the formulation of project
or set of projects that may be undertaken in an uninterrupted or staggered manner. As soon as we
have identified the project plan, it is prudent that we have an inventory of our resources. Mobilizing our
limited resources (men, money, materials and moment) is a fundamental thing to do. Then
implementation comes with regular monitoring to keep track of the development of the project.
Measuring the success of the project as in impact evaluation will serve purpose in revisiting the plan of
action. Afterward, the cycle goes back to round.

Community needs Project

Review plan of assessment formulation
action

Organization of
Impact evaluation resources

Implement the
Project
project
monitoring

Fig.3. the project cycle

Project planning

In the formulation of the project, a planner must take into consideration the needs of the target
clients. In this undertaking, the trainer together with the trainees must assist the community in
identifying, analyzing and prioritizing the needs and concerns they must tackle. People in the
community know more about the program relevant to their needs. Developing them in the course of
planning will motivate them to support the activities. Based on the identified needs, projects must be
made through a proposal to assess its feasibility, contributions, rationale and basis for funding and
support.

This guideline in making a project proposal will facilitate wok for the trainees and trainers in their
immersion activities. This will also provide them the proper opportunity to prepare right data and
direction in the implementation of their plans while they will be actually doing their tasks. A project
proposal has several parts in order to complete the needed information as basis of conducting the
project.
What is a project proposal?

A project proposal is a guide for both the trainees and trainers in attaining tasks while they are
in community immersion. It serves as a basis of designing program of activities and key instruments
and I put in monitoring and evaluating the projects to be undertaken in the community.

Purposes of making project proposal in the light of NSTP

 It guides trainees and trainors in designing a program for their clientele.

 It facilitates implementation, monitoring and evaluation of the projects.
 It serves as database in making reports as a requirement to the course.
 It makes work easier for it serves as reference for trainee’s to give the right information needed
for the project.
 It serves as a ready source of data for research work.

The parts of a project proposal for NSTP immersion projects

There various formats used in the preparation of a project proposal. Below is one of the
designs followed. It elicits the following information:

1. The Title. The title of the project must capture the need and present the name of clientele to
be served. It must be catchy to the readers. It must be written in all capital letter, bold and
centered.

Example:

Operation plan (OPLAN): CLEAN NAD GREEN

(A project on Waste Management and Green Philippines)

2. Project Proponents. This part enumerates the names of persons to be involved in the
project, their year level (if trainees), rank (if trainers), contact numbers and address or
college. If there are several activities that require several leaders in every undertaking,
names must be specified per activity.

Example:

Group 4 and 5- CWTS-CAFA-MAPAGKAWANGGAWA I CLASS

 3. Implementing Units/Implementers. It must be noted that in writing this part of the proposal,
capital letters must be used to differentiate from the project proponents.

Example:
Line 4 (manpower- for placing trash bins in particular areas and distributing other materials)

Group leader:
Padora, Paolo

Members:
Tubig, Mark Anthony; Palles, Janice; Morales, Richardo; Macuja, Katherine; Lampitoc, Sarah; Lehayan, Carlo;
Rayos, Orly; Roa, Michelle; Robles, Vina; San Jose, Maricel; Samson, Emmanuel

Line 5 (responsible for the lecture proper)

Group leader:
Abaygar, Daryl Van

Members:
Agana,Joseph,; Aspa, Reynan; Blanca, Jelly; Flores, Faiza; Ignacio, John Roberrt; Marinas, Carlo; Mendoza,
Melody;Loja, Jerica; Morales, Michael;Acidre, Hazel; Oabel, Daniel

4. Project Duration. Specify days, weeks and months needed to complete the project. Specify
when the project will commence and when will it be finished. Attach a Gantt chart of activity
based on the length of the project.

Example:

Date of Implementation:
January 21 and 28, 2007

Length of Implementation: 2 days’ implementation only. For the first day, around 6-7 hours
of community work (3 hours in the morning for the preparation of the place and lecture. Another 4 hours
in the afternoon for the distribution/placement of the waste segregation trash bins). For the second day,
monitoring and evaluation of the activity project will be done.

5. Objectives of the project. The objectives of the project must be written in operational terms
on what you intend to do to solve identified problem related to the project. The characteristics
of the objectives must be specific, measurable attainable, realistic and time bound (SMART).
State properly by using the right verbs that describe what you want to address in relation to
the underlying problems within a certain period of time.
General objectives can be framed as basis of formulating specific objectives of the project.
It must also consider the domains of learning such as the cognitive (knowledge-mind,
psychomotor (skills-body) and affective (values/behavior-heart).
 Example:

“The general purpose of the two-day project is the maintenance of the cleanliness in
Barangay San Jose. Toward this end, the following objectives are set:
1. to imbibe the importance of cleanliness among the participants;
2. to increase the awareness of the community people on the advantages of waste;
and
3. to solicit the support of the people in maintaining cleanliness and orderliness
through waste segregation.”

6. Project Description. The following standards must be observed in writing the project
description in facilitating the drafting of the proposal:

a. Background of the project

This part requires at least 3 paragraphs that provide a realistic background of the project
describing the modifying issue/problems that have influenced the identification of the project.
You can identify particular differences or advantages over existing projects or cite issues in some
publications as proofs of underlying problems or realistic serious or of general occurrence.
Example:

“We have notices that, I some areas of the barangay, improper waste disposal is prevalent. In like
manner, the incidence of open-hole drainage system in the locality may pose a threat on the health
condition of the residents thereat.”

b. Justification of the project

Discuss the importance of the prepared project in solving or providing action to help solve
existing problems inherent to the project. Give the expected output of the project, benefits
derived from it and most probable recipients of the benefits of the project. It must be written in
3-5 paragraphs.
Example:

“A survey conducted last December 10,2006 reveals that the barangay is faced with the
problem of improper waste disposal especially in the squatters’ area. It is for this reason that the
project is viewed as a significant intervention in setting in place a system of waste management.”

c. Benefits derived from the project

a. This section should reflect the advantages or benefits that the activity will bring about
when it is implemented. If possible, it should mirror outcomes- or the long term results
that people will receive.

Example: “the target audience will benefit from the project in terms of acquisition of know-how on
waste management, prevention of diseases/illnesses associated with improper waste disposal and
unhygienic surroundings.”
d. Coverage

The area or vicinity covered by the project and the type of clients to be served should be
reflected in the proposal. This gives focus to whom the project is for and the extent of its
implementation.

Example:

“the project will cover the 100 families of the Barangay specifically the household help and
unemployed housewives.”

7. Methodology. This part cites the activities or strategies that should be undertaken in order
to achieve the objective the objectives of the project. It should describe the general approach
of the project, agency counterpart in case of partnership, responsibilities and obligation,
manpower requirement and the manner on how the specific activity will be undertaken if the
project calls for it.

Example:

“The lecture-seminar method will be employed in the project. Setting up of waste

segregation bins will also be done.”

8. Detailed Budgetary Requirements. In preparation of the budget, the budgetary

requirement of all activities must be considered. The amount varies depending on the extent
of the project coverage. For most instances, the bigger the project, the larger the budget
required. In many cases, budget depends on the size of expenditures needed. Sources of
fund must also be specified. Budget is prepared using the following data.
Example:

Transportation…………………………………………………………………………………200.00
Communication…………………………………………………………………………………35.00
Supplies (wood for the bins, nails, etc.) …………………………………………….200.00
Demonstration/Instruction materials…………………………………………….…25.00
Sundry and other miscellaneous expenses
(food, other printing needs, etc.) ………………………………………………….…300.00
Contingency……………………………………………………………………………………. 500.00
1,260.00
9. Detailed schedule of activities
Date Time Activity People

01/09/07- (no particular) Start end of preparation for project Merged

1/20/2007 implementation line 4 and
5 (all)

1/14/2007 (no particular) Deadline of learning materials/visual aids (all)

1/21/2007 8-9am Preparation for the lecture Line 5

9-10am Start of the lecture (1st part)

I. Opening Prayer
II. National Anthem
III. Opening Remarks
IV. 1st Lecture Topic (waste
management)
V. 2nd Lecture Topic (RA 9003)
10-10:15am Break (for the attendees/participants of the Food
lecture) committee

10:15-11:15 Continuation of the lecture (2nd part)

am VI. 3rd Lecture topic (waste
segregation)
VII. 4th Lecture topic (Project
Discussion)
VIII. Closing Remarks
IX. Closing Prayer
11:15-12nn Clean up of the venue Line 4
and 5

12-1pm Lunch Break (for the group) Food

committee

1pm-onwards Making and setting up of waste bins and Line 4

trash cans
 1. Making the title.

2. Project proponent/s
Leader:
Members:

3. Implementing Unit/group

4. Project duration

5. Objectives

6. Project description

a. Background

b. Justification

c. Benefits derived from the project

d. Coverage

e. Methodology

f. Budgetary requirements

g. Detailed schedule of activities

PROCESS FLOW CHART IN MAKING NSTP PROJECT PROPOSAL FOR COMMUNITY

IMMERSION

This flowchart illustrates, in a capsule, the process of formulating project proposal based on the
results of the community needs assessment by the trainees.
SYNTHESIS

The project development approach follows a systematic process that involves determining the
needs and the problems in the community/barangay/purok, planning, implementing and evaluating
time-limited initiative that is undertaken to create a unique service.

These specific concerns in the development of project can be viewed in a cyclical presentation of the
various phases involved in the process known as project cycle. The stages are as follows:

1. Community Needs Assessment

2. Project Formulation/Planning
3. Organization of Resources
4. Implement the Project
5. Project Monitoring
6. Impact Evaluation
7. Review of the Action Plan

It is worthwhile to give due attention to the critical role played by planning in the execution of the
project. Remember, “if you fail to plan, you plan to fail.”

References:
Labuguen, F. C., et, al 2018 ,Towards a Responsive Community Action ( A Modular Worktext in NSTP 2 for Trainers and students).
Mutya Publishing House, Inc. ISBN 978-971-821-122-9