Wollo University KIOT

Department Of Software Engineering

Digital Library/ Digital Repository System
Proposal

Prepared by:
1. Yasin Mohammed…………..WOUR/1228/09
2. Nur hussen Hakim………….WOUR/1375/09
3. Halid Yimer………………….WOUR/1548/09
4. Shekur Mohammed………….WOUR/1374/09
5. Hadiya Seid…………………..WOUR/1587/09

I|Page
Table of Contents
1. Introduction............................................................................................................................1
1.1 Background Of The Study...........................................................................................1
1.2 Statement Of The Problem..........................................................................................2
1.3 General Objectives Of The Study................................................................................2
1.4 Specific Objective Of The Study.................................................................................2
1.5 Significance Of The Study..........................................................................................3
1.6 Scope Of The Study.....................................................................................................3
1.7 Limitation Of The Study.............................................................................................4
1.8 Methodology of the study............................................................................................4
1.9 Tools to be used in the project.....................................................................................4
Definition Of Related Terms..................................................................................................5

II | P a g e
1. Introduction

A digital library, digital repository, or digital collection is an online database of digital

objects that can include text, still images, audio, video, digital documents, or other digital
media formats. Objects can consist of digitized content like print or photographs, as well
as originally produced digital content like word processor files or social media posts. In
addition to storing content, digital libraries provide means for organizing, searching,
and retrieving the content contained in the collection.

Digital libraries can vary immensely in size and scope, and can be maintained by individuals
or organizations. The digital content may be stored locally, or accessed remotely via
computer networks. These information retrieval systems are able to exchange information
with each other through interoperability and sustainability

Digital Library System (DLS) extends and integrate approaches adopted in traditional
libraries as well as in distributed information systems, to yield high-end information systems,
services and institutions. Here we will explore some of the parts or components of digital
libraries and discuss several of the developments in this emerging field.
Building a comprehensive digital library system will help users to manage all phases of the
information lifecycle. Of particular importance is to simplify the authoring and creation
process so that wider population can participate by adding all types of multimedia content
directly into digital libraries. Downstream access allows readers to benefit from this type of
computer-mediated communication, across time and space. Ultimately, it is believed that
knowledge will be shared and then lead to yet another cycle of discovery, authoring and
utilization that is facilitated by digital libraries.

1.1 Background Of The Study

Times are fast changing; we now live in a jet age which is mainly characterized by rapid
changes in technology, lifestyle and value. This is indeed an age of information explosion.
One of the major inventions that have driven the world to a fast pace of technological
advancement is the computer. The computer is primarily an electronic information processor
that is rapidly changing the way we acquire, organize, recall, access, analyze, synthesize and
apply information. The effectiveness with which the information is generated and

1|Page
communicated determines the rate of progress of a society and the fulfillment of its people.
Modern society is information driven and information today is a universal need.
Moreover, computers have affected the ways which people use information. It has changed
the rate of work done, the method for accomplishing the work alongside the relationship
among the people carrying and using the information. However, computers and libraries are
not left out in the utilization of computer to carry out their day-to-day activities especially as
it concerns the amount of information generated. Libraries have evolved over the years
which gave rise to digital libraries.

1.2 Statement Of The Problem

There are numerous problems with the traditional libraries. These in-adequacies are
enumerated below.
1. The users of the traditional library need to go the library physically which most times
could lead to congestion of the library?
2. Inability for the library resources to be accessed 24/7.
3. The library resources cannot be simultaneously used. It is one at a time.
4. Traditional libraries are limited by storage space.
5. Traditional libraries cannot be accessed everywhere.

1.3 General Objectives Of The Study

The proposed system Digital Library System has it’s general objectives which it is set out to
achieve. They are as follows:
1. To create variety of access services for searching, browsing and discovering
resources.
2. To organize and index digital objectives for different purpose which includes
cataloging, finding aids and database.
3. Reduction of loan and acquisition through the use of digital library.
4. Comprehensive storage of large repository of data that can be accessed by authorized
users.
5. Reduce the cost of maintaining a traditional library.

1.4 Specific Objective Of The Study

The objectives of this proposed system has been narrowed. This is geared towards ensuring
that the objectives are achieved. They are as follows:

2|Page
  Removal of Physical Bounding: Ensure that the users do not always go to the
library physically, but can access library resource once he/she is connected to the
server.
 Round the Clock Availability: To enable users to be able to gain access 24/7 to the
information.
 Information Retrieval: To make it easy and convenient for the user to use any
search term (Title OR Authors name) to search the entire collection, thus providing
user-friendly interfaces, and giving clickable access to it’s resource.
 Preservation and Conservation: Provide access to materials that would otherwise
fall to degradation from repeated use.
 Multiple Access: Ensure that the same resources can be used simultaneously by a
number of persons.
 Space: Able to provide storage for information digitally by using little physical space
to contain them.

1.5 Significance Of The Study

In implementing the objectives of this study, the advantages of a digital library over the
traditional library are enormous. Users will be able to access library resource digitally
without the inconveniences of users carrying books, journals, magazines etc. which could
result in rapid wear and tear of this library resource. Besides, it will afford users the
opportunity to access digital books simultaneously without waiting for the book to be
returned to the library.
The proposed system will provide security to help track library resources through the
development of a comprehensive database that will be used to house the library resources.
The system will also eliminate some of the routine manual work prevalent in a traditional
library.

1.6 Scope Of The Study

The scope of this study will include the following:

1. Information indexing/cataloguing.
2. Classification of library resource.
3. Searching and retrieval ( reading E-book, downloading).
4. Registration of books/uploading of digital resources
5. Registration of users.

3|Page
 6. Database management.

1.7 Limitation Of The Study

The proposed system will not take into consideration audio collections. It is web based not a
standalone delivery system with its own user file and login ID and password. Also, time
constraint during the time for this project work is short.

1.8 Methodology of the study

Object oriented approach

In designing and implementing a complex software system, Object-Oriented approaches

provide many benefits. These benefits include, but are not limited to, the following: Re-
usability, decomposition of a problem into easily understood objects, and the facility of future
modifications and enhancements.
Object-oriented modeling and design promote better understanding of requirements, cleaner
designs and more maintainable systems. OOADM can be used to analyze problem
requirements, design a solution to the problem and implement a solution in a programming
language or database. The two most popular object-oriented methodologies are:
1. Object Modeling Technique (OMT).
2. United Modeling Language (UML)

1.9 Tools to be used in the project

Activities/Tools Tools
Documentation MS word 2010, 2019
Design Enterprise architecture, Edraw max
Editing Sublime text3

Script languages PHP, JavaScript, CSS, HTML

Web server Apache Xamp server
Data base Server Mysql database
 Pentium IV and above computer
Hardware requirements  100 GB hard disk with 1.0 GHZ
processor speed and above
 2GB RAM and above

4|Page
Definition Of Related Terms

 Digital: Relating to or using signals or information represented by discrete values of

a physical quantity.
 Library: A building or room containing collections of books, periodicals and
sometimes films and recorded music for people to read, borrow or refer to.
 Digital Library: Is a type of information retrieval system in which collections are
stored in digital format.
 Information: This is a collection of facts or data.

5|Page