Urology ST3 National Recruitment: 2021 Applicant Handbook
Urology ST3 National Recruitment: 2021 Applicant Handbook
Urology ST3 National Recruitment: 2021 Applicant Handbook
Recruitment
Urology
ST3 National Recruitment
2021 Applicant Handbook
Contents
Introduction.................................................................................................................................................. 2
Timeline and Key Dates............................................................................................................................... 2
Adjustments for Covid-19............................................................................................................................ 2
Contact details............................................................................................................................................. 2
Vacancies..................................................................................................................................................... 3
Application................................................................................................................................................... 4
Eligibility and Longlisting............................................................................................................................ 5
Criminal Records and Fitness to Practise..................................................................................................8
Applying for a Deferred Start Date..............................................................................................................8
Applying for Less Than Full Time Training................................................................................................8
Shortlisting................................................................................................................................................... 9
Interviews..................................................................................................................................................... 9
Offers.......................................................................................................................................................... 13
Feedback.................................................................................................................................................... 13
Evaluation of the Selection Process.........................................................................................................14
Appendix 1: Probity Panel Procedure......................................................................................................15
Appendix 2: Useful Links.......................................................................................................................... 16
Introduction
The National Recruitment Office for ST3 Urology is Heath Education England - Yorkshire and the Humber.
We are recruiting to ST3 posts behalf of England and all Devolved Nations (Scotland, Wales and Northern
Ireland).
This handbook aims to provide applicants with information regarding all aspects of the 2021 Urology
recruitment process.
General information about applying to specialty training posts is available on the Specialty Training Website
and in the Medical Specialty Recruitment Applicant Handbook. We recommend that all applicants read this
document in full.
Vacancies
Health Education England (HEE) is responsible for educating and training doctors, dentists, nurses and all
healthcare professionals in England. Medical and Dental training programmes are managed locally by
HEE’s Local Offices. Training programmes in Northern Ireland, Scotland and Wales continue to be
managed by Deaneries.
Vacancy numbers will be published on the national Urology recruitment webpage. once confirmed.
LAT Vacancies
Recruitment to Locum Appointment for Training (LAT) posts in England ceased on 1st January 2016 for all
specialties. Scotland, Wales and Northern Ireland may continue to recruit to LAT posts through this national
recruitment process.
All vacancy numbers are indicative and are subject to change at any time.
Application
Applications will only be accepted through the Oriel recruitment system. For further guidance on creating an
account, registering and submitting your application using the system please refer to the Oriel Applicant
Handbook which can be downloaded from the Oriel Resource Bank.
Application Deadline
The deadline for submitting applications is 4pm, Wednesday, 17th December 2021. After this time no
applications will be accepted. There will be no exceptions to this deadline. You are advised to complete
and submit your application at least 24 hours ahead of the deadline to allow for any unforeseen problems.
When you submit your application, you should receive an automatic confirmation email. If you do not
receive this email within two hours you should check to ensure that you have successfully submitted your
application.
Academic Benchmarking
Applicants that have applied for local Urology Academic Clinical Fellowship (ACF) vacancies at ST3 or
above and require clinical benchmarking must complete a National ST3 Urology application and be
deemed appointable at interview.
(Applicants for local Urology Academic Clinical Fellowship (ACF) vacancies at ST1 will required to be
benchmarked at the Core Surgical Training (CST) ST1 Interviews)
For more information about clinical benchmarking and the ACF process please see the Medical Specialty
Recruitment Applicant Handbook.
you will meet this requirement on your application form. Any offers made will be subject to you meeting this
requirement by the time of appointment.
MRCS
Applicants must have successfully completed all parts of the MRCS exam by day after May 2021
examination diet results are released.
If your application is successfully progressed after the Self-Assessment Validation process you must
provide evidence that you have successfully completed MRCS by day after May 2021 examination diet
results are released.
If you have successfully completed MRCS by day after May 2021 examination diet results are released.
You are requested to send evidence to [email protected] to confirm your eligibility.
If you have not successfully completed all parts of the MRCS exam by the day after May 2021 examination
diet results are released, you will be deemed ineligible and as such must withdraw your application
immediately and decline any offer that may have been made, if this is after an offer has been made or
accepted that offer will be withdraw
Assessment of Competency
Applicants must have achieved CT1 and CT2 competences in core surgery by the time of appointment.
Core competence can be demonstrated in the following ways:
Applicants currently undertaking a UK/Irish Core Training Programme:
If you are currently in a UK Core Surgical Training programme, you do not need to provide any
further evidence at the time of application. However, any offer of a higher training post will be
conditional on successful completion of core training. You will be required to provide a Core
Training Certificate or evidence of satisfactory ARCP outcome to your employing Trust prior to
commencement.
Applicants who have previously completed a UK/Irish Core Training Programme:
If you have successfully completed a UK Core Surgical Training programme you are required to
provide a Core Training Certificate or evidence of satisfactory ARCP outcome at the time of
application. You must attach scanned or PDF copies of your Core Training Certificate or CT1 and
CT2 ARCP outcomes to your application.
All other applicants:
If you have not completed or are not currently undertaking a UK Core Surgical Training
Programme, you are required to provide a Certificate of Readiness to Enter Higher Surgical
Training at the time of application. A proforma can be downloaded from the Oriel Resource Bank.
If you have previously completed a UK Core Training Programme but are unable to provide
the evidence request above, you are required to provide a Certificate of Readiness to Enter
Higher Surgical Training at the time of application. A proforma can be downloaded from the Oriel
Resource Bank.
Scanned copies of each piece of evidence must be uploaded to your application as a single
document.
Immigration/Right to Work
You must have the right to work as a doctor in training in the UK. Your application will be assessed based
on your immigration status at the time of application.
1
The time of appointment refers to the start date of the post to which you are appointed.
Applicants requiring Tier 2 sponsorship in order to take up a post are eligible to apply.
All medical practitioners are now on the Shortage Occupation List and therefore the Resident Labour
Market Test (RLMT) no longer needs to be met.
Interviews
Booking an Interview Slot
Applicants who are invited to attend and interview will need to book an interview slot using their Oriel
account. Interview slots are offered on a first come first served basis. You must book your interview slot by
the deadline stated in the invite email. Please refer to the Oriel Applicant User Guide for instructions on
booking your interview slot.
You should receive an automatic confirmation email once you have booked your interview slot. If you do
not receive this email within two hours of booking, please check your Oriel account to ensure that you did
successfully book a slot.
If you experience problems booking your interview slot please contact [email protected] for
assistance.
References
References will only be requested through the Oriel system once an offer of training has been accepted.
Referees will be contacted by email with details of their referee accounts, so it is important that the contact
details provided are correct. We strongly advice that you inform you chosen referees that you have listed
them for this so that they expect this email coming through from the Oriel system. We also recommend that
you double check the email address provided so as to avoid any issues or delay in your references being
completed.
Interview Format
The interviews will consist of one 30 minute interview which have been designed to assess the selection
criteria detailed on the 2021 Person Specification. Due to the complexities of administering interviews
online applicants will not rotate around different stations as they have done in previous years, instead the
interview will broken down into 2 main questions, both of which will also assess communication skills.
Out-Patient Scenario
Applicants will be presented with a clinical scenario from an out patient setting and will be scored
independently by two assessors.
Emergency Scenario
Applicants will be presented with a clinical scenario from an emergency setting and will be scored
independently by two assessors.
Please note that the assessors will be using ipads to record your scores into a secure online system.
Appointability
Your appointability will be assessed based upon 2 factors:-
1. Total modified ANGOFF – If a candidates total score is less than the Total modified ANGOFF score,
the candidate is deemed unappoitable.
(The modified ANGOFF method requires each assessor to provide a separate appointability score,
the station scores provided by the assessors are then averaged, providing a modified ANGOFF
score for each interview station. The station scores are then added to produce the total modified
ANGOFF score.)
2. Red Flag – A candidate may be considered unappointable if a serious lack of knowledge, a
dangerous action or a probity issue is identified. In this situation an interviewer may “Red Flag” a
score sheet, the issue is then discussed with the lead clinician and/or with any other relevant person
and a decision made as to whether the candidate is deemed appointable.
Tied Scores
In the event of tied overall interview scores, the individual question scores will be used to differentiate
between candidates, if ties still remain the individual scoring domains from each question will be used to
differentiate between candidates.
Digital Scoring
Interview panel members will submit their scores and feedback notes electronically using tablet computers.
Panel members are permitted to use electronic devices for this purpose during an interview.
Lay Representatives
A Lay Representative will be present on each interview day. The Lay Representative may sit in some of
your interview stations to observe the process. The Lay Representative will not score or assess your
performance in the station; they are there to ensure the process is fair and consistent.
Confidentiality
You should ensure that the content of the interview assessments remains confidential and must not be
discussed with other applicants or published where they can be accessed by other applicants. This
includes on websites, online forums or discussion groups and all other forms of social media.
Remember, this is a competitive process and you may reduce your own chances of appointment by giving
an unfair advantage to other applicants.
Offers
All recruitment offices will be using the Oriel system to make offers to training posts in all specialties. Oriel
can be accessed at https://www.oriel.nhs.uk/Web/. You can download a copy of the Oriel Applicant Guide
from the Oriel Resource Bank.
Feedback
Feedback will be provided at three stages of the recruitment process:
Longlisting
If you are not longlisted you will be provided with the reasons for this. If you are longlisted you will receive
an email inviting you to book an interview.
Interview Ranking
You will be able to view your total interview score and rank online through their Oriel account once offers
are released. Please note that a thorough Quality Assurance and validation process is carried out on all
applicants’ scores following the interviews. No scores will be released until this process is complete.
Interview Scores
Following the conclusion of the offers process, all applicants will be able to view a breakdown of their
interview scores including the scores they achieved in each interview station online through their Oriel
account.
Feedback Forms
Feedback about the recruitment process will be collected from the following groups:
Applicants
Interviewers
Lay Representatives
This feedback will be analysed and will help to inform changes and improvements to the recruitment
process for 2021.
Privacy Notice
In order to manage and quality assure your training, Health Education England needs to collect, store and
process information about you. This is done in compliance with the Data Protection Act 1998, and in
accordance with the data protection principles set out in the Act. Among other matters, these require that
your data must be processed fairly and lawfully.
We will process data about you in accordance with the Data Protection Act 1998, and will do so for three
main purposes:
1. Processing your data during the recruitment process.
2. Processing of successful applicants’ data by Health Education England’s local offices, Deaneries
and Royal Colleges.
3. Use of recruitment data for evaluation, research and testing purposes
For more information about how we safeguard and process your data please see our Privacy Notice.
Appendix 1: Probity Panel Procedure
An applicant may be referred to a Probity Panel for a variety of reasons including when the veracity of the
information contained an applicant’s application form or documentation provided at interview is brought into
question.
In the event of such an occurrence the applicant will be asked to explain in writing and provide copies of
any supporting documentation upon which they will seek to rely. When a response is received, or in the
absence of a response within the deadline, a Probity Panel will be convened. The panel will be made up of
at least three people including a Postgraduate Dean or their representative and a medical workforce/HR
professional.
The Probity Panel will decide whether or not the applicant should remain in the recruitment process. The
panel will also recommend whether any further action should be taken which may include referral to the
GMC.
Appendix 2: Useful Links
Online Recruitment Systems
System Link
Oriel recruitment portal https://www.oriel.nhs.uk/web/