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Company Car Policy Template

Follow our company car policy template to establish your company’s guidelines for
employees using a company car and make the necessary changes to customize it for
your business.

Granting employees a company car is intended for work purposes only, for those who
require a company car per their daily responsibilities, and for those who are to receive a
car as a benefit.

Our company car policy clearly outlines who is eligible to receive a company car, what
prerequisites are required, what rules must be followed, what disciplinary action will be
taken if rules are broken and more. If you have any questions regarding the company
car policy, speak to your direct manager or HR.

Our company car policy aligns both the employer and the employee on the rules both
parties must abide by, this will help to avoid accidents and miscommunication to
ensure safety and happiness across the board.

Use our company car policy template as a starting point as you may need to change
certain perimeters to fit your company’s needs. We recommend legal counsel review
your company car policy once complete to ensure compliance.

Company Car Policy Template

The following is the complete company car policy of ABC Productions in regards to its
employees who may be granted the use of a company car and for those who drive a
company car as per their job duties.

Policy details

An employee of ABC Productions may be granted a company car if they meet the
following criteria:

The need to travel over 100 miles per year in order to meet with clients, partners or
vendors.
A company car is indispensable in order to complete their daily job, such as truck
drivers and delivery drivers.
If an agreement was reached between the CEO and employee to be given a
company car as a benefit/incentive.

ABC Productions has the final say in which employee(s) will be granted a company car.
An employee who believes they should have been granted a company car but were
not, should consult with the HR department.

An employee who has a company car is allowed to drive the company car outside of
work hours, however they are required to abide by our company car policy at all times.

Additionally, ABC Productions has the right to revoke or re-assign a company car at our
discretion.

Prerequisites to driving a company car

Employees of ABC Productions are only allowed to drive a company car if they:

Hold a valid driver’s license.

Have a spot-free driving record for at least 2 years, meaning they were not at fault of
a car accident or were not arrested on charges violating car and traffic laws, such as
driving under the influence.

Note: All employees are required to complete a form and to also submit a copy of their
driver’s license in order to become eligible to receive a company car.

Company car employees with disabilities

ABC Production will make reasonable accommodations in order to facilitate employees
with disabilities, additionally employees with disabilities are eligible for company cars
and parking spaces. However, employees who are on medication that severely affects
their reflexes, vision or orientation senses are not permitted a company car.

Obligations of the driver

ABC Productions expects their employees with company cars to follow the rules. Such
as:

Respect and follow all traffic laws and fellow drivers.

Will not use a phone or text while driving.
Never drive under the influence.
Will not allow an unauthorized driver(s) to use their company vehicle unless it is an
emergency.
Will not lease, sell or lend a company car.
Will not leave the company car unlocked, unattended or parked in a dangerous area.
Will not smoke in the company car.
Report damages or problems with their company car to HR in a timely manner.
Document all driving expenses, such as fuel and tolls.
Regularly check the car to ensure all is operating functionally, such as the fuel, tire
pressure and car fluids.
Will not double park, block entrances or commit traffic violations which can lead to
fines.
If applicable, will wear glasses or contacts while driving.

If an employee has their driver’s license suspended or revoked, they are obligated to
inform HR. As a result, their company car will be reassigned until said employee is
eligible to drive again per our policy (maintaining a spot-less record for at least two
years).

Accidents
If an employee of ABC Productions is involved in a car accident with the company car,
they must immediately contact our HR department. Under no circumstance should an
employee accept responsibility or guarantee payment during an accident, unless ABC
Productions authorizes it.

Employees are required to follow all legal guidelines in exchanging information with
other drivers and should call the police if the accident is serious.

Obligations of ABC Productions

ABC Productions strives to create a safe work environment for all employees and that
extends to the company car, therefore we will:

Ensure company cars are safe to drive before we assign them.

Schedule periodical maintenance so all cars remain in excellent condition.
Provide employees with a copy of our company car policy if they are assigned a
company car. (Note: this company car policy is available at all times in the employee
handbook of our employee app, Connecteam).
Insure company cars with a reliable insurance provider.

We keep detailed records of our company cars with manufacturing date and mileage.
A car that is found too old or with high mileage will be “retired”.

We are not responsible for:

Paying fines an employee(s) received while driving company cars that they are
responsible for, such as breaking the speed limit.
Paying for an employee to make bail if arrested while driving a company car.

Disciplinary Consequences

If an employee does not follow our company car policies will face disciplinary
consequences. If an employee commits a minor offense, such as letting an
unauthorized person drive the company car, we might issue a reprimand and may
revoke the company car.

ABC Productions will terminate an employee or may take legal action if a more serious
offense is committed, such as selling the car for personal gain or causing an accident
while driving under the influence.

Signatures:

___________________________________________________

Company Representative (Sign)

___________________________________________________

Company Representative (Print)

___________________________________________________

Date

___________________________________________________

Applicant (Sign)

___________________________________________________

Applicant (Print)

___________________________________________________

Date

Related Templates:

Create your Dress Code Policy with our free template

Establish your own Employee Handbook by following our free template

Do it all
with Connecteam
Make your company car policy, or any other
policies, available for all your employees
anytime and anywhere! If an employee needs
to review a policy or submit a car accident
report form or maintenance report, they can
refer to the app instead of a messy, time-
consuming paper form. Employees can add a
signature and pictures to the digital form to
ensure everything is covered. Start with the
free plan and see how easy it is to improve
compliance and standardize operating
procedures.

Find out more

Or download this template as PDF

DOWNLOAD

Connecteam: be where your employees are

Streamline communication

Communication is essential, without a proper communication channel, you will only

experience low productivity, low engagement, more rumors and high turnover. Now,
that’s the last thing you want! With Connecteam, you are able to easily streamline
communication across the board. Send a team chat based on location, department,
team or another group of your choice – this way the relevant employees receive your
message. If needed, start a private chat. You can track who read your message and
send a push notification to those who didn’t to ensure all employees are on the same
page. Allow for social functions, like comments and likes, in order to boost engagement
and morale. You can easily send birthday wishes, work anniversaries, employee of the
month, and more.

Connecteam has an in-app directory as well, so it’s easy and quick to find who you
need. Search by name, department, job title, location, etc. There is no more need to
save a co-worker’s contact information on your private phone anymore and you don’t
waste time saving, editing, or deleting the details either! Finding the relevant phone
number is available in seconds, so if there is an emergency or a problem, you can find
who you need straight away.

All relevant documents are accessible in a tap via the checklists and forms so that
employees can report directly on a car accident or a problem with the car, plus they
can add photos can digitally sign a form using our digital forms feature.

Improve employee training and on-boarding

With Connecteam, it’s easier than ever to improve training and on-boarding. All training
material is directly available of the mobile app so everything is instantly available
whenever an employee needs it. You can create a knowledge hub through the library
feature so key material is available at a click, like the employee handbook, company
policies, tips, guidelines, and more.

Ensure a smooth on-boarding process from the first day. It’s easy to upload all your
existing documents, PDF files, media and web-services (YouTube, Dropbox, Google Drive
or your company website). You can divide all material to sections or chapters so it’s
easy for employees to follow again. Additionally, course completion is totally visual so
tracking progress for employees and managers is easy – training is continuous as well
meaning employees can easily pick up where they left off. Create quizzes to ensure that
your employees understand the content covered.

Boost employee engagement

You probably hear a lot about employee engagement and why it’s so important, so we
won’t get into the details ourselves, all you need to know is that Connecteam makes
employee engagement an easier “task” to manage and maintain.

On a regular basis, make sure you’re sending feedback surveys to all your employees –
and no, an annual review is not enough. Send a survey during on-boarding, after a
meeting, after a company event, or any other time – review the feedback and act on it
to ensure that you’re checking an employee’s satisfaction levels. Add a suggestion box
that employees can access at anytime.

Be where your employees are

Connecteam - Work.ows, Checklists & Form…

Don’t think that Connecteam is expensive when it includes such amazing features, in
reality, Connecteam is totally affordable. At a fixed monthly price for up to 200 users,
you can choose a monthly plan that is suited for you, starting at just $29 a month. Start
with the free plan and see for yourself!

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