Invitation of quotation

for
Supply & Installation of CCTV Camera
At
All India Institute of Medical Sciences, Jodhpur

Inquiry No.: : Admn/Gen/03-05/2016-AIIMS.JDH

Inquiry Issue Date : 23rd December, 2016

Last Date of Submission : 29th December, 2016 at 05:00 PM.

All India Institute of Medical Sciences, Jodhpur

Basni Phase - II, Jodhpur – 342005, Rajasthan
Telefax: 0291- 2740531, email: [email protected]
www.aiimsjodhpur.edu.in
INQUIRY NO. Admn/Gen/03-05/2016-AIIMS.JDH

Invitation of quotation for Supply & Installation of CCTV

Camera at AIIMS Jodhpur
Sealed Quotations are hereby invited by the undersigned on behalf of the Director, AIIMS
Jodhpur for supply of Supply & Installation of CCTV Camera for the Institute as per terms &
conditions mentioned below. The filled quotations along with all the required document must
reach in the office of the undersigned on or before 29.12.2016 05.00 PM. The Envelope
containing the quotation would please be sealed and super scribed as under:-

“QUOTATION FOR SUPPLY OF SUPPLY & INSTALLATION OF

CCTV CAMERA INQUIRY NO. ADMN/GEN/03-05/2016-AIIMS.JDH”
DUE ON 29.12.2016 05.00 PM”

1. General Terms & Conditions:

A) The quotations received after this deadline & unsealed shall not be entertained under any
circumstances whatsoever. In case of postal delay this Institute will not be responsible.

B) Quotations must be in the enclosed prescribed Performa on the letter head of the firm duly
signed by the Proprietor/ Partner/ Director or their authorized representative, In case of
signing of quotation by the authorized representative letter of authorization must be
attached with the quotation.

C) Rates must be quoted in Indian rupees and as per the format specified taxes extra if any
must be written separately.

D) Rates must be quoted FOR basis (including Freight charges, Insurance, installation etc.)

E) No overwriting or cutting is permitted in the rate. If found, the quotation shall be summarily
rejected.
F) The rates quoted must be valid for 60 days minimum from the date of opening of the
quotation and silence of any tendered on this issue shall be treated as agreed with this
condition.

G) Becoming L1 will not be the criteria for awarding of purchase order unless the rates are
reasonable & justified.
H) RTGS/NEFT details need to be furnished by the supplier with the quotation on the letter
head of supplier/firm/agency.

I) The firm/agency may satisfy the following conditions and attach self-attested copy of the
same with the quotation:
- Firm shall be registered with the Government of Rajasthan / Central
Government.
- The firm shall have valid VAT/ Sales Tax No. and IT PAN.
- The firm should not be black listed by any Govt. Agency/Dept.

J) Quotations qualified by such vague and indefinite expressions such as “subject to prior
confirmation”, “subject to immediate acceptance” etc. will be treated as vague offers and
INQUIRY NO. Admn/Gen/03-05/2016-AIIMS.JDH

rejected accordingly. Any conditional quotation shall be rejected summarily.

K) Delivery Period – within 30 days from Purchase order.

L) Liquidated Damage: - If the supplier fails to deliver the material on or before the
stipulated date, then a penalty at the rate of 0.5 % per week of the total order value shall
be levied subject to maximum of 10% of the total order value.

M) Payment Terms: Payment will be only after satisfactorily delivery / commissioning of

material and after inspection by the AIIMS Jodhpur.

N) Disputes: -In the event of any dispute or disagreement arising between the contractors and
any other department of AIIMS Jodhpur with regards to the interpretation of “Terms &
Conditions” of this inquiry, the same shall be referred to the Director, AIIMS Jodhpur
whose decision will be final and binding upon the contractor.

O) Quantity: - The quantity of items given in the Quotation is tentative, which may be
increased or decreased as per the Institute’s requirement.

P) AIIMS, Jodhpur reserves the right to increase or decrease quantity and / or amount of work.
Decision of Quantity of material in the AIIMS, Jodhpur will be final in this regard.

Q) AIIMS, Jodhpur reserves the right to reject any quotation or part or the whole of inviting
quotation process without assigning any reason. Decision of the AIIMS, Jodhpur will be
final in this regard.

2. Special Terms & Conditions:

A. Interested bidder must visit the site before quoted the price.

B. Bidder must install the Wi-Fi access point as per direction of Engineer In charge.

C. Catalog must be attached with quotations for technical evaluation.

D. Lowest one bill be decided on composite basis.

Administrative Officer
Encl.: Annexure 1 (Specification)
Annexure 2 (Format of price bid)
INQUIRY NO. Admn/Gen/03-05/2016-AIIMS.JDH

ANNEXURE “1”

Specification
S. No. Particular Make Model Qty.
2 MP HD CVI 3.6 MM IR Dome
1. DAHUA 1220 RP 8 Nos.
Camera
2. 8 Channel HDCVI DVR 2 MP DAHUA 4108 SH-SN 1 Nos.
3. 4 TB NVR Hard Drive Seagate - 1 Nos.
4. 22 Inch LED Monitor Samsung/ Sony - 1 Nos.
5. CCTV Cable CP Plus - 360 Mtr.
6. PVP Pipe - - 400 Ft.
7. BNC Connector - - 16 Nos.
8. DS Connector - - 8 Nos.
9. Labour Charges (Installation) - As per site requirement
 INQUIRY NO. Admn/Gen/03-05/2016-AIIMS.JDH

[On the letterhead of firm]

ANNEXURE “2”
PRICE BIDFORM
To,

Administrative Officer,
AIIMS, Jodhpur.
Dear Sir,
1. I/We …................................................................................................................. Submitted the
quotation for Enquiry No. “QUOTATION FOR SUPPLY OF SUPPLY & INSTALLATION OF
CCTV CAMERA AT AIIMS AGAINST THE INQUIRY NO. Admn/Gen/03-05/2016-AIIMS.JDH”
DUE ON 29.12.2016 05.00 PM for supply of Supply & Installation of CCTV Camera at AIIMS Jodhpur”.
2. I/We thoroughly examined, understood and accepted terms & conditions given in the enquiry
document, failing which my quotation will be rejected out rightly.
3. I/We hereby offer to supply at the following rates.
Price/ Unit
Price/Unit Total Amount
Quoted TAX inclusive
S. No Particular Qty Exclusive of Inclusive of MRP
Make % of TAX
TAX (INR) TAX (INR)
(INR)
2 MP HD CVI 3.6 MM IR
1. 8 Nos.
Dome Camera
8 Channel HDCVI DVR 2
2. 1 Nos.
MP
3. 4 TB NVR Hard Drive 1 Nos.
4. 22 Inch LED Monitor 1 Nos.
5. CCTV Cable 360 Mtr.
6. PVP Pipe 400 Ft.
7. BNC Connector 16 Nos.
8. DS Connector 8 Nos.
Labour Charges As per Site
9.
(Installation) Requirement

Date__________
Place__________

(Signature of Authorized Person)________________

(Name) _____________________________________

Name of Firm/Company/Agency________________

Phone No. ___________________________________

Email:______________________________________