EOI Document 23rdjuly Final

TAMAKOSHI V HYDROELECTRIC PROJECT
TAMAKOSHI JALVIDYUT COMPANY LIMITED
Procurement of Consulting Services

For
Construction Management and Supervision
EXPRESSION OF INTEREST (EOI)
Issued on :25th July,2018

Invitation for EOI No. : TKJVC/075-76/EOI-1
Kathmandu, Nepal
2018
Abbreviations
CV - Curriculum Vitae
DO - Development Partner
EOI - Expression of Interest
GON - Government of Nepal
PAN - Permanent Account Number
PPA - Public Procurement Act
PPR - Public Procurement Regulation
TOR - Terms of Reference
VAT - Value Added Tax
EOI for Consulting Services for Construction Supervision Page 2

Contents
A. Request for Expression of Interest ................................................................... 4

B. Instructions for submission of Expression of Interest ....................................... 7
C. Terms of Reference (TOR) of project ............................................................. 10
D. Additional Project Information ........................................................................ 22
E. Evaluation Criteria for Short-listing of Consultants ......................................... 25
i. Step I: Preliminary screening of consulting firms............................................... 25
ii. Step II: Detailed evaluation of consulting firms.................................................. 27
iii. Step III: Short-listing of firms ............................................................................ 28
F. EOI Forms & Formats ........................................................................................ 29

A. Request for Expression of Interest

Tamakoshi Jalvidyut Company limited
Tamakoshi V Hydroelectric Project

REQUEST FOR EXPRESSIONS OF INTEREST (EOI) FOR CONSULTING SERVICES FOR
CONSTRUCTION MANAGEMENT AND SUPERVISION
1. Tamakoshi Jalvidyut Company limited(TKJVC) is arranging necessary funds from Nepal

Government and Nepal Electricity Authority(NEA) for the construction of Tamakoshi V
Hydroelectric Project(or Project), and intends to apply part of the proceeds to procure
consultant's services for Construction Management and Supervision of the Project. Tamakoshi
V Hydroelectric Project intends to construct the project under two contract packages:
(Package I: Civil and Hydro mechanical works, Package II: Electromechanical and
Transmission line works) under Engineering, Procurement and construction model (EPC
contract).
2. TKJVC now invites Expression of Interest (EOI) from eligible consulting firms (“consultant”)
fulfilling Technical Threshold Criteria of Section E of EOI document.
3. The Scope of Work for consulting services is briefly outlined but not necessarily limited to as
follows:
• Review available Detailed Engineering Design, Detailed Engineering Design Report, EPC
Bidding Documents and, other available documents related to the project construction
• Assist client/employer during bid evaluation (Technical and Financial proposal evaluation)
and contract negotiation between client and EPC contractor
• Review and Approval of construction design/drawings submitted by EPC contractor with
consent from the client
• Construction Supervision and Quality control of the project
• Monitor project construction schedule and maintain the original schedule
4. Minimum average annual turnover of the best three years over the last five years shall be US$
3 Million or equivalent. In case of JV, cumulative strength of JV partners will be evaluated for
annual turnover. If annual turnover is in other currency than US$, equivalent to US$ shall be
considered by calculation from Nepal Rastra Bank’s Buying Rate on last date of submission of
EOI document.
5. It is expected that the consulting services will last about 60 (Sixty) months (this includes 12
months defects liability period). Payments to the consulting firm will be made in United States
Dollar (US$) and Nepalese Rupees (NRs.). The consulting services will require about 131
foreign man months and 981 local man months (TKJVC counterpart and national manpower)
for the consulting service.
6. Interested consulting firms must provide information in the form of brochures, description of
completed similar assignments, and availability of appropriate professional staff etc. indicating
that they are qualified to perform the services. Such information must also include a brief
description of the firm together with the organization structure and staffing. In particular, the
information must include experience of the firm in construction management and supervision
of hydroelectric projects. The consulting firms must provide information on jobs undertaken in
the past fifteen (15) years giving a brief description of each job undertaken, the funding

source(s), amount of contract and information on the employer. The firm's experience must be
supported by notarized client's/employer's reference. Any Experiences without
client's/employer's reference or non notarized references shall not be considered for
evaluation.
7. Minimum score to pass the EOI is [60%] in total (also minimum [60%] in criteria 2: Technical
Competence of Consulting Firm).
8. Interested eligible consulting firms may also obtain further information from the website:
www.nea.org.np and the hard copy of the EOI document can be obtained from the address
given below. Completed EOI (one original and two duplicate) document must be submitted at
the same address by 12:00 hours Nepal standard Time (NST) on 30th day from the date of
notice publication. The submission shall be made in closed envelope and the title shall be
"Expression of Interest (EOI) for Consulting Services: Construction Management and
Supervision of Tamakoshi V Hydroelectric Project". Electronic submission is not
acceptable.EOI arriving after the deadline will not be considered. If the last date of submission
happens to be a public holiday, the submission shall be made on the same time of next
working day.
9. Only the shortlisted consultants will be invited to submit Technical and Financial proposals for
the consulting service assignment. The consulting firms will be selected under the Quality and
Cost Based Selection (QCBS) method (weight of cost shall be taken as 20%).
10. Tamakoshi V HEP reserves the right to accept or reject any or all proposals, or to cancel the
entire EOI proceedings without giving any reasons whatsoever and without incurring any
liability to the affected applicant(s). Tamakoshi V HEP will not be responsible for any cost of
expenses incurred by the firms in connection with the preparation or delivery of the EOI.
Project Manager Tel.: +977-1- 5111168/69

Tamakoshi V Hydroelectric Project Fax: …………………..
Tamakoshi Jalvidyut Company Limited E-mail: [email protected]
Trade Tower 8th Floor,Thapathali
Kathmandu

B. Instructions for submission of Expression of Interest (EOI)

Instructions to Applicants for Submission of EOI
1. Expression of Interest may be submitted by a sole firm or a joint venture of consulting firms.
2. Interested consultants must provide information indicating that they are qualified to perform
the services (descriptions, organization and employee and of the firm or company, description
of assignments of similar nature completed and their location, experience in similar conditions,
general qualifications and the key personnel to be involved in the proposed assignment).
3. Following documents shall be submitted along with the EOI proposal (Documents should be
notarized)
a. Certified Certificates of incorporation or Registration
b. Financial statement or document to support annual turnover of preceding three
consecutive fiscal years (Certified by the concerned authority)
c. Company Profile of each JV partner
4. Expression of Interest should contain following information:

(i) A covering letter addressed to the representative of the client on the official letter head of
company duly signed by authorized signatory.
(ii) Applicants shall provide the following information in the respective formats given in the
EOI document:
• Letter of Application
• Applicant’s Information form (Form 1)
• Criteria 2 :Technical Competence of the Consulting Firm (Form 2)
• Criteria 3 : Geographical Competence of the Consulting Firm (Form 3)
• Financial Capacity (Form 4)
5. All the submitted reference projects should be completed and commissioned on the date of
submission of EOI. Not commissioned projects shall not be considered for evaluation.
6. An applicant must not submit more than 1(one) EOI proposal as either a single entity or
partner in JV and/or associated partner/sub-consultant.
7. Local agent associated with selected consultant for construction supervision shall not submit
the application as Local agent associated with contractor for construction of project.
8. The firms submitting EOI as JV partners, if short – listed, must submit their proposals in the
same JV name while submitting technical and financial proposal based on RFP. The
references and qualification documents submitted from their parent or subsidiary companies
shall not be considered for their evaluation.
9. Consulting firms’ work experiences shall be evidenced by duly certified (by Authorized
Agency) and notarized copies of client’s references with contact and email addresses on the
letterhead of the client’s organization and shall be written in English. If the references are in
other languages, it shall be accompanied by an accurate translation into the English
language duly authenticated by notary agencies or the nationally /internationally recognized
translating body / agency. Any experiences without client’s/employer’s reference shall not be
considered for evaluation.
10. Applicants may submit additional information with their application but shortlisting will be
based on the evaluation of information requested and included in the formats provided in the
EOI document.
11. The Expression of Interest (EOI) document must be duly completed and submitted in sealed
envelope and should be clearly marked as “EOI Application for Short-listing for the consulting
services for construction management and supervision of Tamakoshi V Hydroelectric project.

The Envelope should also clearly indicate the name and address of the consulting
firm.The completed EOI document must be submitted on or before the date and address
mentioned in the “Request for Expression of Interest for consulting services for
Construction Management and Supervision of Tamakoshi V Hydroelectric Project”. In
case the submission falls on public holiday the submission can be made on the next working
day. Any EOI Document received after the closing time for submission of proposals shall not
be considered for evaluation.

C. Terms of Reference (TOR) of project
Terms of Reference (TOR)

For
Consulting Services of Tamakoshi V Hydroelectric Project
1. BACKGROUND AND OBJECTIVES
a)Tamakoshi V Hydroelectric Project intends to apply a portion of its funds to engage Consulting
Firm(s) (the consultants) to undertake the tasks given under the main objectives of the consulting
services.
b)Tamakoshi V Hydroelectric Project intends to construct the project under two Contract Packages:
Package I: Civil and Hydro-Mechanical works and Package II: Electro-Mechanical and
Transmission Line Works under Engineering, Procurement and Construction Model (EPC
Contract). The Project with its capacity of 99.8 MW is located approximately 170 km north east of
Kathmandu, the capital of Nepal and approximately 40 km away from the district head-quarter of
Dolkha District- Charikot Bazaar. The district head-quarter is connected with the capital by Arniko
Highway upto Lamasangu which is approximately 90 km and by Lamasangu – Jiri road which is
approximately 40 km up to Charikot. The project site is connected with the Dolakha – Lamabagar
road recently constructed by Upper Tamakoshi HEP.
c) The objectives of the consulting services shall be to ensure that the Works of the Project is
constructed with a high standard of workmanship and materials on schedule and within the budget,
in accordance with the specifications and desirable quality as mentioned in the Contracts, to
acceptable environmental standards and in accordance with the Employer's requirements. The
Consultant shall carry out the Engineering Services of the Project throughout the entire contract
period under and in close cooperation with the Client's Project Office. The Consultant shall act as
the Employer’s Representative for EPC Contract, carrying out such duties and assuming such
powers and responsibilities as are mentioned in those contracts in the agreement for consultancy
services. The main objectives of the Consulting Services (the Services) are as follows:
- Review the Detailed Project Report , Detailed Engineering Design and Bidding Documents
including Employer’s requirements, specification, drawings, etc. for civil, hydro-mechanical
and electro-mechanical works prepared by the employer;
- Assist the Client in evaluation of technical and financial proposals for selection of EPC
Contractors for the execution of the employer and also in Contract negotiation;
- Review and recommend to the Client in approving the design submitted by the EPC
Contractors; and
- Supervise the construction works and assure quality on behalf of the Employer/Client
including assistance in Contract Administration and
- Construction supervision and administration in a role of engineer or employer’s representative

for EPC contract.
2. SCOPE OF CONSULTING SERVICES
2.1 Brief Description of Services
The selected Consultant shall provide the consulting services for approximately 48 calendar
months for:
- Review available Detailed Engineering Design, Detailed Engineering Design Report, EPC
Bidding Documents and ,other available documents related to the project construction
- Assist client/employer during bid evaluation and contract negotiation between client and
EPC contractor
- Approval of construction design/drawings submitted by EPC contractor with consent from
the client
- Construction Supervision and Quality control of the project
- Monitor project construction schedule and maintain the original schedule
- Administer Construction supervision and Contract administration under Contract packages.
- To provide necessary recommendation including design of varied works if required to the
Client during the implementation of the project works.
- All the project components being underground, the consultant shall review / finalize the risk
sharing mechanism with respect to quantity and different class of rock.
- Verification of all the invoice submitted by the contractor and recommend to the client.
- Assist in Testing and Commissioning of the facilities or project (Civil, Hydromechanical,
Electromechanical,Transmission line )
The brief description of Consulting Services is as follows:
2.1.1 Consulting Services related to Contract Package - I (Civil and Hydro mechanical
(EPC Contract)):
a. The Consultant shall review the Detailed Engineering Design and Bidding Documents
prepared by the Client; assist in the bid evaluation for the selection of contractor and
contract negotiation with construction Contractor.
b. The consultant shall review and finalize the construction schedule, proposed by EPC
contractor, acceptable to client.
c. The Consultant shall assist the employer in the implementation of the Works by providing a
comprehensive project management service. The Consultant shall review, check and
assess the design/documents submitted by the EPC Contractor, and recommend for
approval accordingly.
d. The Consultant shall perform the assigned task to ensure smooth completion of the Project
in accordance with the Contract agreement between the Employer and Contractor and in

conformity with internationally accepted standards and procedures as well as the state-of-
the-art-technology prevailing in the Hydro Power Generation Construction industry.
e. The selected Consultant shall provide the Consulting services for review of Detailed
Engineering Design, Biding Documents, Design check and review, Construction
Supervision and contract administration and necessary guidance and advice to the Client
during the implementation of the project works. The Consultant shall act on behalf of the
employer as owners engineer during the execution of EPC Contract package, carry out
such duties and assume such responsibilities as defined in the Agreement for Consulting
Services. The Consultant shall recommend interim and final payments to be made to the
Contractors.
f. The selected Consultant shall assist in Testing and Commissioning of the facilities or
equipments or project (Civil and Hydromechanical)
This Contract package consists of Civil and Hydro-mechanical Work as mentioned below:
a) Civil Works
i. Interfacing of different project components(Civil /Hydro mechanical /

Electromechanical)including Head pond and constructed Tunnel Interconnection)
ii. Preliminary Works (access road and bridge, camp, power supply, water supply,
telecommunication etc.)
iii. Head pond
iv. Head pond Spillway
v. Headrace tunnel (Modified horse shoe typed)
vi. Surge Tank
vii. Vertical Shaft
viii. Powerhouse
ix. Tailrace Conduit
x. Others as required for the performance of the works.
b) Hydro-mechanical Works
Design, Manufacture, Supply, Erection, Testing and Commissioning of all the hydro-
mechanical equipment involved in the employer including:
• Gates
• Trashracks
• Stoplogs
• Valves
• Penstock
• Gantry Crane
• Others as required for the performance of the works.
2.1.2 Consulting Services related to Contract Package - II (Electromechanical and

Transmission line (EPC Contract)):

a. The Consultant shall review the bidding documents for Contract Package – II:
Electromechanical and Transmission line prepared by the Client and assist in bid
evaluation for the selection of Contractor and for the contract negotiation.
b. The Consultant shall act as owners Engineer to supervise the manufacturing and erection
of equipments during the construction works. The Consultant shall review, check and
assess the design/documents submitted by the Contractor/ Manufacturer and recommend
for approval accordingly.
c. The Consultant shall ensure smooth completion of the Project in accordance with the
Contract agreements between the Employer and Contractor and in conformity with
internationally accepted standards and procedures as well as the state-of-the-art-
technology prevailing in the Hydro Power Generation and Transmission Construction
industry.
d. The Consultant in the role of Engineer shall carry out such duties and assume such
responsibilities as defined in the Agreement for Consulting Services. The Consultant shall
recommend interim and final payments to be made to the Contractor and issue instructions
as needed.
e. The selected Consultant shall provide the Consulting services for review of Detailed
Engineering Design, Biding Documents, Design check and review, Construction
Supervision and contract administration and necessary guidance and advice to the Client
during the implementation of the project works. The Consultant shall act on behalf of the
employer as owners engineer during the execution of EPC Contract package, carry out
such duties and assume such responsibilities as defined in the Agreement for Consulting
Services. The Consultant shall recommend interim and final payments to be made to the
Contractors.
f. The selected Consultant shall assist in Testing and Commissioning of the equipments or
facilities or project (Electromechanical and Transmission line )
2.2 Location of Services

In order to maintain close liaison between project management, design review and construction
supervision, Tamakoshi V HEP requires that the Consultant's project management, construction
supervision and design staff are all located at the Project site in Suri Dovan, Dolkha district. Some
of the consultant’s staff may also be located in Kathmandu as required.
3. DETAILED DESCRIPTION OF CONSULTING SERVICES
3.1 Review of Bidding documents and assist the Employer in procurement of Contractors
Consultant’s scope of services in this regard shall be as under:

i. Review and recommend all the bidding documents including Employer’s requirements,
Specifications etc. prepared by the Client for the procurement of EPC Contractors.

ii. Review and assist the Employer for the finalization of Employer’s requirements,
specifications etc. for contract packages.
iii. Assist the Client in selection of Contractors.
3.2 Review of Engineering and Detailed Design
Consultant’s scope of services shall be but not limited to as under:

i. Prepare Project Management & Contract Administration procedures for
Communications & Meetings to the satisfaction of the Client.
ii. Review of available detailed engineering design and all design, drawings and
technical documents submitted by the Contractors. The Consultant shall analyze the
adequacy of such designs, and shall advice in writing to the employer for approval or
any changes which the consultant feels necessary as per Contract Requirements.
Copies of all reviewed drawings shall be retained by the Client for information and
records.
iii. Assist the Employer in writing contractual letters to the Contractor in case the design
does not comply with the Employer’s requirements.
iv. Review design and drawings submitted by the EPC Contractors and recommend the
Employer for their approval.
v. Review of quality assurance plan and procedures developed and submitted by the
Contractors;
3.3 Supervision of Construction Activities
The Consultant shall be responsible for monitoring and supervising construction activities to
ensure that the work is carried out in accordance with the Contract, the quality of
workmanship and the materials in all works conform to the Employer’s requirements and
specifications. The Consultant shall ensure that the work is carried out in a healthy, safe and
appropriate manner in accordance to international standards.
The tasks to be carried out by the Consultant shall include, but not limited to the following:
i. Programme Schedule
a) The Consultant shall review, assess, analyze and recommend to the Client about a
detailed program of all the activities related to the execution of the Work submitted by
the Contractors from time to time.
b) The Consultant shall monitor the actual progress of work based on the base line
programme submitted by the Contractor(s). The monthly updates of the Contractor’s
program shall be monitored against the approved program and all variations shall be
noted. The future impact of major variations and necessary corrective measures shall
be determined and analyzed, and the Client shall be provided with necessary
recommendation.

c) In the event the Contractor’s programme fails to comply with the Contract works or the
actual progress is inconsistent with the Contractor’s stated intentions, the Consultant
shall inform and advice the Client of the situation in time and act accordingly with the
Contract provisions. The Consultant shall also review and assess the revised program
submitted by the Contractor and take necessary actions as needed.
d) The Consultant shall carry out budget and cost forecast (BCF) reports at intervals of
not more than 6 months or when major changes occur. The estimated cash flow to
completion of the Contracts shall also be prepared based on the revised Contract
costs.
e) The Consultant shall also prepare a coordinated schedule in consultation with the
Contractors based on the detail schedule submitted by the EPC Contractors.
ii. General Activities of Supervision Works
To ensure that all the construction Works are carried out in accordance with the Contracts,
the Consultant shall undertake, among other tasks, the following activities:
• Maintain a Master diary, including Contractor’s daily records of labor and equipment
employed, work in progress, weather conditions, instruction issued etc.
• Assess the Contractor’s equipment and verify that it has adequate capacity to perform
the Works in accordance with the Contract.
• Review monthly & weekly progress reports.
• Check the Contractor’s surveys, control points and setting out as work proceeds based
on the basic reference points provided by the Client and ensure accuracy of surveys
and bench marks connecting various sites.
• Provide appropriate level of inspection / checking and witness testing where required,
of work, materials & equipments including Electro-mechanical equipment prior to
dispatch and after received at site as per contracts. The inspection services shall cover
but not limited to:
- Construction workmanship and acceptability of installation of all permanent work.
- Materials and plants purchased- sources and quality etc.
- Monitoring of all instrumentation installed.
• All construction activities, including preparatory work, materials production and final
finish.
• Organizing the regular site coordination meetings to review construction progress and
status.
• Prepare and recommend the Client for issuance of instructions and day to day
correspondences to be made to the EPC Contractors in writing.
• Keep records of any work authorized to be undertaken by the Contractors as dayworks.
• Check and review the detailed "Operation & Maintenance Manuals and As Built
Drawings" prepared and submitted by the Contractors for use of the employer in the
operation of the works;

• Check and certify the monthly statements of payment submitted by the Contractors in
accordance with the Contract for approval by the Client.
• Check and certify the final statement for payment submitted by the Contractors in
accordance with the Contracts.
• Prepare and issue Taking-over Certificates and Performance Certificates in accordance
with the Contract requirements.
• Ensure that all submittals / deliverables of the Contractors, upon completion of the
Works, in the forms and numbers set out in the Contract, are well received by the
Employer.
• Prepare a "Completion Report" for the works under the Contract, including a summary
of final costs to the employer for future reference.
iii. Variations, Claims and Disputes
The Consultant shall assist the Client in the following aspects:
- Maintain records of all field instructions.

- Promptly notify the Client of any unusual events leading to Claims and Disputes.
- Assist Client to take action to resolve problems or conflicts.
- Assist the Client in preparing the required documents to be submitted to the
Dispute Adjudication Board (DAB) and/or Arbitration.
- Carryout and maintain effective contract management and claim control.
- Notify the Client of any requirement for a variation and estimate the cost of the
Variation Order.
- Prepare the Variation Orders and recommend to the Client for approval.
- Provide available information and support in assisting the Client in the assessment
and resolution of claims of the Contractor and provide necessary determinations
thereof as per the Contract.
- Obtain approval of the Client before certifying any claim amount of the Contractors.
iv. Monitor Contracts Costs
The Consultant shall monitor contract Costs and shall update the cost of contract works
every 6 months incorporating actual and projected expenses including costs of Variation
Orders, potential costs of claims and provisional sums. The estimated cash flow for the
completion of the project Contracts shall also be projected based on the revised Contract
Costs.
The Consultant shall ensure that the Client is well advised in advance of any additional
funds required for completion of Works.

v. Testing and Commissioning :
The Consultant shall involve in testing and commissioning of the facilities (Civil Work,
Hydromechanical equipment, Electromechanical Equipment and Transmission line ) and ensure
quality of the works and services.The consultant shall also witness the FAT of the equipment nad
the tests at site after the delivery of equipments.
3.4 Project Management
i. Contract Procedures
The Consultant shall formulate and establish procedures for the proper management,
administration and quality assurance/ control of the contract as well as the Consultant's
own services, and shall effect monitoring and control of these procedures. The
Consultant shall provide Project Procedures Manual within 90 days from the date of
signing of the Consulting Services Contract.
ii. Reports
The Consultant shall prepare the following reports which shall be in a format agreed
with the employer and which shall be submitted in number of copies as mentioned
below:
a) 2 copies of Daily and shift reports by inspectors, etc., within four working days,
recording weather conditions, crews and equipment working, areas being worked
on, production, resource allocation, compliance with approved procedures, any
special or unusual occurrence, etc.;
b) 2 copies of Weekly reports by Resident Engineer, within one week of the end of the
report period, recording progress during the month on a quantity and cost basis
with appropriate graphical presentations comparing progress with program and
giving reasons for any discrepancies if any;
c) 6 copies of Monthly report comprising the work progress
d) 12 copies of Project Completion Reports including electronic copies for all major
structures or elements of the contract works, incorporating design calculations, as-
built records and drawings submitted by the Contractors, within 60 days of issue of
any Taking-Over Certificate. Completion Reports shall also include but not limited
to the following:
- details of construction methodology, concrete quality, hydrological,

sedimentation, geological and geotechnical conditions etc,
- details of hydro mechanical works.
- details of electromechanical works etc.
- details of the Cost.
e) 2 copies of Testing and Commissioning Reports.
f) Provide any special reports as requested by the Client.
iii. Monitor Environmental Requirements
The Consultant shall be responsible for monitoring all the activities of the Project,
according to the Environmental Impact Assessment Report, Contract Documents and
the prevailing laws in Nepal.
iv. Project Relations
The Consultant shall promote good project relations and in doing so shall monitor
project labour relations, living conditions, health and safety programs to identify
potential problems and assist the Client to resolve them promptly. Problems that cannot
be resolved promptly by the Consultant shall be reported forthwith to the Employer for
action.
v. Monitor Health and Safety
The Consultant shall monitor, inspect and ensure himself that Contractors comply with
the requirements of the working conditions for laborers as directed in the construction
Contract and specified in the Nepali labor code. The Consultant shall assist the Client
to take initiative to address and correct any deleterious effects arising from the
implementation of the Contract.
vi. Commissioning of the Works
The Consultant shall be responsible for supervision the commissioning of all

Works/structures of the Project. The Consultant shall:
- Liaise with the Client when establishing the overall requirements for project
commissioning, coordinate testing and commissioning programs.
- Establish specific commissioning requirements in relation to the overall
requirements for the project.
- Submit, with prior approval with the Client, the commissioning requirements to the
Contractor to enable him to prepare his detailed commissioning procedures.
- Liaise with the Client to achieve the desired level of involvement by the Client's
operating staff and other personnel assigned.
- Review commissioning procedures prepared by the Contractor(s) to provide
assurance that design requirements are complied with, that all necessary
observations will be made, that the proposed methods are adequate to maintain
control of the operation and that the Contractor is fully cognizant of any criteria
which may require the commissioning to be discontinued,

- Carry out/ check evaluations of observed data during the course of commissioning
and advise the Contractor accordingly,
- Review and approve commissioning reports to be prepared by the Contractor as
required by the construction Contracts.
vii. Review Operation and Maintenance Manuals
The Consultant shall check and review the detailed Operation and Maintenance (O &
M) manuals for structures and plants submitted by the Contractors. The Consultant
shall ensure that uniform, complete, high quality O & M manuals are prepared by the
Contractors for the whole Project.
The Consultant shall ensure that the O&M manual shall include, among others:
- references to all relevant design and other reports, in order to provide a complete
bibliography on the structures and plant,
- specifications, data and statements on design for operation and maintenance staff
to understand the basis of their functions,
- drawings, diagrams, charts, etc to facilitate understanding of the O&M
requirements,
- complete list of components particularly plant and instrument parts and spares,
- standard forms for O&M functions and step-by-step instruction.
viii. Technology Transfer
The Consultant shall involve the Client’s Engineers in various activities including
Design works and Construction Supervision. The Consultant shall provide capacity
building to 7 number of Client’s executives for a period of 15 days in its home office.
Capacity building shall focus on training materials acceptable to the Client.
The Consultant shall also conduct capacity building training in its home office for
15days duration to 13 number of Client’s Engineers. The training material shall be fixed
on mutual discussion.
All training costs including travel, boarding and lodging expenses in connection with the
training and visit to the consultant’s home office will be covered from the provisional
sum allocated for the trainings.The training materials and software shall also be
supplied.
ix. Other Assistance to the Client
As directed by the Client from time to time, the Consultant shall assist the Client in
carrying out specific tasks directly or indirectly related to the project, such as, but not
limited to, the following:

- Assist in conducting meetings and site visit for dignitaries, representatives of
financial institutions, etc.
In the event that the Consultant is required to deal with any dispute pursuant the Contract Clause
for both Contracts, the services required and the remuneration for such services shall be additional
to the scope of the agreement, provided that the dispute does not arise from any failure of the
Consultant to perform properly his duties under this agreement.
4. CONSULTANT'S STAFF
4.1 General
To provide the consulting services for the duration of the Project, the Consultant shall ensure a
team of engineers and other specialists, experienced in the detail designing and supervision of
construction of the Project.
Emphasis is placed on the need for relevant design and construction supervision engineers to have
knowledge and previous experience of similar works to work at the Project site. In particular, the
Engineers concerned with the design review and construction supervision of the Civil works, Hydro-
mechanical and Electromechanical works shall have previous experience in this type of
construction. It is particularly important that the Team Leader and Resident Engineer shall have
substantial previous experience in dealing with contractual matters and contract claims under
Conditions of Contract for EPC/Turnkey Projects ,FIDIC (1999, First Edition ).
Responsibility for management of all services as per the Contract shall be with the Consultant's
Team Leader. The Team Leader shall provide overall technical direction and coordination of the
Services. The Consultant's Team Leader shall also manage and coordinate the assignment of pool
of experts that may be required from time to time, with prior approval of the Client,
4.2 Required Person-Months of Consulting Services
The estimated requirement of Consulting Services is shown in the table below:
Input
Names Position/ Remarks
(Months)
(a) International Team leader / Project Manager/
Staff Contract Specialist
43
Contracts Engineer/cost and quality

engineer
11
Tunnel / Rock Engineer/geotechnical 23
Structure Engineer 6
Hydropower/Hydraulic design
Engineer
6
Engineering Geologist
11

Input
Names Position/ Remarks
(Months)
Mechanical Engineer
10
Electrical and Transmission Line 10
Pool of Expert 11
Sub-Total of (a) 131.00
(b) National Staff
Structural Engineer 18
Geo-tech /Tunnel Engineer 35
Geologist 35
Contract/Quality Control Engineer 48
Mechanical Engineer 20
Electrical / Transmission Line 18
Engineer
Field inspectors(Civil Engineer) 96
Environmental Expert 48
Senior Surveyer 20
Survey helpers 20
Various technical staffs 48
(c) Local
Administrative
and Account
Department
Support Staff
Admin/account Officer (Site) 48

Office Secretary (KTM) 48
Office Secretary (Site) 48
Office Assistants 96 2*48
Sub- Total of (b) + (c) 646.00
The Consultant shall state in his proposal the name of each category of staff and personnel who he
considers appropriate to perform the services. The person-month should be allocated for each year
within the limit of total allocation mentioned as above.
5. COUNTERPART STAFF
Tamakoshi V HEP, in consultation with the Consultant, may provide its own professional staff to
work closely with the Consultant as counterpart staffs in the capacity of trainee engineer. The
Consultant shall work in close coordination with them in executing their responsibilities. The total
estimated requirement of man-months for the counterpart staffs is approximately 335 Man-Months.

D. Additional Project Information
Project information:
Tamakoshi-V Hydropower Project is a cascade development of the Upper Tamakoshi HEP with
tandem operation. The project area is located on the right bank of Tamakoshi River. It takes the
discharge from the tailrace of the Upper Tamakoshi Project through an underground inter
connection arrangement and conveys to headrace tunnel of this Project. An underground
powerhouse is proposed at Suri Dovan. The design discharge of the project is 66 m3/ sec and
has installed capacity of 99.8 MW.
The general arrangement of the project comprises of underground interconnection arrangement of

headrace tunnel with the tailrace tunnel of Upper Tamakoshi HEP. The interconnection system
consists of connecting tunnel, a head pond required to maintain suction head at the pressurized
head race tunnel entrance, spillway and spillway tunnel. The water from tailrace of Upper
Tamakoshi HEP is diverted to this interconnection system and conveyed to the 8.16 Km long
concrete lined headrace tunnel, a 138.76 m high drop shaft, 74.37 m long pressure tunnel, 445 m
long tailrace tunnel and underground powerhouse containing four Francis turbines, from where it
is released into the Tamakoshi river at about 0.2 km downstream from the confluence of
Tamakoshi River and Khari Khola at Suri Dovan.
The interconnection system has already been constructed to avoid the delay in project
construction and smooth operation of Upper Tamakoshi HEP without any interruption.
Location and Access:
Tamakoshi-V is located in the Central Development Region of Dolakha District of Janakpur Zone.
The project area is situated within Longitude 86o13’11” to 86o13’56” East and Latitude 27o47’30”
to 27o50’00” North. The whole project area lies in Khare, Orang and Lamabagar Village
Development Committees. As per new provincial provision of Nepal, the project area lies on
Gaurisankar and Bigu village councils. This project is conceptualized to develop as a tandom
operation project with Upper Tamakoshi HEP. The intake site / underground interconnection
system with Upper Tamakoshi tailrace outlet is located in Lamabagar VDC at an elevation of
1154.91 masl whereas the underground powerhouse lies at the right bank of Tamakoshi River just
downstream of the Suri River confluence with Tamakoshi River.
The Tamakoshi-V Hydropower Project is located approximately 170 km north east of Kathmandu,
the capital of Nepal and approximately 40 km away from the district head-quarter of Dolkha
District- Charikot Bazaar. The district head-quarter is connected with the capital by Arniko
Highway upto Lamasangu which is approximately 90 km and by Lamasangu – Jiri road which is
approximately 40 km up to Charikot. A gravel road of about 33 km is available from Charikot to
Singate Bazaar is recently upgraded for the construction of Upper Tamakoshi Project. The newly
constructed road connecting Singate Bazaar and Lamabagar for the construction of Upper
Tamakoshi HEP passes from the both powerhouse and the headwork sites of this project. This
road is recently constructed.

Salient Features of the Project
Location
Type of project Cascade development of Upper Tamakoshi HEP
Zone Janakpur
District Dolkha
Village Development Committee Khare, Orang and Lamabagar VDCs
Province (New provision) Province No. 3
Village council (New provision) Gaurishankar and Bigu village councils
Headworks site Between Purano Jagat and Gongor village
Powerhouse site Jamune and Suri Dovan. Approx. 7.0 Km upstream from
the present road head at Singate Bazar
Name of the River Tamakoshi River
Hydrology
3
Design Discharge 66 m /sec
3
Annual average flow 69.51m /sec
3
Glof Flood(Headpond site) 5250m /sec
3
(Power Cavern Site) 4750 m /sec
Access Road
Existing Road Access Road is available on both Powerhouse and
Headwork interconnection area
Interconnection with UTHEP

Type Tailrace tunnel of UTHEP is interconnected with the
headrace tunnel of Tamakoshi-V
The interconnection system is being constructed
Interconnection Tunnel 120.65m length; invert level of starting point = EL 1154.91
masl
Head Pond width = 8.35m, length = 74.20m, height = 20.50 m
Headpond Spillway
Type Uncontrolled ogee shaped
3
Design Discharge 102.3 m /sec
Length of the crest 30.0 m
Crest Level El. 1158.20 amsl
Outlet of Spillway Tunnel El.1150.07 amsl
Headrace Tunnel
Type Modified Horse shoe typed,
Length 8.16 Km
Finished Diameter 5.60 m
Surge Tank
Type Circular- Restricted Orifice
Effective Size 15.0 m internal diameter; Height = 47.50 m
Connecting Shaft diameter = 5 m; Height = 5.39 m
Orifice diameter =2.50m
Normal Water Level El. 1150.60 masl

Pressure Shaft
Total Vertical length 138.76 m
Horizontal Length 74.37 m
Internal Diameter 4.2 m
Thickness of Shaft Steel Lining 10 mm to 32 mm
Powerhouse
Type Underground Cavern
Dimension L=69.00m, W=18.0m, H=33.14m.
Machine Hall Floor Level El. 982.19 masl
Generator Floor Level El. 978.51masl
Turbine Setting Level El. 974.00 masl
Type of Turbine Francis (3*Vertical Axis & 1*horizontal axis)
No. of unit 4 units (3 units of 32 MW & 1 unit of 3.8 MW)
Capacity of each unit 3 x 32 MW +1 x 3.8MW = (99.8 MW)
Switchyard
Type Cavern Type
Dimensions L=58.00m, W=13.0m, H=15.80m
Transformer Floor Level EL. 982.19 masl
Tailrace Conduit
Type Circular type
Length Tunnel = 445 m
Finished Diameter 5.60m
Transmission Line
Voltage of Transmission Line 220 KV double circuit
Length of Transmission line 2*2 Km upto nearest point of Tamakoshi-Khimti TRL
Power and Energy Generation

Gross Head 174.05 m
Net Head 162.23 m
Installed Capacity 99.8 MW
(Tamakoshi-V HEP will have the installed capacity of 99.8 MW but the maximum generating capacity of the
project will be 96 MW. An additional 3.8 MW E/M is installed to utilize minimum flow coming through Upper
Tamakoshi Turbine during the peaking operation. Hence the 3.8MW equipment will be operational for 18
hours a day during 6 dry months generating approximately 12 GWh of additional energy)
Annual Energy 487.998 GWh (With outages of 5% )
Dry Season Energy 127.312 GWh (With outages of 5% )
Wet Season Energy 360.686 GWh (With outages of 5% )
Cost Estimates
Civil Costs in US $ 59.89 million (without contingencies)
Hydraulic Steel Structures in US $ 2.30 million
Electromechanical Equipment in US $ 41.00 million
Transmission Line in US $ 11.67 million
Engineering, Management Cost in US $ 9.57 million
Contingencies US $ 12.23 million
Resettlement and Environment Mitigation Works in US $ 3.15 million
Owner's Cost US $ 3.59 million
Total Cost in US $ 148.239 million (Cost per KW in US $ =1,468)

E. Evaluation Criteria for Short-listing of Consultants
General
Tamakoshi Jalvidyut Company Limited (TKJVCL) wishes to receive the Expression of Interest (EOI) from
the eligible consulting firms for Construction Supervision of Tamakoshi V Hydroelectric Project (“the
project”). The selected consultant will be expected to complete the services in 60 (Sixty) months (this
includes 12 months defects liability period). Consulting firms may participate individually or in the form of
Joint Venture. Experiences of the Associate forms will not be considered for evaluation.
Consulting firm will be selected based on the Quality and Cost Based Selection (QCBS) method and the
selection will be carried out in two stages. In first stage of selection, maximum six number of consulting firm
will be selected from list of consulting firm who has submitted Expressions of Interest within the scheduled
date and time in response to the notice on Invitation for Expression of Interest for the Consulting Services
published by the TKJVCL. First stage of evaluation for short listing of consulting firm will be carried out
based on the set of evaluation criteria specified below. In the second stage, request for proposals received
from those short-listed consulting firm will be evaluated to select the best consulting firm, most suitable for
the proposed services. Utilities offering consulting services, which are financially autonomous, will also be
considered for the services. Consulting firms may participate individually or in the form of Joint Venture.
However, the firms submitting EOI as JV partners, if shortlisted, must submit their proposals in the same JV
name while submitting technical and financial proposal based on RFP.
Evaluation procedure for screening of consulting firms
The long list will be prepared of those consulting firms which have submitted EOI within the scheduled time
in response to the notice of EOI for consulting services published by TKHEP. The general notes in the
evaluation procedures are as follows:
i. Qualification and experience of the consulting firm associated as sub-consultancy or in association
will not be considered for evaluation for short listing;
ii. The experience of the consulting firms(single entity or as JV partners)carried out in association or
sub-consultancy will not be evaluated;
iii. The references and the qualification documents submitted from their parent or subsidiary
companies as applicable shall not be considered for their evaluation;
iv. An Applicant must not submit more than 1(one) EOI proposal as either a single entity or partner in
JV and/or associated partners/sub-consultant. If submitted /participated then such proposals will be
rejected.
v. Consulting firms’ work experiences shall be evidenced by duly certified (by authorized agency) and
notarized copies of client’s references with contact addresses on the letter head of the client’s
organization and shall be written in English. If the references are in other languages, it shall be
accompanies by notary agency or nationally/internationally recognized translating agency.
The short-listing of consulting firm will be carried out based on the following three steps of evaluation
criteria.
i. Step I: Preliminary screening of consulting firms

In this step, a preliminary screening of the received EOI proposals will be carried out. The consulting firms
will be evaluated on 'Pass' or 'Fail' basis. Each consulting firm must 'pass' each and every threshold criterion
mentioned below. Any consulting firm not complying with any of the specified threshold criteria shall be
disqualified and shall not be considered for further evaluation.

A. General Threshold Criteria
EOI proposal shall be duly received within the last date and time of submission as mentioned in the
notice of EOI. Following documents shall be submitted along with the EOI proposal,
(i) Notarized Certificates of incorporation or Registration
(ii) Company Profile
(iii) The consulting firms must not have been black listed by Public Procurement Monitoring Office
(PPMO) or NEA or World Bank or Asian Development Bank (ADB) or Donor/Financing agencies at
the time of submission of EOI proposal,
(iv) Consulting firms must have been legally registered for at least Ten (10) years from the last date of
submission of EOI,
(v) Minimum average annual turnover of the best three years over the last five years shall be US$ 3
Million or equivalent. In case of JV, cumulative strength of JV partners will be evaluated for annual
turnover. If annual turnover is in other currency than US$, equivalent to US$ shall be considered by
calculation Nepal Rastra Bank’s Buying Rate on last date of submission of EOI document.
(vi) Notarized Financial statement or document (Annual report) to support annual turnover of preceding
three consecutive fiscal years
B. Technical Threshold Criteria

Evaluation under these criteria will be based on hydropower projects which are successfully
constructed and commissioned under supervision of the consulting firm during last fifteen (15)
years proceeding from the last date of submission of EOI. Ongoing projects will not be considered for
evaluation. All of the criteria listed below should be fulfilled by single or separate projects.
(i) Consulting firms must have experience in construction supervision in EPC contract in at least one
(1) Hydropower projects having installed capacity not less than 25 MW.
(ii) Consulting firms must have experience in detailed design of at least one (1) Hydropower projects
having installed capacity not less than 80 MW
(iii) Consulting firms must have experience in Construction Supervision of at least one (1) Hydropower
projects having installed capacity not less than 80 MW
(iv) Consulting firms must have experience in Construction Supervision of at least one (1) Hydropower
Project having tunnel length not less than 4km in a single stretch in a single project,
(v) Consulting firms must have experience in Construction Supervision of at least one (1) Hydropower
project having underground cavern of width not less than 12m,
(vi) Consulting firms must have experience in design and construction supervision of hydromechanical
and electromechanical equipment in at least one(1) Hydropower project having installed capacity
not less than 80 MW,
(vii) Consulting firms must have experience in design and construction supervision of Transmission line
projects of 220 Kv or above voltage level,
The cumulative experiences of JV partners will be evaluated but the experiences of the consulting firms
(single entity or as JV partners) carried out in association or sub-consultancy will not be considered for the
evaluation. Only constructed and commissioned projects on the last fifteen (15) years proceeding from the
last date of submission of EOI will be considered for the above mentioned criteria.
C. Threshold Criteria for Joint Venture Firms

(i) Maximum number of JV partners shall be three (3). The lead partner of the Joint Venture firm must
have majority and not less than 40% share and each of the other partner must have at least 25% of
share,
(ii) Each partner of JV shall meet General Threshold Criteria (i), (ii), (iii) and (iv),
(iii) Each partner of JV shall meet at least one of the Technical Threshold Criteria above. If any of the
partners of the JV does not meet the criteria, the entire JV will not be considered for evaluation.
(iv) Combined experience of the JV must meet all the Technical Threshold Criteria,
(v) Joint Venture firms shall submit the Joint Venture Agreement or MOU of JV Agreement or intended
JV Agreement along with their EOI proposal,
(vi) An applicant must not submit more than one (1) EOI proposal as either a single entity or partner in
JV and/or associate partners,
(vii) In case that the JV partners are from different countries, the nationality of the lead partner shall
determine the nationality of the JV firm. This principle will be applied in determining the firm from
the developing country as well.

Step II: Detailed evaluation of consulting firms
The consulting firms fulfilling all requirements in the STEP I are selected for further evaluation in STEP II. A
scoring system is adopted to rank these firms on merit basis, based on the criteria specified below. The
cumulative experience, manpower and financial strength of JV partners shall be considered in the
evaluation. Only successfully constructed and commissioned hydropower projects in last fifteen(15)
years preceding from the last date of submission of EOI will be considered for evaluation of consulting firm.
Ongoing and planned projects will not be considered for evaluation. The maximum overall score that any
consulting firms can obtain is set at 1,000 points, which are distributed as follows:
Criteria1: Management Competence of the consulting firm :150Points

Criteria 2: Technical Competence of the consulting firm : 700Points
Criteria 3: Geographical Competence of the consulting firm : 150 Points
Criteria 1: Management Competence of Consulting Firm (150 Points)
Management competency of consulting firm will be evaluated based on following sub-criteria:

1.1 Standard policies, procedures and practices to assure quality, interaction with clients and outputs
including ISO registration
1.2 Complaint handling mechanism concerning performance of experts or quality of the reports and
internal controls to address ad resolve complaints
1.3 Strategy to improve quality of firm/association’s performance for the assignment
1.4 Firm/association’s standard policies, procedures and practices to avoid changes/replacements of
personnel and continuity of professional services
1.5 Firm/association social protection practices to safeguard the well-being of proposed experts
Criteria 2: Technical Competence of Consulting Firm (700 Points)

Evaluation under this criterion is based on the experience of the consulting firm in Construction Supervision,
Detail Engineering Design, and design & construction supervision of hydro mechanical and
Electromechanical works of Hydropower Projects in last fifteen (15) years preceding from the last date of
submission of EOI. The combined experience of the JV partner shall be evaluated. The evaluation will be
based on the following aspects:
2.1. Detail engineering Design of hydropower projects having installed capacity not less than 80 MW.
2.2. Construction Supervision of hydropower projects having installed capacity not less than 80 MW.
2.3. Construction Supervision of hydropower projects in EPC contracts having installed capacity not
less than 25 MW.
2.4. Construction Supervision of hydropower projects having installed capacity not less than 80 MW
funded by Multi-national Financial institutes (Eg: ADB, EIB, AIIB,World Bank).
2.5. Construction Supervision of hydropower projects having headrace tunnel of length 4km and above
in a single stretch in a single project.
2.6. Construction Supervision of hydropower projects having headrace tunnel of finished diameter 5m
and above.
2.7. Construction Supervision of hydropower projects having cavern of width more than 12 m.
2.8. Experience in design and construction supervision of hydromechanical and electromechanical
works of hydropower projects having installed capacity not less than 80 MW.
2.9. Experience in design and construction supervision of transmission line of voltage level 220 kv or
above.
Criteria 3: Geographical Competence of the Consulting firm (150 Points)

Evaluation under this criterion is based on the experience of consulting firm in detail engineering design of
Hydropower Projects in last fifteen(15) years proceeding from the last date of submission of EOI in
countries (Nepal, India, Pakistan, Afghanisthan , Bangladesh, Bhutan, China, Myanmar)falling under Hindu
kush Himalayan Region as defined by ICIMOD(Integrated Centre for Integrated Mountain Development) .
The cumulative experience of JV partner shall be evaluated.
3.1. Experience in construction supervision of Hydropower Projects with Installed Capacity not less
than 50 MW in countries falling under Hindu kush Himalayan Region
3.2. Experience in construction supervision of Hydropower Projects in EPC contracts with Installed
Capacity not less than 25 MW in countries falling under Hindu kush Himalayan Region
ii. Step III: Short-listing of firms

The consulting firm scoring less than 600 points out of total 1000 points and 60 % points in Criteria
2:Technical Competence of Consulting Firm will not be qualified for short listing. For short-listing of the
qualified consulting firms, the following procedures will be followed as;
1. Rank the firms in order of merit according to the points secured by them.
2. Select top ranked six consulting firms not exceeding two firms from any one country, to which RFP
will be addressed.
3. In case of Joint Venture origin of lead firms shall be considered for the listing.
4. If the points obtained by two or more firms are same, the firm with more number of project’s
experience on the sub-criteria 2.2 of Criteria 2:Technical Competence of Consulting Firm will be
prioritized.

F. EOI Forms & Formats
1. Letter of Application
2. Applicant’s information Form (Form 1)
3. Criteria 2 :Technical Competence of the Consulting Firm (Form 2)
4. Criteria 3 : Geographical Competence of the Consulting Firm (Form 3)
5. Financial Capacity (Form 4)

Letter of Application
(Letterhead paper of the Applicant or partner responsible for a joint venture, including full postal
address, telephone no., fax and email address)
Date: ...........................
To,
Tamakoshi V Hydroelectric Project
Tamakoshi jalvidyut Company limited
NEPAL
Sir/Madam,
Being duly authorized to represent and act on behalf of (hereinafter "the Applicant"), and having
reviewed and fully understood all the short-listing information provided, the undersigned hereby
apply to be short-listed by Tamakoshi V Hydroelectric Project as Consultant for Construction
Management and Supervision of Tamakoshi V Hydroelectric Project.
1. Attached to this letter are photocopies of original documents defining:
a) the Applicant's legal status;

b) the principal place of business;
2. Tamakoshi V Hydroelectric Project and its authorized representatives are hereby authorized to
verify the statements, documents, and information submitted in connection with this application.
This Letter of Application will also serve as authorization to any individual or authorized
representative of any institution referred to in the supporting information, to provide such
information deemed necessary and requested by yourselves to verify statements and
information provided in this application, or with regard to the resources, experience, and
competence of the Applicant.
3. Tamakoshi V Hydroelectric Project and its authorized representatives are authorized to

contact any of the signatories to this letter for any further information.
4. All further communication concerning this Application should be addressed to the following
person,
[Person]
[Company]
[Address]
[Phone, Fax, Email]
5. We declare that, we have no conflict of interest in the proposed procurement proceedings and we
have not been punished for an offense relating to the concerned profession or business and our
Company/firm has not been declared ineligible.
6. We further confirm that, if any of our experts is engaged to prepare the TOR for any ensuing

assignment resulting from our work product under this assignment, our firm, JV member or sub-
consultant, and the expert(s) will be disqualified from short-listing and participation in the
assignment.
7. The undersigned declares that the statements made and the information provided in the duly
completed application are complete, true and correct in every detail.
Signed :
Name :
For and on behalf of (name of Applicant or partner of a joint venture):

Applicant’s Information Form (FORM 1)
Expression of Interest (EOI) Consulting Firms
I. Consulting Firm Information
Consultant Name: Firm’s Address:
Country of Incorporation: Fax No:
Phone No: Website:
Email:
Associations (Joint Venture or Sub-consultancy)

Consultant Country of Incorporation Joint Venture (JV) or Sub-consultant
Present the rationale for and benefits of working in association (JV or Sub-consultant) with
others rather than undertaking the assignment independently (as appropriate). Describe the
proposed management and coordination approach of the association and the role of each
firm.
I confirm that:
Documentation regarding our corporate structure including beneficial ownership has
been attached.
Documentation regarding our Board of Directors has been attached.
A written agreement to associate for the purpose of this Expression of Interest has
been signed between the consortium partners and has been attached.

II. Assignment Specific Qualifications and Experience
A. Technical Competence
Cross-referencing from your profile projects in Section E. Project References, highlight the
technical qualifications of your entity/consortium in undertaking similar assignments. Provide
details of past experiences working with similar project authorities.
B. Geographical Experience
Cross-referencing from your profile projects in Section E. Project References, present

experiences in similar geographic areas.
C. Management Competence (Please answer each question in one paragraph of

3-5 sentences)
1. Describe standard policies, procedures, and practices that your entity has to assure
quality interaction with clients and outputs. Please state if your company is ISO certified.
2. How will your firm/consortium handle complaints concerning the performance of experts
or quality of the reports submitted for this assignment? What internal controls are in place
to address and resolve complaints?
3. How will you ensure the quality of your firm’s/consortium’s performance over the life of
this assignment?
4. Describe standard policies, procedures and practices that your firm has put in place to
avoid changes/replacements of personnel and to ensure the continuity of professional
services once contracted.

5. Describe what social protection practices you have in place to safeguard the well-being of
your proposed experts? Specifically describe arrangements you have in place for medical,
accident, and life insurance coverage during the assignment.
D. Other Information (maximum of 500 words)
E. Project References
Please select most relevant projects to demonstrate the firm’s technical qualifications and
geographical experience (maximum 10 projects).
SN Project Period Client Country Firm

1
2
3
4
5
6
7
8
9
10
Project Summary
SN 1
Project Title
Country / Region
Start Date
Completion Date
Continuous /
Intermittent
Client
Funding Source
Description (indicate your role and input in person-months)
SN 2
Project Title
Country / Region
Start Date
Completion Date

Continuous /
Intermittent
Client
Funding Source
Description (indicate your role and input in person-months)
(Please insert more tables as necessary)
III. Key Experts

Attach CV of each expert.
SN Name Email Position/Title Nationality
1
2
3
4
5
(Please insert more rows as necessary)
IV. EOI Attachments
SN Description
1 Certificate of Incorporation of the lead member
2 Certificate of Incorporation of the JV member (for each member)
3 Certificate of Incorporation of the Sub-Consultant (for each sub-consultant)
4 Letter of Association
5
(Please insert more rows as necessary)
V. Eligibility Declaration
We, the undersigned, certify to the best of our knowledge and belief:
We have read the advertisement, including the terms of reference (TOR), for this
assignment.
Neither the consulting firm nor its JV member or sub-consultant or any of its experts
prepared the TOR for this activity.
We confirm that the project references submitted as part of this EOI accurately reflect
the experience of the specified firm/consortium.
We further confirm that, if any of our experts is engaged to prepare the TOR for any
ensuing assignment resulting from our work product under this assignment, our firm,
JV member or sub-consultant, and the expert(s) will be disqualified from short-listing
and participation in the assignment.
JV member or sub-consultant, including all proposed experts named in this EOI,

confirmed their interest in this activity in writing.

JV member or sub-consultant, including all proposed experts named in this EOI,
authorized us in writing to represent them in expressing interest in this activity.
confirm our firm and all the personnel indicated in the EOI have met the requirements
of Corporate Procurement policy of Nepal Government,NEA and its National and
International Financing partners.

Form to be filled for Criteria 2: Technical Competence of Consulting Firm
FORM 2:
2.1. Detail engineering Design of hydropower projects having installed capacity not less than
80 MW.
Three or more projects Two projects One project None
Project Details for above Experience:
Installed Completed or
S. No Name of the project
Capacity(MW) Commissioned Year
2.2. Construction Supervision of hydropower projects having installed capacity not less than
80 MW.
2.3. Construction Supervision of hydropower projects in EPC contracts having installed

capacity not less than 25 MW.
4
2.4. Construction Supervision of hydropower projects having installed capacity not less than
80 MW funded by Multi-national Financial Institutes (Eg: ADB, EIB, AIIB, World Bank)
2.5. Construction Supervision of hydropower projects having headrace tunnel of length 4km
and above in a single stretch in a single project.
Project Details for above Experience
Completed or
S. No Name of the project Tunnel Length (m)
Commissioned Year
2.6. Construction Supervision of hydropower projects having headrace tunnel of finished

diameter 5m and above.

Completed or
S. No Name of the project Tunnel Diameter (m)
Commissioned Year

2.7. Construction Supervision of hydropower projects having cavern of width more than 12 m.
Completed or
S. No Name of the project Width (m)
Commissioned Year
2.8. Experience in design and construction supervision of hydro mechanical and

electromechanical works of hydropower projects having installed capacity not less than 80
MW.
2.9. Experience in design and construction supervision of transmission line voltage level
220kv or above.

Form to be filled for Criteria 3: Geographical Competence of Consulting Firm
FORM 3:
3.1. Experience in construction supervision of Hydropower Projects with Installed Capacity not
less than 50 MW in countries falling under Hindu kush Himalayan Region
Three or More Two Projects One Project None

Completed /
Installed
Commissioned
S. No Name of the project Capacity Country
Year
(MW)
3.2. Experience in construction supervision of Hydropower Projects in EPC contracts with

Installed Capacity not less than 25MW in countries falling under Hindu kush Himalayan
Region
Three or More Two Projects One Project None

Completed /
Installed
Commissioned
S. No Name of the project Capacity Country
Year
(MW)
Note :
1. All the submitted reference projects should be completed and commissioned on the
date of submission of EOI. Not commissioned projects shall not be considered for
evaluation.
2. All the submitted project shall be accompanied by the client reference. Projects
without client reference shall not be considered for evaluation.
3. Consultant may add more rows as necessary.

Financial Capacity
FORM 4:
(In case of joint venture of two or more firms to be filled separately for each constituent
member)
Average Annual Turnover (AAT) of last five years in consulting

business
Year Amount Currency
- Average Annual Turnover
Note:
1. Supporting documents for Average Turnover should be submitted for the above.
2. Supporting documents for Average Turnover should be duly signed and stamped by the
certified Auditor.


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TAMAKOSHI V HYDROELECTRIC PROJECT

TAMAKOSHI JALVIDYUT COMPANY LIMITED

Procurement of Consulting Services

EXPRESSION OF INTEREST (EOI)

Issued on :25th July,2018

EOI for Consulting Services for Construction Supervision Page 2

A. Request for Expression of Interest ................................................................... 4

EOI for Consulting Services for Construction Supervision Page 3

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Tamakoshi V Hydroelectric Project

1. Tamakoshi Jalvidyut Company limited(TKJVC) is arranging necessary funds from Nepal

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Project Manager Tel.: +977-1- 5111168/69

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4. Expression of Interest should contain following information:

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Terms of Reference (TOR)

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2. SCOPE OF CONSULTING SERVICES

2.1 Brief Description of Services

The brief description of Consulting Services is as follows:

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i. Interfacing of different project components(Civil /Hydro mechanical /

2.1.2 Consulting Services related to Contract Package - II (Electromechanical and

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2.2 Location of Services

3. DETAILED DESCRIPTION OF CONSULTING SERVICES

Consultant’s scope of services in this regard shall be as under:

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3.2 Review of Engineering and Detailed Design

Consultant’s scope of services shall be but not limited to as under:

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iii. Variations, Claims and Disputes

The Consultant shall assist the Client in the following aspects:

- Maintain records of all field instructions.

- Carryout and maintain effective contract management and claim control.

iv. Monitor Contracts Costs

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3.4 Project Management

c) 6 copies of Monthly report comprising the work progress

- details of construction methodology, concrete quality, hydrological,

f) Provide any special reports as requested by the Client.

iii. Monitor Environmental Requirements

iv. Project Relations

v. Monitor Health and Safety

vi. Commissioning of the Works

The Consultant shall be responsible for supervision the commissioning of all

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ix. Other Assistance to the Client

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4.2 Required Person-Months of Consulting Services

The estimated requirement of Consulting Services is shown in the table below:

Contracts Engineer/cost and quality

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Admin/account Officer (Site) 48

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