VISA REQUIREMENTS TO ENTER JAPAN

(Visiting Family/ Friends/ Relatives)

1. Original passport (with valid long term visa in Malaysia for foreigners e.g. MM2H, work/ student/
dependent/ spouse visa) For permanent resident of Malaysia, please submit a copy of your Malaysian
ID My PR card (front and back)

2. One visa application form (2 forms required for applicants from Russia and CIS countries)
Click here to download visa application form

3. One 4.5 x 4.5cm colored photo with white background, pasted on the application form (2 photos
required for applicants from Russia and CIS countries)

4. Schedule of stay form, fill in tentative arrival date, departure date, tentative daily travel plan in details
and accommodation information (hotel name, address and phone no)

5. Applicant’s latest 3 months personal bank statement in Malaysia (Bank statement must be original
certified true copy by the bank with bank’s stamp and officer’s signature, account holder name, account
number, latest 3 months transactions and current balance) Please note that we do not accept statement
without official stamp of the bank.

FOR THOSE WITH WORKING VISA IN MALAYSIA:

Item 1 – 5 and

6. Original Company letter stating your position, period of service and details of trip (e.g. date, purpose
and length of stay). (Company letter should be printed on Company letterhead with original signature of
the person in charged and company stamp. Please note that scan/email/photocopy of company letter and
digital signature is not acceptable)

If you are a sole proprietor/partner/owner of the company, please submit photocopy of SSM Documents
Form 9, 24 & 49

FOR THOSE WITH SPOUSE/DEPENDANT VISA IN MALAYSIA:

Item 1 – 5 and

7. If you are not working, please provide your spouse’s bank statement (refer to Item No.5) and a self-
explanation letter from your spouse/parents (for applicant under spouse/dependent visa) stating
relationship, purpose of visit, date of travel and financial sponsor

Note: For those with spouse visa but working in Malaysia or owner of a company, please submit company
letter (refer to item. 6)

8. Copy of marriage certificate (for spouse) / birth certificate (for children), copy of spouse / parents
passport and Malaysia visa page

FOR THOSE WITH STUDENT VISA IN MALAYSIA:

Item 1 – 5 and

9. Original letter from College/ University stating your current status, course taken, duration of course,
date and purpose of journey (University letter should be printed on University letterhead with original
signature of the person in charged. Please note that scan/email/photocopy of the letter and digital
signature is not acceptable)

10. Examination result & Attendance record from university (exempted for Masters and PhD students)

* If your trip is being sponsored by one of your parents, please provide (a) Latest 3 months bank statement of
parents, (refer to Item No. 5) (b) Document to proof relationship such birth certificate/ family registration copy
(c) Original letter from one of your parents stating the purpose of travel, date of travel and sponsorship of trip
with original signature (d) copy of parent’s passport
FROM FAMILY/ FRIENDS/ RELATIVES IN JAPAN

I. Original invitation and guarantee letter from your inviter (family/ friends/ relatives) in Japan with
inviter’s original seal /signature on the letter (Please note that we do not accept fax/email/scan copy of
Invitation & Guarantee letter)

II. Copy of guarantor’s passport

III. Copy of guarantor’s resident card (front and back) (If your guarantor is foreigner residing in Japan)

IV. Proof of relationship (e.g. birth certificate, family registration, marriage certificate)

V. Guarantor’s Bank statement / Income certificate/ Income Tax Certificate (Original from Japan)
IMPORTANT POINTS REGARDING VISA APPLICATION:

1. Original authorization letter signed by the visa applicant is required each for submission and collection
if the visa applicant cannot submit/collect the visa personally.

2. For transit visa application, a copy of e-ticket is required and visa to final destination must be on passport
before application of Japan transit visa.

3. Confirmed flight tickets and hotel bookings are not compulsory during visa submission but Consul might
request for tentative flight or hotel booking after submission of application. Do not purchase confirmed
tickets, we are not responsible for flight tickets or hotel booking which may become unusable due to the
delay or denial of a visa.

4. Please do not send any documents or material directly to the Embassy. All photocopies must be on A4
size paper. Do not staple the documents. Please arrange all the documents according to passport and
sequence. Documents submitted will not be returned.

5. Visa is subjected to approval and the Consul has the right to ask for additional documents or call the
applicant for an interview whenever it deems necessary.

6. Visa validity is 3 months from the date of issuance. There is NO urgent visa processing service, you
may apply for your visa 3 months prior to entering Japan.

7. Embassy of Japan in Malaysia do not accept visa applications from those who entered Malaysia
under short social visit pass such as tourists, short-term business travelers and foreigners transiting in
Malaysia. Non-Malaysian citizen who require visa to enter Japan must obtain visa at the Consulate or
Embassy of Japan at your home country or your country of residence.

8. We cannot inform the reason of rejection. If your application was rejected, you can only apply again
after six months from the date of rejection.

9. Please pay the exact amount of visa fees in cash during collection of visa. You will not be required to
pay visa fees if the visa is not issued.

Application has to be submitted to the office which covers your current residential area. Please check the area
of coverage below for submission of visa:

Embassy of Japan in Malaysia (Kuala Lumpur)

Cover Area: Kuala Lumpur, Selangor, Negeri Sembilan, Malacca, Pahang, Johor

Consulate-General of Japan (Penang)

Cover Area: Penang, Kedah, Perlis, Perak, Kelantan, Terengganu
Website: http://www.penang.my.emb-japan.go.jp/index.htm

Consular Office of Japan (Kota Kinabalu)

Cover Area: Sabah, Sarawak, Labuan
Website: http://www.kotakinabalu.my.emb-japan.go.jp/en/index.html

EMBASSY OF JAPAN OFFICE HOURS:-

CONSULAR SECTION MONDAY– FRIDAY
NO. 11, PERSIARAN STONOR 8.30 A.M. – 12.00 NOON
OFF JALAN TUN RAZAK 2.00 P.M. – 4.00 P.M.
50450 KUALA LUMPUR TEL: 03-2177 2600
http://www.my.emb-japan.go.jp/ FAX: 03-2143 1739
EMAIL : [email protected]
Visa Applicant Name (s): Date: Year Month Day

Schedule of Stay

The itinerary in Japan of the visa applicant(s) is as follows:

Date Activity Plan Contact No Accommodation

(Fill in daily travel schedule in details) (Hotel Contact No.) (Fill in Hotel Name and Full Address)

Note : Please fill in your tentative daily schedule in details (with the activities and name of places you plan to visit)
 Invitation Letter
(Year) (Month) (Day)
To: (Ambassador/Consul-General) of Japan in

Inviting Person
(When an inviting person and a guarantor are the same, you may write “Same as guarantor”.)
Full Name: (Seal)

Address: 〒 -

Telephone number: ( ) - (Extension )

FAX number: ( ) -

[Fill in the following contact information when the company/organization is extending the invitation.]
Full Name:
Telephone Number : ( ) - (Extension )
Fax Number: ( ) -
Department/Division:

Visa Applicant
(The name must be written in the Latin alphabet as it appears on his/her passport. When there are two or more applicants, fill in the
representative’s status below, and attach a list of all applicants.)
Full name (in Latin alphabet) : ( Male / Female)

(Number of additional applicants (if applicable): )

Date of birth: / / (Age: )

(Year) / (Month) / (Day)

Nationality :

Occupation:

The purpose of inviting the above person(s) is as follows:

(If the space below is insufficient, use a separate sheet of paper to give a full explanation.)
(1) Purpose of invitation

(2) Background to invitation (Explain the background to this invitation in detail.)

(3) Relationship with visa applicant(s)

(Note)
 When a company/organization is extending an invitation, fill out the name of the company/organization as well as your title
and affix, and put the registered seal of the representative, or non-registered seal of the company or the sub-organ (a personal
seal is unacceptable). If it is difficult to put the seal, a person in a position of authority at the company/organization may put
his/her signature.
 Foreign nationals who do not have a seal may put his/her signature here.
 Letter of Guarantee

(Year) (Month) (Day)

To: (Ambassador/Consul-General) of Japan in

Visa Applicant
(The name must be written in the Latin alphabet as it appears on his/her passport. When there are two or more applicants, fill in
the representative’s status below, and attach a list of all applicants.)

Full name (in Latin alphabet):

( Male/ Female)
(Number of additional applicants (if applicable) : )
Date of birth: / / (Age: )
(Year) / (Month) / (Day)
Nationality:
Occupation:

I guarantee the followings regarding the above-mentioned applicant’s entry into Japan:

1. Expenses for the applicant’s stay in Japan

2. Return travel expenses
3. Compliance with Japanese laws and regulations

I hereby declare that the above is true.

Guarantor
Full name: (Note) (Seal)

Date of birth: / / (Age: )

(Year) / (Month) / (Day)
Address: 〒 -

Telephone number: ( ) - (Extension )

FAX number: ( ) -
Occupation/Name of organization:
Relationship with the visa applicant(s)

[Fill in the following contact information when the company/organization is extending the invitation.]
Full name:
Telephone number: ( ) - (Extension )
FAX number: ( ) -
Department/Division:

(Note)
 When a company/organization is extending an invitation, fill out the name of the company/organization as well as your title
and affix, and put the registered seal of the representative, or non-registered seal of the company or the sub-organ (a personal
seal is unacceptable). If it is difficult to put the seal, a person in a position of authority at the company/organization may put
his/her signature.
 Foreign nationals who do not have a seal may put his/her signature here.