INFO PACK FOR STUDENT EXCHANGE

MARCH 2020 INTAKE

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1 Important Note 1

2 Student Exchange Application 2

3 Student Pass & Visa Application 9

4 Post Arrival Process Flow 11

5 Student Pass Cancellation 13

6 Miscellaneous 14

7 Appendix 1 15

8 Appendix 2 16

9 Appendix 3 17

10 Appendix 4 18
 IMPORTANT NOTE

• Please read this info pack carefully before applying for the Student Exchange
Programme.
• Complete documents for admission must be submitted to the Global Mobility Office
within the stipulated deadline. Any late application will not be accepted.
• All applications are subject to the approval of the respective faculty and the
issuance of the Visa Approval Letter (VAL) from the Department of Immigration
Malaysia.
• During your application for the Student Pass and Visa, you are not allowed to stay
in Malaysia.
• International students are not allowed to pursue their studies in Malaysia using a
Tourist/ Social Pass. If you are detected to be in Malaysia via a tourist/ social pass,
your application for the Student Pass will be denied indefinitely.
• PLEASE DO NOT MAKE ANY TRAVELLING PLANS OR BOOK YOUR FLIGHT
TICKET UNTIL THE VISA APPROVAL LETTER (VAL) HAS BEEN ISSUED. PLEASE
NOTE THAT THE ISSUANCE OF THE VAL IS UNDER THE JURISDICTION OF THE
DEPARTMENT OF IMMIGRATION MALAYSIA.
• Should a flight ticket be required, please have it as an open ticket as the issuance
of the VAL is not guaranteed and is subject to the approval of the Department of
Immigration Malaysia.

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 STUDENT EXCHANGE APPLICATION

The Global Mobility Partner universities Applicants to submit

Office (GMO) to send nominate students to completed documents to
the Info Pack for GMO for the Student GMO.
Student exchange to Exchange Programme.
partner universities.

Applicants to submit GMO to submit

documents and payment OOA to send the LOO documents to the
to Education Malaysia to applicants. Faculty for approval and
Global Services (EMGS) subsequently to Office
for the Student Pass and of Admissions (OOA)
Visa application. for Letter of Offer
(LOO).

EMGS to submit Applicants to download

the E-VAL (Visa Applicants to apply for
Student Pass and Visa
Approval Letter) from Single Entry Visa
application to
the EMGS website upon (SEV) and prepare for
Department of
issuance from the travel to Malaysia.
Immigration Malaysia
for the issuance of the Department of
Visa Approval Letter Immigration Malaysia.
(VAL)

Applicants to attend Applicants to make

University Orientation, booking for
Welcome Reception and accommodation, flight
cultural activities tickets and apply for
organized for exchange Airport Pick -Up
students. Services.

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 Closing Date for Nomination deadline: 30 September 2019
Nomination & Document submission deadline: 30 October 2019
Application

March 2020 Intake:

Orientation
Programme 25 March 2020
Teaching period
starts 30 March 2020
Teaching period
ends 3 July 2020
Examination period 9 - 25 July 2020

Academic Calendar August 2020 Intake:

Orientation
Programme 19 August 2020
Teaching period
starts 24 August 2020
Teaching period
ends 28 November 2020
Examination period 3 - 19 December 2020

• Each semester is approximately 18 weeks long. (including

study leave and final examination).
• Attendance to University Orientation and Student
Exchange Meet & Greet is compulsory.

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 • One semester or two semesters (one academic year).
Duration of Student • For programmes from the Faculty of Hospitality, Food &
Exchange Leisure Management, the exchange duration is limited to
one semester only.

Faculty of • Bachelor of Business (Hons)

Business & Law International Business & Marketing
Faculty of Built • Bachelor of Design (Hons) in
Environment, Creative Media
Engineering, • Bachelor of Information Technology
Technology & (Hons)
Design • Bachelor of Engineering (Hons)
Electrical & Electronic Engineering
• Bachelor of Engineering (Hons)
Mechanical Engineering
Academic Programmes • Bachelor of Engineering (Hons)
Chemical Engineering
Offered for Student
Faculty of Social • Bachelor of International Hospitality
Exchange Sciences & Management (Hons)
Leisure • Bachelor of International Tourism
Management Management (Hons) (Events
Management)
• Bachelor of International Tourism
Management (Hons)
• Bachelor of Mass Communication
(Hons)
Faculty of Health • Bachelor of Biomedical Science
& Medical (Hons)
Sciences • Bachelor of Science (Hons) (Food
Nutrition)

• Second year students who are presently enrolled as an

undergraduate student in your Home Institution.
Admission • Your Home Institution must be an exchange partner of
Requirements Taylor’s University.
• English Language proficiency of minimum TOEFL iBT 61,
IELTS 6.0 or equivalent
• CGPA of 2.5 and above.

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 • Students can choose modules from one programme only.
• Students need to fulfill pre-requisites in order to take
certain modules.
• The modules selected is subject to approval by the
respective faculties.
• All modules are subject to availability of the beginning of
semester. Any subsequent changes to the selection of
modules are subject to the approval of the faculty and
timetable availability.
Module Selection • Modules offered at Taylor’s University are equivalent to 2,
3 or 4 credits.
• 1 credit is equivalent to 1.5 ECTS.
• 1 credit is equivalent to 1 hour of contact per week.
• Minimum credits to be taken: 16 credits.
• Maximum credits to be taken: 20 credits.
• Please liaise with your home institution on the no. of credits
required for your semester exchange at Taylor’s
University.
• One semester or two semesters (one academic year).
• For programmes from the Faculty of Hospitality, Food &
Academic Information Leisure Management, the exchange duration is limited
to one semester only.
• No. of credits per course: 2, 3 or 4 credits.
• For each credit, number of contact hours in a week: 1
Academic Credits hour.
• No. of teaching week in a semester: 14 weeks.
• Example of total number of contact hours in a semester.
for each module: 56 hours (4 credits x 1 hour x 14 week)
• Please refer to Appendix 1 for the academic grading.
• Add/ Drop Module can be done within the first two weeks
Add/Drop Module of class commencement.
• Please seek the approval from your home institution before
you add/ drop any module.

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 • The request to add/ drop modules is subject to the
approval by the faculty and also timetable availability.
• All re-sit of final examination must be done within
Taylor’s University in Malaysia. All exam papers are
Re-Sit Examination not allowed to be transferred out to your home
institution.
• Any request for the re-sit examination to be done at your
home institution will not be accepted.
• All deferments are subject to the approval of the School.
• Once your application for deferment has been approved,
Deferment and you need to re-apply for your admission and Student Pass
Withdrawal as and Visa.
Exchange Student • Please inform Taylor’s University Student Exchange
Coordinator and the Exchange Coordinator of your Home
Institution.
• Most nationalities have to apply for the Single Entry Visa
(SEV) or Visa on Arrival (VOA).
Single Entry Visa/ Visa • The application and payment for the SEV has to be made
on Arrival directly to the Embassy/ Consulate of Malaysia prior to
arrival in Malaysia.
• Please check the validity of the SEV prior to submitting the
application to the embassy
• For nationalities that require the VOA, it must be obtained
upon arrival at Kuala Lumpur International Airport.

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 DOCUMENTS TO BE SUBMITTED FOR ADMISSION TO THE
STUDENT EXCHANGE PROGRAMME

DOCUMENTS TO BE SUBMITTED TO TAYLOR’S UNIVERSITY. PLEASE SCAN

ALL DOCUMENTS IN COLOR ONLY.

Duly filled Global • Please fill the online application form at:
Mobility Application http://bit.ly/InboundExchange2020
Form
• The passport photograph must be professionally taken.
Passport-size • The background of the photo must be WHITE.
photograph • The size of the photo must be 3.5cm (width) x 4.5cm
(height).
• Please scan all pages in color and single sided only.
• The page number must be clearly visible and with a
maximum of 2 passport page per A4 sheet.
• The photo and passport number on the profile page must
be clearly visible.
• Your passport must have a minimum of 12 months validity
Passport Data Page
from the programme’s commencement
• If your passport is due to expire, please renew your
passport prior to submitting your application to Taylor’s
University and Education Malaysia Global Services
(EMGS).
• Please refer to Appendix 2 for the sample.
• The academic transcript must be submitted with grading
systems in English or translated into English with
Academic Transcript certified true copy stamp from your university.
• Please include modules that you have completed and
those that you have undertaken but have yet to be graded.
• Please refer to Appendix 3 for the sample.

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 • Evidence of English Language Proficiency or Verification
English Language Letter from Home Institution equivalent to IELTS 6.0 or
Proficiency TOEFL iBT 61.

Taylor’s University • Please fill the form and upload together with the application
Academic Module documents.
Registration Form • Please ensure that the form has been signed by your
Home Institution.
Student Exchange • Please fill the form and upload together with the application
Application Declaration documents.
• If you have any long-term medical condition, disability or
impairment, please submit a supporting letter from your
Long-term medical medical practitioner together with your application.
condition, disability or • The Counselling & Psychological Services Centre (CPSC)
impairment at Taylor’s University may contact you to discuss regarding
the support that is needed to assist you during your
exchange semester.

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 STUDENT PASS & VISA APPLICATION
Exchange students are required to apply for the student pass and visa directly using the
online system of Education Malaysia Global Services (EMGS). The application can be
submitted directly to EMGS upon receiving the Letter of Offer (LOO) from Taylor’s
University.

PROCESS FLOW FOR STUDENT PASS AND VISA APPLICATION

Exchange students to Exchange students to EMGS to notify TU

receive the Letter of submit the required upon receiving the
Offer (LOO) from documents and payment application. TU to
Taylor’s University to Education Malaysia approve the application.
(TU). Global Services
(EMGS).

EMGS to submit
student pass and visa
Visa Approval Letter application to the Dept EMGS to check the
(VAL) to be issued. of Immigration documents submitted.
Malaysia for approval.

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DOCUMENTS TO BE SUBMITTED FOR THE STUDENT PASS & VISA
APPLICATION

DOCUMENTS TO BE SUBMITTED DIRECTLY TO EDUCATION MALAYSIA

GLOBAL SERVICES (EMGS)

Letter of Offer • Please submit the Letter of Offer that you received from
Taylor’s University.
• The passport photograph must be professionally taken.
Passport-size • The background of the photo must be WHITE.
photograph • The size of the photo must be 3.5cm (width) x 4.5cm
(height).
• The guidelines for the passport photo is available at:
https://visa.educationmalaysia.gov.my/guidelines/passport-
photo-guidelines.html/
• Please refer to Appendix 2 for the sample.
Passport Data Page • Students originating from the countries listed below must
and Observation Page provide a copy of ALL passport pages during the
submission of student pass application to EMGS:

➢ Libya, Iran, Iraq, Somalia, Sudan, Syria, Yemen

• Confirmation letter from your home institution stating that

you are enrolled as a full-time student.
Confirmation letter • The letter must be printed on your Home Institution’s
Letterhead and must be signed.
• Please refer to Appendix 4 for the sample.
EMGS Declaration of • Please fill the form and submit to EMGS.
Health Status Form
Payment for the • You will be informed on the exact amount to be paid during
student pass and visa the submission of your visa application to EMGS.
application • Please ensure that you choose Credit Card for the payment
method.

Please refer to the STUDENT PASS AND VISA SELF-APPLICATION GUIDELINES for step-by-step
information on submitting your direct application to Education Malaysia Global Services (EMGS) for
student pass and visa application.

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 POST ARRIVAL PROCESS FLOW

Arrival & Report to Taylor’s Attend Post -

Immigration University Arrival Medical
Clearance Health Screening

Attend University Submit passport to

Orientation and International Office,
Classes Taylor’s University

• Once you have reported to Taylor’s University, it is

compulsory for all international students to undergo the
Post-Arrival Medical Screening within 7 days of arrival in
Malaysia.
Post – Arrival Medical • The medical screening must be done at the EMGS
Screening appointed panel clinic.
• The Department of Immigration Malaysia will only
endorse your Student Pass once you have passed the
post arrival medical screening.

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 • Please ensure that you are free from any drugs
substance at least 4 months prior to arrival in
Malaysia. If you fail the Post Arrival Medical
Screening, your student pass application will be
rejected and you are required to return to your home
country.
• Upon immigration clearance in Malaysia, you will be issued
with a Special Pass. The Special Pass is not a Student Pass
and is only valid for 30 days from the date of entry to Malaysia.
You are not allowed to travel to another country or East
Malaysia with the Special Pass and prior to endorsement
of your Student Pass. You can only travel once your Student
Pass has been endorsed by the Department of Immigration
Student Pass Malaysia.
Endorsement • Upon reporting to Taylor’s University, all international
students are required to submit their passport for the Student
Pass endorsement. Your passport must be submitted to the
International Office once you have completed the Post –
Arrival Medical Screening.
• The endorsement process will take 4 weeks and your
passport will be submitted to the Department of Immigration
Malaysia.
• Please do not make any travelling plan to another country
until your passport is returned by the Department of
Immigration Malaysia.

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 STUDENT PASS CANCELLATION

• It is compulsory for all international students to cancel the

Student Pass prior to departure from Malaysia.
• The cancellation process will take 4 weeks and your passport
will be submitted to the Department of Immigration Malaysia.
Student Pass • You are not allowed to travel to East Malaysia or any
Cancellation other country once you have submitted your passport for
the Student Pass cancellation.
• You are required to travel back directly to your home
country once the Student Pass has been cancelled. You
are not allowed to travel to any other country prior to
returning to your home country. This is a requirement set
by the Department of Immigration Malaysia.

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 MISCELLANEOUS

• On-Campus Private Accommodation on single / twin sharing

basis:
Accommodation • DK-MY Properties Management: [email protected]
• UJ Hostel: [email protected]
• U – Residence (On-Campus University Residence on single
occupancy): https://taylorshostel.taylors.edu.my/

Estimated Living Accommodation: USD 400 (per month)

Expenses Meal: USD 300 (per month)
Miscellaneous (Transport, USD 150 (per month)
Book, etc) Average: USD 850 per month
Arrival Pick-up service:
https://campuscentral.taylors.edu.my/StudentSupport/iss/PreBoardi
ng/SitePages/Home.aspx )
Support Services
Orientation Guide:
https://university.taylors.edu.my/en/campus-life/student-
support/orientation.html

Location & Campus Taylor’s University Lakeside Campus

Map 1, Jalan Taylor’s, 47500 Subang Jaya,
Selangor, Malaysia.
https://university.taylors.edu.my/en/about-taylors/contact-us.html
Inbound Student Exchange / Study Abroad Coordinator
Ms Shamila Ganapaty
Contact Person Assistant Manager | Global Mobility
Email: [email protected]
https://university.taylors.edu.my/en/study/study-enrichment/student-
exchange-and-mobility/inbound-student-exchange-
programmes.html

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 APPENDIX 1

Academic Grading

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 APPENDIX 2

Format for Passport Data Page

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 APPENDIX 3

Sample of Certified True Copy for the Academic Transcript

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 APPENDIX 4

TEMPLATE FOR CONFIRMATION LETTER

This letter is a SAMPLE only. This letter must be printed on your home university’s
letterhead and must be signed.

Date

To Whom It May Concern

Confirmation of Student

This is to confirm that the following student is currently enrolled in our university:

Name: (Please state full name as per passport)

Gender:
Name of Home Institution:
Programme Enrolled in Home Institution:

If you require further information, please do contact me by (Please include your Email
Address)

Thank you.

Yours sincerely,

(Signature)

Name:
Position:

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