What is Time Management ?

 Time Management refers to managing time effectively so that the right time is allocated to the
right activity.
 Effective time management allows individuals to assign specific time slots to activities as per their
importance.
 Time Management refers to making the best use of time as time is always limited.

Ask yourself which activity is more important and how much time should be allocated to the same? Know
which work should be done earlier and which can be done a little later.

Time Management plays a very important role not only in organizations but also in our personal lives.

Time Management includes:

i. Effective Planning
ii. Setting goals and objectives
iii. Setting deadlines
iv. Delegation of responsibilities
v. Prioritizing activities as per their importance
vi. Spending the right time on the right activity

 Effective Planning
Plan your day well in advance. Prepare a To Do List or a “TASK PLAN”. Jot down the important
activities that need to be done in a single day against the time that should be allocated to each
activity. High Priority work should come on top followed by those which do not need much of your
importance at the moment. Complete pending tasks one by one. Do not begin fresh work unless
you have finished your previous task. Tick the ones you have already completed. Ensure you
finish the tasks within the stipulated time frame.

 Setting Goals and Objectives

 Setting Deadlines
Set deadlines for yourself and strive hard to complete tasks ahead of the deadlines. Do not wait
for your superiors to ask you everytime. Learn to take ownership of work. One person who can
best set the deadlines is you yourself. Ask yourself how much time needs to be devoted to a
particular task and for how many days. Use a planner to mark the important dates against the set
deadlines.

 Delegation of Responsibilities
Learn to say “NO” at workplace. Don’t do everything on your own. There are other people as well.
One should not accept something which he knows is difficult for him. The roles and
responsibilities must be delegated as per interest and specialization of employees for them to
finish tasks within deadlines. A person who does not have knowledge about something needs
more time than someone who knows the work well.
  Prioritizing Tasks
Prioritize the tasks as per their importance and urgency. Know the difference between important
and urgent work. Identify which tasks should be done within a day, which all should be done
within a month and so on. Tasks which are most important should be done earlier.

 Spending the right time on right activity

For Effective Time Management one needs to be:

Organized - Avoid keeping stacks of file and heaps of paper at your workstation. Throw what all you don’t
need. Put important documents in folders. Keep the files in their respective drawers with labels on top of
each file. It saves time which goes on unnecessary searching.

Don’t misuse time - Do not kill time by loitering or gossiping around. Concentrate on your work and finish
assignments on time. Remember your organization is not paying you for playing games on computer or
peeping into other’s cubicles. First complete your work and then do whatever you feel like doing. Don’t
wait till the last moment.

Be Focussed - One needs to be focused for effective time management.

Develop the habit of using planners, organizers, table top calendars for better time management. Set
reminders on phones or your personal computers.

https://www.managementstudyguide.com/time-management.htm

Time is something that you will never get back. Time wasters are something that
every business owner has to deal with. If you haven't had to deal with it, your time
will soon come.
For us business owners that have had to deal with time wasters, it's not something to
joke about. This past week I asked different members of Startup Grind how best to
manage time wasters within their own businesses.
Here is what they said:
Understand People
Time wasters are a byproduct of the restrictions of the traditional 9 to 5 work day. I
have found that employees are often most productive at varying times of the day. The
challenge for managers is to know and understand your people. Allowing flexibility
around work schedules empowers employees to be more effective during the times of
the day that their cranial cylinders are firing. As a manager you must always be
flexible enough to foster maximum productivity among your team. TD Lowe--
EnovationNation
Learn to Say No
You have to get good at saying no. I have found this goes against human nature. Most
of us want to help others. We don't want to be rude or come off as being a jerk. The
reality is we can't do and have it all. You have to make choices about what matters
and what matters now. Saying no to things that don't measure up to the matter now
threshold will keep you focused and efficient. Ryan Frederick--AWH
Learn Which Team Members Are Right
Do not waste any time on time wasters. People all work based on personal motivation.
Some people are right for the job and others are not. If you know the person is right
for the job, then making their time more productive should be a collaborative effort. If
that effort shows no improvement the team member should not become a cancer
among your organization. Joe Famalette--OneMusicPortal
Create Specific Tasks and Deadlines
Time waster is a pretty wide term. In the last couple of weeks I found that the best
thing you can do with time management is to create specific tasks and deadlines to
work them out. We recently were thinking on letting go a couple of people from our
company, but instead we changed the deal with them from staff to pay-per-task and
we had some amazing results. Pablo Lascurain-- Intrinno
Most Important Task First
We work in the company with the Japanese KANBAN method in combination with
MIT (most important task). We have a company task overview list that allows
everybody to know how they are going to contribute to our quarterly objectives. Carel
van Apeldoorn--INK361.com
Prioritize, Prioritize, Prioritize
If a time waster is anything that isn't the one thing that will most quickly move your
company forward, it will become glaringly obvious to spot: it just requires a clear
goal. Without a defined goal, everything you do wastes time because you don't know
what that true North is. Prioritizing what you should be working is the most important
thing most companies don't do well. If you're in the idea stage, confirm people want to
pay you for your solution. If you know what you should be building, ship product. If
you've got a product out, acquire users and improve with feedback. If your growth is
becoming exponential, scale with hiring and fundraising.
It's a model that isn't perfect for every company, but having a single goal at each
milestone charts a clear path that allows you to ask the most important question for an
entrepreneur: am I doing the most important thing I could be right now? If yes, keep
grinding. If no, have a stretch away from your desk and take some time to think about
what phase you're in, what the one thing you need to do in the next three months is,
and what the first thing you can do to get there should be as soon as you sit down.
Michael Gasiorek--ThriveTribe
 
https://www.inc.com/john-rampton/best-way-to-manage-time-wasters.html