Principal Expeditor (Procurement)
Principal Expeditor (Procurement)
Principal Expeditor (Procurement)
Dimensions/Critical Interfaces
Organisation
Procurement
Lead
Maintain HSE as first priority and ensure zero LTI no harm to people and
environment through compliance to CLIENT house rule, CLIENT HSE golden rules
and CLIENT LSR (life saving rules).
Ensure the highest standard of confidentiality and business ethics with due diligence
during all phases of the project.
Preparation of post-award Vendor Communication Matrix and issue to Vendors.
Expedite preliminary Vendor Document Schedule (VDS) from Vendor for review and
approval by Engineering.
Ensure timely submission of all equipment and material documentation as defined
within the VDS and Purchase Order.
Co-ordinate closely with DCC (Document Control Center) to review and implement
Document Distribution Matrix (DDM) for every Vendor package and MR item.
Conducting the Kick off meetings for project critical items and issue minutes of
meeting, as applicable. Actions arising from kick-off meetings will be tracked and
closed in a timely manner.
Willing to travel to Manufacturers location for review of manufacturing progress, if
required.
Monitor and expedite DCC for the generation and submittal / re-submittal of required
engineering drawings and technical data and expedite the timely release or approval
of drawings and answering Vendor’s questions.
Conduct regular progress review meeting (Weekly / Bi-weekly basis) with Vendors to
ensure the timely delivery of item / equipment.
Initiate corrective actions to mitigate potential delays in submission of Vendor data.
Maintain a Vendor Status Report for each Vendor package / MR item on a weekly
basis.
Coordinate with Material coordinator of Client’s Central Warehouse (Majan) for
smooth delivery of material at Site.
Confirm that equipment & materials are delivered and accepted at the designated
delivery point.
Monitor the procurement; delivery of equipment, materials and provide assistance to
Vendors in expediting sub-vendors, if required.
Liaise with FEED Office Project Engineer/s concerning any technical issues raised by
Vendor.
Obtain regular progress reports to monitor materials delivery schedules. Any
expected delays shall be communicated to Senior Procurement Specialist.
Co-ordinate with DCC/ IM Team and FEED Office Discipline Engineer/s on timely
approval of submitted Vendor drawings and receipt of fully compliant Vendor data, in
accordance with the Purchase Order VDRL (Vendor Documents Requirement List).
Co-ordinate with the FEED Office QA/QC Engineers on inspection activities (i.e, RFI
review, arrangement of TPIA’s) in accordance with the approved ITP (Inspection &
Testing Plan).
Maintain and update the Vendor Tracking Register on weekly basis & provide
necessary inputs to Material Procurement Tracking Register.
Provide inputs to weekly procurement progress report.
Expedite Manufacturing Record Books (MRB’s) from Vendors.
Highlight penalty application claims for late delivery of equipment/ materials for review
by CLIENT Project Engineer and FPP team.
Arrange/ attend regular review meetings between Vendors and the Project Team.
Flag Purchase Orders which are open beyond requested delivery date or
approaching requested delivery date to Vendors and Buyers. Post flagging follow-up
with Vendors and Manufacturers for delivery of materials and provide weekly update
with Root Cause Analysis / Corrective and Preventive Actions for open Purchase
Orders.
Follow up with Vendors and Manufacturers in order to have on time delivery of
materials by collecting information from Buyers on released Purchase Orders.
Provide feedback to AVME & Vendor registration team on Vendors’ delivery
performance.
Support Buyer/s for tracking delayed Purchase Orders in order to recover penalties
from Vendors/ suppliers for late deliveries as per Purchase Orders Terms &
Conditions.
Monitor the list of ordered items and ensure follow-up with Vendors every two weeks
from the Purchase Order date till delivery.
Upload expediting emails to SAP in expediting note of every Purchase Order and
update delivery date in SAP.
Suggest improvements in FEED Office Procedures and Guidelines to achieve
delivery of materials on time for projects and end users.
Challenges
Summary – Behavioural:
Summary – Functional:
Additional comments
Fluent in English, written and spoken