Fitness For Work Policy
Fitness For Work Policy
Fitness For Work Policy
Contents
1. Purpose & Application
1.1. Purpose
1.2. Application
2. Policy Framework
2.1. Definitions
2.2. Shared Responsibility Model
2.3. Risk Management Approach to Fitness for Work
3. Fatigue Management
3.1. Overview
3.2. Risk Controls
3.3. Exception Management
3.4. Flow Chart
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1. PURPOSE AND APPLICATION
1.1 Purpose
The purpose of this policy is to so that MCEC can provide a safe and healthy workplace This is so that
all employees, contractors and suppliers who come to work at MCEC can go home safely to their
families. Specifically the purpose of this policy is to;
Eliminate where possible and/or reduce health and safety risks relating to fatigue, drugs,
alcohol, mental and physical health.
Ensure governance and compliance with relevant policies and legislation.
Provide clear guidelines on processes to follow and consequences that may occur where
breaches of the policy arise.
Provide clear guidelines on how to support persons impacted.
Promote a safe and healthy workplace.
1.2. Application
This policy applies to all employees of MCET. Any contractors and suppliers will be expected to abide
by this policy for the duration of their presence at MCEC.
This policy should be read in conjunction with but does not form a part of other relevant MCET
policies and procedures as well as the below legislation (as amended or replaced);
2. POLICY FRAMEWORK
2.1. Definitions
Item Definition
Blood Alcohol Content (BAC) Refers to the amount of alcohol present in the
bloodstream. A BAC of 0.05% (point zero-five) means that
there is 0.05 grams of alcohol in every 100 millilitres of
blood.
Body Clock The internal body clock (circadian clock) which is
responsible for the sleep/wake cycle.
Environmental Conditions Harsh and/or uncomfortable environmental conditions
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Item Definition
can contribute to the risk of fatigue. Heat, cold and
vibration.
Fatigue Is more than feeling tired or drowsy. It is an acute and/or
ongoing state of tiredness that leads to mental or physical
exhaustion and prevents people from functioning within
normal boundaries.
Hazards Anything that has the potential to cause injury or illness,
or damage to plant or property.
Heavy, Manual and Stressful Work Concentrating for extended periods of time, performing
repetitious or monotonous work and performing work
that requires continued physical effort.
High Risk Work / Work Area High risk work (HRW) refers to work that requires a
person to have a licence to perform that work, this
includes but isn't limited to; working at heights, in
confined spaces etc. and also includes the area in which
that work is being undertaken.
Illicit Drugs Drugs that are illegal under relevant laws in Australia (e.g.
Cannabis, Heroin, Methamphetamines and their
analogues).
Impairment Assessment Refer Appendix 2.
Legally Prescribed Drugs Drugs that are prescribed by a doctor or legally obtained
through a pharmacy or similar.
Mental Illness A health problem that significantly affects how a person
feels, thinks and interacts with other people. It is
diagnosed according to standardised criteria.
Normal Duties/On Shift The period of time an employee is undertaking their
duties in accordance with their contract of employment.
Reasonable Cause To have knowledge of facts which, although not
amounting to direct knowledge, would cause a reasonable
person, knowing the same facts, to reasonably conclude
the same thing.
Rest Period A period allocated for recovery and/or restorative sleep
Risks The chance or probability that a person will be harmed or
experience an adverse health effect if exposed to a
hazard.
Risk Assessment A documented process of identifying hazards, assessing
the risks and determining the control measures.
Roster A programmed sequence of attendance at work
Safety Representative An employee of MCET in a Safety related role (e.g. Safety
Manager/Advisor).
Shift Work A pattern of work rosters including day and/or night
periods.
Work Functions Work functions include but are not limited to social and
business development functions (e.g. end of year parties,
awards dinners etc).
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Dissatisfied Customers Physical Health Issues
Workplace Injuries
3. FATIGUE MANAGEMENT
3.1. Overview
MCET management acknowledges that the effective management of fatigue is an important element
of the overall health, safety and wellbeing of all employees. The effective management of fatigue
should be done under a model of shared responsibility.
It is a condition of employment that employees do not undertake work when they are unfit as a
result of fatigue. This also applies to suppliers and contractors.
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should not be undertaken between the
hours of 2am – 6am.
Where an employee works longer than a
14 hour shift or finishes after 2am upon
request a Cabcharge will be made
available to the employee.
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Incident or Reasonable
Cause of Impairment
Conduct
impairment
assessment
Not Impaired
Impaired
The following is a guideline on the process to follow where an employee is identified as being
impaired by fatigue;
(a). Cab voucher offered and paid of the remainder of the shift.
(b). Worker to be sent home and cab voucher offered if outside of policy defined risk controls.
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4. DRUGS AND ALCOHOL
4.1. Overview
MCET management acknowledges that the effective management of drugs and alcohol is an
important element of the overall health, safety and wellbeing of all employees. The effective
management of drugs and alcohol should be done under a model of shared responsibility of
employees, suppliers, contractors and MCET management.
It is a condition of employment that employees do not undertake work when they are unfit as a
result of impairment from drugs and/or alcohol. This also applies to suppliers and contractors.
A risk management approach will be applied to the management of drug and alcohol issues in the
workplace.
4.2. Alcohol
MCET management acknowledges that the consumption of alcohol is a characteristic of society.
However there is a requirement to manage workplace risks arising from impairment.
It is a condition of employment that all employees carry out their work not impaired by alcohol and
in line with the below prescribed levels. This also applies to all suppliers and contractors.
If an employee, supplier or contractor is tested and exceeds these prescribed levels they will be
deemed unfit.
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It is a condition of employment that all employees carry out their work not impaired by illicit drugs.
This also applies to all suppliers and contractors.
If an employee, supplier or contractor is tested and exceeds these prescribed levels they will be
deemed unfit.
At the time of purchasing the individual should consult with their medical practitioner or chemist
regarding their work requirements. It is also the responsibility of the employee to alert their
supervisor and/or Safety Representative of any medication that may lead to performance
impairment so that suitable duties may be arranged.
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All employees, contractors and suppliers are required to undertake drug and/or alcohol testing in
line with this policy and the below types of testing.
Alcohol Testing
Breath testing may be conducted by trained MCET representatives using suitably calibrated devices.
Drug Testing
Initial saliva drug testing may be conducted by a 3rd party provider engaged by MCET with
confirmation tests undertaken by the same 3rd party provider.
Reasonable Cause
If a colleague, health and safety representative, supervisor/manager or other employee suspects
that someone may be impaired as a result of drugs and/or alcohol then the relevant MCET
representative should use the impairment assessment checklist and process flow chart below to
ascertain whether it is reasonable to undertake a drug and/or alcohol test.
Voluntary
If an individual is concerned that they may be impaired and unable undertake their duties due to
being under the influence of drugs and/or alcohol they should alert their supervisor/manager. That
person may be provided access to the testing program to ascertain their fitness for work.
Alternatively employees may consult with their treating doctor to obtain a fitness assessment; in the
event that the employee chooses to meet with their treating doctor they will not be paid for this
time or may use their personal leave.
Rehabilitation
Individuals who return a confirmed positive test, in excess of the prescribed levels may be subject to
an increased frequency of testing. This increased frequency applies once the employee returns to
work and has provided a negative test result. Up to 3 additional tests may occur for a period of up
to 6 months post any return to work in order to support their rehabilitation and successful return.
Such tests would be scheduled randomly during this period and undertaken in line with alcohol
and/or drug testing types specified above.
Pre-Employment
Some candidates may be required to undertake pre-employment drug and/or alcohol testing as a
part of the recruitment process. The decision on which roles this applies to is at the sole discretion of
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MCET management. Factors when deciding which roles to test may include but not be limited to the
level of responsibility of the role and the amount of high risk work which is undertaken in the role.
Employees, suppliers or contractors cannot reasonably refuse a request for the person undertaking
the testing to have a witness present when undertaking a drug/alcohol test and/or impairment
assessment.
The focus of this policy is the wellbeing of all employees. However, where breaches of this policy are
suspected matters may be investigated. Employees found in breach of the policy may be subject to
disciplinary action up to and including the termination of employment.
Factors that may be taken into consideration when deciding on the level of disciplinary action may
include but not be limited to;
The behaviour and conduct of the employee (both at the time of the incident and during any
subsequent investigation and meetings)
The level of intoxication and/or refusal to be tested
The severity of the hazard / risk of the incident
The level of disclosure of the employee
The employee’s willingness to engage in rehabilitation (e.g. Employee Assistance Program,
External Rehabilitation, Performance Improvement Plan etc.)
Previous breaches of the policy.
Employees will not be permitted to return to work until a medical clearance (i.e. negative drug
and/or alcohol test result) is provided. Employees will be stood down on unpaid leave until such
clearance is provided or they agree to and provide a negative test result.
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Reportable Non
(to Worksafe) Reportable
Conduct
D&A Test Conducted Impairment
Assessment
(*At the discretion of MCET
Management)
No Reasonable
Reasonable
Cause
Cause
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Suspected Impairment
(Non Incident Related)
Conduct
impairment
assessment
No Reasonable
Reasonable
Cause
Cause
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The following is a guideline on the process to follow at the conclusion of the initial drug and / or
alcohol test;
It is a condition of employment that employees do not undertake work when they are unfit
as a result of mental or physical health conditions that would render them unable to fulfil
the inherent requirements of their role. This also applies to suppliers and contractors.
MCEC management will take reasonable steps to promote mental health and wellbeing in
the workplace. Such steps may include but not be limited to;
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5.3. Physical Health
The physical health of employees is instrumental to organisational success and to overall
wellbeing of employees. Physical health issues can affect anyone and at any time and the
objective of this policy is to establish, promote and maintain the physical health and
wellbeing of employees.
MCEC management will take reasonable steps to promote physical health and wellbeing in
the workplace; Such steps may include but not be limited to;
In the case of non-work related conditions MCET will make reasonable attempts to arrange
suitable duties. In the event that suitable duties cannot be arranged then employees should
seek to use their personal leave entitlements if these are available to them or alternatively
should seek to take unpaid leave.
In the case of suspected or diagnosed non work conditions, whereby the employee is unable
to fulfil the inherent requirements of their role. MCET may seek to either engage with the
employee’s treating doctor (via written consent from the employee) and / or reasonably
direct the employee to attend an independent medical examination in order to ascertain the
employee’s fitness for work and / or suitability for ongoing employment.
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Appendix 1
https://www.lifeline.org.au/
https://www.beyondblue.org.au/
https://www.entertainmentassist.org.au/
https://www.australia.gov.au/directories/australia/health/resources-list
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Appendix 2: Impairment Assessment Checklist
1. Assessment Details:
Date: Location:
Time: Requested By:
2. Reason for Assessment:
Fatigue Related
Drug Related
Alcohol Related
Other ……………………..
B/ Eyes Normal Glazed Bloodshot Pupils enlarged Pupils pinpoint
Other ………………………
C/ Breathing Normal Short Slow Laboured Shallow
Other ………………………
D/ Skin Normal Flushed Pale Perspiration Rashes / Ulcers
Other …………………….
E/ Actions Normal Violent/Angry Emotional Restless Sluggish/Clumsy
Other ……………………..
F/ Balance Normal Unsteady Staggering Falling Over
Other ……………………….
H/ Attitude Cooperative Hostile Anxious Depressed Cocky
Other ……………………….
I / Comprehension
Normal / Good Poor Other……………………...
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5. Comments from Assessed Person
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6. Other Observations / Comments
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7. Outcome (this section to only be completed by Authorised Person) Yes No
Opinion: I suspect the assessed person may be impaired:
(This is based on cluster of items identified in section 4 above)
8. Sign off
Position Name Signature Date
Assessed person
Assessor
Witness 2
Only the signature of the Assessor is required to progress the assessment to drug and alcohol
testing
A copy of this document should be retained in the assessed person’s employee file
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