ELECTRONIC FILING USER’S GUIDE

NORTHERN NEVADA SOUTHERN NEVADA

1150 E. William Street 9075 W. Diablo Dr., Ste. 250
Carson City, NV 89701 Las Vegas, NV 89148
Phone: (775) 684-6101 Phone: (702) 486-7210
Fax: (775) 684-6110 Fax: (702) 486-7206
Consumer Complaints: (775) 684-6100 Consumer Complaints: (702) 486-2600

Disclaimer that can create PDF images of the documents.

The PUCN reserves the right to impose, without advance • Have an active E-mail account.
notice, restrictions or conditions to safeguard the Electronic • Register to use the System.
Filing System (System) and data, including the revocation
of privileges for any user/filer or organization, and the How to Find the Electronic Filings
temporary or permanent termination of this System. System on the PUCN Website
Access to the Electronic Filings System (System) can be
Each user/filer assumes all risks associated with the found on the link provided on the PUCN Website’s Home
use of the System, including page (puc.nv.gov).
the risk that the System may
become unavailable at any TABLE OF CONTENTS Electronic Filings
time without prior notice, or Disclaimer. . ...................................................................1 System Site Menu
that E-mail notifications sent Overview......................................................................1 The Electronic Filings Site
by the System may be blocked Governing Regulations.................................................1 Menu link can be found at the
or delayed by causes beyond General Requirements.................................................1 top of most System screens.
the control of the PUCN or the How to Find the Electronic Filings System The Site Menu provides
user/filer or organization. on the PUCN Website..................................................1 links for using the System
Electronic Filings System Site Menu............................1 (downloads, regulations,
Overview Registration..................................................................1 examples, etc.).
The PUCN’s System is Logging In.....................................................................1
designed to accept filings, fees Welcome Screen – Filing Submittal Options................1 Registration
and/or fines over the Internet. PDF Preparation...........................................................2 A “Quick Start Guide to:
The System is a subsystem of Confidential Information...............................................2 Registering” link is available
the PUCN’s Electronic Filings Other Document Content.............................................2 on the Login screen.
and Records Management Electronically Signing the Filing....................................2
(EFRM) System. Submitting Filings as a Commenter or Intervenor........3 Logging In
There are four categories of Banking and Payment Requirements...........................3 Once registered, the user/
filings the System will accept: Rejection of Electronic Filings......................................3 filer may login by entering
1. New Filing Password Recovery.....................................................4 the E-mail and password
2. Open Docket Filing Changing a Password..................................................4 which was created on the
3. Administrative/Civil Fine Deleting a Registration.................................................4 Registration screen.
and Letter Business Hours for Acceptance...................................4
4. Corrected Payment and Obtain Help Regarding Filings.....................................4 Welcome Screen –
Letter Filing Submittal
Options
Governing Regulations Once logged into the System, the user/filer will be sent to
NRS 703, NAC 703 and NRS 719. the System’s Welcome screen. Under “Select an Option”
the user/filer may click a button to open the appropriate
General Requirements screens for submitting:
The System requires that the user/filer: • New Filing
• Adhere to PUCN Regulations regarding the submittal • Open Docket Filing
of filings (NAC 703.134 and NAC 703.136). • Administrative/Civil Fine and Letter
• Have access to the Internet via a browser that is • Corrected Payment and Letter
compatible with Internet Explorer 6.0 or higher. • Links to the Quick Start Guides for each of the screens
• Have access to a scanner and/or software are available beneath each option button on

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 the Welcome screen: » My Filing Volume 2 of 3.pdf
o Quick Start Guide to: Submit a New Filing » My Filing Volume 3 of 3.pdf
o Quick Start Guide to: Filing in an Open Docket • Include a cover page as its first page that identifies its
o Quick Start Guide to: Submit an Administrative/ volume number and total number of volumes.
Civil Fine and Letter • Complete and print two copies of the Electronic Media
o Quick Start Guide to: Submit a Corrected Payment Submittal Form.
and Letter o One copy of the completed form will be returned
as a receipt stamped with the date and time the
PDF Preparation electronic media was received.
The System requires that the filing be uploaded in PDF • Label the electronic media with the following
format. PDF documents are required to be: information:
• 8 1/2 by 11 inches (letter size); o Document Name: (Use the same document name
• set in “portrait” mode; used to name the PDF files)
• single sided;
• black and white; ** Filings larger than 400 pages may be submitted over the
• created at a resolution between 300 and 600 dots per Internet provided the user/filer contact PUCN’s Business
inch (dpi); Process Services first. See Obtain Help Regarding Filings
• less than 40 megabytes (42560k) in file size at the end of this document.
(approximately 400 pages)*;
• of good quality and with good quality images; and Confidential Information
• signed using either the “wet signature” method (use No confidential information shall be filed electronically
dark colored ink) or the acceptable electronic signature (NAC 703.5274). Confidentiality is deemed waived for
symbol method (both methods are described in the all information not filed pursuant to NAC 703.5274. The
Authenticity of Required Signatures section of this PUCN is not responsible for the disclosure of confidential
guide). information not filed according to NAC 703.5274.

For filings larger than 400 pages, the user/filer must break Other Document Content
the filing up into volumes and submit it on electronic The following procedures apply to document preparation
media**. The filing must conform to the following guidelines: for specific types of filings.
• Adhere to all guidelines outlined in the PDF Preparation
section above. Direct or Rebuttal Testimony (not part of an original filing):
• The electronic media may contain only one filing. • Each individual’s testimony must be filed separately
• The electronic media must contain all the volumes of (Do not group multiple testimony into one PDF
the filing. document).
• The filing must be separated into volumes at a logical
breaking point in relation to the content. Working Documents:
• Each volume must contain a separator page indicating • Do not file working documents using the System or
the content of the volume and the volume number (i.e., within the same media containing a filing. Supplemental
Vol #, # of #). information for an electronic filing (working documents,
• Each volume should be (as close as possible to) a spreadsheets, maps, etc.) must be submitted under
minimum of 200 pages and no more than 400 pages. separate cover or separate media.
• The first volume must contain (in the following order):
o The transmittal letter Electronically Signing the Filing
o Table of contents identifying each volume and its In accordance with NRS 719, by electronically filing
contents a document, the user/filer verifies the authenticity of
o The service list for the filing the signature(s) contained therein. Every document
• The first volume must be named as: electronically filed or served shall be deemed to be signed
o <Filing Name Table of Contents>.pdf by an authorized agent or representative of the signer(s)
o (example: My Filing Table of Contents Volume 1 of of the document(s) and the user/filer.
4.pdf)
• Each subsequent PDF file must be named as: All signature pages must be signed prior to submission of
o <Filing Name Volume # of #.pdf> a filing with an acceptable image or symbol that represents
■ Examples: the “intent to sign” by the authorized signers of the filing
» My Filing Volume 1 of 3.pdf and/or the user/filer or organization.

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An acceptable symbol method for representing an for Leave to Intervene.” (NAC 703.578 through NAC
electronic signature has been adopted to facilitate creation 703.600)
of PDF documents directly from word processing or other
document creation software. Banking and Payment Requirements
Some filings require a filing fee or an administrative/civil
The acceptable electronic signature symbol (NRS fine. When filing fees or administrative/civil fines are
719.100) is: required, the fee or fine must be paid using the System at
• Type written text: “/s” followed by the signer’s name, the time of the filing.
title.
o Example: /s John Smith, CEO The System only accepts payments via Automated
• The alternative method is to apply a “wet signature” Clearing House (ACH) funds transfers and only retrieves
(using dark ink) to the document signature pages. funds on a transaction by transaction basis. No banking
o If signature pages are signed using a “wet information is retained by the System. If your bank requires
signature”, the signature pages must be scanned a Debit Block ID to set-up the ACH funds transfers, contact
after they are signed and included in the PDF the PUCN to obtain the ID.
document.
ACH funds transfers are encrypted using https.
All filings made using the System must be electronically
signed. To electronically sign a filing, the user/filer simply Upon completion of an electronic filing, the System will send
clicks the “Electronically Sign” button on the “Electronic the user/filer an E-mail containing the ACH transaction
Signature Requirement” screen. amount (filing fee or fine), confirmation number, settlement
• Filings submitted but not electronically signed will not date and other information.
be processed.
• PUCN’s Business Process Services will contact the To pay the fee or fine the user/filer will enter the appropriate
user/filer if the filing is not electronically signed and
ask that the user/filer complete the electronic signing
process and resubmit the filing.
• E-mail confirmations will not be sent unless the filing is
electronically signed.
• By using the System, the user/filer’s organization or
an organization the user/filer is representing, will be
entering into an agreement to:
o Conduct an electronic transaction with the PUCN
(NRS 719.030).
o Conform to NRS 719 Electronic Transactions
(Uniform Act).
o Attest to the authenticity of any signature symbols
included in the filing and the user/filer’s intent to routing number and checking account number on the
sign. appropriate screen, which will initiate the ACH funds
• By electronically signing, the user/filer is signing the transfer.
filing submittal as an authorized representative of the
organization. A reference field is provided for the user/filer to provide
additional information on the confirmation email to aid in
Submitting Filings as a Commenter or the user/filer’s internal reconciliation process.
Intervenor
To participate in a contested case as a commenter, the The ACH funds transfer will appear on the user/filer’s bank
person must file written comments prior to the scheduled statement as if a check were written to the PUCN to pay
proceeding on the contested case and identify the a filing fee.
person as a commenter. Comments must adhere to the
requirements for submitting a pleading. (NAC 703.491 A filing will be rejected if the required filing fee is not
and NAC 703.560) received by the PUCN at the time of the filing.

To become an intervenor in a docket, you must adhere to Rejection of Electronic Filings

the PUCN’s procedures for submitting a “Petition The PUCN may reject any electronic filing that:

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• Is technically incompatible. Password Recovery
• Contains corrupted files. A link to recover a forgotten password is available on the
• Contains “black space” outside the document borders. Login screen and the Electronic Filings Site Menu.
• Contains a virus or other malicious spyware. Changing a Password
• Is unreadable due to poor scanning or PDF creation A “Change Password” link is available on the Welcome
techniques. screen and the Electronic Filings Site Menu. The user/filer
• Is not submitted in PDF format. must be logged into the System to change the password.
• Is submitted with inaccurate filing information
(example: an incorrect docket number). Deleting a Registration
• The filing fee has not been paid or the incorrect fee A “Delete E-Filing Registration” link is available on the
amount was paid. Welcome screen. The user/filer must be logged in to
delete the registration. When the user/filer clicks the
If an electronic filing is rejected PUCN’s Business Process “Delete E-Filing Registration” link, the user/filer will be
Services will send an email notification of rejection to the immediately logged out and will have to re-register to use
/filer that will include the reason(s) for the rejection and the System.
instructions for re-filing.
Business Hours for Acceptance
It is the responsibility of the user/filer to re-file with the PUCN’s business hours are 8:00 a.m. to 5:00 p.m.,
appropriate corrections. Monday through Friday, excluding state holidays.

If a filing is rejected because a fee was not paid or was Any document filed outside of business hours shall be
incorrect, the user/filer must submit a corrected payment deemed filed on the next business day.
with a “Letter of Explanation” accompanying the corrected Obtain Help Regarding Filings
payment. Contact PUCN’s Business Process Services: (775) 684-
6144
Corrected payments can be submitted electronically with
the accompanying “Letter of Explanation”. The letter will Main Office Numbers:
become part of the public record. Carson City (775) 684-6101
Las Vegas (702) 486-7210

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