Ward Secretariat Functionaries Activity Calendar PDF

ward secretariat functionaries
activity calendar
SPECIAL. COMMISSIONER
DEPARTMENT OF GRAM & WARD VOLUNTEERS AND
VILLAGE & WARD SECRETARIATS
ANDHRA PRADESH, VIJAYAWADA
Day / Month / Seasonal / Annual Activity Calendars
of
Ward Secretariat Functionaries
Department of Gram & Ward Volunteers and

Village & ward Secretariats
Index
Day / Month / Seasonal / Annual Activity Calendars
1. Ward Administrative Secretary ................................................................................... 10

2. Ward Amenities Secretary, Grade - II........................................................................... 16
3. Ward Sanitation & Environment Secretary, Grade - II ................................................ 21
4. Ward Education & Data Processing Secretary ........................................................... 31
5. Ward Planning & Regulation Secretary, Grade - II ..................................................... 37
6. Ward Welfare & Development Secretary ................................................................... 42
7. Ward Energy Secretary .............................................................................................. 50
8. Ward Health Secretary ............................................................................................... 56
9. Ward Revenue Secretary ............................................................................................ 62
10. Ward Mahila Samrakshana Karyadarsi, Grade - III................................................... 70
Ward Administrative
Secretary
Ward Secretariat Functionaries Ward Secretariat Functionaries

Daily Activities Calendar
He/she Shall start out door work at 8AM for a minimum of 2 hours in the ward secretariat area and must
identify/Inspect
1) Under / Un Assessed Properties and initiate action for Revision/ Assessment
2) Inspection for revenue services like Vacancy remission, Title transfer etc.
3) vacant lands and assessment of VLT
4) New trades and collect trade license fee
5) Collection of Property Tax, VLT, Water charges, other Taxes and non-taxes.
6) Overall Supervision of Ward Volunteers work.
7) Serving of Demand notices, Special Notices or any other notices as and when necessary.
AT SECRETERIAT OFFICE
9) Monitor Attendance/bio metric every day by 10.30 AM.
10) Shall report late attendance to higher authorities
11) Conduct Spandana daily at Ward Secretariat.
12) Maintain Leave register & other related registers if any
13) Shall monitor outdoor visits of other secretaries through movement register.
14) Collection, Generation and sending Daily reports to Higher Authorities.
15) Remittance of Cheques (Cash if any) at ULB Office/any other designated place/Person designated by the
Municipal Commissioner on the same day.
16) Handbook should be Maintained
17) Attending RTI with in the time limits prescribed
18) Court Cases, SC/ST/HRC/Legal issues by maintaining registers and Coordinating with Municipal Standing
Counsel.
19) Shall record the tappals on the day of receipt itself and distribute them to concerned secretary on the same
day with due acknowledgement and see that all secretaries process files as per rules and in time.
Ward Secretariat Functionaries 11 Ward Administrative Secretary

20) Shall monitor registers maintained by other Ward Secretaries.
21) Maintain all registers as per rules.
22) Diary Maintenance and submission to MC during Monthly Review
23) Must have knowledge of e municipal ERP
24) Attending Protocol duties
25) Attend Government Special Programs
26) Supervision of Beneficiary identification and Distribution of Scheme Benefits
27) Election duties, if any
28) Allotment of turn duties to Ward Secretaries during holidays
29) Has to perform general duties/duties of other Secretaries when required
30) Supervision of census work
31) Shall ensure that office premises are neat and tidy
32) Must follow Municipal Commissioner/higher authorities during field visit in the ward

Monthly Activities Calendar
Day Activities (Week Wise)
1st Week 2nd Week 3rd Week 4th Week
Monday 1. Pension & PDS other 1. Concentration on Un 1. Concentration on 1. Concentration on
schemes benefits Assessments of Un Assessments of Un Assessments of
distribution PT/VLT/water PT/VLT/water PT/VLT/water
Supervision. charges/Trade charges/Trade charges/Trade
2. Concentration on Un license license license
Assessments of 2. Under Assessment of 2. Under Assessment 2. Under Assessment
PT/VLT/water PT. of PT. of PT.
charges/Trade license 3. identification of 3. identification of 3. identification of
3. Under Assessment of PT. Unauthorized Water Unauthorized Water Unauthorized Water
4. identification of Tap Connections Tap Connections Tap Connections
Unauthorized Water Tap Prepare assessments for Prepare assessments Prepare assessments
Connections the above. for the above. for the above.
Prepare assessments for the
above.
Tuesday 1. Pension & PDS and other Review with Ward Review with Ward Review with Ward
schemes benefit Volunteers at Ward Volunteers at Ward Volunteers at Ward
distribution supervision Secretariat Office, all Secretariat Office, all Secretariat Office, all
2. Review with Ward secretaries must attend secretaries must attend secretaries must attend
Volunteers at Ward
Secretariat Office, all
secretaries must attend
Wednesday 1. Pension & PDS and other Monthly Review by Concentration on Concentration on
schemes benefit Commissioner on all Taxes & non tax Taxes & non tax
distribution supervision aspects like Collections Collections
2. Concentration on Navarathnalu,
Collection of Shop rooms Spandana, Citizen
rent & Trade License, PT Charter, Tax Collection,
3. Submission of Monthly RTI, Court cases, New
reports to ULB. Assessments

1st
Week 2nd Week 3rd Week 4th Week
Thursday 1. Pension & PDS Convergence meeting Convergence meeting Convergence meeting
Distribution Supervision with Ward secretaries with Ward secretaries with Ward secretaries
2. Convergence meeting
with Ward secretaries
3. Updating Ward
Secretariat Profile
Friday Special focus on Spandana, Capacity Special focus on Conduct of Ward
Citizen Charter, RTI, Court Building/Training Spandana, Citizen Sabha with elected
Cases, SC/ ST/ HRC/Legal related activities Charter, RTI, Court representatives, NGOs,
matters. Verification of Cases, SC/ ST/ RWAs and other
Registers, Stock account of HRC/Legal matters. associations &local
Forms, Books and Verification of people for Beneficiaries
Registers, Stock Selection and
Stationery
account of Forms, recommendation, basic
Books and Stationery amenities and others
activities. Send report
to Municipal
Commissioner
Saturday Attend to the Review by Second Saturday Attend to the Review Attend to the Review
reporting officer RO/RI on by reporting officer by reporting officer
Revenue related issues like RO/RI on Revenue RO/RI on Revenue
Tax Collections, Spandana, related issues like Tax related issues like Tax
Service requests, Collections, Spandana, Collections, Spandana,
Un Assessments and Under Service request and Service request and
Assessments Un Assessments and Un Assessments and
Under Assessments Under Assessments
Sunday Holiday Holiday Holiday Holiday
While all the activities daily (Roles and Responsibilities) have to be fulfilled by the Secretary, each of the major activity
is assigned to a day, to lend specific focus and enable micro level activity plan

Annual Activities Calendar
Month Activity
January • Issue of Notices to all defaulters, Issue and execution of Warrants, Concentration on PT, VLT and water
charges. Special Attention on State and Central Government properties tax collections.
February • Advance Trade License Collection and Concentration on 100% PT, VLT and water charges Collection
and Special Concentration on State and Central Government Properties tax collections and Issue of
Occupier Notices if necessary.
March • Trade License Collection with Penalty and Concentration 100% PT, VLT and water charges Collection
and Special Concentration on State and Central Government Properties tax collections
• Concentration on proper water supply during summer
April • Preparation on PT/VLT/water charges arrear list, Demand Notices generation and Distribution and give
wide publicity on 5% rebate on PT and concentrate on collections by utilizing the rebate offer.
• Concentration on water supply in summer.
May • Asset Register Updation, Completion of Distribution of demand notices.
• Concentration on water supply in summer
June • Collection of 1st Half Year Taxes from all tax payers as per the demand notices to avoid imposition of
penalty on PT. Concentration on water supply in summer
July • Updating the register of people living outside ULB related to PT. Collection of PT/VLT/water charges
August • Concentration on Tax Collection, Tree Plantation monitoring, filing of charge sheets against the
defaulters for more than 3 years and filing of suits against defaulters of more than 6 years.
September • Concentration on Tax Collection, Tree Plantation monitoring, Identification of time barred assessments
and report to RI/RO
October • Concentration on Tax Collection, Tree Plantation monitoring
November • Concentration on Tax Collection, Tree Plantation monitoring
December • Collection of 2nd Half Year Taxes from all tax payers as per the demand notice to avoid imposition of
penalty, Submission of Administration Report.
While all the activities daily, monthly (Roles and Responsibilities) have to be fulfilled by the Secretary, each of the specific
activity is assigned to a month, to lend specific focus and enable micro level activity plan

Ward Amenities
Secretary

FORENOON AFTERNOON
• Drinking water samples testing, during supply hours (Morning & Evening). • Attending office work such as
• Identification of Pipeline leakages, observation of Valve pits for leakages. preparation of Bills,
• Inspection of Open Drains chocking areas and inform to sanitation secretary for • Preparation of Progress
rectification. Reports,
• Attending Execution of civil works including Housing, Nadu-Nedu/water leakage • Quality Control Reports,
repairs and street light repair works. • Updation of Registers
• Inspection of WTPs, Pump houses, Service Reservoirs. (Complaint register, Roads
• Observation of low-pressure areas and tail end points supply. Register, Drain Register, Water
• Recording of complaints from public regarding issues of water supply, repairs to Supply pipeline, Asset Register
drains and roads etc., Identification of UGD manholes overflow. • Meeting with Departmental
• Visiting Spandana and Puraseva grievances received and interacting with officers/ Higherups,
citizens regarding their problem. • Interaction with drawing
• Preparation of estimates/DPRs for infrastructure works including Housing and branch for tenders, agreement
Nadu-Nedu. of works etc.
• Updation of Grievances (Spandana/PGR module) and preparation of reply • Managing the counter in office
reports. as per the term schedule
• Recording of M. Books and maintenance of field registers during the execution communicated by the
of works, capturing work photographs, following of inspection of Reporting Administrative Secretary.
Officers. • Attending other duties and
• Conducting quality control tests during execution of works and maintaining Govt. Flagship programmes as
standards as per IS Codes. required by the Higher
• Road maintenance works such as identification of pot holes, repairs & Authorities.
preparation of estimate proposals • File clearance.
• Receipt of New Water Tap connection & UGD connection applications from the
public.
• Identification of Individual Toilets/processing for sanctions/execution.
• Updating Field Visit Register as per Check-slip.
Ward Secretariat Functionaries 17 Ward Amenities Secretary

Monday Inspection of WTPs Inspection of Inspection of Open spaces & Inspection of Housing
Municipal Schools proposals for development construction.
Nadu-Nedu.
Tuesday Review meeting with Review meeting Rain water Harvesting Structures Inspection of Burial
Ward Volunteers at with Ward in Public Buildings, Parks, open Grounds & Its maintenance
Secretariat office Volunteers at sites, Review meeting with Ward Review meeting with Ward
Secretariat office Volunteers at Secretariat office Volunteers at Secretariat
office
Wednesday Meeting with Municipal Inspection of Inspection of Parks, Avenue Inspection of roads and
Engineer & higher Community Halls/ plantation & Its maintenance drains along with planning
authorities. Municipal staff to prevent
buildings. encroachments.
Thursday Recording of Water Convergence Identification illegal water/UGD Mass Plantation in wards
Meter Readings for meeting with ward connections and informing higher Convergence meeting with
Commercial & resi - secretaries authority. Review on Service Level ward secretaries
dential connections. Indicators for water supply,
Convergence meeting Convergence meeting with ward
with ward secretaries secretaries
Friday Visiting community Capacity Building Updation of HSC connections Conduct of ward sabha with
toilets & public toilets and Training during the month & submission ERs, NGOs, RWAs and
for their hygienic related activity. to Revenue Section other Associates for
condition. beneficiary selection,
recommendations, basic
service maintenance issues
and other activities.
Saturday Inspection of ELSRs Second Saturday Inspection of Greenery, Preparation of fortnight
and its cleaning. beautification & maintenance reports.
works

Seasonal Activities Calendar
Season Activity
Summer season • Focus on uniform distribution water to all areas, and tail end areas through piped
(March to June) supply and through water tankers.
• Special care to avoid water contamination by pipe leakages, shifting of taps, crossing
of drains, etc.
• Establishment of "Cooling Water Centres" (Chalivendram)
• Providing Temporary shelters during Heat wave period.
• Providing Open Water Tubs for Animals/Birds.
• Focus on Water Quality tests to maintain the Chlorine levels in supplied water.
• Desilting of major out fall drains.
In addition to the daily activities, the Ward Amenity Secretaries shall perform the Specific
activities during the season, as per the priority
Rainy season • Readiness for clearing of blocks in the drains by keeping available with Diesel Pump-
(July to December) sets/Motors to avoid inundation of low-lying localities.
• Focus on Water Quality tests to maintain the Chlorine levels in supplied water.
• Monitoring of Turbidity of water
• Specific Water Tests such as e-coli, to prevent water contamination.
• Immediate action for removal of fallen trees during heavy rains.
In addition to the daily activities, the Ward Amenity Secretaries shall perform the Specific
activities during the season, as per the priority

Month Activity
January Summer Action Plan Proposals for Water Supply
February Implementation of Summer Action Plan
March Pot Holes filling for Roads, Man Holes Repairs, Valve Pit Repairs
April Desiltation of Drains & Special focus on watering of plantation
May Desiltation of Drains
June Focus on Water Quality Tests and monitoring
July Mass Plantation
August Mass Plantation
September Mass Plantation in respective wards, Furnishing of M. Books and other relevant records for Audit
October Stakeholders meeting for preparation of annual action plan.
November Budget Preparation- works proposals, maintenance proposals etc., Preparation of Administrative Report
December Summer Action Plan Proposals for Water Supply & School repairs and provision amenities such as fans,
lights, water supply for exam preparation of Students.

Ward Sanitation
&
Environment Secretary
✓ To take attendance of all PH Workers through Facial Recognition System (FRS) at the work place while they are doing
their work.
✓ To deploy PH Workers in his/her allotted areas for sweeping, door to door garbage collection & drain cleaning etc.,
✓ To ensure 100% Segregation of Waste at Source in the area allotted to him/her.
✓ To ensure 100% Door to Door Garbage Collection from all the House Holds, Commercial Establishment/Institutions
etc., in the area allotted to him/her.
✓ To ensure usage of Personal Protective Equipment by all the PH Workers in the area allotted to him/her.
✓ To ensure usage of scanners and cover all Households by the PH Workers in door to door garbage collection and
monitor the coverage of scanning in dashboard.
✓ To ensure collected waste shall be placed at identified transfer points properly.
✓ To ensure waste at transfer point was picked up by the secondary transport vehicle, in time and weighment shall be
taken up during waste transported to the designated places.
✓ To ensure the collected garbage shall be transported in covered vehicles to the designated places from the area
allotted to him/her.
✓ To ensure 100% implementation for Online Waste Management System (OWMS) viz., usage of scanners, attendance
of the PH Workers through FRS, follow route maps/transportation plan etc., in the area allotted to him/her.
✓ To follow-up with the concerned to fulfill the gaps in service duly monitoring the OWMS dashboard in implementation
of OWMS in the area allotted to him/her and report to higher authority in case of any technical problems in the
System.
✓ To inspect vulnerable areas and levy of penalties, if any person found openly defecated in the area allotted to him/her.
✓ To attend grievances/complaints about animal carcasses, unidentified dead bodies on priority basis.
Ward Secretariat Functionaries 22 Ward Sanitation & Environment Secretary

✓ To attend grievances (SPANDANA) received from different sources and resolve grievances within in the area allotted
to him/her within SLA time.
✓ To ensure implementation of all Waste Management Rules, directions of the Hon’ble National Green Tribunal, New
Delhi, etc., in the area allotted to him/her.
✓ To ensures for proper sanitation in the area allotted to him/her.
✓ To ensure 100% de-siltation of drains, anti-larval & anti mosquito operations to prevent & control of communicable
diseases in the area allotted to him/her.
✓ To ensure cleanliness at public places etc., located in the area allotted to him/her and arrange gang work if
necessary.
✓ To ensure cleanliness in Public Toilets, Community Toilets in the area allotted to them.
✓ To ensure 100% identification of Bulk Waste Generators, providing handhold support to the BWGs, practicing
onsite composting by the BWGs etc., as specified in the SWM Rules, 2016 in the area allotted to him/her.
✓ To ensure Home Composting done in all the households in the area allotted to him/her.
✓ To ensure the collected wet waste in the allotted area shall be sent to the Waste to Compost Plant or to the
designated place.
✓ To inspect Slaughter Houses/Vegetable Markets/Mutton/Chicken Markets in the area allotted to him/her and
ensure proper measures were taken as per norms in the said places.
✓ To ensure hygiene conditions at street food service places in the area allotted to him/her.
✓ To ensure prevention of free cattle movement on main roads.
✓ To visit Slaughter Houses located in the area allotted to him/her on regular intervals and report the status of
functioning/stage of construction/modernization etc., to his reporting officer.
✓ To take measures to control stray cattle menace, Pig menace, Monkey menace etc., in the area allotted to him/her.

✓ To identification of stray dogs, if any, in the area allotted to him/her and ensure 100% achievement in ABC & ARV
Programme in the area allotted to him/her.
✓ To initiate action for construction of Pig Hostels, to visit the Pig Hostels located in the area allotted to him/her on
regular intervals and report the status of functioning/stage of construction to his reporting officer.
✓ To collect data from Government/Private Hospitals where communicable diseases reported in the area allotted to
him/her and report the status to his reporting officer for taking remedial measures in the said area.
✓ To ensure 100% implementation of Plastic Waste Management Rules, 2016 in the area allotted to him/her.
✓ To ensure 100% ban on usage of plastic below 50 Microns thickness in the area allotted to him/her and phase out
of single usage plastics.
✓ To impose penalties on violators in consultation with Sanitary Inspector/higher authorities as per bye-laws of the
ULB (Plastic Waste Management Rules, 2016).
✓ To ensure quantity of collected dry waste send to Dry Waste Resource Centers/Material Recovery Facility in the
ULBs.
✓ To visit the DRCC (Dry Resource Collection Centers)/MRFs (Material Recovery Facilities) and report the status of
functioning etc., to his/her reporting officer.
✓ To ensure 100% Dry Waste collected in the area allotted to him/her shall be sent to DRCC/MRFs and see that the
in-charge of DRCC/MRFs in the area allotted to him/her shall tie up with recyclers/Cement Plants etc., for
disposing the collected Dry Waste.To identify there is any Construction & Demolition waste in the area allotted to
him/her and take steps to collect and transport the waste in correspondence with higher authority.
✓ To ensure 100% implementation of Construction & Demolition Waste Management Rules, 2016 in the area allotted
to him/her.
✓ To ensure 100% achievement of targets in tree plantation & survival, in the area allotted to him/her.
Ward Secretariat Functionaries 24 Ward Secretariat Functionaries

✓ To visit the Sewage Treatment Plants (STPs), Faecal Sludge Treatment Plants (FSTPs), Re-use of Waste Water
Treatment Plants etc., in the area allotted to him/her on regular intervals and report the status of functioning/stage
of construction to his reporting officer.
✓ To co-ordinate with the line departments in obtaining required information, approvals/permissions etc., regarding
implementation of all Waste Management Rules etc., in the area allotted to him/her and report the status to his
reporting officer.
✓ To take up IEC Activities/Awareness Campaigns/Trainings etc., in implementation of Waste Management Rules
and directions of the Hon’ble National Green Tribunal, New Delhi, in the area allotted to him/her and report the
status report to his reporting officer.
✓ To ensure the conducting all Swachha Bharat Mission activities as per the calendar issued by the department.
✓ To ensure conduct of all government programmes as per the schedule/calendar issued by the department along
with regular work.
✓ He shall maintain Handbook and get signatures from his/her reporting officer, daily, on the activities attended by
him/her.
✓ He shall perform General duties/Duties of other secretaries, as and when required.
✓ He shall attend other duties entrusted by the higher authorities from time to time.
✓ He shall clear the files as early as possible.
✓ All activities related to Swachch Andhra like ODF, ODF+, ODF++ and other activities.
✓ He/ She must ensure that all Births, Deaths and Marriages in the Ward Secretariat Jurisdiction are registered.

Monday School Sanitation School Sanitation School Sanitation School Sanitation
Markets/Commercial Markets/Commercial Markets/Commercial Markets/Commercial
Areas/Garbage Areas/Garbage Areas/Garbage Areas/Garbage
Vulnerable Points Vulnerable Points Vulnerable Points Vulnerable Points
Inspection Inspection Inspection Inspection
Inspection of Hygienic Inspection of Hygienic Inspection of Hygienic Inspection of Hygienic
Conditions in Conditions in Conditions in Conditions in
Restaurants and Restaurants and Restaurants and Restaurants and
Hotels/Private Hostels Hotels/Private Hostels Hotels/Private Hostels Hotels/Private Hostels
Tuesday Review with Ward Review with Ward Review with Ward Review with Ward
Volunteers at Ward Volunteers at Ward Volunteers at Ward Volunteers at Ward
Secretariat office, All Secretariat office, All Secretariat office, All Secretariat office, All
Secretaries must attend Secretaries must attend Secretaries must attend Secretaries must
attend
Wednesday Awareness Campaign Awareness Campaign on Monthly Review by Awareness Campaign
on Door to Door Door to Door Garbage Commissioner on All on Door to Door
Garbage Collection/ Segregation Aspects Like Sanitation, Garbage
Collection/Segregation of Waste at OWMS, Home Collection/Segregation
of Waste at Source/ Source/Home Composting, of Waste at
Home Composting/ Composting/IHHLs NGT/APPCB Reports, Source/Home
IHHLs usage along with Usage Along with Communicable Composting/IHHLs
Volunteers Volunteers Diseases Etc. Usage Along with
Programmes insist BWGS To Practice Volunteers
insist BWGS To Practice Onsite Composting Insist BWGS To
Onsite Composting Practice Onsite
Composting

Thursday Convergence meeting Convergence meeting Convergence meeting Convergence meeting with
with Ward Secretaries with Ward Secretaries with Ward Secretaries Ward Secretaries
Friday Friday-Dry-Day Capacity Building and Friday-Dry-day Must attend WARD
Mosquito Control Training Activities Mosquito Control SABHA
Awareness Awareness Programmes
Saturday Meeting with Meeting with Meeting with Reporting Meeting with Reporting
Reporting Officer Reporting Officer Officer (Sanitary Officer (Sanitary
(Sanitary Inspector) (Sanitary Inspector) Inspector) Inspector)
Sunday Regular sanitation Regular sanitation Regular sanitation Regular sanitation
activities activities activities activities

Season Activity
Rainy Season & Winter • IEC on prevention of seasonal diseases.

Season • Special sanitation programmes in slum areas.
(July to January)
• Daily implementation of spraying and fogging operations in all areas with special
concentration in slum area.
• Action shall be taken to avoid rain water stagnation on roads and low-lying areas.
• Preparation of daily and weekly reports on communicable diseases by inspecting
hospitals in coordination with Health secretary in their jurisdiction
Summer (March to June) • Supervision of De-siltation activity of major and minor drains and ensure 100% de-
siltation in coordination with amenities secretary.

Month Activity
January • Special sanitation and mosquito control activities like anti-larval operations, fogging and spraying
(season prone to Dengue, malaria, viral fevers).
• Preparation of daily reports on communicable diseases by visiting hospitals along with Health secretary.
• Prepare Monthly reports on 3rd of every month regarding NGT guidelines/SWM/APPCB
February • Identify silt-up spots in major drains with coordination of Amenities Secretary and submit the report to
higher authorities.
March • De-siltation of drains with sanitary workers and de-siltation of major and medium drains by engineering
section in coordination with Amenities Secretary.
April • De-siltation of drains with sanitary workers and de-siltation of major and medium drains by engineering
• Identification and registration of gulfer machines.
May • De-siltation of drains with sanitary workers and de-siltation of major and medium drains by engineering
June • Identification of water stagnation points and measures should be taken in coordination with Amenities
Secretary to remove stagnated water.
• Preparation of daily reports on communicable diseases by visiting hospitals along with Health Secretary.
July • Special sanitation and mosquito control activities like anti-larval operations, fogging and spraying
• Preparation of daily reports on communicable diseases by visiting hospitals along with Health secretary.

Month Activity
August • Special sanitation and mosquito control activities like anti-larval operations, fogging and spraying
September • Special sanitation and mosquito control activities like anti-larval operations, fogging and spraying
October • Special sanitation and mosquito control activities like anti-larval operations, fogging and spraying
• Swachh Survekshan campaigns
• Swachh Andhra special drives
November • Special sanitation and mosquito control activities like anti-larval operations, fogging and spraying
• Swachh Andhra special drives
December • Special sanitation and mosquito control activities like anti-larval operations, fogging and spraying

Ward Education
&
Data Processing Secretary

Daily 1 hour Out Door Visit, During the Visit he/she must
1. School Program follow Up: {Academic, Co- Curricular and Extra Curricular Calendar, Important Dates, and
Programs such as Nadu Nedu, Mid-Day Meal, Sanitation, Infrastructure, etc.}
During Office hours
2. Updating of Daily report on the above issues.
3. He will be in-charge of Nagara Seva Center- Receive Grievance and Applications for service requests
4. Updation of Basic Data of House Holds if any
5. Inspection of Mid-Day Meal and Other Schemes Implementation at Schools.
6. Uploading/Updating of Data of beneficiaries or Eligible Beneficiaries list of different schemes like Jagananna
Amma Vodi, Jaganna Vidyadeevena, Vasati Deevena and Scholarships
7. Regular Updation of MIS Reports
8. Submission of Daily reports to Commissioner.
9. He is the in-charge of Hardware, Software issues.
10. Diary maintenance and submitting to MC during monthly review.
11. Must have knowledge on e-municipal ERP and APDPMS.
12. Attending school Protocol duties.
13. Attend Govt. Special programs.
14. Election duties, if any.
15. Attend School Complex Meetings
16. Must perform duties of other secretaries when required
17. Must collect Taxes/Non taxes at the counter when Administrative Secretary says so
During Out Door Visit After 5.00 PM
16. Monitoring of Remedial Teaching for Slow Learners and special classes for 10 th class
17. Encourage Sports and Extra Co-Curricular Activities.
18. Monitoring of Gnanadhara Programme.
19. School sanitation in Co-Ordination with Sanitation and Environment Secretary
Ward Secretariat Functionaries 32 Ward Education & Data Processing Secretary

Monday Identification of Irregular Identification of Identification of Irregular Identification of
Students and encourage Irregular Students and Students and encourage Irregular Students and
Daily Attendance of encourage Daily Daily Attendance of encourage Daily
Irregular Students Attendance of Irregular Irregular Students Attendance of Irregular
through Parents & Students through through Parents & Students through
Students Counselling Parents & Students Students Counselling Parents & Students
Counselling Counselling
Secretariat office, All Secretariat office, All Secretariat office, All Secretariat office, All
Secretaries must attend. Secretaries must attend Secretaries must attend Secretaries must attend
Wednesday 1)Updating of Data on 1)Updating of Data on 1)Updating of Data on Municipal
beneficiaries or Eligible beneficiaries or Eligible beneficiaries or Eligible Commissioner Monthly
Beneficiaries for different Beneficiaries for Beneficiaries for different review
beneficiaries. different beneficiaries. beneficiaries.
2)Assist Administrative 2)Updation Vital 2)Updation Vital
Secretary in preparation Statistics Statistics
of Monthly report. Updation of Basic Data Updation of Basic Data of
3) Preparation of Monthly of House Holds. House Holds.
Report on Vital Statistics/ 3)Preparation of reports 3)Preparation of reports
Birth & Death/ Spandana like like Spandana/ PGR/
/School MIS Reports/ Spandana/PGR/B&D/ B&D/marriage etc.
Mid-day Meal reports and marriage etc.
other schemes if any.
Thursday 1)Convergence meeting Convergence meeting Convergence meeting Convergence meeting
with Ward Secretaries. with Ward Secretaries. with Ward Secretaries. with Ward Secretaries
Attend, 2) Report of SMC
Meeting.

Friday 1)Review by ULB 1)Report on Out of 1)Review by ULB Attending of Ward
Supervisor. School Children, Never Supervisor. Sabha
2)Swatch Patasala. Enrolled, Long 2)Swatch Patasala.
absentees, Child Labor 3) Report on Utilization
in the ward and of Funds under
Childhood Marriages. RMSA/SSA and any
3)Training and Capacity other Funds.
Building.
Saturday Participation in Ananda Second Saturday Participation in Ananda Participation in Ananda
Vedika or Conduct Vedika or Conduct Vedika or Conduct
Awareness campaigns on Awareness campaigns on Awareness campaigns
various Govt. Schemes/ various Govt. Schemes/ on various Govt.
Programs/Scholarships/ Programs/Scholarships/ Schemes/Programs/Sc
Various Competitive Various Competitive holarships/Various
Exams/Social/Health Exams/Social/Health Competitive Exams/
issues issues Social/Health issues

While all the activities daily (Roles and Responsibilities) have to be fulfilled by the Secretary, each of the major activity
is assigned to a day, to lend specific focus and enable micro level activity plan-

Month Activity
January • Monitor & Report on Special Classes for Class 10th and any other special programmes.
• Monitor Health Camps and Rastriya Bala Swastha Cards,
• Participate National Youth Day – Jan -12th.
• Participate Republic Day – Jan -26
• Participate Gandhi Death Anniversary – Jan -30
February • Report on Srujanotsavam, ULB Level Sports and Games and Science Mela.
• Monitor & Report on Special Classes for Class 10 th.
March • Report on Funds Utilization under various schemes.
• Report on School Management Committees functioning.
• Conduct Mock Parliament – March 1st week, School Anniversary Day – Mar 2nd week and Project Works
Exhibition. Monitor & Report on Special Classes for Class 10 th.
April • Conduct Enrolment Drive, Analyze School/Class-wise/Student wise Report.
• Conduct a SMC Meeting for Next Academic Year plan.
• Prepare School Census for Identifying School age Children/ Never Enrolled / Out of School Children.
• Conduct Awareness Programs on enrollments.
May • Conduct Enrolment Drive
• Prepare School Census and also Report if any special drive / Programme like Gnanadhara.
• Conduct Awareness Programs on enrollments.
June • Conduct Enrolment Drive
• Prepare School Censes and also Report if any special drive / Programme like Gnanadhara.
• Conduct Nadu – Nedu awareness Programs. Conduct Awareness Programs on enrollments
• Participate Yoga Day – June 21st,
• Identification of CSWN Children.
July • Submit Enrolment Drive Report (April to June).
• Submit School Census Report. Applications for CSWN Scholarships.
• Identify Slow Learners and prepare and submit action plan.
• Conduct Awareness programs on Health issues and School sanitation.
• Participate World Population Day – July -11th
• Participate World Environment Protection Day – July -28th.

Month Activity
August • Identify list of Beneficiaries of various Schemes for regular updation.
• Create Awareness About Various Scholarships and various Competitive like NMMS, etc.
• Participate Pingali Venkaiah Birth Day – Aug -02nd.
• Participate Independence Day – Aug -15th.
• Participate National Sports Day / Telugu Basha Dinotsavam – Aug 29th.
September • Monitor & Report on Special Classes for Class 10 th any other special programmes.
• Participate Teachers Day – Sep -05th.
• Participate International Literacy day – Sep -08th.
• Participate World Ozone Day – Sep – 16th.
• Participate Gurazada Apparao Birth Anniversary – Sep – 21st.
October • Supervision of DISE data Updation.
• Monitor & Report on Special Classes for Class 10 th and other Special programme.
• Organize Balika Chetana Programme on Oct – 11th
• Awareness about Global Hand Wash Day on Oct -15th
November • Monitor & Report on Special Classes for Class 10 th and other special programme. Report on
Pattanotsavam.
• Participate National Education Day – Nov 11th
• Participate Dr. Saleem Alis Birth Anniversary – Nov -12th
• Participate Children's day – Nov – 14th
December • Monitor & Report on Special Classes for Class 10 th and any other special programme.
• Report on Utilization of Funds under RMSA/SSA and any other Funds.
• Update and Report on Basic Data of House Holds.
• Participate Anti-Pollution day – Dec 03rd
• UNICEF Day – Dec -11th
• Participate Srinivasa Ramanujam’s Birth Anniversary – Dec – 22nd
• Participate Farmers Day – Dec – 23rd
• Participate International Bio-Diversity Day – Dec – 29th
While all the activities daily, monthly (Roles and Responsibilities) have to be fulfilled by the Secretary, each of the specific
activity is assigned to a month, to lend specific focus and enable micro level activity plan

Ward Planning
&
Regulation Secretary

FORENOON AFTERNOON
• Field Inspection to take action against Unauthorized • Preparation of diary on daily activity and Registers
Constructions, Violations / Deviations in sanctioned on approved building plans, Layout Plans,
plan, Violations in parking Places. Detection and Unauthorized Constructions, Encroachments, Suit,
removal of Encroachments in road margins, Layout Prosecution, TDR and Mortgage/Property watch
Open spaces, Parks and in Public Properties, Registers. And Interact with other line departments
Unauthorized displays, Flexies, Posters. report to for effective service delivery to the citizen to the next
higher authority, Site verification for grievance day programme, updation of door numbering plans.
redressal. Unsafe cellars/Cell Tower/Clearing the
Construction and Demolition Waste on road margins • Attending Spandana grievances, Preparation of note
with coordination of sanitary staff. on Necessary issues in ward and submit to the
Reporting Officer and Redressal of Community
• Attend to office Holding support for Building Plan grievance and individual grievances (Ex. RTI,
Permission / Layout Permission / Building Puraseva & etc.) with in SLA and Preparing Dairy
Penalization Scheme/LRS/ Occupancy Certificate / on day Report
Fire / AAI / Environment Clearance and monitor. Also
assist department in development works and other
duties entrusted by higher authorities
• Protection to Municipal Properties
Ward Secretariat Functionaries 38 Ward Planning & Regulation Secretary

Monday Identification of Identification and reporting of Identification and Identification of
buildings with Rain requirement of junction reporting of dilapidated buildings
Water Harvesting improvement and Identification construction and register or follow up
Structures and of requirement of widening of /encroachments in action, Special drive on
further roads and maintain the record of water encroachments with
Improvement needed. Master Plan extract / area bodies/rivers/lakes/ca coordination of
Encouraging the Rain development plan of the ward, nals/bunds/buffer secretaries and higher
Water Harvesting Road development plans, zones. Preparation of authorities.
Structures wherever junction Improvement Plans, Asset register &
not provided. Proposed circulation Network updation
Plans, identification of inputs in
context of data updation for on
line permissions
Tuesday Identification of Creating awareness on new Reporting the ambition Updation of Change of
buildings with STPs topics i.e. TDR / GIS based of public regarding Land Uses in Master
Review with ward master plan etc., and advantages development /creation Plans.
Volunteers at Ward on implementation of Master of lung spaces, link Review with ward
secretariat office, all plan. roads, parking places. Volunteers at ward
secretaries must Review with ward secretariat office, all
attend Review with ward Volunteers at Volunteers at ward secretaries must attend
ward secretariat office. secretariat office
Wednesday Identification of To create awareness to the Assist department in Conducting awareness
buildings with solar citizen, enlightening advantages preparation of River on mass transport
power and awareness of Planning and authorized Front development system and effective
on alternative energy development. works traffic management.
Systems.
Thursday Convergence meeting Convergence meeting with ward Convergence meeting Convergence meeting
with ward secretaries secretaries with ward secretaries with ward secretaries

Friday Participating in Town Participating in Town Planning Participating in Town Participating in Town
Planning Open Forum Open Forum conducted as per Planning Open Forum Planning Open Forum
conducted as per G.O.Ms.No.316, MA dt.18-09- conducted as per
conducted as per
G.O.Ms.No.316, MA 2018. Attend the Capacity G.O.Ms.No.316, MAG.O.Ms.No.316, MA
dt.18-09-2018 Building / Training related dt.18-09-2018, dt.18-09-2018.
Activities Attending ward sabha
identification of Street
Vending Zones, strictlymeeting with elected
enforcement of vending representatives, NGOs,
zones rate payers’ associations,
citizen service
associations
Saturday Create awareness on Second Saturday Create awareness on Attend the meeting with
fire safety measures BPS / LRS like scheme reporting officer on all TP
and identification of whenever introduced by activities.
buildings without fire Government. Attend the
safety measures. meeting with reporting
Attend the meeting officer on all TP
with reporting officer activities.
on all TP activities.
In addition to the above works Ward Planning Regulation Secretaries shall also attend the following
1. Preparation of election ward maps as per instructions of higher authorities whenever entrusted by the higher
authorities. Participation in election and census work
2. Identification of suitable lands for urban housing in the ward and initiation for approval. whenever entrusted by
the higher authorities. Identification, reporting of requirement of street direction boards in concerned ward.
3. Participating in socio economic surveys whenever entrusted by the higher authorities. Participation in government
programmes. Creating awareness on protection of heritage structures

Month Activity
January Preparation of New registers of approved building plans, Layout Plans, Unauthorized Constructions,
Encroachments and prosecution register, Mortgage register and asset register, Collection of Encroachment
fee, Outdoor media charges
February Collection of Encroachment fee, Outdoor media charges,
March Collection of Encroachment fee, Outdoor media charges
April Preparation of demand for Outdoor media charges and Renewal of Licenses for LTP's, Builders, Developers
Realtors and Advertisement Agencies., creating awareness on fire safety
May Survey, Data Collection for GTP Scheme, preparation of road map for ward development in planned way,
preparation of locality maps for door numbering.
June Identification of places for Community Rain Water Harvesting Structures and STP, promote recycling and
reuse of water
July Identification of places for urban forestry, street scaping with hard and soft land scaping, creating
awareness on green building concept, encouraging green buildings.
August Identification and collection of data relating to slums
September Preparation of proposals for protection and development of layout open spaces and assets
October Identification of suitable sites for public parking, development of commercial sites in PPP mode, burial
grounds, assistance in preparation of type designs.
November Collection of Encroachment fee, Outdoor media charges, on occasion of world town planning day Creating
awareness programmes to students on town planning, conducting pitch competitions to students on town
planning like street model, parks, land-scaping, traffic management etc., conveying importance of planning
from student level.
December Collection of encroachment fee, out-door media charge, conducting awareness programmes on our culture,
civilization, traditional aspects etc., to public.

Ward Welfare
&
Development Secretary
FORENOON AFTERNOON
• Daily 2 hour Minimum outdoor visit/Inspections before • conduct survey to identify the street vendors and
10.30 AM issue smart identity cards and vending certificate to
• To facilitate for implementing all MEPMA activities in eligible street vendors.
coordination with concerned staff of MEPMA. • To facilitate and mobilize to Town Vending
• To identify the beneficiaries for different welfare & Committee Meetings.
development schemes. • To formation and strengthening of street vendors
• Distribution of pensions, YSR Bhima, YSR Pelli Kanuka, common interest groups (CIGs) and build their
YSR Abhaya Hastham and Cheyutha Scheme benefits to capacities on different vendors protection laws
identified beneficiaries. • To facilitate bank loans for improve their business
• To organize awareness programs on different welfare & and organize EDP trainings on entrepreneur skills.
development schemes. • Clearance of files/services in online/manual.
• To identify the urban homeless and mobilize them to • Coordinating with concerned departments to resolve
Shelter for Urban Homeless. the grievances raised in Spandana programs.
• To visit Shelter for Urban Homeless and monitoring the • Entering new beneficiary data in concerned website
activities designed by Govt., being implemented by Monitoring of-
NGOs. - Social welfare schemes
• Organize Health Camps and facilitate & mobilize SHG - Identification of Beneficiaries by Ward volunteers
women for Master Health Check-ups. for different schemes
- Capacity Building programs in coordination with
• Attend Secretariat Office by 11.30 AM
concerned dept.,
• Entering new beneficiary data in concerned website
- YSR Pelli Kanuka
• Updating of Data related to various schemes like YSR - Loans of welfare corporations
Bhima, YSR Pelli Kanuka etc. Outdoor visits–
• Address the grievances of street vendors raised in Visits to beneficiaries’ houses for counsel, educate and
Spandana and walk through creating awareness on different schemes
Ward Secretariat Functionaries 43 Ward Welfare & Development Secretary

Monday Pensions distribution monitoring Remittance of Identification of eligible Formation and
undistributed pension Women who are not joined strengthening of Street
amount. in SHGs. Motivate them to Vendors Common
Identify the left over join eligible women in to Interest Groups
poor and motivate SHGs. Support in Facilitate Bank
them to join SHGs in documentation for eligible linkages for Street
coordination with women to join in to SHGs. Vendors.
MEPMA staff.
Tuesday Pensions distribution monitoring Review with ward Review with ward Review with ward
Review with ward volunteers at volunteers at Ward volunteers at Ward volunteers at Ward
Ward Secretariat office, all Secretariat office, all Secretariat office, all Secretariat office, all
Secretaries must attend. Secretaries must Secretaries must attend. Secretaries must
attend. attend
Wednesday Pensions distribution monitoring Updation of all Updation of all the manual Updation of all the
Schemes data. Issue records and software manual records and
Smart Identity Cards related applications. software related
and Vending Organize Health Camps in applications.
certificates to all convergence with HFW Supporting MEPMA
eligible vendors Dept., and mobilize all staff in establishment
SHG members for Master of Livelihood Units
Health Check-ups.
Thursday Pensions distribution monitoring/ Convergence meeting Convergence meeting with Convergence meeting
Pension new applications with Ward Secretaries Ward Secretaries with Ward Secretaries.
verification needs/services/ Visit to Welfare Hostels Mobilize concerned
grievances Identification Visit to Shelter for Urban persons to attend town
Identify the street vendors Homeless and monitoring vending committee
through systematic survey. NGOs performance meeting.
Convergence meeting with Ward
Secretaries

Friday Pensions distribution Capacity Building/ Uploading of pending Conduct Ward Sabha
monitoring/Pension new Training related documents for YSR Bhima with elected
applications verification Activities claims and pension representatives, NGOs,
needs/ services/ grievances Facilitate and extend applications in online. RWAs and other
Identification/ support to establish Organize awareness associations etc. for
Identify the urban homeless and Livelihood units programs on different beneficiaries’ selection
mobilize them to Shelter for welfare & development and recommendation,
urban homeless schemes Basic Service
Maintenance issues
and other activities.
Saturday Social Behavior Change Second Saturday Review meeting with Update softwares with
Communication – organize immediate reporting base data.
awareness camps on Govt. officer. Data updation of all
schemes. Organize EDP training activities in concerned
Organize health camps in programs for Street websites.
coordination with HFW Dept., Vendors CIGs
Attend convergence
meetings organized by
concerned departments
Note:
• On every 30th day of the month, Civil Rights Day shall be conducted
• Attend convergence meetings organized by different line departments.
• Visit Social Welfare Hostels and Colleges
• Field visits to beneficiaries’ houses to build the rapport with community and understand the ground realities.

Season Activity
Rainy Season - Conduct awareness camps on Health issues and Seasonal deceases.
(July to September) - Conduct awareness camps on prevention of mosquito bites.
- Enrollment of beneficiaries in to YSR Bhima and YSR Abhayahastham scheme.
As released by Govt - YSR Asara and Interest Subsidy, Bhima scholarships
- YSR Cheyutha

Month Activity
January Identify and survey of Urban Homeless people.
Regular visits of Shelter for Urban Homeless.
Republic Day Celebrations.
Civil Rights Day on 30th on Acts of POA, Manual Scavengers, Jogini, Bonded labour.
Awareness creation among urban poor on World Leprosy Day on 30 th Jan
Government Flagship Programmes – Navarathnalu Implementation.
February Identify and survey of Urban Street Vendors.
World day of Social Justice (20th)
Awareness creation among urban poor on World Cancer Day on 4 th February.
March Issue smart identity cards and vending certificates to the Street vendors.
Identification of eligible women for formation of SHGs and support MEPMA staff to enroll them in to SHGs
International Women’s Day (8th)
Mobilization of applications for admissions in Residential Schools
Awareness creation among urban poor on World TB Day on 24th March.
April Renewal of all eligible YSR Bhima beneficiaries
April 5: Jagjeevan Ram Birthday Celebrations
April 11: Jyothibha Phule Birthday Celebrations
April 14: Baba Saheb B.R.Ambedkar Birthday Celebrations
Formation & strengthening of CIGs for Street Vendors
World Health Day (7th)

Month Activity
May Attend convergence meetings
International Day for Bio- Diversity (22nd).
Awareness creation among urban poor on Menstrual Hygiene Management on 28 th May.
Visit SUHs and Monitoring NGO performance
Organize training programs for strengthening of CIGs of Street vendors
June Create awareness about Skill Trainings and SEP loans
General Body meetings for SLFs.
World Food Safety Day (7th)
Organize awareness programs on World Environment Day on 5th June
Identification left over poor and joined them in to SHGs in coordination with MEPMA staff
July Identification of un employed youth, women for skill trainings
World Day against Human Trafficking (30 th)
Visit Shelter for Urban Homeless
Facilitate Bank linkage to CIGs of street Vendors
Organize Health Camps and mobilize SHG members to Master Health Check ups
August Identification of un employed youth for placement linked Skill trainings.
Independence Day Celebration.
Awareness Creation on Sanitation and Safe Drinking Water. International Youth Day (12 th).
International Day of Indigenous People (Adivasi Dinotsavam) – Aug 9th
Organize awareness programs for world breast feeding week

Month Activity
September Support to establishment of Livelihood Units
Support to conducting MEPMA Bazars and MEPMA Marts.
Mobilization of eligible 10 th drop outs to apply for AP Open School/NIOS
International Day of Democracy (15 th). International Literacy Day (Sept 8 th)
Organize National Nutrition Month
Facilitate Bank linkages for CIGs of Street Vendors.
October Renewal of YSR Abhayahastham
Online updation of Contributed ABH members.
Gandhi Jayanthi, Conduct of Mandatory Gram Sabha. International Day for Disaster Reduction (13 th).
International Day of Older Persons – Oct 1st
Attend and mobilize the community to International Global Hand Washing Day.
Organize EDP trainings for street vendors
November Attend Convergence Meetings, supporting to establish Livelihood Units
World Toilet Day (19th). Children’s Day (Nov 14th)
Organize awareness camps on World Toilet Day.
Mobilize left over poor in to SHGs
December Facilitation to loan recoveries for corporation loans.
Formation of Town Vending Committees as per Street Vendor Act.
International Day of Persons with Disabilities (3 rd)
Organize World Aids Day
Formation of Divyangula SHGs, Develop annual reports for all the programs

Ward Energy
Secretary

FORENOON AFTERNOON
• Switch off street lights in the ward before sunrise • Time being Tasks (Mandatory Duties) to be carried
• Visiting Ward/ Area/ Colony in the Ward Area and out as prescribed in the Periodicals as per the
Identifying the Problems related meters, releasing New APERC regulations in force
Electrical connections and attending Fuse-off calls • Updation of all the manual financial records and
(consumer Grievances), Monitoring and identification of software related applications with the help of
problems related to Street lights and Water Supply Education and Data Processing Secretary.
Schemes. • To attend the work entrusted by the higher
• Attending LT/HT Line maintenance, DTR maintenance authorities in the secretariat jurisdiction
and replacement of DTR sections and HG fuses for (Rectification of Electricity bills, DTR maintenance,
extending reliable and quality supply and Attend Replacement of defective meters)
“Jagjivan Jyothi” representations. • Verification of STLs, Replacement of defective STLs,
• Gather information related to grievances in Spandana to Verify the STL consumption only to be metered in
ensure quality disposal and developmental activities of the STL services and to arrest the Direct tapping
their jurisdiction and to seek solutions. • Switch on street lights after Sunset.
• Verify working of STLs, attending renewal of HG fuses,
Section fuses at DTR, Taking Tong Tester Readings at
DTRs and Attending 33KV,11KV and LT Line
Breakdowns.
Ward Secretariat Functionaries 51 Ward Energy Secretary

Monday Releasing of New Attending Defaulters 11 KV Line
services/ Replacement of Mandatory Duties to be list Releasing of New maintenance, LT line
Defective carried out i.e. HT line services and Realization maintenance DTR
meters/Attending FOC maintenance, DTR of pending bills from maintenance and
complaints /HT/LT Line maintenance the customers renovation of HG fuses
maintenance and DTR and LT fuses
maintenance.
Secretariat office. Attend Secretariat office. Attend Secretariat office. Secretariat office.
without fails. without fails. Attend without fails. Attend without fails.
Wednesday Releasing of New Internal Capacity Building Mandatory Duties to be Mandatory Duties to be
services/ Replacement of at Mandal AEE/DEE office carried out as carried out as
Defective prescribed in the prescribed in the
meters/Attending FOC Electricity Dept Rules Electricity Dept Rules
complaints/HT/LT Line and AP electricity Act and AP electricity Act.
maintenance &DTR
maintenance
Thursday Releasing of New Mandatory Duties to be Attend Convergence Attend Convergence
services/ Replacement of carried out i.e. HT line meeting meeting
Defective meters maintenance, DTR
/Attending FOC maintenance.
complaints/HT/LT Line
maintenance& DTR Attend Convergence
maintenance meeting
Attend Convergence
meeting

Friday Submission of Reports/ DTR Maintenance Handing Mandatory Duties to be Realization of Arrears
Periodicals – Defaulters over of defective meters carried out as from other Depts and
list, New service release and HT line maintenance prescribed in the taking check readings
Return, MRB updating, Electricity Dept Rules & of New services
Meter replaced return Regulations of APERC Attend Ward Sabha
etc. Meeting
Saturday Creating awareness on 33/11 KV substation Mandatory Duties to be Carrying out
Energy conservation and Maintenance and 33 KV carried out i.e. HT line Improvement works
Energy efficiency Line maintenance. maintenance, DTR planned in the
Methods Social maintenance. Secretariat jurisdiction
Behaviour Change
Communication
Check Readings of all Services, MRB updating, 11 KV Line Tree cutting, DTR Tree cutting and Erection of New Lines
/DTRs. Mandatory Duties to be carried out i.e. HT line maintenance, DTR maintenance as per the schedule prescribed
in the Periodicals and Electricity Act and Electricity Manuals

Season Activity
Rainy Season Special focus on maintenance on 33 KV, 11KV lines, Branch Cutting (Which are falling
(July to September) on Electricity lines) Bush Clearance, Preparatory and Mitigation Measures to combat
(October to December for cyclone/ flood effects.
Rayalaseema Area)
Summer (March to June) Erection of Addl. New DTRs, Renovation of Earth pits at DTR locations, LT line
maintenance and Bifurcation of 11 KV lines.

Month Activity
January Releasing of New services and motivates the consumers to pay Electricity bills within scheduled Time.
Educate the people for efficient utilization of Energy. Power issues related to water supply schemes.
February Prepare Action plan to meet the summer loads and propose New Lines, DTRs. Prepare Necessary Estimates
for laying of additional 3rd wire for Street Lights. Power issues related to water supply schemes.
March Conduct DTR wise Energy Audit, Measures will be taken to reduce Energy losses. Realization of Pending
Electricity bills. Power issues related to water supply schemes. International Women’s Day (8 th)
April Erection of New DTRs, Bifurcation of 11 KV Lines, taking measures to meet the rapid growth load due to
A/Cs and other cooling equipment. Power issues related to water supply schemes.
May Taking measures to maintain reliable quality supply during summer by erecting New DTRs and New Lines.
International safety Week (4th). Power issues related to water supply schemes.
June Releasing of New services, conduct Pre-monsoon Inspection of 33KV, 11KV Lines and carryout Rectification
works. Power issues related to water supply schemes.
July Releasing of New services, conduct Pre-monsoon Inspection of 33KV, 11KV Lines and carryout Rectification
August Releasing of New services, conduct Pre-monsoon Inspection of 33KV, 11KV Lines and carryout Rectification
September Releasing of New services, conduct Pre-monsoon Inspection of 33KV, 11KV Lines and carryout Rectification
October Releasing of New services, conduct Pre-monsoon Inspection of 33KV,11KV Lines and carryout Rectification
works. Power issues related to water supply schemes. International Day for Disaster Reduction (13th).
November Finalization of Budget in GP Meeting. Conduct special raids to identify the Direct tapping and Unauthorized
sanctioned loads and regularization. Power issues related to water supply schemes.
December Creating awareness on Energy conservation and to educate efficient energy utilization Methods.
Reconciliation of Monthly Power bill and actual consumption and suggest ways to reduce power bill. Power
issues related to water supply schemes. Energy Conservation week is conducted from 14th to 20th

Ward Health
Secretary
Forenoon Afternoon
As part of ANMs routine daily activity, she has to visit 1. Leprosy Case detection,
at least 30 household in her allotted area and cover the 2. Active search for TB Cases,
following activities with the help of ASHAs attached to 3. Identification of Outbreaks viz., diarrhoea, cough,
her. One-week cases,
Maternal & Child Health 4. Search for NCD-Diabetes, Hypertension, Cancers &
1. Eligible Couples with missed periods, other life Style diseases,
2. AN Cases Registration & Investigations, 5. Mental, Dental & Geriatric Health Care & referral if
3. Follow up of ANCs & High-Risk Cases, identified,
4. Distribution of IFA, 6. Dietary Counselling Health Education,
5. Accompany PW for delivery, 7. Creating awareness on all programmes,
6. Post Natal & New Born Care viz., 8. Behavioural Change Communication,
7. HBNC Visits, Maintenance of Registers & Submission of Reports:
8. Family Planning Services & Accompany Sterilization 1. Uploading of daily reports (HMIS & IHIP-IDSP, E-
Cases. Aushadi) in Central and State Portals
9.Fever Survey and collection of Blood Smears, 2. She has to provide information to the PHC ANM
10. Identification of LBW Babies & Referral, concerned for uploading data in nearly 20 central and
state Govt. portals.
3. Attend any other duty entrusted by Municipal
Commissioner or higher authorities
4. Attend Govt. special programmes
5. Has to carry out general duties or duties of other Ward
Secretaries as and when necessary
6. Coordinate with Sanitation and Environment Secretary
in prevention and control activities related to
Communicable diseases.
Ward Secretariat Functionaries 57 Ward Health Secretary

1st
Week 2nd
Week 3rd Week 4th Week
Monday Daily Activities Daily Activities Daily Activities Daily Activities
CD Awareness Day CD Awareness Day CD Awareness Day CD Awareness Day
Tuesday Daily Activities Daily Activities Daily Activities Daily Activities

ASHA Day NCD Day NCD Day NCD Day
NCD Day & Social Behavior Review with Ward Review with Ward
Review with Ward Change Day Volunteers at Ward Volunteers at Ward
Volunteers at Ward Review with Ward Secretariat office Secretariat office
Secretariat office Volunteers at Ward
Secretariat office
Wednesday Daily Activities Daily Activities Daily Activities Daily Activities
Immunization Day & 1st Internal Capacity
VHND & ANC Day Building Day ANC Day
Thursday Daily Activities Daily Activities Daily Activities Daily Activities
NLEP Day & School Health & Wellness Day School Health Day School Health Day
Health Day & School Health Day Ward Convergence Ward Convergence
Ward Convergence Ward Convergence meeting Meeting
meeting meeting
Friday Daily Activities Daily Activities Daily Activities Daily Activities
Sanitation Day Sanitation Day Sanitation Day & Sanitation Day
Anti-TB Day Attend Ward Sabha
meeting
Saturday Daily Activities Daily Activities Daily Activities Daily Activities
VHSNC Day & Geriatric
Care Day Geriatric Care Day Geriatric Care Day Geriatric Care Day
Review by Medical Review by Medical
Officer concerned Officer concerned

Note:
S. No. Date Assigned as Activity
1 1st of Every Month HMIS Day Uploading of HMIS Report in the Portal
2 9th of Every Month PMSMA Day To mobilize & accompany all the Pregnant Women to the
nearby Health Facility
3 26th of Every Month Sector Meeting in Reports consolidation and submission to PHC/ CHC
PHC/ CHC

Season Activity
Rainy Season JUNE Anti-Malaria Month
(June to September)
(October to December for During this period: Creating awareness on prevention of water borne diseases and
Rayalaseema Area) vector borne diseases.
Surveillance, investigation and arrangement of Camps in case of an Out Break.

Summer (March to June) Creating awareness on prevention of Sun Strokes, Intestinal Diseases and
Exanthemas Fevers

Month Activity
January Observation of World Leprosy Eradication Day on 30 th & National Immunization Day on 19 th
February National De-Worming Day on 10th & World Cancer Day on 4th
March Observation of International Women’s Day on 8th & No Smoking Day on 11th & TB Day on 24th
April Initiation of all new registers. Observation of World Health Day on 7th, Malaria Day on 25th
May Yearly Household Survey for updating RCH Registers, Awareness on Sun Stroke, Prevention of Dehydration
by distributing ORS, Observation of No Tobacco Day on 31st
June Anti-Malaria Month, Updating of EC Data Registers, Observation of World Environment Day on 5th & Blood
Donation Day on 14th
July Intensified Diarrhoea Control Fortnight & Observation of ORS Day on 29 th
August Observation of 1st to 7th Breast Feeding Week and 25th to 8th September Eye Donation Fortnight and
National De-Worming Day on 10th
September Observation of National Nutrition Week from 1st to 7th & World Heart/Rabies Day on 28th
October Leprosy Case Detection Campaign & Observation of International Day for Health Care of the Eagerly on
1st, World Mental Health Day on 10 th & World Polio Day on 24th
November Observation of Immunization Day on 10th, & World Diabetes Day on 14th & National New Born Care Week
from 15th to 21st
December Observation of World AIDS Day on 1 st & National Pollution Prevention Day on 2 nd

Ward Revenue
Secretary

FORENOON AFTERNOON
• Signing in Attendance Register/ Biometric attendance. • Issue of Crop Cultivator Rights Cards.
• Watching of Attendance of VRAs. • Preparation of Reports & Submission to higher
• Identification of Beneficiaries under various officers.
Acts/Schemes. • Updating of Revenue Accounts as per directions of
• Proper distribution of Essential Commodities. Tahsildars.
• Field Inspections under various Acts/Schemes. • Carrying out Mutations (Incorporation of changes in
• Services of notices/summons/orders under various Revenue Records) under ROR Act as per directions
Acts/Laws. of Tahsildars.
• Attendance to Revenue and Civil Courts along with • Updating of Webland records as per directions of
record on summons. Tahsildar.
• Publication of A1 Notice and receiving claims and • Correction of entries in Webland, Village Accounts
objections, if any under various Acts/Laws. and other Land Records as per directions of
• Assisting Revenue Officers in Taking/Handing over Tahsildars.
Possession of Land. • Reporting encroachments on Government Lands.
• Assisting Revenue and Police Officers in Writing • Reporting violations under Land Ceiling Act, OTC
Panchanama. Act, POT Act, LTR in Agency areas, Assignment rules
• Protection of Government Lands and Government and conditions and Mines and Minerals rules.
Properties. • Reporting on unclaimed properties and Treasure
• Maintenance of Village Chavidies. troves found, if any.
• Protection of seized properties. • Collection of Revenue (Water tax, Water Royalty,
• Collection of Arrears of Revenue (Water tax, Water OTC tax, RR Act etc.,).
Royalty, OTC tax, RR Act etc.,). • Reporting on Inclusion, deletion and modifications
• Assisting Executive Magistrates and Police in Writing in electoral rolls.
Inquest reports. • Enrolment in Praja Sadhikara Survey as per
• Attend general duties or duties of other Functional directions of Tahsildars.
Assistants as and when required. • Any other work entrusted by the Superior
• Protocol duties & Government Special Programs. Officers/Panchayat Secretary
Ward Secretariat Functionaries 63 Ward Revenue Secretary

Immediately after Notice by VRS
1. Providing information on Natural calamities viz, Cyclones, Heavy Rains, Floods, Thunder Bolts, Sun strokes
Accidents, Fire accidents, Epidemics, Wither of crops, etc.
2. Inform to the Railway Station Master, if any mishap or unusual occurrence of floods leads to damage of Railway
track, Railway bridge or Derailment.
3. Assistance to the concerned officers in Relief and Rehabilitation operations to the Disaster or Violence Victims.
4. Assistance to concerned officers in the enumeration of Human and Cattle loss, House damages and Assessment
of Crop damages and estimated yield in Disaster effected areas.
5. Providing information on Suicidal deaths including of farmers, dowry deaths.
6. Providing information on SC/ST atrocities.
7. Providing information on extremist/terrorist Violence.
8. Providing information on Magisterial functions.
9. Providing information on violations of the Bonded Labour System (Abolition) Act, 1976
10. Providing information on violations of the Maintenance and Welfare of Parents and Senior Citizens Act, 2007
11. To act as Inspector under Minimum Wages Act, 1948 as and when notified by the Competent Authority.

Monday Other Revenue Other Revenue Other Revenue Other Revenue
functions functions functions functions
Tuesday Attending Attending Attending Attending
Meeting with Ward Meeting with Ward Meeting with Ward Meeting with Ward
Volunteers Volunteers Volunteers Volunteers
Remittance of Revenue Remittance of Revenue Remittance of Revenue Remittance of Revenue
collections in Sub collections in Sub collections in Sub collections in Sub
Treasury. Treasury. Treasury. Treasury.
Wednesday Other Revenue Other Revenue Other Revenue Other Revenue
Thursday Attending Attending Attending Attending
convergence meeting convergence meeting convergence meeting convergence meeting
with other Ward with other Ward with other Ward with other Ward
Secretaries Secretaries Secretaries Secretaries
Other Revenue Other Revenue Other Revenue Other Revenue
Friday Remittance of Revenue Remittance of Revenue Remittance of Revenue Attending Ward Sabha
collections in Sub collections in Sub collections in Sub meeting
Treasury. Treasury. Treasury. Other Revenue
Other Revenue Other Revenue Other Revenue functions.
functions functions functions
Saturday Attending Revenue Second Saturday Attending Revenue Attending Revenue
Court. Court. Court.
Other Revenue Other Revenue Other Revenue
functions functions functions

Period Activity
Weekly 1. Remittance of Revenue collections in Sub Treasury twice a week.
2. Every Tuesday review with Ward Volunteers at Ward Secretariat Office
3. Every Thursday convergence meeting with other Ward Secretaries
4. Every 4th Friday attend Ward Sabha meeting
Monthly 1. Attending monthly review meetings conducted by Tahsildars.
2. Submission of Monthly periodical reports to the Tahsildars and Municipal
Commissioner
3. Reporting of Attendance of VRAs to Tahsildars
Quarterly 1. To attend quarterly review meetings conducted by Divisional officers

Season Activity
Khariff – September, October. Field Azmoish for crop booking (e-Panta)

Rabi – March, April.
Khariff – October, November. Assistance in Crop cutting experiments
Rabi – April, May.
Khariff - November, Collection of water tax
December, January. Rabi -
April, May and June
Khariff - November, Assistance to Paddy Procurement Centers.
December, January.
Khariff - September, October. Assistance in filling of Irrigation and Drinking water tanks and ensure release of
Rabi - February, March. water as per schedule.
Khariff - June to October. Assistance in Release of water to the Agriculture lands (Varabandi).
Rabi - January to April.
Summer – April, May. Identification of weak bunds of Tanks and Canals etc., and inspection of Cyclone
shelters and identification of Rehabilitations centers in Cyclone and Flood prone
areas for inclusion/deletion in mitigation plan.
Summer – March, April, May. Identification of Drinking water problematic wards for humans and animals and
fodder problematic wards for animals.
Rainy – July to December. Patrolling on usage of motors in to Canals.

Month Activity
January 1. Periodical Monthly and Quarterly Activities

2. Seasonal Activities
3. Other Revenue Functions
February 1. Periodical Monthly and Quarterly Activities
March 1. Periodical Monthly and Quarterly Activities
April 1. Preparation of Baki Jaabitas.
2. Periodical Monthly and Quarterly Activities
May 1. Jamabandi/e-Jamabandi.
June 1. Jamabandi/e-Jamabandi.
July 1. Periodical Monthly and Quarterly Activities
August 1. Periodical Monthly and Quarterly Activities

Month Activity
September 1. Joint Azmoish for finalization of Ayacut and Cultivated area along with Irrigation and Agricul ture
functionaries.
October 1. Joint Azmoish for finalization of Ayacut and Cultivated area along with Irrigation and Agriculture
functionaries.
2. Summary Revision of Electoral rolls.
5. Other Revenue Functions - Summary/ Intensive Revision of Electoral rolls.
November 1. Summary Revision of Electoral rolls.
3. Seasonal Activities - Joint Azmoish for finalization of Ayacut and Cultivated area along with Irrigation
and Agriculture functionaries.
December 1. Summary Revision of Electoral rolls.
3. Seasonal Activities - Joint Azmoish for finalization of Ayacut and Cultivated area along with Irrigation
and Agriculture functionaries.

Ward Mahila Samrakshana
Karyadarsi
FORENOON AFTERNOON
• Visit to Anganwadi Centre (AWC) to ensure timely • Visit Sisu-gruhas/ NGO Homes/Old Age
opening, cleanliness, pre-school attendance and Homes/Swadhar homes/ Ujjawala Homes/Health Sub
the quality of the food provided to beneficiaries. Centre located in their jurisdiction to identify issues
(Cover all AWCs within a week). and support if necessary.
• Identify Pregnant women, Lactating mother and • Visit to Industries/ Factories/ Hotels/ Hospitals/
children below 6 years who are not covered under Agriculture fields located in their jurisdiction to identify
AWC jurisdiction and encourage them to enroll in child lab labor and encourage their parents to admit
AWC. them into schools
• Observe the quality and quantity of food supplied • Awareness on Domestic violence, Sexual
to beneficiaries under YSR Amrutha Hastam and YSR Harassment of Women at Work Places Act, Child
Sampurna Poshana (Tribal & TSP) and ensure all Marriages prohibition act and ensure constitution
beneficiaries to consume food supplied by AWC. and functioning of Internal Complaints Committees.
• Observe mobile application of Anganwadi worker (CAS) • Visit to Schools/Colleges/Girls
to identify underweight and malnourished Hostels/KGBVs/Working women's hostels and
children. Crosscheck their weights and heights once organize awareness camps on crime against women
again in your presence and counsel their parents. and children, Drug and sexual abuse, Eve Teasing,
• Identify anemic pregnant women, lactating Ragging, POCSO related, 24x7 Help Lines and self-
mothers and adolescent girls and create awareness defense techniques, Cyber Mithra, Mahila Mithra.
among family members during the home visit along • Organize meetings with adolescent girls and educate
with AWW and ASHA them on physiological changes in the adolescent age
• Prevent child marriages by issuing eligibility personal hygiene. Teach them self-defense techniques
certificate to the couple after through verification of • Attend Self-Help Group meetings organized by
their age proof Community Organizer (CO) monthly two times and
• Collect Spandana Petitions/other grievances and educate them on Domestic Violence, Sexual
inform to higher officials. Also, to attend Spandana Harassment of Women at Work Places, Trafficking,
petitions - field Work atrocities and protection mechanisms.
Ward Secretariat Functionaries 71 Ward Mahila Samrakshana Karyadarsi

FORENOON AFTERNOON
• Identify issues relating to illicit liquor consumption, • Brief the identified issues at the end of the day to the
belt shops, unlicensed toddy shops and inform to department officials concerned through phone call by
concerned department staff for necessary action. maintaining a daily diary
• Participate in Special Programs organized by
State/Central Government
• Any other tasks assigned by department officials
• Any other duty entrusted by Administrative
Secretary or other higher authorities
• Attend Govt. special programmes
• Attend general duties & duties of other Ward
Secretaries as and when required.

Monday Visit to Anganwadi Visit to Anganwadi Visit to Anganwadi Centre
Centre to ensure timely Centre to ensure timely to ensure timely opening, Visit to Anganwadi
opening, cleanliness, opening, cleanliness, cleanliness, pre-school Centre to ensure
pre-school attendance pre-school attendance attendance and the quality timely opening,
and the quality of the and the quality of the of the food provided to cleanliness, pre-school
food provided to food provided to beneficiaries. attendance and the
beneficiaries. beneficiaries. Identify Pregnant women, quality of the food
Participate in NHD Observe the quality and Lactating mother and provided to
organized at AWC to quantity of food children below 6 years who beneficiaries
ensure proper growth supplied to beneficiaries are not covered under AWC
monitoring. under YSR Amrutha jurisdiction and encourage
Any other tasks assigned Hastam them to enroll in AWC.
by department officials Any other tasks
assigned by department
officials
Tuesday Identify issues relating Identify issues relating Identify issues relating to Identify issues relating
to illicit liquor shops, to illicit liquor shops, illicit liquor shops, belt to illicit liquor shops,
belt shops, unlicensed belt shops, unlicensed shops, unlicensed toddy belt shops, unlicensed
toddy shops and liquor toddy shops and liquor shops and liquor toddy shops and liquor
consumption places & consumption places consumption places and consumption places
inform to concerned for and inform to inform to concerned for and inform to
necessary action concerned for necessary necessary action. concerned for
Visit to Police Station action Attend Review Meeting with necessary action
(SHO) to obtain the case Visit to Police Station Ward volunteers Attend Review Meeting
details/FIRs if any (SHO) to obtain the case with Ward volunteers
Attend Review Meeting details/ FIRs if any
with Ward volunteers Attend Review Meeting
with Ward volunteers

Wednesday Participate in VHND and Participate in VHND Participate in VHND and Participate in VHND
ensure all ANCs and and ensure all ANCs ensure all ANCs and PNCs and ensure all ANCs
PNCs health check-ups and PNCs health check- health check-ups by ANM and PNCs health
by ANM ups by ANM Participate in Community check-ups by ANM
Participate in Participate in Based Event at AWC & Visit to Schools/Girls
Community Based Event Community Based identify anemic pregnant hostels and organize
at AWC & identify Event at AWC & identify women, lactating mothers awareness camps on
anemic pregnant anemic pregnant and adolescent girls and crime against women
women, lactating women, lactating create awareness and children .
mothers and adolescent mothers and adolescent Visit to
girls & create awareness girls& create awareness. Schools/Colleges/Girls
Visit to Schools/ Visit to Schools/ hostels and organize
Colleges/Girls hostels & Colleges/Girls hostels awareness camps on crime
organize awareness and organize awareness against women and
camps on crime against camps on crime against children.
women and children. women and children.
Thursday Visit to Anganwadi Visit to Anganwadi Visit to Anganwadi Centre Visit to Anganwadi
Centre to ensure timely Centre to ensure timely to ensure timely opening, Centre to ensure
opening, cleanliness, opening, cleanliness, cleanliness, pre-school timely opening,
pre-school attendance pre-school attendance attendance and the quality cleanliness, pre-school
and the quality of the and the quality of the of the food provided to attendance and the
food provided to food provided to beneficiaries. quality of the food
beneficiaries. beneficiaries. provided to
Convergence meeting Observe mobile Convergence meeting with beneficiaries.
with Ward Secretaries. application of AW (CAS) Ward Secretaries
to identify underweight Convergence meeting
and malnourished with Ward Secretaries
children
Convergence meeting
with Ward Secretaries

Friday Visit to Visit to Visit to Industries/Hotels/ Visit to
Industries/Hotels/ Industries/Hotels/ Hospitals/ Agriculture Schools/Colleges/Girls
Hospitals/ Agriculture Hospitals/ Agriculture fields to identify child lab hostels and organize
fields to identify child fields to identify child labor and encourage their awareness camps on
lab labor and encourage lab labor and encourage parents to admit them into crime against women
their parents to admit their parents to admit schools and children.
them into schools
them into schools.
Collect Spandana Ward Sabha Meeting.
Collect Spandana
Petitions/other
Petitions/other grievances and inform
grievances and inform to to higher officials.
higher officials. Awareness of SC&ST
Legislations for SC&ST
Communities.
Saturday Attend Self -Help Group Visit to Attend Self -Help Group Visit to Anganwadi
meetings organized by Schools/Colleges/Girls meetings organized by SLF Centre to ensure
SLF & educate them on Hostels /KGBVs & & educate them on timely opening,
Domestic Violence, organize awareness Domestic Violence, Sexual cleanliness, pre-school
Sexual Harassment of camps on crime against Harassment of Women at attendance and the
Women at Work Places, women and children, Work Places, Trafficking, quality of the food
Trafficking, atrocities sexual abuse, Eve atrocities and protection provided to
and protection Teasing, Ragging, mechanisms. beneficiaries.
mechanisms. POCSO related, 24x7 Any other tasks assigned Any other tasks
Any other tasks assigned Help Lines and self- by department officials assigned by
by department officials defense techniques, department officials
Cyber Mithra, Mahila Identify issues relating
Mithra etc. to illicit liquor, Belt

Saturday Review of Citizen Shops unlicensed
Services under Police toddy shops etc.,
Department Review of Citizen
-Any other tasks Services under Police
assigned by department Department
officials
Note:
• Every petition must be registered and responded within prescribed time frame,
• Every case of unnatural death/unidentified dead bodies to be attended by WMSK and to give immediate
information to Police and MRO.
• On 30 th and 31 st of Every month awareness of SC&ST Legislations for SC&ST Communities.
• Participate in Special Programs organized by State/Central Government
• Any other tasks assigned by department officials

Month Activity
January January 24th - National Girl Child Day, January 26th – Republic Day
February Focus more on Minor Girls and ensure their safety from Sexual Harassment & Violence. Focus on child
marriages
March 8th March - International Women's Day
April Summer Holidays: Students will attend special classes during this season. Visit to tuition centers and
organize awareness camps on crime against children, Eve Teasing, Ragging, and 24x7 Help Lines.
Teach self-defense techniques.
May Second Sunday – Mothers-Day. Summer Holidays: Students will attend special classes during this season.
Visit to tuition centers and organize awareness camps on crime against children, Eve Teasing, Ragging,
and 24x7 Help Lines. Teach self-defense techniques.
June 12th June – World Day Against Child Labour, Reopening of Schools/Colleges: Visit to Schools/colleges and
organize awareness camps on crime against children, Eve Teasing, Ragging, and 24x7 Help Lines. Teach
self-defense techniques.
July July 30th – World Day Against Trafficking
August 1st week of August - World Breast Feeding Day
21st August - World Senior Citizen Day
11th August - National Daughters day
15th August – Independence Day
September 1st week of September - National Nutrition Week
October 11th October - International Day of Girl Child

November 14th November - International Children’s day
20th November – International Children’s Rights Day
25th November - International Day of Elimination of Violence Against Women
December 1st December – World AIDS Day
5th December - International Day of Persons with Disabilities
10th December - Human Rights Day

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ward secretariat functionaries

Department of Gram & Ward Volunteers and

Day / Month / Seasonal / Annual Activity Calendars

1. Ward Administrative Secretary ................................................................................... 10

Ward Secretariat Functionaries Ward Secretariat Functionaries

Ward Secretariat Functionaries 11 Ward Administrative Secretary

Ward Secretariat Functionaries 12 Ward Administrative Secretary

Ward Secretariat Functionaries 13 Ward Administrative Secretary

Ward Secretariat Functionaries 14 Ward Administrative Secretary

Daily Activities Calendar

Ward Secretariat Functionaries 15 Ward Administrative Secretary

Ward Secretariat Functionaries Ward Secretariat Functionaries

Ward Secretariat Functionaries 17 Ward Amenities Secretary

Ward Secretariat Functionaries 18 Ward Amenities Secretary

Ward Secretariat Functionaries 19 Ward Amenities Secretary

January Summer Action Plan Proposals for Water Supply

February Implementation of Summer Action Plan

April Desiltation of Drains & Special focus on watering of plantation

May Desiltation of Drains

June Focus on Water Quality Tests and monitoring

July Mass Plantation

August Mass Plantation

October Stakeholders meeting for preparation of annual action plan.

Ward Secretariat Functionaries 20 Ward Amenities Secretary

Ward Secretariat Functionaries 22 Ward Sanitation & Environment Secretary

Ward Secretariat Functionaries 23 Ward Sanitation & Environment Secretary

Ward Secretariat Functionaries 24 Ward Secretariat Functionaries

Ward Secretariat Functionaries 25 Ward Secretariat Functionaries

Ward Secretariat Functionaries 26 Ward Sanitation & Environment Secretary

Ward Secretariat Functionaries 27 Ward Sanitation & Environment Secretary

Rainy Season & Winter • IEC on prevention of seasonal diseases.

Ward Secretariat Functionaries 28 Ward Sanitation & Environment Secretary

Ward Secretariat Functionaries 29 Ward Sanitation & Environment Secretary

Ward Secretariat Functionaries 30 Ward Sanitation & Environment Secretary

Ward Secretariat Functionaries Ward Secretariat Functionaries

Ward Secretariat Functionaries 32 Ward Education & Data Processing Secretary

Ward Secretariat Functionaries 33 Ward Education & Data Processing Secretary

Sunday Holiday Holiday Holiday Holiday

Ward Secretariat Functionaries 34 Ward Education & Data Processing Secretary

Ward Secretariat Functionaries 35 Ward Education & Data Processing Secretary

Ward Secretariat Functionaries 36 Ward Education & Data Processing Secretary

Ward Secretariat Functionaries Ward Secretariat Functionaries

• Protection to Municipal Properties

Ward Secretariat Functionaries 38 Ward Planning & Regulation Secretary

Ward Secretariat Functionaries 39 Ward Planning & Regulation Secretary

Ward Secretariat Functionaries 40 Ward Planning & Regulation Secretary

March Collection of Encroachment fee, Outdoor media charges

Ward Secretariat Functionaries 41 Ward Planning & Regulation Secretary

Ward Secretariat Functionaries 43 Ward Welfare & Development Secretary

Ward Secretariat Functionaries 44 Ward Welfare & Development Secretary

Ward Secretariat Functionaries 45 Ward Welfare & Development Secretary

Ward Secretariat Functionaries 46 Ward Welfare & Development Secretary

Ward Secretariat Functionaries 47 Ward Welfare & Development Secretary

Ward Secretariat Functionaries 48 Ward Welfare & Development Secretary

Ward Secretariat Functionaries 49 Ward Welfare & Development Secretary

Ward Secretariat Functionaries Ward Secretariat Functionaries

Ward Secretariat Functionaries 51 Ward Energy Secretary

Ward Secretariat Functionaries 52 Ward Energy Secretary

Ward Secretariat Functionaries 53 Ward Energy Secretary