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    Digitisation of Documents PDF

    Uploaded by

    Sangram Munde
    This document discusses the digitization of project documents for uploading to MoRTH's eDISHA portal. It instructs divisions to complete digitization of documents for all ongoing and O&M projects by September 25, 2020. Documents should be organized by project and include items like DPRs, land records, bidding documents, progress reports, completion certificates and more. Divisions are responsible for digitization, with AE/IE teams or deputy engineers coordinating based on the project. The goal is to improve efficiency, transparency and project management through a digital archive.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Digitisation of Documents PDF

    Uploaded by

    Sangram Munde
    100 views5 pages
    This document discusses the digitization of project documents for uploading to MoRTH's eDISHA portal. It instructs divisions to complete digitization of documents for all ongoing and O&M projects by September 25, 2020. Documents should be organized by project and include items like DPRs, land records, bidding documents, progress reports, completion certificates and more. Divisions are responsible for digitization, with AE/IE teams or deputy engineers coordinating based on the project. The goal is to improve efficiency, transparency and project management through a digital archive.

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    Digitisation of documents.pdf

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    This document discusses the digitization of project documents for uploading to MoRTH's eDISHA portal. It instructs divisions to complete digitization of documents for all ongoing and O&M projects by September 25, 2020. Documents should be organized by project and include items like DPRs, land records, bidding documents, progress reports, completion certificates and more. Divisions are responsible for digitization, with AE/IE teams or deputy engineers coordinating based on the project. The goal is to improve efficiency, transparency and project management through a digital archive.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    100 views5 pages

    Digitisation of Documents PDF

    Uploaded by

    Sangram Munde
    This document discusses the digitization of project documents for uploading to MoRTH's eDISHA portal. It instructs divisions to complete digitization of documents for all ongoing and O&M projects by September 25, 2020. Documents should be organized by project and include items like DPRs, land records, bidding documents, progress reports, completion certificates and more. Divisions are responsible for digitization, with AE/IE teams or deputy engineers coordinating based on the project. The goal is to improve efficiency, transparency and project management through a digital archive.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 5

    '*-...

    Ro/MUM/Gen Corr t2020-71 / 58 6


    Office of the Chief Engineer
    Government of lndia, Ministry of Road Transport & Highways
    (Regional Office, Maharashtra, Goa and Daman & Diu)
    Room No. 508 & 509, Konkan Bhavan, 5th Ftoor, Sector-6, C.B.D, Betapur, Navi Mumbai- 400614

    Date: '10.09.2020
    To,

    The Chief Engineer The Chief Engineer The Chief Engineer


    NH(PwD) NH [MSRDC) NH, [R&B)
    Govt. of Maharashtra Govt. of Maharashtra Govt, ofGoa

    Sub - Digitisation of documents for MoRTH Proiects for uploading on ERp eDISHA portal of
    MoRTH
    Ref: Ministry's oM no. H-39011/zs/2016-p&p(pt. xilr), dated r4.og.zozo

    Sir,
    MoRTH has initiated the project eDISHA to integrate all the systems and processes in MoRTH
    to improve the efficiency and transparency along with project management. eDISHA ,, Digitally
    -
    Integrated System for Highway Assets" is a project for implementation of Integrated Technology
    Solution (ERP) at MoRTH. In this regard, Ministry's OM under reference may be seen (copy
    enclosed).

    2. Under this , Digitisation of all project related documents is to be carried out from
    DpR
    /estimate stage till completion and O&M stage. This digitization exercise is to be carried out in a
    time-bound manner and Regional office is coordinating it with PWD. A team of ERp program
    is likely
    to visit this office in Sept end for collection and uploading these documents in portal
    .

    3. The above digitization task is to be completed in following manner


    -
    The executive Engineer of NH divisions will complete the digitization task for each project with them
    and submit it to Regional office by 25.9.2020 . For carrying out project wise
    digitization following
    entity may be made responsible -
    Type ofproiects Responsible entity for digitisation
    projects with Authority's Engineer tAE) / Team leader of AW/lE
    Independent Engineer [l E) ( next in charge of AE team incase TL is absent)
    projects without Authority's Engineer (AE) / Concerned project Deputy engineer/AE/J E
    Independent Engineer IlE)
    [under Executive Engineer of NH Div)

    h
    It is mentioned that most of the proiect related documents are already available with contractor/
    division /AE/IE in digital format ( PDF) . Further, MoRTH is already paying to AEllE firm for full
    running office with scanning facility. Hence , therefore there should not be any difficulty in
    digitization. In case Executive engineers are facing some difficulty for projects where there are no
    AE/lE deployed, then the scanning charges will be paid from contingency ofthe work.

    4. The list ofdocuments required to be digitized are enclosed in Annex 1 . I all proiects ongoing
    or under O&M stage / DLP stage being monitored in PMIS portal are to be digitizedl . This
    digitization ofdocuments is a continuous exercise and therefore in first stage, applicable documents
    till 31.08.2020 are to be submitted. Thereafter, only new documents are to be submitted every
    month.
    5. The digitization exercise for documents till 31.08.2020 as explained above, should be
    completed by 25.9.2020 and submitted to RO office prolect-wise without fail . Executive Engineer
    are requested to indicate to AE/lE firms that remuneration of TL ( or other incharge ) from Sept
    2020 onwards will not be released until this digitization exercise is completed. In case ofabnormal
    delay and non co operation from AE/lE further penal action will also be taken - Similarly, Executive
    engineers should also advise their d,eputy/ AE/IE who are incharge ofother NH proiects I where
    AE/lE is not deployedl to complete the digitization work and in case of non cooperation /undue
    delay, send their names to CE(NH) PWD / Regional office for taking further action at Government
    level.

    This is for your kind information and urgent necessary action please.
    Yours sincerely,

    Encl: As above

    IA.Srivastava)
    Chief Engineer & Regional Officer
    Copy for information & necessary action:
    1.- Chief Engineer [Zone-lVJ, MoRTH
    2. All SEs of PWD & MSRDC, Govt. of Maharashrra
    3. SE (lx), PWD Goa
    4. All EEs of PWD & MSRDC. Govt. of Maharashtra
    5. All EEs of PWD, Goa

    7s
    Annexure A
    Sub - Digitisation ofdocuments for MoRTH Proiects for uploading on ERP eDISHA portal of
    MoRTH

    List of Project documents to be scanned ll digitized


    ( digital file to be creatd project wise with PM IS id number and project name and
    documents to ne in good pdf formatl

    1. Feasibility Report / DPR - [Final / Approved feasibility report/DPR on the basis of which
    the proiect was approved. It should include Main report, cost estimate, proiect drawings
    and other annexures as per DPR contract. This can be procured from DPR consultant if not
    readily available . Care should be taken to see ifthe DPR documents are matching with
    sanctioned estimate as generally there are many older versions in soft formats.

    [[n cases of small pro.jects where no DPR / feasibility reports were prepared, PWD division
    will submit final approved Cost Estimate for worksl.
    2. DPR Consultancy Contract
    3. All published 3(a) notifications
    4. All published 3[A) notifications
    5. All published 3[D) notifications
    6. All approved and published LA awards under 3G
    7. Notices / Orders ofpossession of land issued under section 3H
    8. Bidding document uploaded for project tender
    9. Response to pre-bid queries by Authority for civil works including final bidding schedules
    A,B,C and D
    10. Bid due date, date ofopening of bid, minutes oftechnical and financial evaluation and
    approval of lowest tender
    11. Contract Agreement with lowest bidder for civil works
    12. Letter ofAcceptance for civil works contract
    13. Memorandum ofhanding over of site to Civil works contractor / concessionaire and copy
    of letter declaring appointed date.
    14. Contract document for supervision consultant [AE/lE]
    15. All monthly progress reports catalogued and indexed month-wise from beginning ofthe
    project submitted by AE/lE
    16. EOT approval granted [s)
    17. Change ofScope granted letter[s)
    18. PCOD granting letters with punch list documents
    19. Completion certificate granting letter
    20. Toll notification issued by MoRTH, ifapplicable
    21. Contract correspondence I between contractor and AE/tE and PWD div)

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