Clan Meeting Not Must-Pc-Probate

IN THE HIGH COURT OF TANZANIA
IN THE DISTRICT REGISTRY

AT MUSOMA
PC PROBATE AND ADMINISTRATION APPEAL NO. 1 OF 2019

ELIAS MADATA LAMECK.......................................... APPELLANT
VERSUS
JOSEPH MAKOYE LAMECK.................................. RESPONDENT
{Arising from Probate and Administration appeal No. 1/2019 ofBunda District Court, Original
Probate and Administration case No. 41/2018 ofBunda Urban Primary Court)
JUDGMENT
21 & 30/4/2020
Kahyoza, J
Elisa Madata Lameck and Joseph Makoye Lameck are blood

brothers. Their father Lameck Kuhangija Masome died intestate on the
25th June 2015 at Nyasura village - Bunda District. After three years the
deceased's relatives in the absence of Joseph Makoye Lameck convened
and nominated Elias Madata Lameck to apply to be appointed to administer
of the deceased's estate.
Elias Madata Lameck applied to be appointed to administer the
deceased's estate before the primary court. Joseph Makoye Lameck
objected on the ground that he did not take part at a meeting which
nominated the Elias Madata Lameck. The primary court upheld the
objection. The primary court directed the parties to convene another
meeting of the family members and nominated a person who should apply
to administer the deceased's estate. It ordered the minutes of that meeting
to be submitted on the 14/01/2019. The parties could not convene the
meeting, which was ordered. The primary court resolved to strike out the
application.
Madata, the applicant appealed to the District Court. The District
Court upheld the decision of the primary court. It stated -
" I agree with the trial court that aii family members must be
involved in the family meeting to appoint the administrative if they
fail to do so within 30 dear days from today then the applicant will
pray for the leave o f court to proceed with the former family
meeting minutes".
Aggrieved by the decision of the District Court, Madata appealed to

this Court. The appellant adduced five grounds of appeal, which boil to one
issue, whether it is proper for the appellant and trial court to order a
meeting of all clam members to be re-convened to nominate a person to
administer the deceased's estate.
I examined the records found that both courts below were of the
view that the parties should convene a clam meeting to nominate a person
to apply to the court to be appointed to administer the deceased's estate.
Both courts below stated that it was a legal requirement without citing the
relevant law. I wish to point out that there is no legal requirement that
once a person dies intestate the deceased's clan members must convene
and appointing a person to administer that person's estate. It is a good
and cherished practice, which reduces conflicts among heirs as to who shall
administer the deceased's estate. It also serves as a notice to the
beneficiaries and heirs of the deceased. It also cuts sown costs of
informing all beneficiaries and heirs that a person intends to apply to
administer the deceased's estate. It is a good practice, it must continue to
be cherished. In Hadija said Matika V. Awesa Said Matika PC. Civ.
Appeal No. 2/2016. His Lordship Mlacha, J had the following to say
regarding a clan or a family meeting convened to nominate a person to
administer the deceased's estate. He stated -
"In matters o f probate and administration, the dan or family will

usually sit to discuss the matter and propose someone to be the
administrator. He will be sent to court with some minutes. This
practice is encouraged because it makes the work o f court easy.
But once one or two members o f the family have been selected,
they should also fill Form No. I because filling the form is a legal
requirement".
It is therefore, important and it is encouraged that a clan or a family

of the deceased meets and appoints a person to be the administrator. The
question is what should happen if the deceased's family does not meet and
nominate a person to be the administrator of the estate of a person who
died intestate? Is it the position of the law that if the deceased's family fails
to appoint a person to be the administrator no one can apply to administer
the estate?
I will quickly reply that in the absence of minutes of the clan or

family meeting to nominate a person to be the administer, a person with
interest in the deceased's estate can still apply and be appointed by the
primary court to administrator the deceased's estate provided the law is
complied with.
Which law must be complied with before one is appointed as

an administrator?
It was stated in the case of Hadija Said Matika, that a person

appointed by the deceased's clan or family to administer the deceased's
estate must fill in "Form 1 and file it with the Court. Likewise an interested
person who wishes to apply to administer the deceased's estate in the
absence of the minutes of the family meeting, should, fill in Form I. This
requirement is provided for by rule 3 of the Primary Courts
(Administration of Estates) Rules G. N. 49/1971 (the Rubs) it states-
"J. An application for the appointment o f administrator under

paragraph 2(a) or 2(b) o f the fifth schedule to the Act shall be
made in Forml".
Upon receipt of the application (Forml), the Court has to issue a

notice in the appropriate Form (to issue citation) to all persons (other than
the applicant) known or alleged to be the near relatives of the deceased
person or to have been named in the will as executors, requiring their
appearance in the court, on such date and time specified. See rule 5(2) of
the Rules.
A notice or citation under rule 5(2) of the Rules informs interested

persons that a particular person has applied to administer the deceased's
estate and affords them an opportunity to object to his appointment if they
so wish. Such a notice if served properly to all interested parties serves the
same purpose as a clan or family meeting. The purpose of the deceased's
clan or family meeting is to appoint a person to be the administrator and
the purpose of the notice under Rule 5(2) of the Rules is to ensure a
person is not appointed clandestinely to administer the deceased's estate.
Transparency is a key to the process of appointing the administrator to
avoid scrupulous administrator to mismanage the deceased's estate. It is
important to note that the notices under rule 5(2) should be served in the
same manner as summons in civil cases before the primary court, are
served.
The court may consider if it is necessary to cause the notice to be

advertised by such means as are used locally to make public
announcements or by publication in a newspaper. Advertisement is not
mandatory unless the court consider it important, the citation or notices if
ordered to may be published it has to be so published in the newspaper
having a substantial local circulation.
After notice is served and the court is satisfied that the notice under
rule 5(2) of the Rules was so served, it may hear the person present and
if no objection is raised appoint the applicant. It is not mandatory that all
persons served with a notice must attend. Once, the court is satisfied that
all interested persons were served it will appoint the administrator in their
absence. (See rule 6 of the Rules).
Given what is stated above I will answer the above issue negatively.
Thus, the absence of the deceased's clan or family meeting to appoint a
person to administer the estate of a person who died intestate is not a bar
for a person interested in the estate to apply to the court to be the
administrator. Such person may apply and be appointed to administer the
deceased estate provided the Court complies with the provisions of the
Law stated above.
It was therefore, wrong for the trial court to dismiss the application
to administer the deceased's estate in the absence of the minutes of the
clan meting appointing the appellant to administer the deceased's estate.
It is trite law that generally a second appellate court should not
disturb the concurrent findings of fact unless it is clearly shown that there
has been misapprehension of the evidence or a miscarriage of justice or a
violation of some principle of law or practice. See Hamise Mhamed V. R.
Criminal Appeal No. 297/2011 (CAT Unreported) and Amratial
Damador Maltaser and Another V. A. H Jariwall Hotel [1980]T.L.R
32. In that case at hand, it has been shown that the concurrent decision of
the courts below were based on the wrong principle of law that a person
applying to be appointed to administer the deceased's estate is required by
law to produce minutes of the clan or family meeting appointing him. Thus,
the second appellate court can interfere.
In the upshot, I allow the appeal, in exercise of my powers under S.

29(b) of the Magistrates' Court Act, [Cap. 11 R.E 2019], quash the
proceedings, and set aside the judgment of the two courts below. I further,
order the application to be heard afresh by another Magistrate with a new
set assessors in compliance with the procedures stated above.
Each party shall bear its ™ n mct-c ac nn nnp ic to blame.
It is ordered accordingly.
J. R. Kahyoza
JUDGE
30/4/2020
Court: Judgment delivered in the absence of the parties. Copies to be
supplied to parties B/C C
]. R. Kahyoza
JUDGE
30/4/2020

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IN THE HIGH COURT OF TANZANIA

IN THE DISTRICT REGISTRY

PC PROBATE AND ADMINISTRATION APPEAL NO. 1 OF 2019

Elisa Madata Lameck and Joseph Makoye Lameck are blood

Aggrieved by the decision of the District Court, Madata appealed to

"In matters o f probate and administration, the dan or family will

It is therefore, important and it is encouraged that a clan or a family

I will quickly reply that in the absence of minutes of the clan or

Which law must be complied with before one is appointed as

It was stated in the case of Hadija Said Matika, that a person

"J. An application for the appointment o f administrator under

Upon receipt of the application (Forml), the Court has to issue a

A notice or citation under rule 5(2) of the Rules informs interested

The court may consider if it is necessary to cause the notice to be

In the upshot, I allow the appeal, in exercise of my powers under S.

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