Audit Working Papers

By: Tariq Mahmood

FCA, ACMA
Today’s Key Learnings
 Types of Working Paper Files
 Audit Working Papers - Types and Feature
 Purpose of Audit Working Papers
 Form, Content and Extent of Working Papers
 Key Audit Procedures
 Assembly of Final Audit File
 Importance of Working Papers
Working Papers and Types
What are Working Papers?
 Material that auditor prepares in connection with
performance of the audit
 Record of Audit Procedures Performed
 Relevant Audit Evidence Obtained
 Conclusions the Auditor Reached
 Also termed as “Audit Documentation”

 Audit File
 One or more folders or other storage media
 Physical or Electronic Form
Types of Working Papers Files

 Permanent Audit File

 Intended to include data of historical or continuing nature
pertinent to current examination
 Client incorporation documents
 Business Profile
 Current Audit File
 Scope of Work Performed
 Evidence and Findings Obtained
 Audit Judgment Exercised
 Conclusions reached
 Correspondence File
 Significant correspondence with senior management
 Copies of Engagement Letters
 Significant representations
Audit Working Papers – Types & Features

 Audit Administrative Working Papers

 Audit Plan
 Audit Program
 Time Budget etc.
 Working Trial Balance
 Lead Schedules
 Adjusting Journal Entries and Reclassification Entries
 Supporting Schedules
Features:
 Analysis of Ledger Accounts
 Reconciliations • Complete and Accurate
• Clear and Understandable
 Computational Working Papers • Relevant to Subject Matter
 Corroborating Documents • Legible and Neat
• Indexed and Cross Referenced
• Key legends and tick marks
Purpose of Audit Working Papers
Principal Purpose

 Evidence Auditor’s basis of conclusion

 Evidence that the audit was planned and
performed in accordance with:
 ISAs
 Applicable legal requirements
 Applicable regulatory requirements
Principal Purposes
 Basis for planning the audit
 Assist engagement team members responsible for
supervision:
 To direct and supervise the audit work
 To discharge their review responsibilities
 Enable the engagement team accountable for its
work
 Record of significant matters future audits
 Enable conduct of EQAR/EQCR
 Enable conduct of external reviews (legal, regulator
etc.)
Additional Purposes
 A basis for study of patterns and trends
 Aid in internal staff’s professional development
 Detailed supporting material for use in discussion with
operating personnel
 A source of evidence in litigation and administrative
actions
 A basis for evaluation of audit performance
 Provide back-up material in support of audit findings
 Control the audit progress by showing what audit
procedures have been performed and what are
remaining.
Form, Content and Extent of
Audit Working Papers
Factors affecting

 Factors affecting the form, content and extent

are:
 Size and complexity of entity
 Nature of audit procedures performed
 Identified risk of material misstatement
 Significance of audit evidence obtained
 Nature and extent of exceptions identified
 Need to document a conclusion or basis of
conclusion
 Audit methodology and tools used
 Form of Working Papers
 Data recorded on paper
 Films
 Electronic Media
 Any other media

For Electronic files:

• Back-up frequently
• Include the file name in footer
• Develop an organization method
Contents of Audit Working Papers

 Table of Content
 Deliverables
 Audit Report
 Final Financial Statements + Trial Balance
 Letters to BOD (Include Financial Statements approval minutes)
 Management Letters
 Other deliverables, if nay
 EQAR / Referencing of Financial Statements
 Engagement Letter
 Representation Letter
 Audit Completion
 Completion Documents
 Issues Memoranda
 Summaries of Significant Matters
 Disclosure Checklist (4th or 5th Schedule or Applicable IAS)
Contents of Audit Working Papers

 Audit Planning
 Planning Document
 Planning analysis
 Materiality Calculations
 Responsibility Matrix

 Risk Assessment Documents including Fraud Risk

Assessment
 Assessment on Other Areas (planning and work done)
 Subsequent Events
 Going Concern
 Compliance with Laws and Regulations
 Related Parties
 Internal Audit Function
 Involvement of Specialists
 Others, as required
Contents of Audit Working Papers

 Discussions
 Correspondence (including emails)
 Entity Management
 Third Parties
 Copy of requirement list submitted and status
 Other correspondence
 Company Incorporation Documents / updates
 Detailed Head-Wise Working
 Miscellaneous documents
Structure of Head-Wise Working

 Lead Schedule
 Audit Programs
 Sub-Leads
 Break-ups and Schedules
 File Notes / Audit Notes
 Procedures performed and results thereof
 Analysis and computations performed
 Reports of Specialists, if any
 Confirmation Letters, as applicable
 Management Certificates / Specific Representations, as
applicable
 Cash,
 Inventory
 Others
Structure of Head-Wise Working

 Abstracts or copies of entity’s records

 Partnership deeds / Shareholding agreements
 AOA / MOA
 Trust Deeds
 Lease Agreements
 Key Contracts
 Policies Manuals (key Extracts)
 Minutes of Significant Meetings (Resolution Copies)
 Copies of Cut-off documents
 Significant calculations by clients
 Asset registers / inventory listings, reconciliations etc.
 Copies of sample invoices, vouchers
 Copies of other supporting documents as required
Elements of Working Paper
 Name of the Client
 Period Covered by the Audit
 Subject Matter
 Indexing / File Reference
 Initials (signatures of staff who prepared)
 Date when prepared
 Initials (Signature of staff who reviewed)
 Date when reviewed
 In case of working paper prepared by client staff
 Date the working papers were received
 Initials of the audit team member who carried out the audit work
Exceptions and Tick Marks
 Exceptions
 Audit Exceptions should be documented and explained
clearly on each working paper using logical numbering
that cross reference to other work papers

 Tick Mark Legend

 Symbols used by the auditor to indicate the nature and
extent of procedure
 Are notions directly on the working papers
 Generally done by hand alongside a specific item
 A concise definition of all tick marks should be included on
each audit working paper to clearly describe the work
performed
Use tick marks as abbreviations for standard auditing tasks.

For example, V means that the item you’re reviewing vouched. F, which
stands for foot and which means that you confirmed the arithmetic
calculations on the work paper or schedule.
 Extent of Audit Procedures and Audit
Evidence

Sufficient to enable an experience auditor, having no

previous connection with the audit to understand:
 Nature, timing and extent of audit procedures
performed
 Identifying characteristics of specific items or matters
tested;
 Selection Method, Samples selection,
 Types of Tests performed, audit procedures performed

 Who performed the audit work;

 Date such work was completed
 Who reviewed the audit work performed and date and
extent of such review
 Results of audit procedures performed
 Audit evidence obtained
 Types of Audit Procedures
 Physical Examination
 Observation
 Confirmation
 Tracing
 Vouching
 Inspection
 Reconciliation
 Reperformance
 Analytical Procedure
 Inquiry
 Comparison
 Re-calculation
 Discussion on Key Head of Accounts

 Fixed Assets
 Capital Work in Progress
 Investments
 Inventories
 Trade Debtors
 Advances and Deposits
 Prepayments and Other Receivables
 Cash and Bank Balances
 Share Capital
 Reserves
 Deferred Liabilities
 Long Term Liabilities
 Lease Liabilities
 Discussion on Key Head of Accounts

 Trade Creditors
 Accrued Expense
 Other Liabilities
 Contingencies and Commitments
 Revenue
 Cost of Sales
 Other Income
 Administration and General Expenses
 Sales and Marketing Expenses
 Finance Cost
 Cash Flow Working
 Working on Going Concern, if any
 Significant Matters
 Significant matters arising during audit including:
 Matters that give rise to significant risk
 Result of audit procedures indicating that:
 Financial statements could be materially misstated
 Need to revise the previous assessment of the audit risk

 Circumstances causing difficulty in applying necessary

audit procedures
 Findings resulting in modification of audit opinion

Document:
- Conclusion reached thereon; and
- Significant professional judgments made in reaching those
conclusions

Important for review and subsequent audits

 Discussions and Inconsistencies

 Discussion of significant matters with: Include the nature of

 Management significant matters
discussed and when
 Those charged with governance and with whom the
 Among engagement team discussion took
place.

 In case of information identified is inconsistent with the

auditor’s final conclusion, document how the
inconsistency was addressed?

Prepare and retain a summary of significant matters, how

they addressed (Completion Memorandum or Audit
Summary Memorandum)
 Departure from Relevant Requirement

 In case it is necessary to depart from a relevant

requirement in an ISA or other legal and regulatory
requirement, document:
 Reason for departure
 Alternative audit procedures performed
 How the alternative procedure achieved the aim of
requirement

Documentation requirement applies only to the relevant

requirement. A requirement is not relevant only in the
cases where:

- The entire ISA is not applicable

- The requirement is conditional and the condition
does not exist
Matters arising after the date of auditor’s
report

 Auditor performs new or additional audit procedures

 New conclusion is drawn after the date of auditor’s
report
Subsequent Events

Document:

- Circumstance encountered
- New or additional procedures performed
- Audit evidence obtained
- Conclusion reached
- Effect on auditor’s report
- When and by whom the resulting changes were
made and reviewed
 Specific Audit Documentation
requirements in ISAs
No. Title / Brief Description Para
ISA 210 Agreeing the terms of audit engagement 10-12
ISA 220 Quality Control for an audit of financial statements 24-25
ISA 240 The auditors responsibilities relating to fraud 44-47
ISA 250 Consideration of laws and regulations in an audit 29
ISA 260 Communication with those charged with governance 23
ISA 300 Planning an audit of financial statements 12
ISA 315 Identifying and assessing the risk of material misstatement 32
ISA 320 Materiality in planning and performing an audit 14
ISA 330 The auditor’s responses to assessed risk 28-30
ISA 450 Evaluation of misstatements identified during audit 15
ISA 540 Auditing accounting estimates and related disclosures 23
ISA 550 Related parties 28
ISA 600 Special considerations – Audit of Group F/S 50
ISA 610 Using the work of internal auditors 36-37
Should not be included

 What is not required to be included?

 Superseded drafts of working papers and financial
statements
 Notes that reflect incomplete or preliminary thinking
 Previous copies of documents corrected for errors
 Duplicate documents

Oral explanations by the auditor, on their own do not

represent adequate support for the work, the auditor
performed or the conclusion the auditor reached, but
may be used to explain or clarify information contained
in the audit documentation.
Consideration for Small Entities

 Audit documentation is less extensive

 In case work performed by engagement partner himself,
documents will not include:
 Matters required to be documented to inform or instruct
engagement team members;
 To provide evidence of review by other team members;
 Audit documentation prepared must be understood by
an independent experienced auditor
 Its helpful to record various aspects of audit together in a
single document, with cross references to supporting
working papers. Examples are:
 Understanding the entity and its internal controls
 Overall audit strategy and audit plan
 Materiality
 Assessed risk, significant matters noted and conclusions
Assembly of the Final Audit File
Assembly and changes
 Assemble the audit documentation in an audit file on timely
basis (Ordinarily note more than 60 days from date of audit
report)
 Administrative process and does not involve the
performance of new audit procedures or the drawing of new
conclusion
 Changes of administrative nature, to the audit
documentation, may be made. E.g.
 Deleting / discarding superseded documents
 Sorting and collating working papers
 Cross-referencing working papers
 Signing off on completion checklists relating to final assembly
process
 Document audit evidences obtained, discussed and agreed with
the relevant engagement team members before the date of
audit report
Assembly and changes
 Not to discard delete the audit documentation once the
audit file assembly has been done until retention period
 In case of necessary modifications or additions after audit file
assembly has been done, document:
 Specific reasons for making theme e.g. need to clarify existing
documents arising from comments received from external parties
like QCR
 When and by whom they were made and reviewed

 Firms should establish policies and procedures for file

assembly and retention period (not less than 5 years)
Importance of Working Papers
Audit Working Papers are Important

 Quality Control Purposes in Respect of Audit

 Assurance that the work delegated by the audit
partner has been properly completed
 Evidence of effective audit
 Increases the economy and efficiency of audit
 Support audit conclusions
 Contains detailed and up-to-date facts
 Record of matters of continuing significance for future
audits
 Relocation of audit staff (leave or any other reason)
 Performance evaluation of staff members