New York State Department of Health Ny Forward Business Reopening Safety Plan

New York State Department of Health
NY FORWARD BUSINESS
REOPENING SAFETY PLAN
Each reopening business MUST develop a written Safety Plan outlining how its workplace will
prevent the spread of COVID-19. This plan does not need to be submitted to a state agency for
approval but MUST be retained on the premises of the business and MUST made available to
the New York State Department of Health (DOH) or local health or safety authorities in the event
of an inspection.
Business owners should refer to the State’s industry-specific guidance for more information on
how to safely operate. For a list of regions and sectors that are authorized to re-open, as well as
detailed guidance for each sector.
I. PEOPLE
A. Physical Distancing.
To ensure employees comply with physical distancing requirements, you agree that you will do
the following: Ensure 6 ft. distance between personnel, unless safety or core function of the
work activity requires a shorter distance. Any time personnel are less than 6 ft. apart from one
another, personnel must wear acceptable face coverings. Tightly confined spaces will be
occupied by only one individual at a time, unless all occupants are wearing face coverings. If
occupied by more than one person, will keep occupancy under 50% of maximum capacity.
Post social distancing markers using tape or signs that denote 6 ft. of spacing in commonly
used and other applicable areas on the site (e.g. clock in/out stations, health screening
stations) Limit in-person gatherings as much as possible and use tele- or video-conferencing
whenever possible. Essential in-person gatherings (e.g. meetings) should be held in open,
well-ventilated spaces with appropriate social distancing among participants. Establish
designated areas for pick-ups and deliveries, limiting contact to the extent possible.
List common situations that may not allow for 6 ft. of distance between individuals.
What measures will you implement to ensure the safety of your employees in such
situations?
How you will manage engagement with customers and visitors on these
requirements (as applicable)?
How you will manage industry-specific physical social distancing (e.g., shift
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changes, lunch breaks) (as applicable)?
II. PLACES
A. Protective Equipment.
To ensure employees comply with protective equipment requirements, you agree that you will
do the following: Employers must provide employees with an acceptable face covering at no-
cost to the employee and have an adequate supply of coverings in case of replacement.
What quantity of face coverings – and any other PPE – will you need to procure to
ensure that you always have a sufficient supply on hand for employees and visitors?
How will you procure these supplies?
Face coverings must be cleaned or replaced after use or when damaged or soiled, may
not be shared, and should be properly stored or discarded.
What policy will you implement to ensure that PPE is appropriately cleaned, stored,
and/or discarded?
Limit the sharing of objects and discourage touching of shared surfaces; or, when in
contact with shared objects or frequently touched areas, wear gloves (trade-appropriate
or medical); or, sanitize or wash hands before and after contact.
List common objects that are likely to be shared between employees. What measures
will you implement to ensure the safety of your employees when using these objects?
B. Hygiene and Cleaning.

To ensure employees comply with hygiene and cleaning requirements, you agree that you will
do the following: Adhere to hygiene and sanitation requirements from the Centers for Disease
Control and Prevention (CDC) and Department of Health (DOH) and maintain cleaning logs on
site that document date, time, and scope of cleaning.
Who will be responsible for maintaining a cleaning log? Where will the log be kept?
Provide and maintain hand hygiene stations for personnel, including hand washing with
soap, water, and paper towels, or an alcohol-based hand sanitizer containing 60% or more
alcohol for areas where handwashing is not feasible.
Where on the work location will you provide employees with access to the appropriate
hand hygiene and/or sanitizing products and how will you promote good hand hygiene?

Conduct regular cleaning and disinfection at least after every shift, daily, or more frequently
as needed, and frequent cleaning and disinfection of shared objects (e.g. tools, machinery)
and surfaces, as well as high transit areas, such as restrooms and common areas, must be
completed.
What policies will you implement to ensure regular cleaning and disinfection of your
worksite and any shared objects or materials, using products identified as effective
against COVID-19?
C. Communication.
To ensure the business and its employees comply with communication requirements, you
agree that you will do the following: Post signage throughout the site to remind personnel
to adhere to proper hygiene, social distancing rules, appropriate use of PPE, and cleaning
and disinfecting protocols.
Establish a communication plan for employees, visitors, and customers with a consistent
means to provide updated information. Maintain a continuous log of every person, including
workers and visitors, who may have close contact with other individuals at the work site or
area; excluding deliveries that are performed with appropriate PPE or through contactless
means; excluding customers, who may be encouraged to provide contact information to
be logged but are not mandated to do so.
Which employee(s) will be in charge of maintaining a log of each person that enters
the site (excluding customers and deliveries that are performed with appropriate PPE
or through contactless means), and where will the log be kept?
If a worker tests positive for COVID-19, employer must immediately notify state and local
health departments and cooperate with contact tracing efforts, including notification of
potential contacts, such as workers or visitors who had close contact with the individual,
while maintaining confidentiality required by state and federal law and regulations.
If a worker tests positive for COVID-19, which employee(s) will be responsible for
notifying state and local health departments?
III. PROCESS
A. Screening.
To ensure the business and its employees comply with protective equipment requirements, you
agree that you will do the following: Implement mandatory health screening assessment (e.g.

questionnaire, temperature check) before employees begin work each day and for essential
visitors, asking about (1) COVID-19 symptoms in past 14 days, (2) positive COVID-19 test in
past 14 days, and/or (3) close contact with confirmed or suspected COVID-19 case in past 14
days. Assessment responses must be reviewed every day and such review must be
documented.
What type(s) of daily health and screening practices will you implement? Will the
screening be done before employee gets to work or on site? Who will be responsible
for performing them, and how will those individuals be trained?
If screening onsite, how much PPE will be required for the responsible parties carrying
out the screening practices? How will you supply this PPE?
B. Contact tracing and disinfection of contaminated areas.

To ensure the business and its employees comply with contact tracing and disinfection
requirements, you agree that you will do the following:
Have a plan for cleaning, disinfection, and contact tracing in the event of a positive case.
In the case of an employee testing positive for COVID-19, how will you clean the
applicable contaminated areas? What products identified as effective against
COVID-19 will you need and how will you acquire them?
In the case of an employee testing positive for COVID-19, how will you trace close
contacts in the workplace? How will you inform close contacts that they may have
been exposed to COVID-19?
IV. OTHER
Please provide additional details about your business’s Safety Plan, including
anything to address specific industry guidance.
Staying up to date on industry-specific guidance: To ensure that you stay up to date on the
guidance that is being issued by the State, you will: Consult the NY Forward website at
forward.ny.gov and applicable Executive Orders at governor.ny.gov/executiveorders on a
periodic basis or whenever notified of the availability of new guidance


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New York State Department of Health

Questions? Contact Safety Center of America.

B. Hygiene and Cleaning.

Questions? Contact Safety Center of America.

Questions? Contact Safety Center of America.

B. Contact tracing and disinfection of contaminated areas.

Questions? Contact Safety Center of America.

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